INTRUMENT - GENERIC - Doc (Reviewed and Commented by R Sorolla As of May 4, 2012)

Asia Pacific Accreditation and Certification Commission 2012
Accreditation Instrument
Table of Contents
Page
Message from the President
iii
Instruction to Accreditors
Criterion I. Governance and Management
Criterion II. Teaching and Learning
23
Criterion III. Faculty and Staff
37
Criterion IV. Research and Development
53
Criterion V. Extension, Consultancy and Linkages
65
Criterion VI. Resources
83
Criterion VII. Support to Students
121
-i-
Message from the President

Greetings from APACC!
The Asia Pacific Accreditation and Certification Commission (APACC) team, in collaboration with experts and
specialists in accreditation from member countries pooled their expertise in quality assurance to formulate the
APACC Criteria. The APACC Criteria are qualitative statements based on research, best educational practices and
conditions that are evident in successful TVET institutions in Asia and the Pacific region.
each criterion is met.

Criterion I.
Criterion II.
Criterion III.
Criterion IV.
Criterion V.
Criterion VI.
Criterion VII.
These Criteria are used to make accreditation decisions based on evaluation of institutions. This provides a
standard model of quality in institutions in the region. To earn the APACC accredited status and to maintain
accreditation, the institution must meet the threshold of or exceed the seven (7) Criteria and show evidence that
The bases of evaluation are the seven Criteria, which are contained in the Accreditation Instrument viz:
Governance and Management
Teaching and Learning
Faculty and Staff
Research and Development
Extension, Consultancy and Linkages
Resources
Support to Students
Each of the seven Criteria contains more specific parameters which are called Indicators. These Indicators contain one or more subindicators, herein termed as Elements.
This Accreditation Instrument is designed to be used by the APACC accreditor/s for validation during the on-site visit. For the convenience of
evaluation, the elements of indicators were quantified and are presented in a checklist format in the Accreditation Instrument. The instructions
on how to use the instrument are also provided to guide the accreditors.
It is expected that this Accreditation Instrument will support APACC in achieving its goal to successfully evaluate and certify TVET institutions
and improve their standards of quality and ensure greater workforce mobility in Asia and the Pacific region.
-ii-
Dr. Mohammad Naim Yaakub

APACC President
Instruction to Accreditors
The members of the APACC Team of Accreditors will validate the claims in the Self-Study Report through examination of
documents, interviews, observations, conferences, etc. during the on-site visit. The parameters and procedures of evaluation, at
this point, will use a more detailed and quantified matrix to come up with an objective evaluation of the TVET institutions readiness
for APACC Accreditation.
The APACC Accreditor should also be familiar with the parameters and its usage in the evaluation, which are the following:
1. The overall rating (points) of the institution forms a total of 1000 points which are distributed among the seven Criteria, in the
following scheme:
<Table 1> Weighted Points Distributed Among Criteria
Criteria
Weighted Points
I. Governance and Management
100
II. Teaching and Learning
250
III. Faculty Members and Staff
150
IV. Research and Development
100
V. Extension, Consultancy and Linkages
100
VI. Resources
200
VII. Support to Students
100
-iii-
Total
1000
2. The weighted points assigned to each Criterion like in (<Table 1> Criterion I Governance and Management 100) are further
subdivided among the Indicators within the Criterion (Example I: Under Criterion I, Indicator A Administrative Structure and
Bodies, is assigned 50 points out of 100).
3. The points to be earned for each Indicator will be computed by adding all the points earned by an institution in each Element.
The points to be earned for each Criterion are computed by getting the sum of the earned points of all Indicators.
Indicators of Quality. The award of accreditation status as presented above is based on quantitative measures. To capture the
qualitative flavor of the institution being assessed, certain indicators shall be looked into. The indicators of quality will be reported
as Commendations, Affirmations and Recommendations.
1. Commendations are expressions of the demonstrated strengths of the institution, e.g., it excels in providing adequately
certain inputs as in excellent internet system in the library; a well-funded scholarship program, etc. It may also be in the form
of healthy practices that are proven to be doing well as an institution being regularly reviewed every two years, with the wide
participation of industry, students, faculty, parents, alumni and other stakeholders. It may also be a commendation to give
credit to a special achievement, such as winning in Skills Olympics.
2. Affirmations. These are acknowledgements of adequacy of certain inputs or provisions, healthy practices being adopted,
or promising or potential achievements, but have yet to be proven or demonstrated to be successful, to deserve a
Commendation.
3. Recommendations. These are suggested measures to address or improve certain identifiable elements of weakness,
e.g., important tools are missing or not operational, obsolete syllabi; centralized decision-making, etc.
-iv-
The following examples are given for illustration and clarity.

1. How frequent does the institution communicate its vision and mission to stakeholders (administrators, governing board
members, student, parents, faculty, staff and community)?
Frequency
Please
tick
()
POINTS
Weighted
(8)
Every quarter
Half yearly
Yearly
Institutions
Evaluation
Accreditors
Evaluation
Remarks
The rating system will then follow these procedures:

1.
2.
Rating to be earned for each Indicator is computed by adding all the points earned by an institution in each Indicator.
The points to be earned for each Criterion are computed by getting the sum of the Rating of all the Indicators. In this
example, the total points earned to Criterion I is 94.
-v-
Criterion I Governance and Management
Weighted
Points
Earned
Points
A. Administrative Structure and Bodies
50
44
B. Qualification of Administrative Staff
20
20
C. Management Systems and Procedures
30
30
100
94
Indicators
Total
3. To compute the overall score (Earned Points), prepare the Summary of Points of all the Criteria
Summary of Points
Criteria
Weighted Points
Earned Points
I. Governance and Management
100
94
II. Teaching and Learning
250
248
III. Faculty and Staff
150
148
IV. Research and Development
100
49
V. Extension, Consultancy and

Linkages
100
83
VI. Resources
200
192
100
93
1,000
907
Total
The total number of points (907) will now be used to determine the accreditation status to be awarded. The cut-off figure is 600
points. Any evaluated institution that earned 600 points or higher gets an accredited status; those with 600 or less will have a not
accredited status.
The status awarded to accredited institutions is classified into three levels as shown in the table below:
Level
I
(Bronze)
II
(Silver)
III
(Gold)
Total Points
Status Awarded
600-800
Accredited for two years.

Barely meets
threshold of the criteria with deficiencies which
can be improved within a period of two years.
801-900
Accredited for three years. Meets criteria

substantially above the threshold with minor
deficiencies which can be improved within a
period of one to two years.
901-1000
Accredited for four years.

Meets criteria
substantially way above the threshold with
minor deficiencies which can be improved
within a period of six months to one year.
In this example, the institution qualifies to be awarded a Level III (Gold) Accredited status effective for a period of four years.
For those institutions who were not able to qualify for APACC Accreditation but wish to further improve will be given Candidate
Status for a maximum period of six (6) months or until the time they are able to get APACC accreditation, whichever is earlier.
Criterion I
Governance and Management
Criterion 1 - Governance and Management

The institutions system of governance and management is sufficient to manage existing operations, and to respond to
development and change.
Indicator A - Administrative Structure and Bodies
1. How frequent does the institution communicate its vision and mission to stakeholders (administrators, governing board
members, student, parents, faculty, staff and community)?
Frequency
Please
tick ()
POINTS
Weighted
(8)
Every quarter
Half yearly
Yearly
Data Required:
Annex 1. Dissemination of
Institutions Vision and Mission to
Stakeholders
Data Sources:
Vision and Mission Statement
Institutions Charter or Constitution
Government Laws Affecting Institution
Corporate Plan
Quality Manual
Capability Statement
Feedback from the Stakeholders
Copies of newsletters and related
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1. Kindly show us the evidences of dissemination of your Vision and Mission to

stakeholders? (e.g. Distribution List with Dates)
2. Who are the institutions stakeholders?
3. What are the long- term and short-term goals of the institution?
4. What is the response rate/feedback rate of stakeholders to the information
given to them?
5. What is the mechanism of the institute by which the plans to achieve the
aims and objectives are set and monitored during implementation?
6. What incentives are provided to those responsible for activities that aid in
the achievement of the goals and objectives?
7. What is the level of transparency in the higher level of policy-making,
execution and monitoring of academic programmes?
8. What is the level of decentralization in decision-making and delegation of
powers for achieving the aims and objectives at the institutional/department
correspondence
level?
2. How often does the institutions highest-policy making body (Governing Board, Board of Regents, etc.) meet to discuss
decision/policy matters of the institution? (Policy Making Body for TESDA Institution is with the central office, Institution just
implement, some have Mancom)
Frequency
Please
tick
()
POINTS
Weighted
(8)
Two times a year
Once in a year
Once in two years
Institutions
Evaluation
Data Required:
Annex 2. List of Meetings of the Policy-Making
Body
Annex 3. List of Major Decisions of the PolicyMaking Body
Data
Sources (for the past three (3) years):

Minutes of the Meetings
Attendance Record of the Meetings
Memorandum of New Policies Created
Summary of Approved Policies
Accreditors
Evaluation
Remarks
1.Who are the members of your Governing Board?

2.Who is responsible for providing leadership and motivation for
the pursuit of excellence in day-to-day and/or routine activities?
3.What are the major GB decisions which pertain to making TVET
more attractive to students and how does the institution act to
comply with this policy (if any).
4.What are the other major GB decisions focused on the
institution?
3. What percentage of the policy-making body members are involved in formulation of policy matters pertaining to the
institution?
Please base your answer on the average percentage attendance of members as well as on the type of decision
(unanimous, by majority, etc).
POINTS
Percentage of
Involvement
Please tick
()
Weighted
(8)
91 - 100
81 - 90
71 - 80
61 - 70
31 - 60
Less than 30
Institutions
Evaluation
Data Required:
Annex 3. List of Major Decisions of the PolicyMaking Body
Annex 4. Composition of the Institutions Highest
Policy-Making Body
Annex 5. List of Policies and Procedural Manuals
Data Sources:
Accreditors
Evaluation
Remarks
1. Kindly show us the Data Sources (Composition of the

Institutions Highest Policy-Making Body, List of Policies and
Procedural Manuals, Copy of institutions operations and
programs, Record of Attendance to Board Meetings) as
evidences of involvement of the institution s policy making
body members in formulation of policies.
2. Are all policies being adhered at present? Please show
evidences.
3. How often do you revise the policies and procedural manuals

listed in Annex 5? Kindly show these Policies and Procedural
Manuals.
Copy of the institutions operations and programs

