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ESC CONSULTING STATUS REPORT PROJECT: PROJECT HERCULES Date: 7th May 2015 Reporting period: 5th of

ESC CONSULTING STATUS REPORT PROJECT:

PROJECT HERCULES

Date: 7th May 2015 Reporting period: 5th of May 2015 to 26th of May 2015

Produced by: Kenneth Hendricks, Chi Zhang, Louis Cummings, Gurleen Kaur

The following template is for educational purposes only.

Project summary

The objective of the project is to help Pegasus Trucks track their expenses and company’s stock efficiently by installing a new ERP system (with appropriate Hardware). The project is also being undertaken to help Pegasus Trucks to load their delivery trucks faster and efficiently while taking care of the product quality by installing industrial robots for the company.

The project was started on time at 9:00am on Tuesday 22 nd April 2015. The project is scheduled to be over by 18 th May 2015. The progress of the project will be reported weekly to the director of ESC, Dr. Raymond Osiris. The reporting dates are: 5 th May 2015, 12 th May 2015, 19 th may 2015 and 26 th May 2015. The agenda of these status meetings will be to discuss the project schedule review, budget review, resource use review, any risks involved, risk management and further action plans.

Schedule

The following table will describe the full analysis of the schedule of the project. It will show the start date of the project and end date, the completed milestones and all the human resources that will be required for the project. This schedule will also show all the changed tasks and dates as the project progressed till the 7 th of May.

Task

Task Name

Duration

Start

Finish

Pred

Resource Names

Mode

eces

sors

Auto

Beginning

0

days

Wed

Wed

   

Sched

of Project

 

4/22/

4/22/

uled

15

15

Auto

Negotiating/

2

days

Wed

Thu

   

Sched

Purchasing

 

4/22/

4/23/

uled

15

15

Auto

Order

4

hrs

Wed

Wed

1

Daedalus

Sched

Daedalus

 

4/22/

4/22/

minicomputer[1],

uled

Server

15

15

Computer

terminals[6],

Printers[6],

Project

Manager[10%]

Auto

Order

1

hr

Wed

Wed

3

Mobile

Sched

phones

 

4/22/

4/22/

phones[12]

uled

15

15

Auto

Order ERP

5

hrs

Wed

Thu

4

Andromeda ERP

Sched

system

 

4/22/

4/23/

software[1]

uled

15

15

Auto

Order

6

hrs

Thu

Thu

5

Hub for robots[1],

Sched

robots

 

4/23/

4/23/

Robots[12]

uled

15

15

Auto

Purchasing

0

days

Thu

Thu

6

 

Sched

complete

 

4/23/

4/23/

uled

15

15

Manu

Building

2

days

Mon

Tue

   

ally

and Cabling

 

4/27/

4/28/

Sched

15

15

uled

Auto

Build

2

days

Mon

Tue

1,7

Bill the Builder, Project

Sched

computer

 

4/27/

4/28/

uled

room

15

15

Manager[10%]

Auto

Cabling

7

hrs

Tue

Tue

9SS

Custom Cables, Project

Sched

 

4/28/

4/28/

uled

15

15

Manager[10%]

Auto

 

0

days

Tue

Tue

10,9

 

Sched

Building/Cabl ing complete

 

4/28/

4/28/

uled

15

15

Auto

Delivery/inst allation - Server

1.75

Wed

Thu

   

Sched

days

4/29/

4/30/

uled

15

15

Auto

Daedalus

2

hrs

Wed

Wed

3FS

Purchasing Officer,

Sched

delivered -

 

4/29/

4/29/

+4

uled

check

15

15

days

Technical Officer, Odysseus Installer, Project

Manager[10%]

,11

Auto

Install

8

hrs

Wed

Thu

13

Odysseus Installer, Project

Sched

Daedalus

 

4/29/

4/30/

uled

15

15

Manager[10%]

Auto

Install

4

hrs

Thu

Thu

14

Odysseus Installer, Project

Sched

printers/work

 

4/30/

4/30/

uled

stations

15

15

Manager[10%]

Auto

Daedalus

0

days

Thu

Thu

15

 

Sched

complete

 

4/30/

4/30/

uled

15

15

Auto

Delivery/Inst allation - ERP

1.13

Thu

Fri

   

Sched

days

4/30/

5/1/1

uled

15

5

Auto

ERP

1

hr

Thu

Thu

5FS

Andromeda Installer,

Sched

software

 

4/30/

4/30/

+4

uled

delivered

15

15

days

Project

,16

Manager[10%]

Auto

Install ERP

1

day

Thu

Fri

18

Andromeda Installer, Project

Sched

software

 

4/30/

5/1/1

uled

15

5

Manager[10%],

Technical Officer

Auto

ERP

0

days

Fri

Fri

19

 

