S A L E S O R D E R - a document that confirms a sale.

It is generated when a buyer

communicates that he wants to purchase a product. This can be in the form of a
purchase order, which is, in essence, a notification of intent to purchase sent by the
buyer to the seller. It can also be initiated by a fax, letter, or even a phone call from the
buyer. If a purchase order isnt used, the seller takes down the buyer information, such
as name, address, product desired, quantity, and method of payment.

S A L E S I N V O I C E - a bill to the customer, after a sale has been ordered. It is usually

sent to the buyer prior to delivery of the goods or product. It is considered a request for
formal payment. In some cases, the sales invoice might indicate the terms of payment.
From a buyer's standpoint, the sales invoice represents a receipt for their expenditure.
- the request of payment by the customer for goods sold or services provided the seller.
An invoice generally lists the description and the quantity of the item sold or service
provided. The document is also a record of the sale for both the seller and the buyer.

D E L I V E R Y R E C E I P T - A document that is typically signed by the receiver of

a shipment to indicate that they have in fact received the item being shipped and have
taken possession of it. Most businesses that transport valuable items via mail or
parcel post will require the completion of a signed delivery receipt to make sure that
the goods were actually received by the intended recipient.
- A document that has been signed by the person receiving goods to show that they
have been delivered a document sent by the post office, telling someone who has
sent a letter by recorded delivery that it has been delivered

B I L L O F L A D I N G - A document issued by a carrier, or its agent, to the shipper as

a contract of carriage of goods. It is also a receipt for cargo accepted for transportation,
and must be presented for taking delivery at the destination.

P U R C H A S E O R D E R - A buyer-generated document that authorizes a purchase

transaction. When accepted by the seller, it becomes a contract binding on both parties.
- A purchase order sets forth the descriptions, quantities, prices, discounts, payment
terms, date of performance or shipment, other associated terms and conditions, and
identifies a specific seller. Also called order. (thru fax) (more formal)

P U R C H A S E R E Q U I S I T I O N - Document generated by a user department or

storeroom-personnel to notify the purchasing department of items it needs to order, their
quantity, and the timeframe. It may also contain the authorization to proceed with the

purchase. Also called purchase request or requisition. (internal request) (notify

department where PO where actually from)

R E C E I V I N G R E P O R T - is an internal document used to record what materials and

inventory were received by the company. The receiving report is sent to other
departments to notify them what items have been received and are ready for use.
- is used to document the contents of a delivery to a business. The form is filled out by
the receiving staff of the business accepting the delivered goods.

V E N D O R ' S I N V O I C E - is the bill that is received by the purchaser of goods or

services from an outside supplier. The vendor invoice lists the quantities of items, brief
descriptions, prices, total amount due, credit terms, where to remit payment, etc.

V O U C H E R S PAYAB L E (accounts payable) the balance due to a creditor on a

current account.

Documentations for CONTROL purpose

R E V E N U E C Y C L E - the set of activities in a business which brings about the

exchange of goods or services with customers for cash.

EXPENSE CYCLE -