List of the Members of the Board
Attendance Record of the Meetings
Record of Attendance to Board Meetings
4. How often is the Quality Management System of your institution reviewed and updated to conform to established policies
and procedures?
Frequency
Please
tick
()
POINTS
Weighted
(10)
Twice a year
10
Once a year
Once in two years
Data Sources:
Quality Manual, if any
Report of Review of QMS
Current Organizational Structure
Copies of Memorandum Re: Internal
Quality Audit (IQA)
Schedule of IQA and External Audit
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1. What are the Quality Management Systems adopted by the

institution?
2. What organization/s is/are responsible for your yearly audit?
How to relate APACC to QMS?
5. How much is the involvement of the institutions Administrative Committees in the decision making designed to support the
TVET programs?
Please base your answers on the average percentage attendance of the committee members, type of decision (unanimous,
by majority, etc), new initiatives undertaken, benchmarked institutions and the regional/national thrust areas.
Percentage
Involvement
Please
tick
()
POINTS
Weighted
(8)
91 - 100
81 - 90
71 - 80
61 - 70
31 - 60
Less than 30
Institutions
Evaluation
Accreditors
Evaluation
Data Required:
Annex 6. Composition of the Administrative Support
Staff
Annex 7. Involvement of Administrative Committees in
Decision Making
Data Sources:
Remarks
1. Kindly show us the data sources (List of Administrative

Committees, Summary of Meetings conducted by
administrative committees, and records of attendance) as
evidence of their involvement in decision making designed
to support TVET programs.
2. What are the successes and ongoing challenges in
administrative functioning of each committee?
10
List of Administrative Committees

Summary of meetings conducted by administrative
committees
Record of Attendance
List of Benchmarked Institutions
3. What is the involvement of faculty at the decision-making

levels affecting mobilization of resources, allocation of
available resources?
(Theres an needs for clear functional organizational
structure)
6. How much is the involvement of the institutions Academic Committees/Senior Teachers in deciding academic matters like
curriculum development/implementation, grading system, supervision of teaching, etc.?
Please base your answers on the average percentage attendance of the committee members, new initiatives undertaken,
benchmarked institutions and the regional/national thrust areas.
Percentage of
Participation
Please
tick
()
POINTS
Weighted
(8)
91 - 100
81 - 90
71 - 80
61 - 70
31 - 60
Less than 30
Institutions
Evaluation
Accreditors
Evaluation
Data Required:
Remarks
1. Who are the members of each academic committee?

2. What are the successes and ongoing challenges in
academic functioning of each committee?
Annex 8. List of Academic Committees

Annex 9. Description of Duties of Dean/Department
Heads, Faculty and Staff
Annex 10. Involvement of Academic Committees in
(Is it based on the number of academic personnel

and the number of who are involved?)
11
Decision Making
Data Sources:
Summary of meetings conducted by academic committees
Approved policy on grading system
Current curriculum
List of benchmarked institutions
Indicator B - Qualifications of Administrative Staff

1. What percentage of Administrative Staff is competent in their respective works? Please base your answers on the final
weighted average as calculated in Annex 11.
Required Data:
Annex 11. Summary of Qualifications and Performance Evaluation of Administrative
Support Staff
Data Sources:
12
1. Kindly show us one 201 file

of each staff in different
categories [Accreditors will
then check the profile,
credentials against
qualifications stated in Annex
Profile of Administrative Personnel indicating their academic qualifications, years of work

experience and performance evaluation
Training Programs Attended by the Staff for the Staff Development Program for the past
three (3) years
Copy of national and international qualifications of Administrative Staff
Record of Performance Evaluation for the past three (3) years
11, training programs

attended, and PA
Scores/evaluation period]
Indicator C - Management Systems and Procedures

1. How many projects/programs were planned in the past three (3) years? Based from the planned projects/programs, how
many were implemented?
Parameter
Programs/Projects
Planned
Programs/Projects
Implemented
No. of
Programs/Projects
Please
tick
()
POINTS
Weighted
(6)
More than 20
10 to 20
1 to 9
None
More than 20
10 to 20
1 to 9
None
Institutions
Evaluation
13
Accreditors
Evaluation
Remarks
Data Required:
1. Please show us the files of the programs/projects planned

and implemented for the past 3 years.
2. May we see the ratings/feedback of intended
beneficiaries?
3. Do you have any flowchart that you are using as guide in
program/project planning and implementation?
Annex 12. Programs and Projects Planned and

Implemented
Data Sources:
List of planned programs and projects
List of implemented programs and projects
List of Beneficiaries
Capability Statement
(Clear definition of what considered and qualified as

programs and projects? )
2. How often does the Financial Management Officials meet to discuss budget planning and allocation, and other financial
management activities?
POINTS
Frequency
Please tick
()
Weighted
(6)
Four times a year
Every six months
Once a year
Institutions
Evaluation
Accreditors
Evaluation
Data Required:
Remarks
1. Please show us the profile of Financial Management

Staff .
2. Please show us the Attendance Records and Minutes of
Meetings of Financial Management Officials for the past
three (3) years.
Annex 13. Financial Management Staff

Data Sources:
(If the school has clear and specific structure for Financial
Management?)
Financial Management System

Qualifications of Staff of Finance Unit
Copy of System of Accounting and Control
14
Procedure in budget planning and allocation
3. Indicate how much percentage of the institutions income-generated funds is allocated for its development plans?
Percentage of Income
Generated Funds for
Development Funds
Please
tick
()
POINTS
Weighted
(6)
More than 20
10-20
1-9
None
Institutions
Evaluation
Accreditors
Evaluation
Data Required:
Remarks
1. What are the highest and the lowest sources of funds?

2. Are your financial resources adequate for all missions?
3. What are your plans to increase your budget (if
necessary)?
Annex 14. Sources of Finance and Level of Funding

IGP Structure and Policies
Data Sources:
Report of Income-Generating Funds
Institutions development plan (long-term, medium-term,
short-term)
Analysis for the IGF as generated, utilized and reported
15
Operational Plan for current fiscal year

Work Manual
4. How often do the institutions resources and supplies undergo inventory?
Frequency
Please
tick
()
POINTS
Weighted
(6)
Monthly
Quarterly
Half yearly
Annually
Once in 2 years
Data Required:
Remarks
Institutions
Evaluation
Accreditors
Evaluation
1. 1. How do you procure emergency needs?

16
Annex 15. System of Procurement

Inventory report and Policies?
Data Sources:
Procedure in Conducting Inventory
Inventory Report for the past three (3) years
Report of Supplies Procurement for the last three (years)
Copy of Types of Supplies Purchases
2. 2. Please show us procedures in conducting inventory,

inventory report for the past three (3) years, report of
supplies procurement of the last three (3) years, and copy of
types of supplies purchases.
5. How often are communications and records updated for easy retrieval?
Data Required:
1. Do you find your present system effective?

2.How communication is classified?
Annex 16. List of Major Records

System of managing communications
Data Sources:
Filing System
17
Copy of Records Management System

Report on Types of Incoming and Outgoing
communications
Method of Records Disposal
18
Indicators of Quality. (This part of the evaluation will not be rated. For definitions and instructions, see Instructions to
Accreditors).
1. Commendations
2. Affirmations
3. Recommendations
(May use balanced scorecard to qualify the qualitative aspects of evaluation,

If evident in all 4 perspectives its a commendations. 3 affirmation and if only 2 recommendation)
19
Criterion-Based
Summary of Points
Criterion I. Governance and Management
Indicators
Weighted Points
A. Administrative Structure and Bodies
50
B. Qualification of Administrative Staff
20
C. Management Systems and Procedures
30
Total
Earned Points
100
Accreditors Name, Position

Signature

Signature
Team Leaders Name, Position

Signature
Date: ______/______/______
(day)
(month) (year)
20
Criterion II
21
Criterion 2. Teaching and Learning

The institution has a clearly defined mission, and has adopted academic/ technical/ vocational programs with set objectives
and learning outcomes at appropriate levels; and has effective mechanism of delivery and testing to ensure success in
meeting these objectives and enable students to achieve the intended outcomes.
Indicator A - Institutional Objectives
1. Describe how your institution complies with national standards with regards to your teaching and learning system.
Parameter
Alignment with National

Agenda
(Please tick ())
YES
NO
(5)
(0)
POINTS
Remarks
Institutions
Evaluation
Accreditors
Evaluation
Vision
Mission
Thrust Areas
Social Responsibility
Employment/Self-employment
MAXIMUM WEIGHT: 30
Data Required:
1. Does the institutions mission clearly articulate a

commitment to responsiveness to competency-based
training of students and outcomes-based instructional
approaches that clearly distinguished it from traditional
seat-time, credit-hour-based institutions.
Annex 17. Teaching and Learning Systems

Data Sources :
23
2. Kindly show us the list of benchmarked institutions and

the national standards per parameter to explain how
your institution complies with these standards.
3. Please show us a copy of Institutional Mission, Vision,
Thrust Areas, Teaching and Learning, Social
Responsibility, Employment/Self-employment Policies
National Policy on Education affecting TVET Systems

Institutional Mission, Vision, Thrust Areas, Teaching and
Learning, Social Responsibility, Employment/Selfemployment Policies
Copy of Current Curriculum
Government Policy Guidelines.on managing TVET
Indicator B - Curriculum
1. How often does your institution review and revise the curriculum?
Frequency
Please
tick
()
POINTS
Weighted
(30)
Once every 2 years
30
Once every 3 years
25
Once every 5 years
20
More than 5 years
Institutions
Evaluation
Data Sources:
Copy of current curriculum
Guidelines on curriculum design and
development
Minutes of meeting on curriculum

review and revision
Accreditors
Evaluation
Remarks
(per courses?)
1. Please show evidence of review/revision of curriculum [Minutes of

meeting in curriculum review and revision, Record of Attendance]
2. What are the educational objectives, outcome measures, and how
they are integrated throughout the curriculum?
3. When is the academic calendar published for the ensuing
semester/academic year?
4. What is the minimum number of days of instruction?
5. State the general design of the curriculum; coverage of disciplines
24
and subject areas required by accreditation standards.

6. How do you compare your curriculum with other vocational schools?
7. Is the performance of an experiment merely the confirmation of the
theory? Does it require a development of the concepts based on
fundamental understanding? Does it demonstrate applications of
already illustrated theory?
8. What is the mode and mechanism of introducing new experiments,
new courses or new topics in the present curriculum?
9. What is the academic structure for the removal of obsolete
experiments and introduction of contemporary and new experiments?
Record of attendance
2. What is the frequency of involvement of the industry, faculty and staff and other stakeholders in the curriculum revision?
POINTS
Frequency of Involvement
Please tick ()
Stakeholders
Always
(10)
Sometimes
(7)
Never
(3)
Institutions
Evaluation
Accreditors
Evaluation
Remarks
Industry
Faculty and Staff
Other Stakeholders
MAXIMUM WEIGHT: 30
Data Sources:
1. Who are the other stakeholders mentioned above?