Sched

complete

 

5/1/1

5/1/1

uled

5

5

Auto

Delivery/Inst allation - Robots

1.38

Fri

Mon

   

Sched

days

5/8/1

5/11/

uled

5

15

Auto

Robots

1

hr

Fri

Fri

6FS

Viking Installer, Project

Sched

delivered -

 

5/8/1

5/8/1

+10

uled

check

5

5

days

Manager[10%],P

urchasing Officer

Auto

Install

1

day

Fri

Mon

22

Viking Installer, Project

Sched

robots

 

5/8/1

5/11/

uled

5

15

Manager[10%]

Auto

Install

2

hrs

Mon

Mon

23

Viking installer, Technical Officer,

Sched

switches and

 

5/11/

5/11/

uled

connect

15

15

Project

Manager[10%]

Auto

Robots

0

days

Mon

Mon

24

 

Sched

complete

 

5/11/

5/11/

uled

15

15

Auto

All

0

days

Mon

Mon

16,2

 

Sched

installation

 

5/11/

5/11/

0,25

uled

complete

15

15

Auto

Web Page

3.13

Fri

Wed

   

Sched

Design

days

5/1/1

5/6/1

uled

5

5

Auto

Contact

1 hr

Fri

Fri

17

Fred Rembrandt, Project Manager

Sched

Graphic

5/1/1

5/1/1

uled

Artist

5

5

 

Auto

Commence

2 days

Mon

Tue

28

Fred Rembrandt

Sched

Graphic

5/4/1

5/5/1

uled

Design

5

5

Auto

Commence HTML work

3 days

Mon

Wed

28

Web Page

Sched

5/4/1

5/6/1

Designer

uled

 

5

5

Auto

Documentat

3 days

Wed

Fri

   

Sched

ion

5/6/1

5/8/1

uled

5

5

Auto

Analyse

1 day

Wed

Wed

7FS

Technical Officer, Project

Sched

manuals

5/6/1

5/6/1

+8

uled

5

5

days

Manager[10%]

Auto

Write brief

2 days

Thu

Fri

32

Technical Officer, Project

Sched

user guides

5/7/1

5/8/1

uled

5

5

Manager[10%]

Auto

 

0

days

Fri

Fri

33

 

Sched

Documentati

 

5/8/1

5/8/1

uled

on complete

5

5

Auto

Data

3.25

Mon

Thu

   

Sched

Conversion

days

5/4/1

5/7/1

uled

5

5

Auto

Analyse

2

hrs

Mon

Mon

20

Database Programmer,

Sched

conversion

 

5/4/1

5/4/1

uled

5

5

Project Manager

Auto

Convert

3

days

Mon

Thu

36

Data Entry Cleck, Project

Sched

data

 

5/4/1

5/7/1

uled

5

5

Manager[10%]

Auto

Data

0

days

Thu

Thu

37

 

Sched

conversion

 

5/7/1

5/7/1

uled

complete

5

5

Auto

Training

2

days

Mon

Wed

   

Sched

 

5/11/

5/13/

uled

15

15

Auto

ERP

4

hrs

Mon

Mon

37F

Katharine Quokka,

Sched

training -

 

5/11/

5/11/

S+2

uled

staff

15

15

days

Pegasus staff, Dr Zeus, Aphrodite, Project

,38,2

6,34

Manager[10%]

Auto

ERP

6

hrs

Mon

Tue

40

Athena, Aphrodite,

Sched

Power User

 

5/11/

5/12/

uled

training

15

15

Project

Manager[10%]

Auto

Robot

6

hrs

Tue

Wed

41

Katharine Quokka, Truck

Sched

training

 

5/12/

5/13/

uled

15

15

drivers, Project

Manager[10%]

Auto

Training

0

days

Wed

Wed

42

 

Sched

complete

 

5/13/

5/13/

uled

15

15

Auto

Acceptance

3

days

Wed

Mon

   

Sched

Testing

 

5/13/

5/18/

uled

15

15

Auto

Change-

3

days

Wed

Mon

43

Pegasus staff, Aphrodite, Dr

Sched

Over / Sign- Off

 

5/13/

5/18/

uled

15

15

Zeus, Truck drivers, Project

 

Manager[25%],P

hone calls

Auto

End of

0

days

Mon

Mon

45

 

Sched

Project

 

5/18/

5/18/

uled

15

15

  Sched Project   5/18/ 5/18/ uled 15 15 ESC Consulting Project Initiation Document Page 6
Completed tasks The following list will show all the tasks completed by 7 t h

Completed tasks

The following list will show all the tasks completed by 7 th of May 2015.

