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CHAPTER ONE
INTRODUCTION TO COMPUTER
EARLY HISTORY
Many years ago, a man called Abacus invented a counting He did a significant
apparatus, which enabled the people of the Stone Age to do their counting then. This
counting apparatus was made of wooden frame with strings on it. The counting
apparatus consist of rods upon which beads can be moved up and down. This was
dated to a man called Abacus about 3,000 years ago.
There are also other founding fathers of computer like, John Napier, Edmund
Gunter, Blaise Pascal, Charles Babbage, and Hermann Hollerith; all these people
contributed a great deal in the development of computer today.
John Napier: - invention of a calculating machine after the abacus in 1617.
Edmund Gunter: - This man invented the first slide rule in 1620. The slide rule is
still in use by some professionals and students for the performing of multiplication,
division and other operations. The use of this slide rule cannot be overemphasized
particularly in the calculation of raising number to a given power, e.g. 22,32,42 etc.
Charles Babbage: - In 1820, a man called Charles Babbage was regarded as the
father of computer.
Because of the ideas of introducing what he invented, he propounded the difference
engines. This was later developed to a complex engine known as the analytical equation and more
complicated calculation; this helps in the development of computers today.
COMPUTER GENERATION
The term computer generation can be simply placed as the sizes and power of
computer, that is, (speed, memory and capacity productivity of computers).
However, there are generations of computer, which are as follows.
The first generation of Computers: - The first generation of computers were
developed between 1945 to 1955. They were made of vacuum tubes and relays. These
set of computers were very large and often hard to be replaced. The vacuum tubes get
TYPES OF COMPUTERS.
There are three types of computer namely:
MAINFRAME COMPUTERS: A mainframe is simply a very large computer. And
totally different from what you have on your desk. Mainframe is an industry term for a
large computer. The name comes from the way the machine is build up: all units
(processing, communication etc.) were hung into a frame. Thus the mainframe computer
is build into a frame, therefore: Mainframe And because of the sheer development costs,
mainframes are typically manufactured by large companies such as IBM, Amdahl, and
Hitachi.
What classifies a computer as a mainframe
• Task Management
• Program Management
• Job Management
• Serialization
• Catalogs
• Inter Address Space
• Communication
SUPER COMPUTERS: These are at the top of the computer range; they are the fastest
and the most expensive computers capable of performing billions of calculation per second.
They are also considered a national resource.
MINICOMPUTERS: These are larger in size , better in performance and costlier than
PCs.they are designed to support more than one user at a time, usually up to 2000.they
they have larger storage capacities and operate at a higher speeds, they also support faster
output devices like high speed printers which can print up to hundreds lines per minute.
DATA STRUCTURE.
C omputer data appears in binary format. This means that it is always a 0 or 1.it can
only occur in these two states and must be in one of them.
BITS: This is the smallest data unit that exists. 8bits of data which has a possible value
from 0 to 255
BYTES: Bytes are used to measure the amount of information a device can store.
One bytes is a character, A character can be a number letter or symbol One
byte consists of eight bits (binary digits) A byte is the smallest unit of information a
computer can process.
KILOBYTES: One kilobyte is 1,024 characters. = One page of double-spaced text.
MEGABYTES: (MB)! One megabyte is 1,048,576 characters. This is approximately equal to a
shelf of books.
GIGABYTES (GB): One gigabyte is 1,073,741,824 characters. This is approximately equal to a
shelf of books in a library.
TERABYTE (TB): One terabyte is 1,099,511,627,776 characters. This is ~ an entire library of
books.
WORD: two bytes or 16bits of data with a possible unsigned value from 0 to 16535.
Therefore,
8 bits = 1 byte
1024byte = 1 kilobyte (1kb)
10242 byte = 1 megabyte (1mb)
10243 byte = 1 gigabyte (1 GB)
10244byte = 1 terabyte (1tb)
COMPUTER CASE: A computer case contains all the major components of a computer system
MONITOR: A monitor is a device that displays text and images generated by the computer.
MODEM: A modem is a device that lets computers communicate through telephone lines.
PRINTER: A printer is a device that produces a paper copy of documents you create on the
computer.
KEYBOARD: Lets you type information and instructions into a computer.