2. Please show us minutes of meeting on curriculum review
and revision.
3. State the general system for implementation and
management of the curriculum; adequacy of resources
Written guide on curriculum design and development

Written description of courses and curriculum
Minutes of meeting on curriculum review and revision
25
and authority for the educational program and its

management.
Indicator C - Syllabus
1. How often is the syllabus updated and revised?
Frequency
Please
tick
()
POINTS
Weighted
(30)
Once every 2 years
30
Once every 3 years
25
Once every 5 years
15
5 to 7 years
10
7 to 10 years
Institutions
Evaluation
Data Required:
Annex 18. Sample of Approved Syllabus
Data Sources:
Institutions course syllabus for the last three
years
List of Faculty Members for the last three years
Minutes of meeting on syllabus review and
revision
Remarks
Accreditors
Evaluation
All curricula?
1. Please show evidence of review/revision of syllabus [Minutes of

meeting on syllabus review and revision, Records of Attendance]
2. When the current syllabus last updated and what was the
mechanism for review of syllabus on a regular basis?
3. When a course is conducted, is there a Course Monitoring
-Committee comprising teachers, students and other staff members?
4. Do you have a feedback mechanism on the effectiveness of the
syllabus?
26
Indicator D - Instructional Materials

1. Is teaching and learning enhanced by the availability of printed and non-print instructional materials, access to networked
computer facilities, use of audio-visual aids and other advanced technologies?
Percentage
Availability
Parameter
Instructional
Materials
Please
tick
()
POINTS
Weighted
(20)
More than 81
20
61 - 80
10
31 - 60
Less than 30
Institutions
Evaluation
Data Required:
1.
Remarks
Please show us the inventory of

instructional materials and their maintenance procedure.
2.
What is the level of instructional
material available in audio-visual (non-book) format?
3.
How many titles were added during the
last academic year, exclusively (i) for Undergraduate
programmes, (ii) for Post graduate programmes, and (iii)
for faculty research needs?
Annex 19. List of Instructional Materials

Data Sources:
Accreditors
Evaluation
List of faculty members

List of student population
Inventory of instructional materials
Maintenance Procedure
27
2. What percentage of the total financial resources is made available for the purchase and maintenance of these instructional
materials?
Percentage of Total
Budget
Please tick
()
POINTS
Weighted
(20)
More than 20
20
11 - 20
10
5 - 10
Less than 5
Institutions
Evaluation
Data Sources:
Remarks
Accreditors
Evaluation
Can show analysis of financial expenditures
Budget Proposal
Budget Allocation for Instructional Materials
Financial Statements
Procedure of Procurement
3. How compliant is the student-instructional materials with the curriculum?
Parameter
Instructional
Materials
National
Standards
Institutions
Status
Average
Percentage
Compliance
Please tick
()
POINTS
Weighted
(20)
More than 81
20
61 - 80
10
31 - 60
Less than 30
28
Institutions
Evaluation
Accreditors
Evaluation
Remarks
Data Sources:
Student Population
List of Instructional
1. Validate claim with government prescribed requirements.

2. Check distribution of instructional materials per
course/subject, are they equal?
Materials,
including location
Inventory
of
Instructional
Materials
Government
Prescribed
Requirements
Indicator E - Teaching Methods and Techniques

1. To what extent do the faculty members adopt the following teaching methods and techniques?
Teaching Method/ Technique
Extent of use (Pls. tick)

Always
Sometimes
Never
(5)
(3)
(0)
POINTS
Institutions
Accreditors
Evaluation
Evaluation
Remarks
Brainstorming
How about rarely?
Case Study
Each teaching method needs to be defined
Experience Sharing
Experiments/Hands-on
Multimedia presentation
Group Discussion
Problem Solving
Simulations
Workshops
Interactive Learning
Others: Please specify
29
MAXIMUM WEIGHT: 50
Data Sources:
Training Regulation of every course
List of Faculty Members for the last
three years
Teaching Methods and Techniques

each faculty are using
1. Check institutes preparation for teaching and evaluating students.

2. What are the methods of evaluating the effectiveness of the educational
program and evidence of success in achieving objectives?
3. What is the level of actual student achievement vis-a- vis established
standards?
4. Is there any established process of entry-level skills assessment (separate
from admission tests) to determine areas of strengths and weaknesses of
students; and determine skills gaps?
5. How do you assess students in relation to identified learning outcomes?
Please show sample:
Examination
Performance assessment
Portfolio containing previously accomplished work
6. What is your criteria for evaluating students performance?
Is it clearly stated?
Is the public informed of scoring rubric or rating scheme?
7. How do you determine level of student attainment? Please show us some
documentation in terms of
Examination scores
Results of performance assessment
Evidence of other types of direct demonstration made
8. How do you develop assessments used to establish student competence?
Do you involve some individuals in reviewing the methods used to

determine student performance? If so, who are they?
30
What is the frequency of liaison and consultation that you do with

subject matter experts and assessors in evolving such methods
Indicator F Other Related Teaching-Learning Indicators

1. What is the frequency of monitoring and evaluating different teaching and learning processes to assess the effectiveness
and relevance?
TL Processes
Frequency
(Please tick () )
Twice
Once
Once in
a year
a year
2 years
(4)
(2)
(1)
POINTS
Institutions
Evaluation
Accreditors
Evaluation
Remarks
Delivery of instruction
Utilization of
laboratories/workshops/
industrial training/on-the-job
training
Students Assessment
Faculty Performance Evaluation
Life long learning programs
MAXIMUM WEIGHT: 20
Data Sources:
Monitoring and evaluation report
Copies of teaching and learning processes
used by the institution
Student Assessment
Faculty Performance Evaluation
System of monitoring and evaluation of
teaching and learning processes
1.What is your monitoring system to ensure ongoing quality?

2.What is the degree to which prior attainment is recognized and certified
in relation to program learning objectives?
3.On data on pass rates and other relevant data on student achievement,
do you collect and archive this information? Can you show the retrieval
of this data?
4.Interview with a student:
a. Ask profile of student.
b.How do you find your professors/lecturers?
31
c. How do you find the facilities?

d.How is the professor: student ratio?
e. What do you think can further improve the institution as a whole?
Indicators of Quality (This part of the evaluation will not be rated. For definitions and instructions, see Instructions to
Accreditors).
A. Commendations
B. Affirmations
C. Recommendations
32
Criteria-Based
Summary of Points
Criterion II. Teaching and Learning
Indicators
Weighted Points
A. Institutional Objectives
30
B. Curriculum
60
C. Syllabus
30
D. Instructional Materials
60
E. Teaching Methods and Techniques
50
F. Other Related Teaching-Learning Indicators
20
Total
Earned Points
250

Signature

Signature

33
Signature
Date: ______/______/______
(day)
(month) (year)
34
Criterion III
Faculty and Staff
36

The standard of the institution is greatly measured by the qualification of the faculty members and staff. The institution
maintains high ranking faculty members in terms of their academic qualifications, experience and professional competence. It
maintains an effective system of recruiting, maintaining and developing an adequate number of highly qualified and
appropriate faculty members and staff.
Indicator A - Qualifications and Job Descriptions of Faculty Members and Staff
1. What percent of total faculty members possess the appropriate academic qualifications and experience to teach the courses
assigned to them?
Faculty Rank
Prescribed
minimum
qualification
Prescribed
minimum
experience
Percentage of faculty having

the prescribed
qualification & experience
81 and
above
(10)
61 - 80
(7)
Below 60
(3)
Professor/Head of
Institution/Senior most
academic position
POINTS
Institutions
Evaluation
Accreditors
Evaluation
Remarks
Need for Clear definition of this

indicator
Assoc./Asst.
Professor/Chief
Instructor/Senior
Trainor
Senior
Lecturer/Lecturer/
Instructor
Junior Instructor
MAXIMUM WEIGHT: 40
38
Data Required:
1. What is the total number of full time regular (not retired or part-time)
faculty members and what is the overall faculty/student ratio?
2. What are the minimum qualifications of faculty members?
3. What are the salary schemes?
4. What are the faculty requirements vis-a-vis government standards?
5.
What are the policies on selection and recruitment of faculty
members?
6.
What is the level of faculty participation in promoting activities of
Professional Societies, especially among students on the campus?
7.
What percentage of faculty members have industrial experience
in the subjects they teach?
8.
How many faculty members have made efforts to obtain
industrial exposure or knowledge of best current practices in their
area of the programme?
9.
Do the faculty members subject their courses to evaluation by
students through a questionnaire?
Annex 20. Faculty Information

Data Sources:
List of Faculty Members
Profile of Faculty Members
Job Description
Government Standard
Policy on recruitment, selection and

orientation of faculty members
2. What percent of total staff possess the appropriate academic qualifications and experience required of their job?
Staff Rank
Status?
Prescribed minimum
qualification
Prescribed
minimum
experience
Percentage of staff having the

prescribed
qualification & experience
81 and
above
(10)
61 - 80
(7)
Below
60
(3)
POINTS
Institutions
Evaluation
Accreditors
Evaluation
Remarks
Does the institution needs to have all

this rank/status get the maximum
score of 40?
Regular
Probationary
Contractual
39
Temporary
MAXIMUM WEIGHT: 40
Data Required:
1. Number of staff at present.

2. What are the minimum qualifications of staff?
3.
What are the salary schemes?
4.
What are the staff requirements vis-a-vis government
standards?
5.
What are the policies on selection and recruitment of
faculty members?
6.
What is the level of qualifications and skills of the
supporting staff?
7.
How many such supporting staff members were
recruited during the last academic year and how many are
planned to be recruited in the current academic year?
8. What is the level of autonomy or delegation of powers to
the Head of the department for utilization of their services?
Annex 21. Staff Information

Data Sources:
Job Description
Profile of Staff
Diplomas/Certificates
Policy on recruitment, selection and orientation of

and staff
Government Standard
Indicator B - Faculty Members Assignment and Load

1. What percentage of the faculty members workload, assignments and number of preparations comply with the established
government or institutional standards?
Percentage of Compliance
Please tick
()
POINTS
Weighted
(15)
More than 80
15
61 - 80
10
30 60
Institutions
Evaluation
40
Accreditors
Evaluation
Remarks
Less than 30
Data Sources:
1. Please state government/institutional standards on faculty

workload.
2. How do you compare the workload of faculty members
with the standards mentioned?
3. For each programme, are there reasonably adequate
number of full time teaching staff (equal to or exceeding
the desirable ratio)?
4. What is the average teaching load of a Lecturer, Reader
and Professor in terms of the theory and laboratory
classes?
5. Apart from teaching, what are the major activities of
faculty members (e.g., research, consultancy, counseling,
administration, etc.)?
6. What is the level of faculty commitment in improving the
quality of teaching in the classroom and in the laboratory?
Indicate this with quality handouts issued.
7. Are faculty members providing imaginative assignments,
industry-relevant problems, and awareness of current
state-of-the-art technology in specific facets of the
Diploma/Degree programme?
Written Policy of Faculty Loading and Assignments

explaining how instruction, research, extension,
consultancy, administrative and other duties are factored
into the computation of the workload
Detailed Copy of Individual Faculty Workload and

