Xcelsius Getting-Started Tutorial:

Creating an Interactive Dashboard for the Web

A step-by-step guide to creating a multivariate Financial Report for the Web.
Thank you for choosing Xcelsius, the award-winning data visualization software from
Infommersion. Xcelsius will take you to a new level of presenting number-intensive reports, such
as financial results and projections, business intelligence analyses, and complex calculations. It
is the first and only product to convert data from company data bases, SOAP-based Web
services and ordinary spreadsheets into dynamic charts, dashboards, and interactive visual
models for PowerPoint, PDF documents, portals, intranets, and the Web.
This Getting-Started Tutorial will lead you through creating an interactive financial performance
dashboard in five basic steps. Each step will take approximately 10 minutes to complete.
NOTE: If you are using the Trial version of Xcelsius, you will not be able to save your file and return to work on it
later. If you want to take a break during the Tutorial, leave Xcelsius running or you will lose your work. (However, you
can export and save your presentation to PowerPoint at any point, in order to show your colleagues your handiwork).

This is going to be fun, so lets get started

STEP 1: IMPORTING THE EXCEL MODEL
In this section, we will build the foundation for an interactive dashboard that reports on loan
activity for the 31 branches of a fictional bank. We will see how Xcelsius can dramatically
simplify the presentation of complex, multivariate data into a single, compact web page. When
we are finished with this exercise, your presentation (dashboard) will look something like this:

Figure QS3.1 The Final Interactive Dashboard

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To begin our work, launch Xcelsius in the conventional manner by double-clicking on the
desktop icon or navigating through the Windows program list. After you have opened Xcelsius,
you will see a Getting-Started panel on the right side of the Xcelsius canvas. This panel has
many helpful tips that you might want to try later (its under the Help menu on the toolbar), but
for now close the panel by clicking the blue X. Your computer screen should look something
like this:

Figure QS3.2 The Xcelsius Work Area

Once you have launched the application (opened the work area), the first step is to import the
underlying Microsoft Excel spreadsheet model. Typically, you would create this spreadsheet
model yourself, or use one that someone in your company had built. But for this exercise we
have already created the Excel model for you, so that you can focus your time on learning
Xcelsius. Once youve learned the basics, you can apply them to your own spreadsheet.
In this Getting-Started Tutorial, creating the spreadsheet model on your own would be a
significant challenge since it includes 3,600+ data points. It is a much more complex model
albeit one that is more representative of real-world financial databases and reports.
Not only does the spreadsheet contain a lot of data, but it is impossible to scan in a single
glance, and its functionality may not be immediately clear. So before importing it into Xcelsius,
lets take a look at it. Minimize the Xcelsius canvas, and navigate to the Interactive Dashboard
Tutorial Excel file you downloaded from Xcelsius. It is named Xcelsius Interactive Dashboard
Tutorial Spreadsheet. Click the file name in order to open the file in Microsoft Excel. (Note: you
must have Microsoft Excel installed on your computer in order to open the Excel file.)

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When you open the spreadsheet, it will look like this:

Figure QS3.3 The Xcelsius Interactive Dashboard Tutorial Spreadsheet

You will note at once that you cannot see the entire Excel spreadsheet without scrolling both
horizontally and vertically. While you could lock the row and column headings in place, the
spreadsheet still would be difficult to comprehend. So, lets try to make some sense of it.
Looking at the portion of the spreadsheet below Row 16, you will see a series of columns. In the
first column are lookup keys that we will describe later. The second column contains the year,
the third the loan type (home loans, refinancing, and other consumer loans), and the fourth
contains the locations of the fictional banks 31 branches. The items in the second, third, and
fourth columns are repeated and ordered in such a way that there is a unique record for each
year, loan type, and bank branch. The 5th through 17th columns contain the monthly loan
volume data (in $1,000s) for each record.
At the right of the spreadsheet, in cells T8, T18, and T23, are three record parameters. These
are user inputs for the year, loan type and bank branch, respectively. The index in U2 (the Excel
cell, not the rock group!) is a built-in formula that determines the data record number, or lookup
key. Each combination of three parameters yields a unique record number, or lookup key, and
this lookup key causes the appropriate data to be displayed in cells B8:Q8. The formulas in
those cells use Excels vertical lookup function (VLOOKUP), and are used to summon the
monthly loan data for the year, loan type, and bank branch that is selected.
Study the spreadsheet for a few moments, changing numerical inputs for cells T8, T18, and T23
if you like, using the supported values. (Be careful NOT to enter anything in any of the other
cells, and PARTICULARLY NOT in cell U2.) See how the results are displayed in Row 8. This
feature of the spreadsheet will become critical as we build your Xcelsius interactive dashboard.