MOUSE: a handheld device that let’s you select and move item on the screen
ARITHMETIC LOGIC
UNIT (ALU)
CONTROL UNIT
INPUT OUTPUT
MAIN STORAGE
RAM/ROM/HDD
SECONDARY
MEMORY
INPUT DEVICES
This is the process through which data and instruction enter the computer, it can also be
referred to as tools that enable the computer user to send signal to the CPU for processing
thereby producing output. The basic input devices are explained below:
MOUSE: This is used to point at object on the screen by moving it on a small, hard
surface.
MECHANICAL MOUSE: This uses the movement of a rubber ball that projects
through the lower surface to record direction. As the mouse moves, the ball rotates
and the direction of rotation is detected and relayed to the computer by the switches
inside the mouse.
OPTICAL MOUSE: This uses a light beam instead of a rotating ball to detect the
movement across a special mat. The mat has a grid to provide the optical
mechanism a frame reference.
LIGHT PEN: A light pen is an input device used to draw figures directly on the screen
or select an option by just clicking on it. The light pen can be used to select an option by
just pointing at it instead of using the keyboard or moving the mouse around.
Roller- feed scanner: This type of scanner the paper bearing the image is
passed over a roller where it is captured.
Flatbed scanner: this works like a photocopier. it can scan and store images
from books without having to remove the page ,which is difficult in the case of the
roller- feed scanner.
OUTPUT DEVICES
These are devices that allow the processor to communicate to the user of the computer it
could be a hard copy or a soft copy.
PRINTER
T
hese are output devices that print the result of an instruction on paper (hard copy).
Printers are classified based on the mechanism used for printing, speed of printing,
quality of output and interface.
Printers are classified based on the mechanism used for printing, speed of printing, quality
of output and interface.
PLOTTERS
A Plotter is an output device that is used to create presentation visuals, charts, graphs,
tables and diagrams.
Monochrome: this displays two colors, one for the background and one for the
fore ground. These colors can be white on black background or green on black
background.
Color monitors: this displays the image in color, depending on the quality, they
can display anywhere from 16 to 1 million colors.
COMPUTER ARCHITECTURE
HARDWARE
This comprises of all the electrical, electronic and mechanical part of the computer .any part
of the computer that we can see or touch is called computer hardware. Computer hardware
includes the system unit, the input, the output and the storage devices. This makes up the
physical aspect of the computer visa-visa other peripherals and accessories like the
monitor, system unit, keyboard etc.
SOFTWARE
This refers to programs that are used to operate the hardware. Without the software, the
hard ware is irrelevant .it can also be said to be a set of programs designed to perform
various tasks, it is stored on a compact disk or a tape.
Software can be classified as follows:
Application software: These are software packages that are designed for particular
application. Example of application software are accounting package, MS word, MS excel,
games, Corel draw, PageMaker etc
CONTROL UNIT
This coordinate the various operations specified by the program instructions, these
operation includes receiving data, which enters the computer and deciding how and when
the data should be processed. the control unit directs the operation of the ALU.
INTERNAL MEMORY
READ ONLY MEMORY (ROM)
This is a memory into which fixed data is written at the time of its manufacture, new data
cannot be written into the memory, and they store the data the CPU needs when it is first
turned on .the start up program known as bootstrap program is usually held in form of Rom.
EXTERNAL MEMORY
These are devices that are used to store data when the computer is turned off. it is meant
for external use with the same system or other systems.
● 3-inch: Floppy is something of a misnomer for these disks, as they are encased in a rigid
envelope. Despite their small size, microfloppies have a larger storage capacity than their
cousins -- from 400K to 1.4MB of data. The most common sizes for PCs are 720K (double-
density) and 1.44MB (high-density). Macintoshes support disks of 400K, 800K, and 1.2MB.
HARD DISK
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COMPUTER TRAINING COURSE HANDBOOK
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The hard disk is the most popular data storage .medium. it is the storage that is built along
with the computer the hard disk that are available nowadays generally have storage
capacity of 500 megabyte onwards to allow better performance.
COMPACT DISK
A compact disc (or CD) Is an optical disk used to store digital data, originally developed for
storing digital audio. It is a standard playback format for commercial audio recording.
A USB flash drive is a removable storage device that generally works with window
98/ME/2000/XP. Window 98 requires a driver to be installed .USB flash drives are also
known as pen drives, thumb drives, flash drives, USB keys and a wide variety of other
names.
Word lets you produce professional documents quickly and effectively. You can use Word to create
letters, manuals, newsletters and brochures.
Editing
Word offers many features that help you work with text in a document. You can easily edit text,
rearrange paragraphs and check for spelling mistakes.
