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STANDARD OPERATING PROCEDURE FOR

DESIGN & DEVELOPMENT DEPARTMENT
1.0

SUBJECT:

SOP No.
SOP OF DESIGN AND DEVELOPMENT DEPARTMENT (D&D)

2.0

PURPOSE:

Issued Date:

* To Plan and Develop New Components / Assemblies for Commercial Production

* To Conduct Vendor development and to liaise with Cost & Supply committee
* To Design & Manufacture Jigs / Fixtures / Gauges for smooth flow of Production Lines to
develop new products
* To Provide Design Services to MEL

3.0 SCOPE:

This procedure covers all functions related to D&D Department

3.0 CONTROL OBJECTIVES:
3.1

To evaluate viability of the New Projects / Products

3.2

To work out / generate costing and feasibility reports

based on product data provided by the customer

3.3

To provide necessary design services for new and existing

products

3.4

Development of Engineering documentation like OP Sheets, Quality

Plans, Tooling & Gauges drawing and provision of these
documents to the related department

3.5

Control of technical data in Hard & Soft formats

3.6

Verification of manufacturing processes, tool proofing, First Piece

Approval and consequently handing over the product to production
Department for Pilot lot and Commercial production

3.7

To Manufacture Jigs / Fixtures, Gauges, Machine accessories and

auxiliary equipment

3.8

To develop Forging, Casting, Machining and Hardware Vendors

3.9

To conduct Price Negotiation with vendors and to liaise with C&S

Committee for PO finalization

3.10.

To Conduct Vendor Evaluation

3.11

Evaluation of market prices (Local / International) of Raw Materials /

Forgings to get optimum price benefits

Reference No:

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Task

4.1

Electronic / Manual
(E / M)

Responsible
Personnel

E/M

HOD

Incharge Prod.
Development

PRODUCT DEVELOPMENT
Receipt of Drawing(s) / Sample(s) / Data Sheet(s) through
Commercial Department for new development queries

4.2

Study & Evaluation of received Drawing(s) / Sample(s) / Data

Sheet(s)

4.3

Preparation of Feasibility & Costing pro-forma

E/M

Incharge Prod.
Development

4.4

To seek project approval from CEO for final decision to start

development process.

E/M

HOD

4.5

Preparation & approval of Operation Sheets, Drawings

Components, Jigs, Fixtures, Gauges, Quality Plans etc.

E/M

Incharge Design
Section

4.6

Final approval of Operation Sheets, Drawings of Components, Jigs,

Fixtures, Gauges, Quality Plans etc.

HOD

4.7

Initiate CAPEX proposal of the required Machine(s) for the approval

of CEO / Higher Authorities

HOD

4.8

Identify and provide specs of required Tooling (both local and

imported) to Commercial department for its procurement

Incharge Prod.
Development

4.9

Technical scrutiny of Quotations and liaise with Commercial

department for placement of Orders

E/M

Incharge Prod.
Development

Incharge Design
Section

E/M

Incharge Design
Section

HOD

E/M

Incharge Design
Section

of

4.10.

Proofing of Operation Sheets

4.11

Receipt of recommendations for revision in Drawings (if required)

4.12

Approval / disapproval of recommended revision

4.13

Recording of REVISION (if approved)

4.14

Submission of FPA to QA

HOD

4.15

Handing over new product for Commercial Production to

Production Department and provide full backup support in Trial
Production

HOD

4.16

Provision of Operation Sheets to all concerned departments

Incharge Design
Section

Remarks

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SERVICES

5.1

Receipt of Request (through Request Form Annexure 1) for Design /

Manufacturing Services regarding Tooling, Gauges, jigs and Fixture
etc.

5.2

E/M

HOD

Preparation of detailed drawing(s)

Incharge Design
Section

5.3

Approval of detailed drawing(s)

Incharge Design
Section / HOD

5.4

Handing over of drawing to requesting department/ personnel.

HOD / Incharge
Design Section

5.5

Manufacturing of Machine Elements, Gauges, Fixtures or Utility

Equipments etc. as per approved drawing

Incharge Tool
Room

DATA ARCHIVING / DOCUMENTATION

6.1

Uploading of Soft format of drawings / design work to MEL Server

Incharge Design
Section

6.2

Recording of Amendments in drawings by indicating REVISION

INDEX (Soft Format)

Incharge Design
Section

6.3

Verification of above both activities

HOD

6.4

Maintaining of Controlled (New / Old) Documents (in-hard format) in

Master Files

Incharge Design
Section

6.5

Verification of Filing data (in Hard Format) in Master Files

HOD

6.6

Documents marked with CONTROLLED COPY stamp would be

issued to the concerned department

HOD / Incharge
Design Section

7
7.1

Annexure 1

VENDOR DEVELOPMENT
VENDOR EVALUATION - NEW ORDER
Annex -2

7.1.1

As per Flow Chart (Annex 2)