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Can you make sense of the spreadsheet now? Probably. Still, youll have to admit, its not easy
to visualize the impact of your changes, especially given the spreadsheets size. Were about to
make that task a whole lot simpler. To do that, lets return to the Xcelsius work area. Now, we
are ready to import the Interactive Dashboard Tutorial Spreadsheet into Xcelsius. To do so, click
the Excel icon
follows:

in the Xcelsius upper tool bar. The Import Model Dialog Box will appear, as

Figure QS3.4 The Xcelsius Import Model Dialog Box

just to the right of the input box in order to browse on your
Click the button with three dots
computer and find the Excel spreadsheet file that we examined earlier. Once you have located
it, double-click the file name, which will cause the name to be displayed in the file name input
box. Click the OK button and, after a few seconds, the model will be imported into Xcelsius. You
will know that the importation is complete when the words Model Import Done appear in the
lower right corner of the work area.
(NOTE: At this point, some computers may display a McAfee Hawk Script Alert. This is
inconsequential, and is the result of the scripting language in which parts of the Xcelsius
application is written. It can be safely ignored.)
You will immediately see that nothing appears to have changedthe screen looks just as it did
before. But dont worrythe Excel model is there, ready to be acted upon. In fact, the model
(including not just the data, but the formulas as well) has been wholly incorporated into Xcelsius.
Microsoft Excel is now out of the picture. (Dont tell Bill Gates!) As long as you dont need to
change the data in the spreadsheet, you can close Excel and not have to open it for the rest of
this exercise. (Note, though, if you did return to Excel and modified the data, you would have to
re-import the spreadsheet into Xcelsius in order for those changes to take effect. We wont do
that in this exercise, and will use the original data in the Excel file.)

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STEP 2: SETTING UP THE CHART

In this section, we begin to build the dashboard illustrated in Figure QS3.1. The first step is to
decide what data values we want to present. In the current case, we know from Figure QS3.1,
the main data display component is a column chart depicting loan activity at the fictional banks
31 branches. We need to tell Xcelsius that this is the type of chart we wish to use.
When you first launched Xcelsius, a panel opened on the left-hand side of your screen. That
panel is labeled Components. This panel displays all the pre-built components you can use in
creating your Xcelsius data presentations. Each of the individual categories in the list can be
expanded by clicking on the plus sign next to the folder, revealing individual components and,
often, additional subcategories of components.
To begin our work, click the plus sign next to the Charts components folder to expand it (if it is
not already open). You will now see several charting choices. We know from Figure QS3.1 that
we want to create a column chart, and we are given two choices: Column Chart and Stacked
Column Chart. We are interested in using the first, so click on the Column Chart name and
drag it into the upper right-hand portion of the work area. You can easily move the chart once it
is placed, so your initial selection point is not all that consequential. Use the control handles at
the edges of the chart to enlarge it to approximately the size displayed in Figure QS3.1. When
you are finished with this work, your computer screen should look something like this:

Figure QS3.5 Placing a Column Chart on the Canvas

Now its time to connect the chart to the data. The chart we placed on the canvas is just an
image at this point, with no data underlying it. But the process of connecting to the data is fairly
simple, especially because of the way the spreadsheet was originally designed. In this tutorial
the column chart is associated with 31 bank branches X 3 loan types X 3 years of data, for a
total of 279 different data setsall in one chart! The key to our success will be the manner in
which the Excel spreadsheet was set up. If the spreadsheet contained only the information
below Row 16, our task would be quite difficult. However, because the spreadsheet is
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constructed to dynamically populate a single row with the various data records (via Excels builtin vertical lookup function), setting up the chart will be very straightforward.
Double-click the chart in order to open its Properties panel. Adjacent to both the Data Range
and the Series: X Values input boxes, there are selector icons . (In order to activate the X
Values selector icon, you must first click the Radio Button in front of the word Series and then
click the Add button.) Click the Series: X Values selector icon and the embedded
spreadsheet opens in your work area. Use your mouse to select cells F8 through Q8 in the
spreadsheet (the variable data series for January through December), and then click OK. You
will now notice that the Xcelsius column chart displays 12 columns of data, as pictured below in
Figure QS3.6:

Figure QS3.6 The Column Chart Linked to The Data Source

Of course, the chart is generic at this point. We need to add a title and axis labels to give it
some meaning. To do this, we will use the Properties panel to designate the axis titles. In the
Titles area, lets leave the Category (X) axis title input box blank (since the months will be
pretty self-explanatory) and type Loan Volume into the Value (Y) axis title input box. Then
click the selector icon
next to the Category Axis Labels input box at the bottom of the
Properties panel and use your mouse to select cells F17 to Q17 in the spreadsheet (the month
labels).
Next, we need to add a title to the chart. Since, in this tutorial, we want the title to dynamically
change and reflect the changing data that is showing on the chart, lets add a dynamic label.
To do that, in the Properties panel, first erase the words currently showing in the Chart title
and Chart subtitle boxes so that they are blank. Now, in the Components panel, click the plus
sign next to the Text folder to open it. Click the Label icon and drag it onto the canvas above
the chart (you may wish to use your mouse to move the chart down a bit). When you release
your mouse button, the words Label Text appear. Use the control handles to extend the width
of the label text area to the full width of the chart.
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Now, double-click the title label to open its Properties panel (if a panel is already open, look at
its title bar to make sure it is the Properties panel associated with the label and not with the
chart). Click the Radio Button next to Link to Cell and use the selector icon to choose cell C11
in the Excel spreadsheetthe variable chart title which is automatically generated by the
spreadsheet. A chart title will appear on the screen: Home Loans Anaheim 2003. It may
look small and poorly positioned, but dont worrywe will fix that later. Note that we will not
need to add a subtitle to the chart, since all the relevant information is contained in the title.
Hence, you can now close the Properties panel. Once you do, your screen should look like this:

Figure QS3.7 The Column Chart with Title and Labels

and look at
Now, we have a completed chart. If you click the Flash Preview button
the finished product, you will find you have well, a chart. It doesnt do anything yet, except to
display a call-out when you mouse over the individual bars. Youll note when it does, however,
the first line of the call-out is Series 1. Pretty meaningless, isnt it? Click the Flash Preview
button and return to the work area. Open the charts Properties panel (double click the chart)
and type Loan Volume in the Name input box instead of Series 1. Now click the Flash
Preview button and mouse over the chart. Youll see that the first line of the call-outs has
changed to Loan Volume, just as we had planned. Much better.
Still, theres a problem. The chart only portrays one data record: home loans for fiscal year 2003
from the Anaheim loan center. But there are 279 individual data records. What do we have to
do? Create 278 more Xcelsius presentations? Well be here all night at that rate (well, YOU will
be here all night). Fortunately, our task is much easier than that, as we are about to see.

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STEP 3: ADDING VARIABLES TO THE CHART