Formatting
Word offers features that help you change the appearance of a document. You can add page
numbers, center text and use various fonts in a document.
Printing
You can produce a paper copy of a Word document. Word lets you see on the screen exactly what
the printed document will look like.
Office Button: Opens the Office menu, from which you can open, save, print, and start
new document.
Quick Access Toolbar: Contains buttons to help you quickly select commonly used
commands, such as save, undo and redo.
The Title Bar: Next to the Quick Access toolbar is the Title bar. The Title bar displays the
title of the document on which you are currently working. Word names the first new document you
open Document1. When you save your document, you assign the document a new name.
The Ribbon: In Microsoft Word 2007, you use the Ribbon to issue commands. The Ribbon is
located near the top of the screen, below the Quick Access toolbar. At the top of the Ribbon are
several tabs; clicking a tab displays several related command groups. Within each group are related
command buttons. You click buttons to issue commands or to access menus and dialog boxes. You
may also find a dialog box launcher in the bottom-right corner of a group. Clicking the dialog box
launcher gives you access to additional commands via a dialog box
Ruler: Allows you to change margin and tab settings for your document. You can use the
ruler to change the format of your document quickly.
The Text Area: Just below the ruler is a large area called the text area. You type your
document in the text area. The blinking vertical line in the upper-left corner of the text area is the
cursor. It marks the insertion point. As you type, your text displays at the cursor location.
Status Bar: Displays information about the area of the document displayed on your
screen and the position of the insertion point.
Page 1of 1
The page displayed on the screen and total number of pages in the document.
I. Words
Total number of words the document contained
II. Views
Status bar contains all the types of views in word and the active view is selected. It equally displays
the zoom button.
Select A Word: Move the mouse cursor anywhere over the word you want to select and then
quickly press the left mouse button twice. To deselect text, move the mouse cursor outside the
selected area and then press the left mouse button.
Select A Sentence: Press and hold down the CTRL key on your keyboard. Still holding down
the CTRL key, move the mouse cursor anywhere over the sentence you want to select and then
press the left mouse button. Then release the CTRL key.
Select A Paragraph: Move the mouse anywhere in the paragraph you want to select and then
quickly press the left mouse button three times.
Select Any Amount of Text: Move the mouse cursor over the first word you want to select.
Press and hold down the left mouse button as you move the mouse cursor over the text you
want to select. Then release the mouse button.
Select All The Text In A Document: To quickly select all the text in your document, press
and hold down the CTRL key and then press A on your keyboard. Then release both keys.
If you selected Pages, type the pages you want to print (example: 1, 3, 5 or 2-4).
4. Move the mouse pointer over OK and then press the left mouse button.
1. Move the mouse pointer over Office Button and then press the left mouse button.
2. Move the mouse pointer over Exit Word and then press the left mouse button. The Word
window disappears from the screen.
Web Layout View: This view displays documents so they are easy to read on the screen. The
web layout view displays a document map, which lets you move quickly to specific locations in your
document.
Print Layout View: This view displays the document exactly as it will appear on a printed
page. The Print Layout view displays top and bottom margins, headers, footers and page numbers.
Outline View: This view helps you review and work with the structure of a document. You
can focus on the main headings by hiding the remaining text.
SPLIT A PARAGRAPH
1. Move the mouse cursor to where you want to split a paragraph in two and then press
the left mouse button.
2. Press ENTER on your keyboard twice.
Move the mouse cursor to the right of the first character you want to delete and then press the left
mouse button.
Press Backspace on your keyboard once for each character or space you want to delete. You can
also use Delete on your keyboard to remove characters. Move the mouse cursor to the left of the first
character you want to remove and then press the left mouse button.
Press Delete once for each character or space you want to remove.
UNDO MOVE
To immediately move the text back, move the mouse pointer over Undo and then press the left
mouse button.
COPY TEXT
You can place a copy of text in a different location in your document. This will save you time since
you do not have to retype the text.
1. Select the text you want to copy.
UNDO COPY
To immediately remove the copy, move the mouse pointer over Undo button on the Quick Access
Toolbar and then press the left mouse button.
The text you selected appears in the new style. To deselect text, move the mouse cursor outside the
selected area and then press the left mouse button. To remove a bold, italic or underline style, repeat
steps I and 2.
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COMPUTER TRAINING COURSE HANDBOOK
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The text displays the new alignment. To deselect text, move the mouse cursor outside the selected
text area and then press the left mouse button.
