City of Pinellas Park, FL.

Exempt Grade 27

Records Center Supervisor

Definition: Under general supervision, supervises, coordinates and controls the daily operations
of the Records Center, including the storage, release of all City documents, and sealing and
expunging of police records; responsible for maintaining all City records under the direction of the
custodian of public records.
Essential Functions: (Essential functions as defined under the Americans with Disabilities Act,
may include the following tasks, knowledges, skills and other characteristics. This list of tasks is
ILLUSTRATIVE ONLY, and is not a comprehensive list of all functions and tasks performed by
positions in this class.
Tasks:
Supervises the receipt, indexing, imaging, disposition and retrieval of all City documents,
including Police Department offense reports; responds to legal requests for copies of
documents or for the sealing and/or expunging or redacting of data from a file; ensures
the destruction of records according to and in compliance with State laws.
Collaborates in the development and implementation of records management policies
and procedures for the City; researches applicable State statutes and recommends
appropriate changes to existing City policies; evaluates storage and retention systems for
paper and electronic records and recommends enhancements to City systems as
necessary in accordance with State law.
Knowledge, Skills, and Other Characteristics:
Knowledge of supervisory methods and techniques.
Knowledge of the Citys records retention schedule.
Knowledge of applicable federal, state and local laws, ordinances, statutes, regulations,
rules, policies and procedures.
Knowledge of the principles, practices and requirements associated with the collection,
storage, and destruction of criminal and municipal records.
Knowledge of applicable computer applications software for word processing, records
management, optical imaging and micrographics.
Skill in supervising, evaluating, training and motivating employees.
Skill in communicating effectively, orally and in writing.
Skill in file and records management.
Skill in understanding and interpreting complex laws, rules, regulations, policies, and
guidelines.
Skill in written communications for administrative and technical purposes.
Physical Requirements: No special physical requirements.
Qualifications:
The equivalent of a high school diploma and one (1) year of experience in records
management and data entry experience; prior supervisory experience preferred.
Requires successful completion of a background screening. Requires a valid Florida
driver license.

Safety Sensitive

01/28/13