Schedule
Standard Workload Guidelines
2. What percentage of the classes follow the teacher-student minimum ratio: for theory class 1:20; and for practical, 1:10?-bases?
Percentage of
Compliance
Please
tick
()
POINTS
Weighted
(15)
More than 80
15
61 - 80
10
Institutions
Evaluation
Accreditors
Evaluation
41
Remarks
30 60
Less than 30
Data Sources:
1.Validate claim.
2.What are the range and structures and services that
accommodate and support self-paced student learning?
3.Please show evidence of mentoring, advisorship and active
guidance, and regular re-visiting of program choices with
students.
4.Evidence on the following methodologies:
Institution/national Policy
Number of students in theory and practical classes
Detailed Copy of Individual Faculty Workload and
Schedule
Standard Workload Guidelines
Self-paced instruction (learning modules)

Independent study
Internships
Practicum or work-based experience
5.Access to learning-to-learn skills
6.What is the extent to which your institution provides
students with appropriate and effective tools and
experiences designed to develop abilities as learners i.e.
assistance to basic skills, information gathering skills,
study skills, writing skills, etc.
42
Indicator C - Systems of Recruitment, Compensation, Staff Development and Evaluation

1. How compliant is your institution in observing the system of recruiting faculty members and staff?
Percentage of
Compliance
Please tick
()
POINTS
Weighted
(4)
81 - 100
61 - 80
41 - 60
20 - 40
Less than 20
Data Sources:
Policy on Selection and
Recruitment of Faculty Members
and Staff
List of Approving Bodies/Persons
List of Staff
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1. State/Show basis/policy on selection and recruitment of faculty members and

staff.
2. Is there a senior Professor/Reader for each major subject area in the programme
(the major areas could be as per general scheme of electives or as per the major
laboratory classification)?
3. How many faculty members were recruited during the last academic year (as
percentage of total existing strength)?
4. How many faculty members are proposed to be recruited for the current academic
43
session?
5. What is the level of welfare support, like provident fund/pension fund/ gratuity
available to the faculty members and what is the minimum period of service after
which the member qualifies for these support schemes?
6. What is the mechanism by which performance appraisal results are used to
improve the quality of the teaching/learning processes?
7. What is the mechanism of grievance/redress available to faculty members?
2. Does your institution follow a set system in compensating and rewarding the faculty members and staff? If yes, what is the
percentage of compliance against the set norms?
Percentage of
Compliance
Please tick
()
POINTS
Weighted
(4)
81 - 100
61 - 80
41 - 60
20 - 40
Less than 20
Institutions
Evaluation
Accreditors
Evaluation
Data Required:
1.
2.
Annex 22. Type of Compensation

Data Sources:
List of Staff
Written policy on compensation and rewards
44
Remarks
State/Show policy on compensation and rewards.

Interview with Faculty/Staff:
a. Ask profile of employee.
b. Why do you prefer working in this school?
c. How do you find your work schedule?
d. Are you satisfied with the compensation and benefits?
e. What do you think can further improve the system of
your school?
Report of Faculty Members and Staff Recipients for the

past three (3) years
3. How often are the faculty members and staff evaluated with regards to their performance?
Frequency
Please
tick
()
POINTS
Weighted
(4)
Every six months
Once a year
Institutions
Evaluation
Accreditors
Evaluation
Data Sources:
1. State/Show procedure on evaluation of faculty members

and staff.
2. Show a sample of performance evaluation. [Accreditors
will examine the sample evaluation form and give
recommendation on how to further improve, if necessary]
Procedure on Faculty Members and Staff Performance

Evaluation
Report of Faculty Members and Staff Performance
evaluation for the past three (3 years)
4.
Remarks
What is the average percentage involvement of stakeholders in the selection and recruitment process of faculty
members and staff?
45
Ave. Percentage
Involvement
Please
tick
()
POINTS
Weighted
(4)
More than 20
10 - 20
Less than 10
No involvement
Institutions
Evaluation
Data Sources:
Accreditors
Evaluation
Remarks
1. Could you please show us the composition of recruitment

and selection committee/authority , minutes of meetings,
and records of attendance? [Accreditors will then calculate
the percentage involvement of stakeholders]
2. Who are the stakeholders involved?
Composition of recruitment and selection

committee/authority
Minutes of meetings
Record of Attendance
5. What percentage of the faculty members and staff participated in the development program through attendance in seminars,
workshops, in-service training, etc. in the last three years?
Percentage of
Faculty Members
Participation
Please tick
()
POINTS
Weighted
(10)
91 - 100
10
81 - 90
71 - 80
Institutions
Evaluation
Accreditors
Evaluation
46
Remarks
61 - 70
30 - 60
Less than 30
Percentage of Staff
Participation
Please
tick
()
POINTS
Weighted
(10)
91 - 100
10
81 - 90
71 - 80
61 - 70
30 - 60
Less than 30
Institutions
Evaluation
Data Sources:
Faculty Development Program

Staff Development Program
Report on Training, Workshops, Seminars Conducted
Report of Faculty and Staff Participation
Training Needs Analysis Survey
Accreditors
Evaluation
Remarks
1. Kindly show us the list of different faculty/staff development

programs and the number of faculty/staff who participated in
each. [Counter check with list of faculty members and staf]
2. Do you conduct training needs analysis of faculty/staff
before embarking on a training program?
3. What are the schemes available for upgrading the skills of
supporting staff?
4. What is the method of performance monitoring of the staff
and avenues of skill-up gradation?
5. What is the system of inculcating safety awareness as well
as providing first aid during emergencies to the affected
students or staff?
47
6. How many scholarship grants through training programs or higher degrees were provided to faculty members and staff for
the past three years?
Professional Development of Faculty and Staff
Number of
Training/Higher Degrees
Please tick
()
POINTS
Weighted
(4)
More than 20
10 - 20
Less than 10
None
Institutions
Evaluation
Data Required:
Annex 23. List of Recipients of Different
Recognition
Data Sources:
Faculty Members and Staff Development Program
Summary of Scholarship grants through training
programs
Summary of Scholarship grants through higher
degrees
List of Sponsors/Donors
Remarks
Accreditors
Evaluation
Diverse interpretation of the term scholarship
Merits vs grants?
Based on percentage?
1. Please show us the list of scholarship grants through training

programs or higher degrees provided for faculty members and
staff for the past three (3) years?
2. Who are the sponsors/donors of these trainings?
3. What are the avenues for improving the faculty qualifications
while in service?
4. How many faculty members have attended (during the last
academic year) orientation programmes, refresher courses,
summer schools, winter schools, national conferences in their
relevant subject areas and industry-sponsored continuing
education?
48
Accreditors).
1. Commendations
2. Affirmations
49
3. Recommendations
50
Criterion-Based
Summary of Points
Indicators
Weighted Points
A. Qualifications and Job Descriptions of Faculty Members and

Staff
80
B. Faculty Members Assignment and Load
30
C. Systems of Recruitment, Compensation, Staff Development and

Evaluation
40
Total
150

Signature
Earned Points

Signature

Signature
Date: ______/______/______
(day) (month) (year)
51
52
Criterion IV
Research and Development
Criterion IV - Research and Development

Research and Development (R&D) is an avenue through which new knowledge is discovered, applied or verified and through
which appropriate technologies are generated. The institution maintains an environment that firmly supports R&D.
Indicator A Program of Research and Development (R&D)
1. Which of the following industry R&D activities is the institution engaged in? Please check all appropriate activities.
Activity
Please
Tick
()
Technology modules in consultation

with the industry
Joint Research
Joint Extension Activities
Faculty Training in Industry
Research undertaken with industry
Identification of Projects in Industry
POINTS
Weighted
(30)
Institutions
Evaluation
Accreditors
Evaluation
Remarks
How about R&D outside the enumerated activities? Others. Specify
5
5
5
5
5
MAXIMUM WEIGHT: 30
Data Sources: (Please provide data for the past five (5)
years, where applicable)
R&D Project Proposals

R&D Reports
R&D Plans and Programs
Technology Packages done
Formal agreements with institution on R&D
1.Please show data on researches on the mentioned activities.

[Technology Packages, Joint Researach, Joint Extension
Activities, Faculty Training in Industry, Documentations of
Action Research in Industry, and Identification of Projects in
Industry]
2.Do you have a research committee to steer the research
works of your institution?
3.How do you acquire ideas for institutional research?
Indicator B - Faculty Participation

55
1. What percentage of the faculty members is actively engaged in R & D activities like Joint Research, Joint Extension
Activities, Faculty Training in Industry, Documentation of Action Research in Industry, Identification of Projects in Industry and
Technology Packages? Please consider only those faculty members who have completed at least one (1) R&D activity in
the past five (5) years while calculating the percentage involvement.
Percentage of
Involvement
Please
tick
()
POINTS
Weighted
(20)
91 - 100
20
81 - 90
18
71 - 80
16
61 - 70
14
30 - 60
Less than 30
Institutions
Evaluation
Data Required:
Annex 24. List of Personnel Involved in R&D
Annex 25. List of completed researches
conducted/supervised by faculty for the
past five years.
Annex 26. List of published researches conducted by
faculty for the past five years
Remarks
Accreditors Evaluation
1. How many staff members of the programme have access

to funding through sponsored research projects?
2. May we see the research documents of each faculty
members involved in R&D activities?
Faculty Members and Staff Profile
56

R&D Reports
Duties and Responsibilities of Faculty Members
Copies of Granted Intellectual Property Rights
Indicator C - Dissemination and Utilization of R&D Outputs

1. Does the institution maintain its program of reporting, dissemination, publication and utilization of R&D Outputs? Please
check all appropriate activities applicable to your institution.
R&D Activities
Please
tick
()
POINTS
Weighted
(20)
Publication and Dissemination
Implementation of output within

the institution
Implementation of output in the

industry and community
Commercialization
Institutions
Evaluation
Remarks
Accreditors
Evaluation
Definition of R&D activities
MAXIMUM WEIGHT: 20
Data Sources: (Please provide data for the past five

(5) years, where applicable)
Research Journal
Copies of Newsletters with write-ups about the
R&D Outputs
Modes of dissemination used and sample write-ups
1.Kindly show all evidences of R&D Activities [Counter check with

list of researches in the last five (5) years]
2.Do you have a feedback mechanism to measure the relevance
and effectiveness of these researches to your institution and to
your community?
3.Has the programme/department been recognized for any
specific area of excellence based on the availability of
57
sophisticated equipment and/or competent faculty expertise?
List of Published Researches

R&D Implementation Plans
R&D Reports
Marketing plan for R&D outputs for
commercialization
Commercialization Plan for R&D Outputs
Feedback with regard to the commercialized R&D
Indicator D - Management of R&D

1. How many percent of the institutions budget is allocated for R & D programs?
Percentage Budget
Allocation
Please
tick
()
POINTS
Weighted
(5)
More than 20
10 - 20
1 - 9
None
Institutions
Evaluation
Remarks
1
0
Accreditors
Evaluation
1. Kindly locate in the annual budget for the past five years,
the percentage budget allocation for R&D.