The text you selected changes to the new font. To deselect text, move the mouse cursor outside the
selected text area and then press the left mouse button.
REMOVING HIGHLIGHT
To remove a highlight, repeat steps 1 to 3, selecting None in step 3.
REMOVE A BORDER
Select the paragraph(s) you no longer want to display a border. Then perform step 2 and 3.
Selecting No Border in step 3.
USING TABS
1. To use a tab, position the insertion point at the beginning of the line you want to move across
and then press the left mouse button.
2. Press TAB key on your keyboard and the insertion point moves to the first tab.
REMOVING A TAB
When you no longer need a tab, you can remove it from the ruler.
1. Select the text containing the tab you want to remove.
2. Move the mouse pointer over the tab and then press and hold down the left mouse button as
you move the tab downward off the ruler.
3. Release the left mouse button and tab disappears from the ruler.
To move text back to the left margin, position the insertion point to the left of the first character in
the paragraph(s) and then press Backspace key on your keyboard.
Ψ If you add or remove footnotes in your document, word will automatically renumber
the footnotes for you.
Ψ To redisplay the footnote text so you can edit the footnote, double-click the footnote
DELETING A FOOTNOTE
1. Select the number of the footnote in the document.
2. Press Delete key on your keyboard.
1. Move the mouse cursor to where you want to start a new page and then press the left mouse
button.
2. Move the mouse pointer over Page Layout Tab and then press the left mouse button.
3. Move the mouse pointer over Insert Page and Section Breaks drop list arrow on the Page Setup
group and then press the left mouse button.
4. Move the mouse pointer over Page and then press the left mouse button.
Ψ If the document is displayed in the Draft View, a line with the words Page Break
appears across the screen. The Page Break line shows where one page end and
another begins. The line will not appear when you print the document.
Ψ When you fill a page with text, word automatically starts a new page by inserting a
page break for you.
REMOVING CENTERING
Perform steps 1 to 7, selecting Top in step 6
A margin is the amount of space between text and an edge of your paper. You can easily change the
margins to suite your document.
1. To change the margins for the entire document, move the mouse pointer over Office Button
and then press the left mouse button.
2. Move the mouse pointer over Print, then Print Preview and then press the left mouse button.
The document appears in the Print Preview window. You will see the horizontal and vertical
ruler. If the ruler is not displayed, move the mouse pointer over the View Ruler button and
ADDING A ROW
Word will insert a row above the row you select.
1. To select a row, move the mouse cursor to the left of the row and then press the left mouse
button.
2. Move the mouse pointer over Layout Tab and then press the left mouse button.
3. Move the mouse pointer over any of the options under Rows and Columns group and then
press the left mouse button. A new row appears.
ADDING A COLUMN
Word will insert a column to the left of the column you select.
1. To select a column, move the mouse cursor to the top of the column and then press the left
mouse button.
2. Move the mouse pointer over Layout Tab and then press the left mouse button.
3. Move the mouse pointer over any of the options under Rows and Columns group and then
REMOVING AUTOFORMAT
Perform steps 1 to 4 above, selecting Table Grid in step 4.
INTRODUCTION TO EXCEL
Getting started with MS EXCEL
Office button: Opens the Office menu, from which you can open, save, print, and start new
worksheets.
Quick Access Toolbar: A small toolbar next to the Office button contains shortcuts for some of the
most common commands.
Ribbon: A combination of menu bar and toolbar, offering tabbed "pages" of buttons, lists, and
commands.
Name box: Displays the address of the current active cell where you work in the worksheet.
Status bar: Reports information about the worksheet and provides shortcuts for changing the view
and the zoom.
Zoom control: Use to zoom the Excel screen in or out by dragging the slider.
Auto Complete
If the first few letters you type match another cell in the column, Excel will complete the text for
you.
To keep the text Excel provides, press Enter on the keyboard
To enter different text, continue typing.
Long words
If text is too long to fit in a cell, the text will spill into the neighboring cell. If the neighboring cell
contains a data, Excel will display as much of the text as the column width will allow. If such a
situation arises, increase the column width.
Long Number
If a number is too long to fit in a cell, Excel will display the number in scientific form or as number
signs (#). If this situation arises, increase the column width.
Text Series
Number Series
Excel completes number series based on the numbers in the first two cells. These numbers tell
Excel how much to add to each number to complete the series.