From our earlier overview of the Excel spreadsheet, we are already aware that there are three
key variables in the model: year, loan type, and loan center location. All of them can be
incorporated into the Xcelsius presentation in roughly similar ways.
But where to begin? If you think about the result we are trying to achieve, you will probably
come to the same conclusion that we didthat the primary variable of interest is the bank
branch. That is, the most important distinction we want to view is the differences in loan volume
by branch. From a business management perspective, this makes sense: a central
management objective in any multi-location business is typically to maximize sales or
profitability at the individual locations.
There are a variety of ways in which we could display the 31 bank branches so we could select
among them, including drop-down lists and scrolling lists. To make navigation as simple as
possible, however (and to keep all the branches visible on the screen at the same time), we will
use a simple 31 x 1 List Box. (If you look at Figure QS3.1 above, you will see that this is just
what we have done.)
To insert a List Box into your dashboard, open the Selectors folder in the Components panel
(you may wish to close the other components folders to make viewing easier). The list box is
near the top of the folders listing. Click it and drag it to the left side of the canvas. When you
release the mouse, a List Box icon is deposited there. All the items in the List Box are not
visible, so use the control handles to stretch the box vertically. But waitthere are only ten
items in the List Box! We needed 31. Dont despair. The number of items will be set to our
desired format once we link the table to its labels, which we will do right now.
Following what should by now be a standard procedure, double-click the List Box icon on the
canvas, and its Properties panel opens. In the Titles area, the Labels input box is our area of
interest, since it indicates the labels we wish to display in the List Box. Click the selector icon
next to the Labels input box, and the Excel spreadsheet opens with a request to Select a
Range. Use the mouse to select cells U24 through U54, then click OKand watch something
amazing happen. The List Box automatically changes into the desired 31 x 1 format, and
displays the list of bank branches in the order in which they are contained in the spreadsheet.
Were making some progress! (Depending upon your screen resolution, you may need to move
and stretch the List Box in order to see all 31 bank branches.)

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Make sure your screen now looks something like this:

Figure QS3.8 Adding a 31 x 1 List Box to Represent Bank Branches

If youre concerned about the placement or dimensions of the bank branch List Box, dont be.
We will tend to that later. For now, we have other matters to deal with. In particular, while we
have a list of bank branches, we have not connected that data to the chart. How do we do that?
Its actually fairly simple, given the way we have set up the Excel spreadsheet. Think back to
our initial exploration of the spreadsheet, before we imported it into Xcelsius. If we wanted to
change the bank branch whose data we were inspecting, how did we do it? Simply by inserting
a new bank branch number (from 1 to 31) into cell T23. That is just what we will do herebut in
a different, much more robust way.
Double-click the List Box again, and its Properties panel opens. The Insert Option input box
should default to position (if it doesnt, use the drop-down list to select it). Below this input box
is a second input box entitled Insert In. Click its selector icon and the embedded Excel
spreadsheet opens. Use the cursor to selectwhat else?cell T23.
Note: did you notice a small more information icon
next to the Insert Option drop-down box
on the Properties panel? These information icons are found throughout the Xcelsius application.
If you click on them, a window will open and a brief movie will play illustrating the operation of
the tool in question. You may close the window in the conventional manner when you are
finished watching the movie.
Now, back to our dashboard. Heres a quick overview of what will happen when we preview the
data presentation. As we select different bank branch names from the List Box, Xcelsius will
dynamically insert a number ranging from 1 to 31 into cell T23. Just as our manual insertion of a
number from 1 to 31 into the Excel spreadsheet caused the information displayed in Row 8 to
change, so too will Xcelsius cause different sets of data to be input into the respective cells in
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Row 8. And because the column chart on the Xcelsius canvas is linked to the relevant data in
that row, the chart will change as we choose different branches from the List Box.
, and you will see a display
Lets see it in action. Click the Flash Preview button
area with a List Box and a chart. Not very excitingyet. Now click the different bank branches in
the List Box and see what happens. The chart automatically populates with new data. Not only
that, but the loan center location in the title changes as well. Pretty cool, isnt it?
Well, it gets even cooler. Click the Flash Preview button and return to the work area. Weve
added one variablethe bank branchto the presentation, but we have two more to deal with.
What should be our second variable? It could be either loan type or year, depending upon
whether we are more interested in product lines or bank branch performance overall. Well
assume were most concerned about product line performance, and focus first on loan type.
As with bank branch selection, there are a number of different tools we could use for selecting
loan typeincluding the tools mentioned earlier. However, because there are only three loan
types and because we want some visual distinction with the list of branches, we will use a suite
of radio buttons.
To insert a Radio Button selector into the presentation, click the Radio Button icon in the
Selectors folder of the Components panel (assuming that the Selectors folder is open; if it
isnt, make it so). Drag the icon somewhere to the right of the bank branch List Box and to the
left of the chart, preferably near the top. When you release the mouse button, a Radio Button
selector appears. Voila!
Your screen should now look like this:

Figure QS3.9 Adding a Radio Button Selector

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The labels in the Radio Button selector arent the ones we want, of course, so double-click the
Radio Button to open its Properties panel. Next to the Labels input box, we see a selector icon
and a button with three dots
. We could try to locate the labels in the spreadsheet, but
this time it will be easier just to input them by hand. Click the button with the three dots, and a 3
x 2 chart opens. The items in the left column are fixed, but if you click on the items in the right
column, you will see you can modify them. Click on each and type in the desired loan types:
Home Loans, Refinancing, and Other Consumer (make sure to erase the existing text).
Were finished adding labels, so click OK. The appropriate labels should appear within the
Radio Button selector (you may need to use the control handles on the Radio Button selector to
expand the selector horizontally so that you can see the complete labels).
Your screen should now look like this:

Figure QS3.10 The Radio Button Selector with the Correct Labels
Next, we will associate the Radio Button selector with the correct data source. To do that,
double-click the Radio Button selector to open its Properties panel. As before, the Insert
Option input box should default to Position (if not, use the drop-down list to select it). If you
recall our initial examination of the Excel spreadsheet, you will remember that we could
manually change the loan type by changing the number in cell T18. Again, thats just what
Xcelsius will do.
In the Properties panel, click the selector icon next to the Insert In input box and use your
cursor to choose cell T18 in the embedded Excel spreadsheet, then click OK. The Radio Button
selector will dynamically insert the loan type number into cell T18 of the spreadsheet. Now, we
can change the information in Row 8 according to not only bank branch, but loan type as well.
Lets see how it works. Click the Flash Preview button. In the finished presentation, as you
choose different bank branches, the same thing happens as before: the chart data changes, as
does the chart title. Now, for any given bank branch, click different loan types in the Radio
Button selector. The chart data changes againand so does the chart titlereflecting not just
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the bank branch location, but the loan type. You can choose any different combination of bank
branch and loan type and generate a unique chart. Amazing, isnt it? When youre finished
trying it out, click the Flash Preview button and return to the Xcelsius work area.
Now, for the final input variable, were going to throw you overboard without a life raft. Well, not
really. Youve already learned to swim in the Xcelsius sea pretty well. Adding the final
variablethe yearto the model involves the same steps as we just undertook for the loan
type: (1) point-and-click to add a Radio Button selector to the canvas, below the Loan Type
Radio Button selector; (2) type in the labels (2003, 2004, 2005) for the new selector; and (3) link
the selector to cell T8 in the Excel spreadsheet. Well leave you on your own to find the
locations for the relevant items in the Properties panel, but if you get confused, just review the
process we followed for the loan types.
When youre finished, your screen should look like this:

Figure QS3.11 Adding a Radio Button Selector for the Fiscal Year
Want to check out your handiwork? Click the Flash Preview button and watch in what we hope
will be utter amazement as you modify the chart data and title in three dimensions by choosing
any combination of bank branch, loan type, and year.
When you are finished, click the Flash Preview button and return to the Xcelsius work area.
STEP 4: ADDING A TABLE TO THE PRESENTATION
The dynamic chart is a great tool for quickly visualizing the performance of the various bank
branches according to loan type and year. But you might want to make it possible for users to
see the actual data values as well. You can accomplish this by including a numerical table in the
presentation.

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The process of adding a Table is similar to that of adding a List Box or Radio Button. Within the
Components panel, click the plus sign next to the Selectors folder to open it (if it is not already
open). Next, click the Table icon and drag it to a position beneath the chart. When you release
the mouse button, a Table icon appears on the canvas.
Double-click the Table icon on the canvas in order to open its Properties panel. Looking at
Figure QS3.1, its clear that we want to create a 4 x 6 chart. If you click the selector icon under
the Display Data input box and examine the embedded Excel spreadsheet, you will find that
such a table has already been created for you in cells F12:K15. Select those cells and click OK,
and a new chart is displayed on the canvas. To our great delight, the Table icon has morphed
into the 4 x 6 table that we wanted, with all the data in the right place. (You may have to move
and shrink the table a bit to see all of it.)
Your screen should look like this:

Figure QS3.12 Adding a Numeric Table to the Presentation

Lets see our handiwork in action. Click the Flash Preview button and select different bank
branches, loan types, and fiscal years. Youll notice that not only do the chart data and title
change, but so does the numeric data in the table.
Click the Flash Preview button and return to the Xcelsius work area.
What an accomplishment! You are finished with the plumbing and wiring of the Xcelsius
presentation. Now its time to put up the walls and lay down some carpet.