R&D Reports
R&D Procurement Plans
Record of R&D Budget Allocation
Institutions Annual Budget
58
2. Number of institutional linkages with other agencies in the funding or undertaking joint R&D projects for the past five (5)
years.
No. of Agencies
Please
tick
()
POINTS
Weighted
(10)
More than 20
10
10 - 20
19
None
Data Sources: (Please provide data for

the past five (5) years, where applicable)
Record of institutional linkages
with other agencies and organizations
for R&D projects
Memorandum of Agreements
R&D Reports
Record of R&D Budget Allocation
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1. Please show us the records of joint researches with other agencies and
organizations.
2. Is the sponsorship of projects primarily from Government? Organizations or
private industry or from both?
3. What are the past instances of collaboration between staff members and
industry personnel for joint papers and patents?
4. How is the industry participation ensured in planning the curriculum at the
University level or at the institutional level or in finalizing the programmes?
5. What is the level and duration of industrial exposure availed by the faculty
in the local or regional industry in the last academic year?
6. What is the level of participation of industry personnel in successful
implementation of such projects?
59
3. How often does the R&D program undergo monitoring and evaluation process?
Frequency
Please
tick
()
POINTS
Weighted
(5)
Half yearly
Yearly
Every two years
Institutions
Evaluation
Accreditors
Evaluation
Policy on Monitoring and Evaluation of R & D
programs
Project End Reports
Monitoring and Evaluation of R&D Reports
Remarks
1. Please show evidences of evaluation and monitoring of R&D

programs.
2. What do you think is the significance of these researches to
your institution and to your community as a whole?
4. What percentage of the research projects income is provided as incentives to motivate the faculty members and staff to
conduct R & D programs?
Percentage of Income
Please
tick
()
POINTS
Weighted
(10)
More than 50
10
30 - 50
Less than 30
Institutions
Evaluation
Accreditors
Evaluation
60
Remarks
1. What is the exact percentage of R&D income that goes to

incentives for faculty members and staff?
R&D Budget Allocation

List of Opportunities for Research Capability Building
Financial Proposal of R&D Projects
Policy on Incentives for R&D Projects
61
Indicators of Quality. (This part of the evaluation will not be rated. For definitions and instructions, see Instructions to
Accreditors).
1. Commendations
2. Affirmations
3. Recommendations
62
Criterion-Based
Summary of Points
Criterion IV. Research and Development
Indicators
Weighted Points
A. Program of Research and Development
30
B. Faculty Participation
20
C. Dissemination and Utilization of R & D Outputs
20
D. Management of R & D
30
Total
Earned Points
100

Signature

Signature

Signature
Date: ______/______/______
63
Extension, Consultancy
and Linkages
Criterion V
64
V. Extension, Consultancy and Linkages

The presence of the institution should be recognized by the community. Its image is enhanced by extending its expertise
through Extension and Consultancy, and sharing or getting support to its expertise through Linkages.
Extension
Indicator A - Program of Extension
1. How many times in a year does the institution provide extension services based on the community needs? Also indicate the
number of group beneficiaries as per the following table.
Frequency
Four times a year

Twice a year
Once a year
Never
Please
tick
()
No. of group of
Beneficiaries
More than 5
3-5
1-3
More than 5
3-5
13
More than 5
35
1-3
0
Please
tick
()
POINTS
Weighted
(10)
10
9
8
7
6
5
4
3
2
0
Data Required:
Annex 27. Extension Services
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1. How do you determine the needs of the community where

you are located?
2. Please show us the list of extension services that you have
conducted last year, the topics and the beneficiaries
3. Please show us the results of extension services/feedback
of beneficiaries.
65
Needs Analysis Survey
List of Target Beneficiaries for possible Extension
Services
Project Proposals for Extension Services (including
possible beneficiaries of the service)
Extension Project Reports
Status Reports of Extension Services
End of Project Reports on Extension Services Conducted
Feedback from the community
Budgetary Reports
2.
community?
No. of Research
Results
How many research results were utilized as extension inputs during the past five (5) years by the
Please
tick
()
POINTS
Weighted
(5)
More than 10
5 - 10
1-4
None
1
0
Institutions
Evaluation
Accreditors
Evaluation
Data Required:
Annex 28. List of Research Results Utilized as Extension Inputs
Data Sources: (Please provide data for the past five (5) years,
where applicable)
Project Reports
Description of Researches Done
End of Project Reports on Extension Services Conducted
66
Remarks
1. Please show us the List of Research Utilized as

Extension Inputs for the last five (5) years
2. Please show us the results of extension
services/feedback of beneficiaries.
Feedback from communities served

Community Survey Report
3. How often does the designated extension staff perform the planning, implementation, monitoring and evaluation of extension
services in the community?
Frequency
Please tick
()
POINTS
Weighted
(5)
Once a week
Twice a month
Once a month
Institutions
Evaluation
Data Required:
Annex 29. List of Extension Staff
Extension Staff
Contractual Personnel
Extension Staff
Evaluation System
Reports
Remarks
Accreditors
Evaluation
1. Please show evidences of planning, implementation,

monitoring and evaluation of extension services in the
community.
2. Are the extension services benefiting the institution in any
way?
Duties and Responsibilities of

Sample
Performance
Contracts
Evaluation
for
of
Mechanism of Monitoring and

Policy on Program Planning
Monitoring
and
Evaluation
67
Implementation Reports
Indicator B - Faculty Members Participation in Extension Projects

1. What percentage of faculty members are involved in planning, implementation, monitoring and evaluation of extension
services in the community?
Percentage of
Faculty Members
Please
tick
()
POINTS
Weighted
(15)
More than 30
15
11 - 30
10
5 - 10
1-4
None
Institutions
Evaluation
Accreditors
Evaluation
Data Required:
Annex 30: List of Faculty and their Involvement in
Extension Services
Remarks
1. How are the faculty members involved in extension

projects?
2. Please show evidences of faculty members participation in
extension services [Note: Countercheck with number of
Faculty Members]
Extension Program Reports
68
Faculty Member Profile

Duties and Responsibilities of Faculty Members
Mechanism of Monitoring and Evaluation System
Policy on Planning Programs
Monitoring and Evaluation Reports
Implementation Reports
Indicator C - Management of Extension

1. How much of the total budget of the institution is allocated to extension projects?
Percentage of
Total Budget
Please
tick
()
POINTS
Weighted
(5)
More than 20
10 - 20
1-9
None
Institutions
Evaluation
Accreditors
Evaluation
Budget Allocation for Extension

Program Budget for Extension
Institutional Annual Budget
Remarks
1. Please locate in the annual budget the total allocation for

extension projects.
2. Have you done any impact analysis of the extension
services that you are providing?
2. How many Memorandum of Agreement (MOA) were signed and implemented in the last five (5) years with other agencies,
organizations and industrial entities for the funding or conduct of extension projects in the community?
69
No. of MOA Signed

and Implemented
Please tick
()
POINTS
Weighted
(5)
More than 15
5 - 15
1-4
None
Data Sources:
Memorandum of Agreement
Extension Project Proposals
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1. Please show all MOAs signed in the past five (5) years.
2. Are there any activities jointly conducted by your school
and its partners? What are these? Who are the
beneficiaries? What are the partnership results?
Accreditors).
1. Commendations
2. Affirmations
70
3. Recommendations
Criterion-Based
Summary of Points
EXTENSION
Indicators
Weighted Points
A. Program of Extension
20
B. Faculty Members Participation in Extension Projects
15
C. Management of Extension
10
Total
45
71
Earned Points
Consultancy
Indicator A - Consultancy Program
1. How frequently is the record of experts and services rendered by them maintained and updated?
Frequency
Please tick
()
POINTS
Weighted
(10)
Half yearly
10
Yearly
Once in two years
Institutions
Evaluation
Accreditors
Evaluation
Data Required:
Annex 31. Record of Faculty Consultants Providing
Consultancy Services to Local, National and
International Bodies
Program on Consultancy Services

List of Pool of Experts
Curriculum Vitae
Terms of Reference
Minutes of Meetings
Remarks
Definition of consultancy
1. What kind of consultancy programs is your school

undertaking? Please show some example of Project
Proposals/End-of-Project Report.
2. Who are the funding/multi-lateral/bilateral
institutions/organizations you are working with for
consultancy projects?
3. Are you maintaining a list of experts for immediate hiring
for consultancy projects? Are they categorized into
expertise? Please show the list of experts?
4. Do you also keep their Curriculum Vitae on file?
72
2. What percentage of the income derived from consultancy is to the total revenue?
Percentage of Total
Revenue
Please
tick
()
POINTS
Weighted
(10)
More than 20
10
11 - 20
5 - 10
1-4
Institutions
Evaluation
Accreditors
Evaluation
Consultancy Report Including Income Derived

Program on Consultancy Services
Policy on revenues derived from consultancy projects
Financial Statements for the last five (5) years
Remarks
Whole budget vs income generated by the institution?
1. What is the exact percentage of income derived from

consultancy projects? Please show us the financial
statements for the past five (5) years.
2. What is the average income per consultancy project? Please
show a sample of budget, expenses, and income report for
one (1) consultancy project.
3. Do you think pursuing consultancy projects will help your
school financially?
73
Indicators of Quality (This part of the evaluation will not be rated.

Accreditors).
1. Commendations
2. Affirmations
3. Recommendations
74
For definitions and instructions, see Instructions to
Indicator-Based
Summary of Points
CONSULTANCY
Indicator
Weighted Points
Consultancy Program
20
Total
20
75
Earned Points
Linkages
Indicator A - Linkages with Industry
1. Indicate the number of industries (large or medium scale) as per the following table which have been involved during the
past five (5) years in activities like, curriculum design, implementation and evaluation and industrial training of faculty, staff
and students including on-the-job training, apprenticeship
Activity
Curriculum design,
implementation and
evaluation
Industrial Training,
OJT and
apprenticeship
No. of
Industries
Please tick
()
POINTS
Weighted
(15)
More than 20
10 - 20
Less than 10
More than 20
10
10 - 20
Less than 10
Institutions
Evaluation
Memorandum of Agreement with Industries

Minutes of Meetings About Curriculum
Record of On-The-Job Training
List of OJT and Apprenticeship conducted
Project Proposals
End of Project Reports
Evaluation Reports
Accreditors
Evaluation
Remarks
1. Please state the industries involved in the past five (5)

years.
2. Can you show sample MOAs with industries and possible
areas of collaboration?
3. What is the extent of industry-institution linkages of your
institution?
4. What are the existing linkages of your school for
employment and self-employment of graduates?
76
Policy on Implementation
Reports of Alumni Affairs
Indicator B - Consortia/Arrangements with Educational Institutions

1. How many consortia/arrangements were established with other educational institutions for promoting faculty and student
exchanges in the past five (5) years?
Parameter
No. of
consortia/
arrangements
Please
tick
()
POINTS
Weighted
(20)
More than 10
10
5 - 10
14
None
More than 10
10
5 10
14
None
Institutions
Evaluation
Accreditors
Evaluation
Remarks
Student Exchanges
Defining exchanges
Faculty Exchanges
MAXIMUM WEIGHT: 20
1.Do you have any evidence of benchmarking with other

institutions/industry/professional standards regarding:
a. Offerings
Memorandum of Agreement on Consortia or Other
77
Arrangements
Reports on Consortia/Arrangements
Research Reports
Mechanism for student and faculty exchange
List of students and faculty who have availed of the
exchange
Program
Community Reports for Extension Activities
End of Project Reports
b. Standards
c. Assessment
d. Support Activities
2.
What are your programs/projects for social integration

and rural development? Other disadvantaged groups?
Linkages with NGOs?

