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SAP CO NOTES
INDEX
PARTICULARS
CO Areas and Basic Settings for Controlling
Cost Center Accounting
Online Reconciliation Leger
1. Creation of GL Masters
2. CO Customization
3. FI Customization
Cross Company Code Postings
Maintain Overhead structure
Statically Key Figures (SKF)
Assessment
Internal Orders
Budgeting and Availability Control
Profit Center Accounting
Integration
1. Transaction Key /Process Key
2. Valuation Class
3. Assignment of accounts
4. MM Customization
5. FI Consultant job in MM
6. Assignment of Accounts for Automatic Postings(MM
to FI)
7. FI Consultant job in SD
8. SD Steps
9.
Co-Profitability Analysis (CO-PA)
1. Data flow in CO-PA
2
Page No.
3
11
23
25
27
28
31
34
38
42
46
60
64
76
77
78
89
90
97
100
115
120
120
2. Customization
3. SD End user area
Report Painter
Product Costing
1. Co Consultant Job (Activity based costing)
2. PP Consultant job
3. CO End User area
4. MM End User area
5. PP End user area
Actual Costing
1. CO Consultant job
2. PP consultant area
3. Asset Accounting area
New General Ledgers (ECC 6 New Features )
1. Customization
2. Document Splitting
Central Excise and Sales Tax
1. Central Excise Customization (Purchase)
2. Central Excise customization (Sales)
3. SD End user area
Financial Statement Version
Asset Accounting Area
Project Report
122
126
129
132
134
144
146
147
149
153
153
167
174
179
180
188
192
195
211
217
228
237
238
CONTROLLING (CO)
This is used for internal reporting in Co organizational Hierarchy Highest node is
controlling area. In FI Highest node is company , Company code
CO AREAS :
1.
3.
4.
6.
Company
|
Company code
|
Business area
Controlling
|
|
|
Cost Center
Scenario 1
Company
|
Company code
|
Business area
=
---
Controlling Area
|
Cost Center
(a)Controlling area at company code level, b)Business area will be assigned in cost
centers.)
Scenario -2
Company
|
Company code
|
Business area
---
Controlling Area
|
|
|
Cost Center
(a )Controlling area at company (group) level no. of company codes will have one
controlling area, b) Business area will be assigned in cost centers.
1) When management wants to view number of company codes cost centers data at a
time It is not possible in 1st Scenario It is possible 2nd scenario.
In report it will ask only one controlling area and not multiple controlling area.
2) When management wants to view number of cost centers data of company code
Directly it is possible in 1st scenario.
Also it is possible in 2nd Scenario By creating cost center groups.
It means 2nd Scenario is more flexible.
MAINTAIN CONTROLLING AREA:
Path : SPRO Controlling General controlling Organization Maintain
controlling area (Tr.Code is OKKP)
If we go for 1st scenario company code should be the controlling area.
If we go for 2nd scenario we can use any code for controlling area code.
Double click maintain controlling area.
Select new entries button
Controlling area
Name
Company code to controlling area
Currency type
:BIL
:controlling area forBIL
: Select controlling area same as company code
: select 10 company code currency.
Once we select 10 company code currency , currency field, Chart of Accounts filed and
Fiscal year variant filed will be updated automatically.
Cost Center standard hierarchy
: BILHIER
Save
Select yes button for the message system to create as a standard hierarchy
Select create request button
Short description
: Co customization for BIL
Press enter
Press enter once again to save in the request.
COST CENTER STANDARD HIERARCHY:
Cost center standard hierarchy
: BILHIER
|
Dept. A
Cost centers
Dept.B
Dept.C
At the time of cost center creation It will ask under which hierarchy we are creating the
cost centers.
In the report when we give cost center Dept.A It gives only Dept.A date. When we
give cost center Dept.B It gives only Dept.B date.
When we give cost center hierarchy BILHIER It gives all the cost centers data.
:2007
Cost center
Document type
And no.ranges
Co
SA
COIN
|
01
|
1-100000
|
|
1-00000
Automatic posting
Dr
Dr
Dr
100000
200000
300000
600000
Dept.A
Dept.B
Dept C
FI Document
Co Document COIN
Posting in CO
Dr
To Bank
2
1
1
600000
Dept common
Dept.common
Dept. Common
600000
Documents
FI Document
CO Document COIN
Dept A
Dept B
Dept C
100000
200000
300000
No FI document
1 CO Document RKU3
FI Document
CO Documents
Dr
600000
Rent A/c
To bank
Dr
50000
650000
Dept A
Repot CO line item
Dept X
30/04/2008
30/05/2008
30/06/2008
30/04/2008
03/05/2008
30/06/2008
Total 400101
30/04/2008
31/05/2008
30/06/2008
400300
400300
400300
400300 Total
Rent
Rent
Rent
100000
150000
125000
---------375000
500000
50000
50000
-------150000
400300
Rent 40000
Controlling area
: BIL
Select maintain groups button
From the menu select group Insert
Text: Co doc no. range interval for BIL
From number
:1
To number
:100000
Enter
Double click on business transactions COIN
RKU3
RKU1
RKP1
Select Co.No.range interval for BIL check box
From the menu select Edit Assignment element group
Save
Ignore the message press enter
Note :Usage of Version locked authorized person only Eg; Cost Accountant
MAINTAIN VERSIONS:
Version are nothing but budgets
Original budgets
Revised budget
Re revised budget
Version 0
version 1
Version 2
We can compare actual with original budget, Revised budget and Re revised budget
Path: SPRO Controlling General controlling Organization Maintain
versions
Select version 0 (Plant /actual version )
Double click on settings for each fiscal year folder
Give the controlling area
: BIL
Enter
Select new entries button
Fiscal year
:2008
Once budgeting is completed at end user are a select version locked So that no body
can change budget figures.