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STEP 5: FINALIZING THE PRESENTATION

If you compare Figure QS3.12 with Figure QS3.1, youll see the elements of the presentation
are in place, but the formatting and layout leave a lot to be desired. So now lets turn our
attention to the task of improving those elements. Well move fairly quickly through this process.
The first step is to add a background. Before we do, however, note that the List Box may extend
beyond the bottom of the screen. We obviously cant have that. If this is the case (whether the
List Box is too long or not will depend on your screen size and resolution), double-click the List
Box to open its Properties panel, click the Appearance tab, and change the point size for the
Labels to an appropriate value. Youll notice that all the text will now be visible. Adjust the size
of the List Box a bit (using the control handles) so you can reduce the area encompassed by the
List Box to just below the last bank branch, and then position the box approximately where it
was before.
Now, in the Xcelsius Components panel, navigate to the Art & Backgrounds folder and the
Background subfolder within that. You can click on the various background names to preview
the different types, then click Background 0 and drag it onto canvas. Then enlarge the
background so it covers all the elements on the screen. Dont worry, well bring them back
again. Select Format > Send to Back from the top menu to send the background where it
belongsto the back. Your screen should now look something like this:

Figure QS3.13 Adding a Striped Background to the Presentation

As it happens, our fictional banks primary corporate color is dark green, so we need to change
the blue coloring on the presentation to match the corporate color. Well do this by clicking oneat-a-time on each component of the presentation to open that components Properties panel.
Then we will click the Appearance tab, and then on the color icon associated with the
respective property, usually in the Markers & Backgrounds area. A color selector will pop up.
Choose the dark green color that is four cells from the left and four cells down, and then click
OK. Do this for each of the components. Well let you experiment so you can become familiar
with the various items locationstheyre pretty easy to find if you use trial-and-error. Note,
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however, that is some cases you may have to check the Use Custom Color box in order to
activate the color selection palette.
Next, lets adjust the charts title. Click the title in order to open its Properties panel, and then on
the Appearance tab. In the Text area, center the title by selecting Center in the Alignment
drop-down, and change the font size to an appropriate number and the typeface to bold. Add a
title to the overall dashboard, something like: XYZ Bank Performance, by Branch: 2003 2005
by dragging another text label to the canvas. Finally, move the elements on the screen around a
bit until theyre in a pleasing format.
Your screen should now look something like this:

Figure QS3.14 The Presentation with a Change of Color

We are almost done! Our final step is to export the Xcelsius presentation into a usable format.
This could be to a PowerPoint presentation, an Adobe Acrobat PDF document, as a Flash file or
as a Web page. This time, because interactive reports are likely to be studied in a personal
setting rather than in a public forum like a business conference, we will export our final Xcelsius
dashboard to an HTML (web) page.
To do this, first click the Fit canvas to components icon
in the top toolbar (to the right of
the plus icon) in order to constrain the viewing area to the actual components. Then, from the
top toolbar, click File > Export > HTML and save the file to an appropriate location. Finally,
navigate to and open the file with either Windows Explorer or a web browser, and you will see
your fully operational, Flash-based executive dashboard in your web browser (you might need
to override your pop-up blocking software).

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Your final result should look something like this:

Figure QS3.15 The Final Interactive Report

Look familiar? It should: its the final presentation that we showed you in Figure QS3.1. And its
ready for deploymenton the web, on a corporate intranet, or on an interactive portal.
And the beauty of it is: this is only the beginning. Xcelsius can do much, much more than this.
Follow us through the other Tutorials and the Learning Center lessons. Youll be amazed at how
Xcelsius can help you steal the show at your next meeting!
#####

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