Accreditors).
1. Commendations
2. Affirmations
3. Recommendations
78
Indicator-Based
Summary of Points
LINKAGES
Indicators
Weighted Points
A.
Linkages with Industry
15
B.
Consortia/Arrangements with Educational Institutions
20
Total
35
79
Earned Points
Criterion-Based
Summary of Points
Criterion V. Extension, Consultancy and Linkages
Indicators
Weighted Points
Extension
45
A. Program of Extension
20
B. Faculty Members Participation in Extension Projects
15
C. Management of Extension
10
Consultancy
20
Earned Points
Consultancy Program
Linkages
35
A. Linkages with Industry
15
B. Consortia/Arrangements with Educational Institutions
20
Total
100

Signature

Signature
Team leaders Name, Position
Signature
Date: ______/______/______
(day)
(month) (year)
80
Criterion VI
Resources
VI. Resources
The institution provides an environment which is conducive to effective teaching and learning and which supports the
educational programs offered by the institution. The adequacy of financial resources, physical plant and facilities, library,
classrooms, workshops/laboratories, information technology, multi-media center and general education laboratories are
paramount.
Financial Resources
Indicator A - Financial Resources
1. What percentage of the total financial resources is made available for the operation and maintenance of the institution in
order to achieve the laid down objectives as also for the future development?
Percentage of Total Budget
Please tick
()
POINTS
Weighted
(20)
More than 40
20
31 - 40
18
21 - 30
16
11 - 20
14
5 - 10
Less than 5
Institutions
Evaluation
Budget Allocation
Accreditors
Evaluation
Remarks
1. Please locate in the annual budget the total allocation for

operation and maintenance of the institution.
2. Please state the adequacy of finances for achievement of
the institutes missions, recent financial trends and
82
projections for various revenue sources.

3. How are developmental activities (in terms of increasing
infrastructure facilities/ services) carried out?
4. What are the plans of the institution towards achieving a
self-sufficient campus?
Budget Proposal
2. By how much percent did the annual budget of the institution increase on an average for the past five (5) years?
Percentage Increase
Please
tick
()
POINTS
Weighted
(5)
More than 10
5 - 10
14
Institutions
Evaluation
Data Required:
Annex 32: Sources of Additional Budget
Accreditors
Evaluation
1. Please state the sources of additional annual budget.

2. Please provide the annual budget for the past five (5) years.
3. What is the percent increase of budget per year?
Remarks
Proposed Annual Budget

Current Annual Budget
Budget Reports
83
Indicator B - Financial Management

1. What is the frequency of conduct of external audits to ensure proper financial management?
Frequency
Please
tick
()
POINTS
Weighted
(5)
Once a year
Once in 2 years
Once in 3 years
Institutions
Evaluation
Accreditors
Evaluation
Remarks
To include governmnent agency, e.g. COA
1. Please show us evidence of audit for the past five (5) years.
Auditing Manual
Accounting Manual
Audited Financial Statements
Financial Audit Reports (Regular
and Special)
2. What percentage of the income generating projects including consultancy, extension services augment the annual budget?
Percentage
Contribution
Please tick
()
POINTS
Weighted
(5)
More than 20
10 - 20
19
Institutions
Evaluation
Accreditors
Evaluation
84
Remarks
List of Income-Generating
Projects
1. What are the income-generating projects implemented in

the past five (5) years?
2. Kindly show the financial statement for the last five (5)
years. Please locate the earnings from income-generating
activities.
Project Reports
Budget Manual
3. What is the percentage of key persons (like heads of departments) are involved in the process of budget preparation,
allocation, management and control?
Percentage of Key
Persons
Please tick
()
POINTS
Weighted
(5)
More than 80
51 80
1 50
Institutions
Evaluation
Accreditors
Evaluation
Budget Manual
Duties and Responsibilities of
Key Persons
Remarks
1.Kindly show the Minutes of Meetings for budget preparation,

allocation, management and control for the past five (5)
years
2. What are you future plans to augment the annual budget of
your institution?
Budget Reports
Minutes of Meetings
85
Organization Chart
Accreditors.)
1. Commendations
2. Affirmations
3. Recommendations
86
Indicator-Based
Summary of Points
FINANCIAL RESOURCES
Indicators
Weighted Points
A. Financial Resources
25
B. Financial Management
15
Total
40
87
Earned Points
Physical Plant and Facilities

Indicator A - School Campus
1. How compliant is the institution with the standards set by the government on area and location?
Parameter
National
Standards
Institutions
Status
Percent
Compliance
POINTS
Please tick
()
Weighted
(10)
More than 80
61 - 80
1 - 60
More than 80
61 - 80
1 - 60
Institutions
Evaluation
Accreditors
Evaluation
Remarks
Area
Location
Data Sources:
1. Please locate in the national standards the ones applicable

for area and location.
Government Standards in Education

Campus Map
Master Plan of the Institution
Building Permits
88
Indicator B - Classroom
1. What is the percentage of compliance of the institution as regard to the standards on size of classrooms set by the
government?
Parameter
National
Standards
Institutions
Status
Percentage of
Compliance
Weighted
(10)
More than 80
10
61 - 80
1 - 60
Classroom
Size
Data Sources:
POINTS
Please
tick
()
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1. Please locate in the national standards the standards on

size of classrooms.
2. What are the current plans for additional building space and
for what purpose?
3. How the maintenance function carried out and monitoring is
achieved to ensure maximum levels of safety and hygiene?

Inventory of Classrooms indicating size
Student enrollment
Class schedule
2. How equipped are the classrooms vis--vis the national standards in terms of furniture and audio-video aids?
Parameter
Furniture
National
Standards
Institutions
Status
Percentage
Compliance
Please
tick
()
More than 80
POINTS
Weighted
(10)
10
89
Institutions
Evaluation
Accreditors
Evaluation
Remarks
and AudioVideo Aids
61 - 80
30 - 60
Less than 30
Data Required:
1. Please locate in the national standards the standards on

equipping classrooms with furniture and audio-video aids.
Annex 33. Furniture and Audio-Video Aids

Data Sources: (Please provide data for the past three
Inventory of Audio Video Materials
Inventory of Furniture
Indicator C - Other Facilities and Conditions

1. How compliant are the buildings, offices, food services, guidance and counseling units, hostels, dormitories and healthcare
centers in terms of design and strong and durable materials to withstand earthquakes, typhoons and fire hazards and other
natural and man-made calamities? Are these structures checked for safety and security measures or for replacement?
POINTS
Parameter
Buildings
Other Offices
Food Services
Guidance and
Counseling Units
Hostels/
National
Standards
Institutions Status
Percent
Compliance
Please
tick
()
Weighted
(10)
More than 80
10
61 - 80
20 - 60
90
Institutions
Evaluation
Accreditors
Evaluation
Remarks
Dormitories
Healthcare
Centers
Less than 20
Data Required:
Annex 34. Buildings
Annex 35. Other Offices
Annex 36. List of Hostels/Dormitories
Annex 37. Service Facilities
Data Sources: (Please provide data for the past three (3)
The Institution Campus

Institution Buildings
Classrooms and Facilities
Medical and Dental Clinic
Student Center
Guidance and Counseling Units
Food Services
Hostels or Dormitories
Inventory of equipment for repair
Inventory of equipment for replacement
Inventory of building for repair
Policy for maintenance of buildings, furniture and
equipment
Environmental management policy
Sanitary Permit
List of Food Service Personnel
Customer Survey
Copy of contract between institution and external
provider
1. Please locate in the national standards the standards for

buildings, offices, food services, guidance and counseling
units, hostels, dormitories and healthcare center in terms of
design and strength.
2. Does the institution have hostel facilities available for men
students and for women students?
3. Are these structures checked for safety and security
measures or for replacement?
4. Ocular Inspection of Facilities.
5. Do you have sanitation permit for your food services?
6. What is the frequency of cleaning/sanitizing your facilities
especially the food preparation & presentation/display area?
7. Do you have a feedback mechanism (for internal and
external customer) to gauge adequacy of facilities? How do
you interpret results and translate into a continuous
improvement strategy?
91
92
Accreditors.)
1. Commendations
2. Affirmations
3. Recommendations
93
Indicator-Based
Summary of Points
PHYSICAL PLANT AND FACILITIES
Indicators
Weighted Points
A. School Campus
10
B. Classrooms
20
C. Other Facilities and Conditions
10
Total
94
40
Earned Points
Library
Indicator A - Library Collection
1. How adequate, vis--vis the national standards, is the library in terms of: collection (print and non-print), variety and updated
instructional material (less than 5 years old) to serve the needs of the faculty members, staff and students? Does the
institution supplement its collection through consortia, networking, library cooperative activities and resource-sharing with
other libraries?
Parame
ter
Library
Collection
National
Standards
Institutions
Status
Percent
Adequacy
Please
tick
()
POINTS
Weighted
(15)
More than 80
15
61 - 80
10
30 - 60
Less than 30
95
Institutions
Evaluation
Accreditors
Evaluation
Remarks
Data Required:
Annex 38. Library Collection
Annex 39. Networking with Other Libraries
Library Standards
Book Collection with Edition 1995-Present
Inventory of Books
List of Newly Acquired Books
Serials
Books
Non-print, Digital and Electronic Resources
Database
Card catalogue
Memoranda of Understanding on Library Linkages
Details of Agreement
No. of full time and part-time students
1.
What is the role of the library and information services in

the educational programs?
2. Does the institution have a departmental library in
addition to a central library?
3. What is the mechanism for acquiring urgently required
reference material from other libraries?
4. How many library users per day?
5. Do you have any network of libraries? Who? Why?
6. Do you have library resources for computer-based
materials, gender-related materials, international
publication, TVET & management journals?
7. Ratio of TVET materials vis--vis General Education
materials.
8. How do you comply with national library standards?
9. Status of facilities for education, research, and student
care.
10. What is the percentage of books and other materials per
course/subject?
11. Do you have a book/serial request form to identify need?
12. Do you have a feedback form to know areas for
improvement and know the needs of researchers?
96
Indicator B - Library Space and Facilities