10
12
: BIL
Valid from
:01.04.2008
Valid to
:31.12.1999
Session name
Execute
Execute batch input session (Tr code is SM35)
Same path as above
Select session name
: BIL
13
Select session
:BIL
G001
For G004 we make cost center required and
assign in salaries account (i.e in expenditure
accounts)
14
:BIL
From the menu select GL account change select create / Bank / Interest tab
Filed status group change to G004
Save
Give the GL Account No.400300 Rent A/c
Company code
:BIL
: Dept A
Valid from
:01.04.2008 to 31.12.9999
Enter
Give the name
: Dept A
: Dept A
Person responsible
:Mr.A
: Select 1 production
Hierarchy area
: select BILHIER
Business area
:BILH
Currency
:INR
: Dept B
Valid from
:01.04.2008 to 31.12.9999
15
: Dept A
Controlling area
: BIL
Enter
Change the name to Dept B
Change the description to cost center Dept B
Change the person responsible
: Mr B
: Dept C
Valid from
:01.04.2008 to 31.12.9999
: Dept A
Controlling area
: BIL
Enter
Change the name to
: Dept C
16
Path : Accounting Controlling Cost center accounting Master data- Cost center
group Create (Tr.code is KSH1)
Give the cost center name
: BILHYD PROD
Enter
Description Hyderabad production cost centers BIL
Select Edit Cost Center Insert cost center button
Select the cost centers Dept A
Dept B
Save
Creation of cost Element group:
FI : Account groups Personnel cost
400100 salaries
400101 Wages
400102 Bonus
400103 Staff welfare and Administration
400300 Rent
400301 Telephone exp
400302 Petrol exp
17
: M (Average rate)
Valid from
:01.10.2008
From currency
: INR
To
: EUR
Direct quotation
:0.02
: Todays date
:SA
:BIL
:40
:400100 salaries account
:500000
: Dept A
:Salaries posting
18
19
001
400100 Salaries
500000 Dept A
150000 Dept B
50000 Dept C
100000 Dept A
600000
Dept A
20
: Dept A
:100000
: Dept C
: Dept A
Cost element
:400300 Rent
Amount
:25000
: Dept C
Enter
Select save button or Ctr+S
Period lock:
FI
To open
CO
To open
No check
To open
To open
No check
An expenditure posting in FI for September. We cant post since periods are not open.
Path: Accounting Controlling-cost center accounting-Environment Period lockchang (Tr.code is OKP1)
Controlling area
: BIL
Fiscal year
:2008
:01
21
Save
Set controlling area :(OKKS):
Path :up to Environment the path is same Set controlling area
Give the controlling area
:BIL
Enter
Real time integration of controlling with FI on line reconciliation ledger
This is used when we get for 2nd scenario (no.of company codes having one controlling
area ) all the company codes should use same Char of Accounts.
Planning cost center wise
Path :Accounting Controlling cost center accounting Planning Cost and Activity
inputs Change (KP06)
Version
From period
:1
To period
:12
Fiscal year
:2008
:BILHIER
:400000
Cost element To
:499999
Free
If we select radio button
We have to select cost element from the
drop down list and plan against the
Climents
Form Bsed
If we select from based radio button
The cost element list in a available on
screen plant against cost elements
400100
:BIL
Fiscal year
:2008
From period
:10
To period
:10
Plan version
:0
:Dept A
Execute
Keep the cursor on Salaries A/c actual costs amount
Select call up report button
Double click on cost centers : Actual line items keep the cursor on the first line item.