Ordering of Daedalus Server

Ordering phones

Ordering ERP systems

Ordering Robots

Building of computer room

Wire cabling

Delivery and checking of the Daedalus Server

Installation of the Daedalus Server

Installation of printers and work stations

Delivery of ERP software

Installation of ERP software

Commence graphics design work

Commence Web Page Building (HTML) work

Analyse user manuals

Analyse conversion data

Pending tasks

The following list will show all the tasks that are yet to be done and will commence after the 7 th of May 2015.

Delivery an checking of robots

Installation of Robots

Installation and connection of the switches

Contacting the graphics artist

Write brief user guides

Conversion of data

ERP training for the staff

ERP power user training

Robot training

Change over and sign off

Budget

The following table will describe the budget analysis for the project that must be considered in undertaking of the project. It will describe the description of the cost in the project, the amount that will be needed for each, the rate per unit and the total amount for each description. It will also show the following changes in the budget that have been made as the project has progressed till the 30 th of April. No budget changes have been made as the project progressed further till the 7 th of May 2015.

The total amount for the Cabling has gone up to $546 as it took 7 hours instead of 5 hours.

The budget now has an additional cost of $3,000 for a Graphic Artist, Fred as demanded by the CEO of Pegasus Trucks, Dr. Zeus.

The budget also has an additional cost of 1,800 for a Web Page Designer, an employee of ESC for the website.

The budget also has a total cost of $5,250 for the impact of changes of the late finishing of building work, late completion of cabling, late delivery of the Daedalus server and the additional cost of the graphics artist and web page designer, which has been agreed by Dr. Zeus.

Description of the costs in the project

Amount

Rate/ Unit

Total

Cost of Robots

12 Robots

$200,000 for

$210,000

each robot

plus $10,000

for delivery

fee

Daedalus Server

1

Server

$15,000 plus

$20,000

 

$5,000 for

delivery and

installation

Printers

6 Printers

$450 for

$2,700

each printer

Workstation

 

6

$350 for

$2,100

Workstations

each

workstation

Switch to connect the server and Robots.

1

Switch

 

$7,500

ERP System

1 Andromeda System

 

$75,000

Mobile phones

12 Samsung

$400 for

$4,800

 

mobile

each mobile

phones

phone

Building of a new room

1 New room built in 2 days

 

$12,500

Cabling

200 meters cable plus 5 hours of installation

$3.75 for

$750 for cabling plus $546 for installation.

each meter

plus $78/

hours for

 
 

installation

Cost of Human Resources

 

1 Project

Project

Database

Manager

manager-

Programmer-

 

1

Database

$180/hour

$280

Programmer for 2 hours

Database

Technical Officer-

Programmer-

$350

1

Technical

$140/hour

Technical Writer-

Officer for 14 hours

Technical

$3,360

Officer-

Purchasing Officer- $1,260

1

Technical

$140/hour

Writer for 3 days

Technical

Writer-

Data Entry Clerk-

$1,560

1

Purchasing

$25/hour

Officer for 18

hours

Purchasing

Officer-

Training Officer-

$320

1

Data Entry Clerk for 3 days

$70/hour

Data Entry

Clerk-

1

Training

$65/hour

Officer for 4

Training

 

hours

Officer-

 

$80/hour

National and International Phone Calls

For out going national and international calls

 

$480- Estimated cost

Graphics Artist

 

2

days for

 

$3,000

design of the

web pages

Web Page

 

3

days for

$75/ hours

$1,800

Designer

building the

for building

 

website

the website

Impact of changes of the late finishing of building work, late completion of cabling, late delivery of the Daedalus server and the additional cost of the graphics artist and web page designer

cabling, late delivery of the Daedalus server and the additional cost of the graphics artist and
cabling, late delivery of the Daedalus server and the additional cost of the graphics artist and

$5,250

Problems

The changes in the tasks for the last week’s status report have affected a few tasks in this week’s report. Due to the delay in the delivery of the Daedalus Server, the installation was delayed but has now been completed. This did not affect any other task and the installation of the ERP system went according to plan. As these tasks are completed, they did not impact the budget or the finish tie of the schedule.

The Web Page Art work also started according to plan as the ERP installation completed on time. This did not impact the budget either and did not change the end date of the project or have any other significant impacts on the schedule.

The Data Conversion analysis was delayed by 1 day, as it was dependent on the Daedalus Server installation. Since there was a delay to install the server, the Data Conversion analysis could not be started until Monday, the 4 th of May 2015. It still took 2 hours as anticipated and ended on the same day. But there are no significant impacts of this delay on the schedule as the project’s end date is still the same. To avoid any severe impact there was already extra time allocated for this job. There was 1 day kept in the initial project plan provided. Originally, there was also a gap between the Training and Data Conversion of 2 days excluding the weekend. The training wouldn’t start till Monday next week. So the 1 day delay in the Data Conversion Analysis would not make a big impact on the entire schedule or the Training or the end date.