1. Are the various library facilities like adequate and suitable space for library staff and students, internet and reprographic
facilities, current newspapers and magazines, furniture and fixtures made available?
Parameter
Library Space
&Facilities
National
Standards
Institutions
Status
Percent
Adequacy
Weighted
(10)
More than 80
10
61 - 80
30 - 60
Less than 30
POINTS
Please
tick
()
Student Population
Faculty Members, Personnel and Other Library Users
Library Standards
Floor Area of the Library
Library Building/Room
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1.
Are the various library facilities adequate and suitable
space for library staff and students, internet and
reprographic facilities, current newspapers and magazines,
furniture and fixtures made available?
2.
Ocular inspection of library (Check card catalog, database
for borrowing books, per competency-related materials, etc.)
97
Indicator C - Library Management System

1. How effective is the library management system in providing services to the students, faculty, staff and other clientele?
Parameter
Library
Management
System
Percentage
Effectivity
Please tick
()
POINTS
Weighted
(5)
More than 80
61 - 80
1 - 60
Institutions
Evaluation
Schedule of Classes
Library Standards
Library Schedule
Classification and Cataloguing
Charging and Discharging (circulation)
Inter-library loans and exchange
Book bank facility
Computerization of library services
Feedback from clients
Inventory of Facilities
Inventory of Subscription from Newspaper and Magazines
Inventory of IT Related Facilities
Discussion of the overall plan of upgrading the library
98
Accreditors
Evaluation
Remarks
1. Check innovations in providing library services (e.g.

online cataloguing, inter-library loans and exchange,
computerization of library services, online inventory,
and other IT-related facilities)
Indicator D - Other Related Library Matters

1. What percentage of the annual budget is allocated to the operation of the library?
Percentage
Allocation
Please tick
()
POINTS
Weighted
(5)
More than 10
5 - 10
1-4
Institutions
Evaluation
Remarks
Accreditors
Evaluation
Annual Budget
Library Budget
Procurement Plan
1. Please locate in the annual budget the percentage
allocation for library operations for the past five (5)

years.
2. Is the quantity and quality of library staff in terms of their number and qualifications consistent with the national standards?
Parameter
Library Staff
National
Standards
Institutions
Status
Percent
Adequacy
Please
tick
()
More than 80
POINTS
Weighted
(5)
5
99
Institutions
Evaluation
Accreditors
Evaluation
Remarks
Qualification
61 - 80
1 - 60
Data Required:
1. What are the national standards for library staff?

2. Check profile of Librarian and check adequacy as per
national standards.
3. Do you conduct feedback mechanism to know
satisfaction/dissatisfaction of researchers in your library
service?
Annex 40. Library Staff Profile

Library Standards
Library Staff Profile
Duties and Responsibilities
List of Training Acquired
Feedback from faculty and student

Accreditors.)
1. Commendations
2. Affirmations
100
3. Recommendations
101
Indicator-Based
Summary of Points
LIBRARY
Indicators
Weighted Points
A. Library Collection
15
B. Library Space and Facilities
10
C. Library Management System
D. Other Library-Related Matters
10
Total
102
40
Earned Points
Workshops and Laboratories

Indicator A - Equipment/Tools and Supplies and Materials
1. Are the required equipment/tools and major supplies/materials made available in accordance with the prescribed national
standards?
Parameter
National
Standards
Institutions
Status
Equipment/
Tools
Supplies/
Materials
Percent
Adequacy
Please
tick
()
Weighted
(10)
More than 80
10
61 - 80
30 - 60
Less than 30
Data Required:
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1. Please locate in the national standards the standards

for Equipment/Tools/Supplies/Materials?
Annex 41. Equipment and Tools

Annex 42. Supplies/Materials and Uniform
POINTS
Inventory of Equipment and Tools

Inventory of Supplies and Materials
Manual of Operation
The prescribed requirements
Safety Measures
103
2. How often are the equipment/tools and supplies/materials checked and cleaned?
Frequency of
Maintenance
Please
tick
()
POINTS
Weighted
(10)
Once a week
10
Twice a month
Once a month
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1. Kindly show evidence of checking and cleaning of

equipment/tools and supplies/materials.
Inventory of Supplies and Materials

Manual of Operation
The prescribed requirements
Safety Measures
System of Maintenance
Maintenance Report
Indicator B - Workshops/Laboratories Management
104
1. Whether the laboratories/workshops have adequate space, are well-ventilated and properly maintained in accordance with
the prescribed requirements.
Parameter
Laboratory
Management
National
Standards
Institutions
Status
Please
tick
()
Percent
Compliance
Weighted
(10)
More than 80
10
61 - 80
30 - 60
Less than 30
POINTS
Laboratories/Workshops
Safety Measures
Program plan for replacement, modernization of laboratory
System of Maintenance for the laboratories
Maintenance Report
Accreditors
Evaluation
Remarks

Laboratories/Workshops.
2. Are the demonstration type kits adequate for the
number of students who work in the laboratory in each
session?
3. What is the number of students performing a single
experiment with common apparatus?
2. Are there provisions to minimize exposure to risks and to prevent accidents?
105
Institutions
Evaluation
Parameter
Maintenance of
Laboratories
National
Standards
Institutions
Status
Percent of
Compliance
Please
tick
()
Weighted
(10)
More than 80
10
61 - 80
30 - 60
Less than 30
POINTS
Laboratories/Workshops
Safety Measures
Program plan for replacement, modernization of laboratory
System of Maintenance for the laboratories
Accident reports if any
106
Institutions
Evaluation
Accreditors
Evaluation
Remarks

Maintenance of Laboratories.
2. Have there been any reported accidents in your
laboratories?
3. What are the modalities and procedures involved in
obtaining new equipment, and how are these plans
coordinated with the academic objectives.
Accreditors).
1. Commendations
2. Affirmations
3. Recommendations
107
Indicator-Based
Summary of Points
WORKSHOPS/LABORATORIES
Indicators
Weighted Points
A. Equipment/ Tools and Supplies /Materials
20
B. Workshops/Laboratories Management
20
Total
108
40
Earned Points
Information Technology
Indicator A - Computers and Licensed Software
1. Please indicate institutions adequacy in terms of number of state-of-the-art computers, equipped with internet connections
and required software.
Parameter
National
Standards
State-of-the-art
computers and
licensed
software
Institutions
Status
Percentage
Adequacy
Please
tick
()
POINTS
Weighted
(10)
More than 80
10
61 - 80
30 - 60
Less than 30
Data Required:
Annex 43. General Computing Facilities of the Institution
Inventory of Information Technology Equipment and
Licensed Software
Description of the internet service available
National Standards/Requirements
Description of the technology program and technical
support and training provided for students, faculty and
technicians
109
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1. How is the use of ICT technologies in your school?

2. What is the ratio of computers per faculty? Computers
per staff? Computers per student?
3. What are the national standards for Computers and
Licensed Software?
Indicator B - Other Information Technology Units

1. Does the institution have a functional multi-media center to satisfy the instructional requirements? If yes, indicate its
percentage adequacy in terms of instructional requirements.
Parameter
Multi-media
Center
Instructional
Standards
Instructional
Status
Percentage
Adequacy
Please
tick
()
POINTS
Weighted
(10)
More than 80
10
61 - 80
30 - 60
Less than 30
Data Sources: (Please provide data for the past three (3) years,
where applicable)
Description of the multi-media center
Instructional requirements related to ICT
Inventory of Information Technology Equipment and Licensed
Software
Give the following details if your institution has a central
computer facility
Configuration and other hardware and software details
Licensed software
Working hours
Training of ICT personnel
Output in developing CAI/CAL and software for administration/
110
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1. Please locate in the national standards the

standards for multi-media center.
accounts, etc.
Maintenance of the computer center
2.
Indicate the frequency of maintenance of information technology equipment?
Frequency
Please tick
()
POINTS
Weighted
(10)
Once a week
10
Once a month
More than one month
Institutions
Evaluation
Remarks
Accreditors
Evaluation
1. Please show the maintenance report of each

information technology equipment to support the claim.
Policy on maintenance, repair and disposal

Maintenance report
Inventory of Information Technology Equipment (Internet,
Multi-media, Equipment, Software)
3. Indicate the adequacy and quality of competent teachers and technicians in ICT in terms of their number, qualifications and
experience vis--vis the prescribed standards.
Parameter
ICT Faculty and
National
Standards
Institutions
Status
Percentage
Adequacy
Please
tick
()
More than 80
POINTS
Weighted
(10)
10
111
Institutions
Evaluation
Accreditors
Evaluation
Remarks
Staff
61 - 80
30 - 60
Less than 30
Date Required:
1. Who are the ICT Faculty and Staff? Please show profile
of each ICT faculty and staff/students evaluation of
them, if any
2. Please show the list of trainings attended by faculty
members and staff
3. How do you gauge the adequacy of ICT knowledge of
each faculty and staff? Is it included in your
Performance Evaluation?
Annex 44. Faculty Members and Staff trained in ICT

Profile of ICT Faculty and Staff

List of Trainings attended
Performance Evaluation
Students Evaluation
112
Accreditors.)
1. Commendations
2. Affirmations
3. Recommendations
113
Indicator-Based
Summary of Points
INFORMATION TECHNOLOGY
Indicators
Weighted Points
A. Computers and Licensed Software
10
B. Other Information Technology Units
30
Total
40
114
Earned Points
Criterion-Based
Summary of Points
Criterion VI. Resources
Indicators
Financial Resources
A. Financial Resources
B. Financial Management
Physical Plant and Facilities
A. School Campus
B. Classrooms
C. Other Facilities and Conditions
Library
A. Library Collection
B. Library Space and Facilities
C. Library Management System
D. Other Library-Related Matters
Weighted Points
40
40
40
Workshops/Laboratories
A. Equipment/Tools and Supplies/Materials
B. Workshops/Laboratories Management
Information Technology
A. Computers and Licensed Software
B. Other Information Technology Units
40
40
Total
115
200
Earned Points

Signature

Signature

Signature
Date: ______/______/______
116
Criterion VII
Support to Students

Students are the main customers of educational institutions. It is the responsibility of the institution to develop not only the
intellectual ability of the student but his total personality as well. Towards this end, a robust program of student personnel
services is designed to help the student, throughout his academic life, attain his maximum potential and become a worthy
member of the society. Student support services complement the academic program.
Indicator A - Guidance Counselor-Student Ratio
1. How compliant is the guidance counseling system like, counselor-student ratio with government requirements?
Parameter
Guidance
Counseling System
National
Standards
Institutions
Status
Percent
Compliance
POINTS
Weighted
(10)
More than 80
10
61 - 80
30 - 60
Less than 30
Data Sources: (Please provide data for the past

three (3) years, where applicable)
Please
tick
()
Student Population
Guidance and Counseling Program
List of Guidance Counselors
List of Programs and Activities Provided by the
Counselors
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1.Where are the National Standards for Guidance Counseling System?

