INSTRUCTIONS

for your business after

allowing for a reasonable owner's living wage. (Cell B63 on Family Budget Sheet & Cells B41 & C41 on
the Breakeven Analysis Sheet)
that includes profit
calculate your hourly rate.
using various assumptions

Step 1 - Family Budget

Complete the Family Budget sheet to calculate what you need to draw from the business in the form of a

Step 2
Transfer this figure to the Breakeven Analysis and insert under heading "Owners Salaries"

Step 3 - Breakeven Analysis

Record all known or estimated business expenses for the year in the Breakeven Analysis

Important: As you record the expenses in the Breakeven Analysis, note when they are due in the right ha
(What month and whether monthly, quaterly or annually) - will make it easier when the time comes to d
Insert the Cost of Goods Sold in cells B58 & C58

The Spreadsheet will now calculate what is needed each month and week to breakeven - excluding Cost o
includng Cost of Goods Sold

Step 4 - Add Your Desired Profit Margin

Add your desired Profit Margin % cells B65 & C65- to calculate a monthly and weekly sales figure that
includes your desired profit margin

Step 5 - Calculate Your Hourly Charge-Out Rate

For those who price by an hourly rate - insert your average chargeable billable hours for the week in
cells B70 and C70 - Note it is important for this calculation to only use the hours for which you can
charge - which in all likelihood will be different to the hours you actually work each week

Profit Forecasting
profit you can
achieve by changing the percentage (growth or deciine) in the Grey coloured cells

Note: The Formulas in the Spreadsheets are password protected, if you need to change them them go to
your changes

Family Monthly Budget

Expenses
Education
Education : Tuition
Education- School Fees
Education-School Books
Bus Fares

Bill Amount

Expenses When
Due (annual,
quarterly,
monthly)

Per Month $

$0.00
$0.00
$0.00
$0.00

$0.00
$0.00
$0.00
$0.00

Healthcare : Prescriptions

$0.00

$0.00

Health Insurance

$0.00

$0.00

Ambulance

$0.00

$0.00

Food - Groceries - Meat

House
Utilities Electricity - Gas

$0.00

$0.00

$0.00

$0.00

Bills : Telephone

$0.00

$0.00

Bills : Water & Sewerage

$0.00

$0.00

Council Rates

$0.00

$0.00

Rubbish Bag

$0.00

$0.00

$0.00

$0.00

$0.00
$0.00

$0.00
$0.00

$0.00
$0.00

$0.00
$0.00

$0.00
$0.00
$0.00
$0.00

$0.00
$0.00
$0.00
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00

$0.00
$0.00
$0.00

$0.00
$0.00
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$0.00

$0.00

Medical

Groceries

Insurance - Home
Insurance- Home & Contents
Insurance - Personal

Insurance - Motor Vehicles

Loan Repayments
Home Loan
Investment Property Loan
Credit Cards

Motor Vehicles
Car : Car Maintenance
Car : Petrol/Diesel
Car RACV
Car Registration
Car Registration
Pets
Dog Registration
Dog Clipping
Vetinary Expenses
Other
Internet
Mobile
Haircuts
Newspapers
Discretionary
Holidays
Wine Clubs
Gym Membership
Pay TV
Leisure : Weekend Spending
Pocket Money
Clothing
Xmas Presents
Birthday Presents

TOTAL

Breakeven Analysis
Cost Category
Accounting & Bookkeeping
Advertising - Promotion - Marketing
Bad Debts
Bank Charges & Fees
Bank Credit Card Charges
Bookkeeping
Borrowing Expenses
Cleaning & Gardening
Computer Supplies
Debt Collection
Depreciation
Donations
Electricity and Gas
Fees - Trade - Associations - Franchise
Freight
General Expenses
Hire purchase charges
Insurances - All
Interest
- Bank
Laundry
Leasing & H/P - Payments & Charges
Legal Fees (incl. Licences & Permits, etc.)
Licences & Permits
Magazines Journals
Medical Expenses
Motor Vehicle Maintenance (fuel, oil, repairs)
Office Expenses
Petty Cash Expenditure
Postage
Printing & Statonary
Protective Clothing
Rates and Outgoings
Registration Fees
Rent
Repairs and Maintenance Building
Seminars & Conferences
Salaries
- Total Staff
- Owner(s) salaries
Staff Training & Welfare
Subscriptions
Workcare Levy
(Say 2.2%
)
Superannuation (Currently 9%)
Security Systems
Taxes - Income Taxes & FBT
Telecommunications - Phones - Fax - ISP
Travel & Accommodation
Uniforms
Wages
Dividend

A. TOTAL COST OF BUSINESS FOR YEAR

Next
Last Years
Year
Profit & Loss
Estimate
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
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$0
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$0
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$0
$0
$0
$0
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$0
$0
$0
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$0
$0
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$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
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$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0

Cost of Goods Sold

$0

$0

B. TOTAL COSTS INCL/COGS

$0

$0

$0
$0

$0
$0

$0.00
$0

$0.00
$0

#DIV/0!
#DIV/0!

#DIV/0!
#DIV/0!

MONTHLY BREAKEVEN (incl. COGS)

WEEKLY BREAKEVEN
(incl. COGS)

B
B

Desired Profit Margin %

Monthly Sales Target including Profit Margi
Weekly Sales Target including Profit Margin
Billable hours for the week
Hourly Charge out rate to cover costs
Hourly Charge-out rate including desired profit mar

Comment

Profit Forecasting
Sales
Sales % Improvement
Target Sales
Cost of Goods Sold
GOGS % Improvement
Adjusted Cost of Goods Sold
Operating Expenses
Expenses % Improvement
Adjusted Expenses
Net Profit Before Tax
Instructions
Insert actual results for last year into lines Sales(Cell C5)
Cost of Goods Sold (Cell C9) & Operating
Expenses (Cell C13)
In the Grey cells insert the % increase or decrease that you
would like to achieve for Sales, COGS or Expenses
The Spreadsheet will calculate the Net Profit Before Tax

$100,000
$5,000
$105,000

$30,000
$1,500
$28,500

$20,000
$600
$19,400
$57,100