1. Enter the text or the first two numbers you want to start the series
2. Select the cells containing the text or numbers you entered..
3. Move the mouse over the bottom right corner of the cell(s) (change to +).
4. Press and hold down the left mouse button as you move the mouse + over the cells you want to
include in the series, then release the mouse button. The cell displays the series.
Scroll Up or Down
To Scroll Up one row, move the mouse over and click
To Scroll Down one row, click on
Open a Workbook
1. Click on Office Button.
2. Click on Open. Dialog box appears
3. Click on the name of the Workbook you want to open.
4. Click on Open.
3.13.4 Reorganizing Data by Moving Data with Drag and Drop Editing
You can easily reorganize the data in your Worksheet by moving data from one location to another.
1. Select the cells containing the data you want to move.
2. Move the mouse over a boarder of the selected cells (+ change to )
3. Press and hold down the left mouse button and the data moves to the new location.
COUNT — Use to calculates the number of values in a list. E.g. COUNT (Al: A4) = 4
MAX — Finds the largest value in a list of numbers e.g. MAX (Al: A4) = 40.
MIN. -- Finds the smallest value in a list of numbers. E.g. MIN (Al: A4) =10.
SUM — Adds a list of numbers e.g. SUM (A1:A4) = 100.
ROUND — Round a value to a specific number of digits. E.g. If Al = 42.3617, Round (al, 2) =
42.36.
3.14.2 Entering a Function into the worksheet and mentioning some of Excel’s function
Groups.
Excel helps you enter Functions in your Worksheet. This lets you perform calculations without
typing long, complex formulas.
1. Click on the cell where you want to enter a function.
2. Click on fx on the Formula bar.
3. Click on the Category that contains the Function you want to use.
4. Click on the function of interest.
5. Click on ok.
6. A dialog box appears, if the dialog box covers data you want to use in the calculation, you
can move it to a new location. Position the mouse over a blank area in the dialog box.
7. Press and hold down the left mouse button as you move the dialog box to a new location.
Then release the mouse button.
8. To enter a number, move the mouse over the cell in the worksheet that contains the number
and then press the left mouse button.
9. To enter the next number, click on the next area.
10. Click on ok.
3.14.3 Using the Autocalculation Feature and Type of Calculation the Autocalculate Feature
can perform
You can quickly view the results of common calculation without entering a formula into your
worksheet.
1. Select the cells you want to include in the calculation.
2. To display the result for a different calculation, Click on the area SUM = on the status line
and click the right mouse button.
3. Click on the calculation you want to perform.
3.14.5 Various Errors Messages in Formulas and ways to correct the Errors.
An error messages appears when Excel cannot properly calculate a formula. Errors in formulas are
often the result of typing mistakes. You can correct an error by editing the cell containing the error.
1. # # # #: This results because the columns are too narrow to display the result of the
calculation. To correct this, change the column width.
2. # Div /0: This is because it cannot divide a number by zero. Excel considers a blank cell to
contain a value of zero.
3. #Narne? : This formula contains a function name or cell reference Excel does not recognize.
4. #REFI The Formula refers to a cell that is not valid. E.g. a row containing a cell in the
formula was deleted.
5. #Value! : The Formula refers to a cell that Excel cannot use in a calculation. E.g. If Al 10, A2
=20 and A3 = June, ∴ = A1+A2+A3 is invalid.
6. Circular reference: A warning message appears when a formula referees to the cell that
contains the Formula. This is called a Circular Reference. E.g. If the active cell is on A4 and
the Formula on this is = Al+A2+A3+A4.
Option e.g.
$ Change to dollar value 10= $ 10.00
% Change to percentage 0.15 = 15%
Add comma and display two decimal places 100 = 1,000.00
0 Add decimal places 10.19 = 10.190
00 Remove decimal 10.19 = 10.2
1. Select the cells containing the numbers you want to display differently.
2. Click on Home Tab
3. Click on either the option above on the Number group.
Remove Designs
Perform steps 1 to 5 selecting Normal in step 5.
3.28 Change Print Option and Inserting and Removing Page Break
You can change the way you Worksheet appears on a printed page.
1. Click on Page Layout Tab.
2. Click on Print Title on the Page Setup group
3. Click on the Sheet Tap.
4. Click on the Print Option you want to select.
Gridlines — Means print lines around each cell in your Worksheet.
Black and White — means prints the Worksheet in black and white.