[Counter check with student population]
2.Please provide the profile of your guidance counselor.
3.What are the duties and responsibilities of your guidance counselor.
4.What are your Guidance Counseling Programs?
5.What are the programs/activities being provided by the counselor?
6.Do you have a feedback mechanism for the Guidance Counseling
System?
119
7.What are the subjects in which maximum failures (theory/practical)

occur?
Students feedback
Indicator B - Student Services

1. Is the Student Services Unit properly administered and adequately staffed as per the prescribed requirements?
Parameter
Prescribed
Requirements
Institutions
Status
Please
tick
()
Percent
Adequacy
10
61 - 80
30 - 60
Less than 30
Data Required:
Annex 45. Student Services Program
Annex 46. Profile of Student Services Unit Staff
Data Sources: (Please provide data for the past three
Student Population
Organizational
Chart
of
Student Services Unit

Programs
and
Activities
offered by the Student Services Unit
Students Feedback
Weighted
(10)
More than 80
Student Services
Unit
POINTS
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1.What are your student services programs?

2.What is the level of medical facilities available on the
campus?
3.Are essential first aid services as well as emergency services
available?
4.Does the institution have a regular/effective arrangement for
emergency medical assistance to members of staff and/or
students while on campus or in the laboratory?
5.What is the system in place for routine checking and
calibration of all laboratory equipment prior to their use by
the students?
6.Please show the Profile of Student Services Unit Staff.
7.Do you have a feedback mechanism for your Student
Services Unit?
8.What is the system of guidance and counseling available to
120
the new students for (i) academic work, and (ii) for social
interaction and compatibility?
2. Does the institution comply with the government requirements for the student recruitment, selection and admission,
both in terms of the process as well as dissemination of information?
Parameter
Student
recruitment,
selection and
admission
Government
Requirements
Institutions
Status
Percent
Compliance
Please tick
()
Weighted
(10)
More than 80
10
61 - 80
30 - 60
Less than 30
Data Required:
Annex 47. Enrollment, Drop-out and other Student
Statistics
POINTS
Describe the mechanism of student recruitment, selection

and admission
Student Population
Inquiries from prospective students
Modes of Information dissemination and sample of writeups
Criteria and eligibility for admission
121
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1. What are the criteria and eligibility for admission of

students?
2. Please describe the mechanism for student
recruitment, selection, and admission.
3. What is the percentage of drop-outs for the last three
(3) years? What are the students reasons for dropping
out?
4. How do you handle inquiries from prospective students?
5. Do you have a mode for promotion of your school to
prospective students?
3. Does the institution follow a retention program for the most deserving students?
Number of Meritorious
Students Retained
(for the past 3 years)
Please tick
()
POINTS
Weighted
(10)
More than 30
10
15 - 30
1 - 14
Institutions
Evaluation
Accreditors
Evaluation
Description of the retention program

Student Population
Student Retention Mechanism
Criteria for retention
List of students who have availed of the retention program
122
Remarks
1. What are the retention programs that you have

conducted for the past three (3) years?
2. How do you conduct your retention program?
3. What are your criteria for retention?
4. Please provide the list of students who have availed of
the retention program.
4. What percentage of the students during the last three (3) years were provided with continuing scholarship, grants
and study loans which lead them to earn a certificate or diploma?
Percentage of Students
Please
tick
()
POINTS
Weighted
(10)
More than 30
10
15 - 30
1 - 14
Institutions
Evaluation
Accreditors
Evaluation
Data Required:
Annex 48. Scholarship Program
Remarks
1.
What are the available scholarship programs
and incentives being offered by your institution?
2.
Who are the scholarship-giving bodies?
3.
Who are the recipients of the scholarships?
Scholarship Programs and Incentives
Student Population
Memorandum of Agreements with Scholarship giving bodies
List of scholarships, grants and study loans available
List of student who have availed of the scholarships, grants
and study loans
123
5. How compliant is curricular and extra-curricular activities that contribute to student development with the government
standards?
Parameter
National
Standards
Curricular and
Extra-curricular
activities
Institutions
Status
Percentage
Compliance
Please
tick
()
Weighted
(10)
More than 80
10
61 - 80
30 - 60
Less than 30
Data Required:
Annex 49. Co-curricular and Extra-Curricular Programs
POINTS
List of Co-curricular and Extra-Curricular Programs

Student Population
Students Feedback
Activities of each Co-curricular and Extra-Curricular
Program
124
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1. What are the national standards for co-curricular and

extra-curricular activities?
2. How do you gauge the effectiveness of these cocurricular and extra-curricular programs?
3. What are the activities that you are doing within each
co-curricular and extra-curricular activities?
4. What are the merits of partaking in these activities? Do
students get extra credits?
5. What is the level of encouragement to students to
undertake Professional Society activities, by forming
student branches or student chapters on the campus?
6. How many competitions or competitive events
pertaining to the subject matter of the programme were
organized during the last academic year?

7. Is training for entrepreneurship provided for the senior
students, through any specific programmes or through
exposure to local regional industry?
6. What percentage of students during the last three (3) years was able to get employment/self-employment within one year
from graduation through the institutions employment and placement program?
Percentage of Students
Please tick
()
POINTS
Weighted
(10)
More than 50
10
26 50
10 25
Less than 10
Institutions
Evaluation
Accreditors
Evaluation
Placement and Alumni Affairs
Information on the employment and placement program of
the institution
Student Population
Alumni Feedback
Company Feedback
125
Remarks
1. What is your mechanism to get information from

alumni regarding their employment?
2. How efficient are your graduates in the companies they
work for?
3. Who handles all the placement and alumni affairs?
4. What is the level of placement for the students of the
programme through on-campus recruitment?
5. What percentage of students achieves
placement/employment - a) within 3 months, (b) within
6 months, (c) after 6 months?
6. Does the Department/Programme office maintain a
record of students employment and any feedback
received from the employers pertaining to
achievements of graduating students?
7. What is the percentage involvement of representatives of students in major decision-making affecting their welfare?
Percentage
Involvement
Please tick
()
POINTS
Weighted
(10)
More than 10
10
5 10
14
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1. What is the exact percentage involvement of students in

decision-making regarding their welfare?
2. What is the frequency of these meetings?
3. What are the major decisions made for the students
welfare?
4. Do you have a feedback mechanism for Student
Welfare? Do you conduct a survey to know the needs of
the students? May we see the results?
5. Please show the list of existing student associations.
Minutes of Meetings on Student Welfare

Major Decisions Made for the Students Welfare
List of Existing Student Associations
Student Feedback
8. How many collaboration have been established in the last three (3) years with financial institutions for offering study loans?
126
No. of Collaboration
Established
Please tick
()
POINTS
Weighted
(10)
More than 10
10
5 10
14
Institutions
Evaluation
Accreditors
Evaluation
Data Required:
1. Do you have a Study Loan Policy?
Annex 50. Policy on Study Loan

Description of each study loan
Terms and conditions of each study
loan
Remarks
MOA of collaboration made

List of study loans available
List of students who availed of the
127
study loans
9. How compliant is the institution in providing services to promote health, sports and social needs of the students to
government standards?
Parameter
National
Standards
Institutions
Status
Health, Sports
and Social
Needs of
Students
Percent
Compliance
Please
tick
()
POINTS
Weighted
(10)
More than 80
10
60 - 80
1 - 59
Data Required:
Annex 51. Other Student Services
Data Sources:
List of facilities available for providing services to promote
health, sports and social needs of the students
List of activities for providing services to promote health,
sports and social needs of the students
128
Institutions
Evaluation
Accreditors
Evaluation
Remarks
1. Please state the other student services and its impact

on the students.
2. Do you have feedback mechanism for other student
services?
3. What are the facilities available for providing services
to promote health, sports and social needs of the
students?
4. What are the facilities available to the students for
extra-curricular and co-curricular activities and what is
the mechanism by which the students have the
freedom and autonomy in these activities?
Students feedback

Accreditors.)
1. Commendations
2. Affirmations
3. Recommendations
129
Criterion-Based
Summary of Points
Criterion VII: Support to Students
Indicators
Weighted Points
A. Guidance Counseling System
10
B. Student Services
90
Total
Earned Points
100

Signature

Signature

Signature
Date: ______/______/______
(day)
(month) (year)
130
131
Some observations:
1. National Standards/ program requirements per country must be identified by APACC
2. Clear definition of Scholarship, Consultancy and Extension
3. Need to common concepts between accreditors/evaluators and the institution on issues like project, programs,
commercialization, teaching methods and techniques, R&D activities and etc.
4. Clear indicators of quality. Commendation is considered the best practice of the institution-must comply all the perspective of a
balanced scorecard?
5. Aside from numerical score is there is a need for number of commendation (qualitative) for each level of awards? Ex. At least 35 for Bronze, 6-8 for silver and 9 or higher for gold?
132

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Asia Pacific Accreditation and Certification Commission 2012

Asia Pacific Accreditation and Certification Commission 2012

Asia Pacific Accreditation and Certification Commission 2012

Criterion I. Governance and Management

Criterion II. Teaching and Learning

Criterion III. Faculty and Staff

Criterion IV. Research and Development

Criterion V. Extension, Consultancy and Linkages

Criterion VI. Resources

Criterion VII. Support to Students

Asia Pacific Accreditation and Certification Commission 2012

Message from the President

each criterion is met.

Asia Pacific Accreditation and Certification Commission 2012

Dr. Mohammad Naim Yaakub

I. Governance and Management

II. Teaching and Learning

III. Faculty Members and Staff

IV. Research and Development

V. Extension, Consultancy and Linkages

VII. Support to Students

Asia Pacific Accreditation and Certification Commission 2012

Asia Pacific Accreditation and Certification Commission 2012

The following examples are given for illustration and clarity.

The rating system will then follow these procedures:

Criterion I Governance and Management

A. Administrative Structure and Bodies

B. Qualification of Administrative Staff

C. Management Systems and Procedures

I. Governance and Management

II. Teaching and Learning

III. Faculty and Staff

IV. Research and Development

V. Extension, Consultancy and

VII. Support to Students

Accredited for two years.

Accredited for three years. Meets criteria

Accredited for four years.

Asia Pacific Accreditation and Certification Commission 2012

Governance and Management

Asia Pacific Accreditation and Certification Commission 2012

Criterion 1 - Governance and Management

1. Kindly show us the evidences of dissemination of your Vision and Mission to

Two times a year

Once in two years

Sources (for the past three (3) years):

1.Who are the members of your Governing Board?

1. Kindly show us the Data Sources (Composition of the

3. How often do you revise the policies and procedural manuals

Copy of the institutions operations and programs

Once in two years

Schedule of IQA and External Audit

1. What are the Quality Management Systems adopted by the

1. Kindly show us the data sources (List of Administrative

List of Administrative Committees

3. What is the involvement of faculty at the decision-making

1. Who are the members of each academic committee?

Annex 8. List of Academic Committees

(Is it based on the number of academic personnel

Indicator B - Qualifications of Administrative Staff

1. Kindly show us one 201 file

Profile of Administrative Personnel indicating their academic qualifications, years of work