7.1.2

Proposed Vendor will submit introductory letter along with

Company Profile

7.1.3

HOD to review and decide whether to evaluate Vendor or not and

advise concerned executives for evaluation

HOD

7.1.4

Visit will be conducted on the basis of information provided by

vendor and subsequently Vendor Evaluation report will be Prepared
(Annex 4)

Incharge Vendor
Development

7.1.5

Vendor Evaluation report with recommendations will be put up to

CEO for Approval

HOD

7.1.6

After Approval of Vendor, Ordering Process will be started

Incharge Vendor
Development

7.1.7

Re- Evaluation to be carried out in case a vendor informs D&D that

new facility or improvement in the setup has been made

HOD

Annex -3

Annex - 4

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7.2

COST & SUPPLY - NEW ORDER

Annex -5

7.2.1

As per Flow Chart (annex - 5)

7.2.2

Quotation along with Price Breakup will be provided by Vendor

7.2.3

MEL cost estimation will be prepared for particular Parts / Services

7.2.4

C&S case will be prepared on C&S proforma (Annex -6) after receipt
of all relevant information(s)

Incharge Vendor
Development

7.2.5

C&S case will be reviewed and if found OK, will be forwarded to

C&S committee for review

HOD

7.2.6

C&S Committee will review C&S cases and if found OK will be sent
to Incharge Vendor Development for arrangement of C&S Meeting

C&S Committee

7.2.7

C&S Committee will negotiate Price with vendor and give

recommendations

C&S Committee

7.2.8

C&S case will be sent to CEO for Approval

HOD

7.2.9

C&S case duly approved by CEO will be sent to Commercial Dept

for preparation of Purchase Order / Work Order

Incharge Vendor
Development

ERP / M

Commercial
Department

Incharge Vendor
Development

7.2.10.

Commercial Dept will provide original Purchase / Work Order to

D&D for review and issuance to vendor

7.2.11

D&D will issue one copy of PO / WO each to MMD and vendor

(Annex -7)

7.3

7.3.1

Incharge Vendor
Development

COST & SUPPLY - PRICE REVISION

The price revision cases will be entertained due to change in the
following:
1- Raw material Prices
2- Utility Prices
3- Factors like Tooling, Labor, Foreign Currency Rates etc

7.3.2

Incharge Vendor Development will obtain revised quotations with

evidences (price breakup) to ensure the price increase demands
made by vendor

Incharge Vendor
Development

7.3.3

Rest of the Procedure will remain the same as mentioned under

COST & SUPPLY - New Order
[clause 7.2]

Incharge Vendor
Development

Annex - 6

(Annex -7)

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7.4

PARTS DEVELOPMENT - VENDOR BASED

7.4.1

As per Flow Chart (FPA)

(Annex -8)

7.4.2

Vendor will submit Samples along with Inspection report within

approved development time, along with the inspection gauges

7.4.3

Samples will be forwarded to QA for evaluation

Incharge Vendor
Development

7.4.4

In case of acceptance of samples, vendor will be informed alongwith FPA report for the submission of Pilot Lot

Incharge Vendor
Development

7.4.5

In case of rejection of samples, vendor will be informed along-with

QA report for re-submission of samples

Incharge Vendor
Development

7.4.6

Vendor will submit Pilot Lot along with Inspection report within
approved Time frame

7.4.7

Pilot Lot will be sent to QA for evaluation

Incharge Vendor
Development

7.4.8

In case of acceptance of Pilot Lot, vendor will be informed alongwith Inspection report. In addition to above MMD will also be
informed for issuance of monthly schedule for regularization of
supplies.

Incharge Vendor
Development

7.4.9

In case of rejection of Pilot Lot, vendor will be informed along-with

inspection report for re-submission of Pilot Lot

Incharge Vendor
Development

D&D DEPARTMENT ORGANOGRAM

D&D DEPARTMENT ACTIVITIES FLOW CHART

Annex - 8

(Annex 9)

Annex -9

(Annex 10)

Annex -10

SOP is subjected to change from time to time whenever found

necessary. The revision detail shall be maintained in index Form
Annexure
Prepared By:

Date: 31-01-2010

* Incharge Tool Room

(Allah Raham Rathor)
* Incharge Vendor Development
(Muhammad Abid Aleem)
* Incharge Product Development
(Shahid Iqbal)
* Incharge Design Section (Arslan
Haider)

Reviewed By:

HOD (Raafey Zaman Durrani)

Approved By:

CEO