Draft quality — means do not print gridlines or most graphics to reduce print time.
Row and Column — Print the row numbers and column letters.
5. Repeat step 4 for each print option you want to select.
6. Click Ok.
The Print Options do not affect the way the worksheets appear on your screen.
Delete Worksheet
1. Click the tab you want to delete
2. Click Home Tab
3. Click on Delete drop list arrow on the Cells group
4. Click Delete Sheet.
INTRODUCTION TO POWERPOINT
Office button: Opens the Office menu, from which you can open, save, print, and start new
presentations.
Quick Access Toolbar: A small toolbar next to the Office button contains shortcuts for some of the
most common commands.
Title bar: Identifies the PowerPoint program running and the name of the active presentation.
Minimize button: Shrinks the application window to a bar on the taskbar; you click its button on the
taskbar to reopen it.
Maximize/Restore button: If the window is maximized (full screen), click will changes it to
windowed (not full screen) and vice versa.
Close button: Closes the application.
CREATE A PRESENTATION
You can use the AutoContent wizard to quickly create a presentation in 2003 Window XP. The
wizard will ask you a series of questions and then set up a presentation based on your answers. The
PowerPoint dialog box appears each time you start PowerPoint. But the AutoContent Wizard is not
available in Microsoft Office PowerPoint 2007; instead you can create your presentation quickly and
easily by using Installed Templates. Office PowerPoint 2007 templates include different themes
and layouts, including those that existed in the AutoContent Wizard. Templates give you a starting
point and make it easier to complete your presentation quickly. You can modify a template’s text and
design, add company logo, add your own images, or delete text or other content from the template.
Steps:
1. To create a new presentation, click on Office Button.
2. Click on New. The Templates dialog box appears.
3. Move the mouse pointer over the category that best describes the type of presentation you
want to create and then click.
4. Click on create.
PowerPoint provides a basic outline for the presentation to help you quickly get started. You may use
your presentation in one of these ways:
PRESENTATION: You will deliver the presentation to an audience;
INTERNET: People will view the presentation on their own. Also there are four ways you
can output your presentation: ON-SCREEN PRESENTATION, BLACK AND
WHITE OVERHEADS, COLOR OVERHEADS and 35MM SLIDES.
LESSON TWO
EXIT POWERPOINT
When you finish using PowerPoint, you can exit the program.
Steps:
1. Move the mouse over Home Tab and then click.
2. Move the mouse over Exit PowerPoint and then click.
OPEN A PRESENTATION
You can open a saved presentation and display it on your screen. This lets you review and make
changes to the presentation.
Steps:
1. Move the mouse over Home Tab
2. Move the mouse over OPEN and then click. The open dialog box appears.
3. Move the mouse over the name of the presentation you want to open and then press the left
mouse button. The preview area of the open dialog box displays the first slide in the
presentation if the preview button is selected.
4. To open the presentation, move the mouse over OPEN and then click. The name of the
presentation appears at the top of the screen. You can now make changes to the presentation.
EDITING A PRESENTATION
SELECT TEXT
Before changing text in a presentation, you must select the text you want to work with. Selected text
appears highlighted on your screen.
SELECT A WORD
Move the mouse over the word you want to select and then quickly press the left mouse button twice
(double click).
SELECT A POINT
Move the mouse over the bullet () beside the point you want to select and then press the left mouse
button.
SELECT ALL THE TEXT IN YOUR PRESENTATION AT THE SAME TIME
To quickly select all the text in your presentation, press CTRL + A.
SELECT A SLIDE
Move the mouse over the number of the slide you want to select and then press the left mouse button.
SELECT ANY AMOUNT OF TEXT
Move the mouse over the first word you want to select, press and hold down the left mouse button
and drag to cover the extent of text you want to select and then release the left mouse button.
REPLACE TEXT
You can easily replace text in your presentation with new text.
1. Select the text you want to replace with new text.
2. Type the new text. The text you type will replace the selected text.
3. If a word in the presentation appears with a red underline, PowerPoint does not recognize it
and therefore considers it misspelled. Use the spell checker.
DELETE TEXT
You can easily remove text you no longer need from your presentation.
You can delete, insert and change text when viewing your slides in the Slide View. To change to the
Slide View use the views section of the horizontal scroll bar. Also you can delete a word, point or
entire slide from the outline view.
DELETE CHARACTERS
1. Move the mouse to the right of the first character you want to delete and then press the left
mouse button.
