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your time
Goals
Time tracking is required by the MSE program, but you will also benefit from doing it right.
Knowing your resources and capabilities will enable better planning and give you more control
over your life. You will also have access to your teammates' reports, which provides you with
invaluable information to detect social loafers and overachievers.
Scope
These instructions cover only web interface of Toggl and do not touch the smartphone
application. App interface is different, but pretty intuitive, on all platforms, and no student so
far was unable to understand it.
Prerequisites
You will need a computer or smartphone with Internet access to use Toggl. An Internet
connection is not required to track your time with a smartphone, but you will need it to
synchronize data. Since you've managed to enter the MSE program, we assume you're smart
and capable enough to operate a computer and a web browser, or to install a smartphone
application.
Duration
This instruction will teach you how to use Toggl time tracker in the MSE program. It will take
about 5 minutes to read and comprehend, but you will need some practice to make your time
tracking consistent. There are just 7 simple steps to start tracking your time.
Warning:
Your life will never be the same after you start tracking your time! Quantitative management is
highly addictive, but it is not subject to ATF regulations. Please, be careful.
This is a very informal set of instructions made by students and for students. It does not
represent official position of the University. All characters appearing in this work are fictitious,
any resemblance to real persons, living or dead, is purely coincidental.
Published under Creative Commons license.
Table of Contents
1. Registration............................................................................................................................................3
2. Workspaces how to join your team.....................................................................................................5
3. Adding projects......................................................................................................................................6
4. Time tracking standard...........................................................................................................................7
5. Tracking your time through the Toggl web interface.............................................................................8
6. Building reports....................................................................................................................................10
7. How to know your progress.................................................................................................................12
Objectives achieved.................................................................................................................................13
1. Registration
Warning: If you already have a personal Toggl account, just tell your Studio Manager your
email address and skip to the next step.
This step will guide you through the Toggl interface to create a new account. Unfortunately,
registration is required to track your time records and not combine it with someone else's
data.
There are three possible ways to register a new account:
- Invitation
- Website
- Smartphone app
Register by invitation
Perhaps the Studio Manager has already invited you to join your team. In this case you have
an invitation email similar to the one in Figure 1.1. Click on the link marked with the arrow and
proceed to the Web Signup page. In this case, Toggl will automatically collect your email and
add you to the team.
Web Signup
If you didn't get an invitation from the Studio Manager, open this link:
https://www.toggl.com/signup . You will see a registration form similar to Figure 1.2. Fill in
your email address and your desired password or sign up with your Google account.
Invitation email
If you signed up by the link from an invitation email (Section 1, Register by invitation), you
should already have access to your team workspace, but you still don't have a personal one.
We highly recommend you create it, so stay tuned. On the Toggl website, open dropdown with
your user name at top right corner, and select Workspaces (marked with the arrow in Figure
2.1). Then, click the create new workspace link at the bottom of the page (circled), name it,
and you're all done! Now you are ready to proceed to the Step 3, Adding projects.
3. Adding projects
Projects are categories for time tracking activities within a workspace. If you use Toggl to
track time for work, Toggl projects represent real projects. You cannot assign more than one
project to a time record, but you can have time records without any associated project.
In the SE program, we use projects to track courses. The Studio Manager should add all your
courses to the team workspace, so if you don't see one, let him know. You can soon find that
you can add projects by yourself, but it is better to ask Studio Manager. Course names should
be consistent across all teams to collect stats. All unknown courses/projects will be counted
as electives. If you misspell a project name it will be counted as an elective.
Now, when you have a general idea about projects (i.e., courses), let's find how to add one.
Core courses
Rule of thumb don't add core courses by yourself; rather, ask the Studio Manager.
Electives
You can add electives on your own, though. An elective will not be counted in the email at the
start of semester, telling how many students selected some course, but you can live with it.
Click Projects at the top menu bar (Figure 3.1 , circle 1), hit the Create Project button (circle
2), enter project name, and hit another Create Project button (circle 3). That's it, you just
added a project!
Personal activities
Personal activities are added exactly the same way as your elective courses, but you need to
select a personal workspace first (see Figure 3.2). Click on you personal workspace name,
make sure it is underlined, and you're free to go. Adding projects to a personal workspace is
exactly the same as adding to the team's workspace.
6. Building reports
Before reading this section, you should know Toggl has a tutorial on how to build reports. I
hope you watched their time tracking tutorial and understand how much better it is compared
to this manual.
http://support.toggl.com/category/reporting/
As mentioned at the beginning of this manual, team reports are one of the main reasons to do
time tracking. This section will provide a quick walkthrough of the basic report functions:
select report type, select time range and filter by team member(s).
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Objectives achieved
After reading this manual you have completed four tasks:
- Created your Toggl account
- Joined a team workspace
- Learned how to track your time correctly
- Learned how to view your team reports
Happy time tracking and...May the force be with you!
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