2. Press BACKSPACE on your keyboard once for each character or space you want to delete.
CHECK SPELLING
You can quickly find and correct spelling errors in your presentation. PowerPoint compares every
word in your presentation to words in its dictionary. If a word does not exist in the dictionary,
FREDYS SYSTEMS CONSULT LIMITED.
2ND FLOOR HAMMAN YERO HOUSE, No. 191 MOH’D MUSTAPHA WAY
JIMETA YOLA, ADAMAWA STATE Email: fredycoms@yahoo.com
COMPUTER TRAINING COURSE HANDBOOK
57
PowerPoint considers it misspelled and underlines it with wavy red line.
1. To start the spell check, move the mouse over Review Tab and the click
2. Click on SPELLING AND GRAMMAR on the Proofing group.
3. To select the correct spelling, move the mouse over the correct word and then click.
4. Move the mouse over CHANGE and then click.
5. To skip the word and continue checking the presentation, move the mouse over IGNORE
and then click.
6. Correct or ignore misspelled words until a small dialog box appears, telling you the spell
check is complete.
7. To close the dialog box, move the mouse over OK and then click.
LESSON THREE
Steps:
1. Display the slide you want to add an image to.
2. Change the layout of the slide to one that includes space for a clip art image.
3. To add an image, move the mouse over the clip art/picture area and then quickly click. A
dialog box appears if additional images are available on the CD-ROM disc identified in this
area.
4. To view the additional images, insert the CD-ROM disc into your CD-ROM DRIVE.
5. Move the mouse over OK and then click. The Microsoft clip gallery dialog box appears.
EDIT A CHART
Steps:
1. Move the mouse over the chart and then click.
2. Click on Design Tab
3. To make changes to the chart, perform steps 6 to 10 above on how to add charts.
RESIZE AN OBJECT
1. Move the mouse over the object you want to resize and then press the left mouse button.
Handles appear around the object.
2. Move the mouse over one of the handles.
3. Press and hold down the left mouse button as you move the handle until the object is the size
you want. Then release the mouse button.
4. To change the width of the object, use the middle vertical handles To change the height of the
object, use the middle horizontal handles To change the height and width of an object at the
same time, use the diagonal handles.
PowerPoint offers many ready-to-use designs that you can choose from to give the slides in your
presentation a new appearance.
EMPHASIZE TEXT
PowerPoint offers several styles that you can use to emphasize information on your slides.
(BOLD, ITALIC, UNDERLINE, SHADOW) SHADOW
EMPHASIZE TEXT:
Steps:
1. Display the slide containing the text you want to change.
2. Select the text you want to change.
3. Move the mouse pointer over Home Tab and then click.
4. Move the mouse over one of the following options under Font group and then click.
i) BOLD button
ANIMATE SLIDES
You can add movement and sound effects to the objects on your slides.
Steps:
1. Move the mouse pointer over the Slide to animate and then click to display it.
2. Move the mouse over the object you want to animate and then click
3. Move the mouse pointer over Animation Tab and then click.
4. Move the mouse pointer over Custom Animation on the Animation group and the click.
5. Move the mouse pointer over Add Effect drop list arrow on the Task Pane and then click.
6. Move the mouse pointer to click on any option of choice that appears on the followings:
Entrance
Emphasis
Exit
Motion Paths
7. Move the mouse over the type of animation you want to use and then click.
8. To view the animation, move the mouse over SLIDE SHOW and then click.
NOTE: To view the animation again, move the mouse over the Slide Show and then click.
To close the Animation Effects, click on close on the Task Pane.
LESSON FOUR
FINE-TUNE A PRESENTATION
RECORD SLIDES
You can easily change the order of the slides in your presentation.
Steps:
DELETE A SLIDE
You can remove a slide you no longer need.
1. To change to the Slide Sorter view, move the mouse over SLIDE SORTER on the Status bar
and then click.
2. Move the mouse over the slide you want to delete and then click.
3. Press DELETE on your keyboard.
PRINT A PRESENTATION
You can produce a paper copy of a presentation for your own use or to hand out to an audience.
Steps:
1. Move the mouse over HOME TAB and then click
2. Move the mouse over PRINT and then click.
3. To select what you want to print, move the mouse over to PRINT WHAT and then press the
left mouse button.
4. Move the mouse over what you want to print and then click.
5. Move the mouse over one of the following options under print range and then click.
6. If you selected SLIDES in step 5, type the slide the slide numbers you want to print
(example: 1, 3, 4 or 2-4).
7. Move the mouse over OK and then click.
INTERNET
A Brief History of Internet
Tim Berners-Lee developed the World Wide Web at the European center for Nuclear Research
(CERN) in Geneva from a proposal in 1989. It was created to share research information on nuclear
physics. In 1991, the first command line browser was introduced. By the start of 1993, there were 50
Web servers, and the Voila X Window browser provided the graphic capability for the Web. In that
same year, CERN introduced its Macintosh browser, and Chicago introduced the X Window version
of Mosaic. Mosaic was developed by Marc Andreessen who later became world famous as a
principal at Netscape.
By 1994, there were appropriately 500 Web sites, and, by the start of 1995, nearly 10,000. In
1995, more articles were written about the Web than any other subject in the computer field. Today,
they are at an extraordinary rate.
Many believe the Web signifies the beginning of the real information age and envision it as
the business model of the 21st century. However, other consider it the “World Wide Web Wait” as
surfing the Net via analog modem using an ISP can often be an exercise in extreme patience
It seems that everyone has some vested interest in the Web. The telephone and cable
companies wanted to give you high-speed access to it, while the existing ISPs want to gain market
share. The publishing industry is perplexed over how to manage its copyrighted materials on medium
that can send it all over the world in few seconds. Hence, vendors make their products more Webs
compatible every day. Hardware vendors are debating whether network computers (NCs) and
handled Internet devices will eventually replace the desktop PC.
WHAT IS INTERNET
Is a large network made up of a number of smaller networks. The internet is made up of more than
65 million computers in more than 100 countries covering commercial, academic and government
endeavors. Originally developed for the U.S. military, the Internet became widely used for academic
and commercial research. Users had access to unpublished data and journals on a huge variety of
subjects. Today, the Internet has become commercialized into a world information highway,
providing information on every subject known to humankind.
Intranet: This is an in-house, private Web site for internal users. It is protected from the Internet
via firewall that lets intranet users gain access to the Internet, but prevents users from gaining access
URL (Union Resource Locator): The address that defines the route to a file Web or any other
Internet facility. URLs are typed into the browser to access Web pages, and URLs are embedded
within the pages themselves to provide the hypertext links to other pages. The URL contains the
protocol prefix, port number, domain name, subdirectory name and file.
Upload: Transferring data (usually a file) from the computer you are using to another computer.
Upload is the opposite of download.
Download: To receive a file transmitted over a network. In a communications session, download
means receive, upload means transmit
Downloads depend on the file size and network speed. Via a 28800 bps or 28.8Kbps modem, small
Web pages take seconds when everything is running smoothly, but a 10MB video file takes at least
Chart Room: An interactive discussion (by keyboard) about a specific topic that is hosted on the
Internet.
Dial Up: A very common type of Internet access provided by an ISP, which requires the user to dial
into a POP using the normal telephone line.
ISP (Internet Service provider): An organization that provides access to the Internet. Small
Internet service providers (ISPs) provide service via modem and ISDN while the larger one also
offers private line hookups (T1, fractional T1, etc.). The largest Internet Services, such as America
Online (AOL) and Microsoft Network (MSN), also provide proprietary databases, forums and other
services in addition to the Internet world.
Bandwidth: This is a transmission process capacity of an electronic line such as a communications
network, computer bus or a computer channel. This bandwidth is measured in bits per second, bytes
per second or Hertz (per second)
Communication Satellite: This is a communication radio relay station in orbit above the earth that
receives, amplifies and redirects analog and digital signals contained within a carrier frequency.
LAN (Local Area Network): Is a set of communications network that serves within a confined
geographical area, example, an office.
MAN (metropolitan Area Network): Is a communications network that generally covers a city or
suburb
LINK: This and hypertext, as in a Web page, a link is reference to another document. This occurs
when you click on link in a browser, that document will be retrieved and displayed.
HTTP (Hyper Text Transport Protocol): This is a communications protocol used to connect to
servers on the www. Its primary function is to establish a connection with a web server and transmit
HTML pages to the client browser. For example, the address is like this, http:// prefix. However,
http://www.fredysgroup.com
HTML (Hyper Text Markup Language): This is a programming language used in the designing of
web page. It also defines the pages layout, fonts and graphic elements as well as the hyper link to the
other documents on the Web.
Host: A computer that offers services to other network node. It also maintains node system and its
applications.