Select document button
23
24
Salaries account
To BIL a/c
Dr 20000
20000
Customization at Finance:
To copy company code BIL customization including accounting to BSL
Path :SPRO-Enterprise structure Definition Financial accounting Edit, copy,
Delete, Check company code(T.Code EC01)
Double click on copy, delete, check company code
From the menu select organization object copy organization object
From Company code
:BIL
To company code
: BSL
Enter
Select Yes for the message (for copy the GL accounts)
Select No button allocate a different local currency
Ignore the message press enter
Select create request button
Short description :Customization for Birla Steel Limited
Press enter
Enter once again to saving the request
Go on press enter till you got the message company code BIL copied to BSL with out 75
number range object
Ignore the message press enter
Select back arrow
Double click on edit company code data
Select position button
Give the company code
:BSL
Enter
Select company code
: BSL
25
: SA
BSL Books
1)FI/CO reconciliation account under any
expenditure group which should not be a
cost element 400150 personnel group
2)Birla Industries Limtied current Assets,
Loans & Advances 200161 Birla
Industries Limited
26
:400150
Company code
:BIL
:400100 Salaries
Company code
: BIL
Enter
Change short text & GL account long text to FI/CO reconciliation account
Select create / bank /interest tab
Field status group change to ICCF CO < -> FI reconciliation posting
Save
Give the GL Account No.200160
Company code
: BIL
:BIL
Enter
Select type/Description /tab
Change short text GL account long text to BIRLA STEEL LIMITED
Select create / Bank/Interest tab
Filed status group change to G067
Deselect relevant to cash flow check box
Save
Give the GL account No.400150
Company code
:BSL
:BIL
:BSL
27
:BIL
28
:BIL
:BIL
Save
Press enter to save in your request
FI CUSTOMIZATION
Define variant for real time integration:
Path :SPRO-Financial accounting (new) Financial accounting global setting (new)
Ledger-Real time integration of controlling with financial accounting Define variants
for real time integration
Select new entries button
Variant for real time integration B1
29
:SA
:0L
:BIL
:BIL
Variant
:B1
Company code
:BSL
Variant
:B1
Save
Press enter to save in your request
Creation of cost center for company code BIL (KS01)
Give the cost center department X
Valid from
:01.04.2008
To date
:31.12.9999
:BIL
Enter
Change the name to
:Dept X
30
BSL
:Dept A
:400100 Salaries
:20000
X
To make text filed optional for field status group G004 cost accounts(Tr.code is
OBC4)
Select field status variant for BIL
Double click on field status groups folder
Double click field status G004
Double click on General data
Text make it optional entry field
Press enter to save in our request
Go and see the FI documents (Tr.code is FB03)
Select document list button
Give the company code
:BIL
To Date
Execute
Double click on document no.
Select back arrow
Chang the company code to BSL
Execute
Double click on document no.
31
Company code
:BIL
BSL
Dr
To Bank
25000
25000
Outstanding 25000
To BIL25000
:BIL 25000
:BSL 25000
32
Business area
Text
Select save button or Ctr+S
Posting by
Company code
Cross company code no.
FI posted by
Company code
Cross company code no.
:BILH
:+
:BIL
:15
08
:BSL
:2
08
By viewing the cross company code document number We know which company code
has initiated the posting.
Select continue button
Accrual orders (Imputed cost calculation)
This is used for month end provision only in CO
This is used for irregular expenses like Bonus
Cost element category should be 3
Accrual/ Deferral per surcharge
Define CO.No.range in interval for business
Transaction
33
Dr.10000
10000
Dept A
10000
Dept A
20000
Dept A
10000
Dept A
10000
Dept A
Dr.10000
Dr 20000
Dr10000
Dr.10000
Accrual orders
Higher in March
Dept A
Bonus
Dept Dummy
Bonus
1000
In the year end in FI when we make bonus provision for the whole year.
31.03.2009
Bonus A/c
Dr
To Outstanding
1200000
1200000
Dept Dummy
1200000
======
34
Creation of GL master bonus account personnel cost (FS00) group:Give the GL Account No.
:400105
Company code
:BIL
Select with template button
Give the GL account no.
:400100 (salaries)
Company code
:BIL
Enter
Change short and GL account long text to Bonus account
Save
Select edit cost element button (F8)
Valid from date
:01.04.2008 to 31.12.9999
Enter
Cost element category :Select 3 accrual deferral per surcharge
save
Creation of cost center Dept dummy (KS01)
Give the cost center
: Dept dummy
: Dept A
Controlling area
:BIL
Enter
Change name to Dept dummy
Change description to cost center: Department dummy
Select save button
Ignore the warning message press enter
Maintain overhead structure:
Path:SPRO-Controlling Cost element accounting-Accrual calculation percentage
method-maintain overhead structure (Transaction code is KSAZ)
Select create over head structure button (F7)
Over head structure :BIL1
Description
:BIL overhead structure
Select save button
Row Base
10 B1
Enter
Give the name salaries
Select create button
35
Row
O/H rate (Over head rate) Description
20
B2
Bonus
Enter
Give the name Bonus
Dependency :KRS1(controlling area)
Select create button
Save
Ignore the message press enter
Keep the cursor on overhead structure BIL1
Select assignment button (F5)
Controlling area
:BIL
Select actual accrual radio button
Select continue button
Valid from
1 2008
valid to
12
2008
overhead structure
BIL1
Save
Double click on overhead structure BIL1
Keep the cursor on B1
From the menu select Goto calculation base
From cost element 400100
Save
Kept the cursor on B2
From the menu select Goto overhead rate
Valid from
1 2008
Save
From 10
Valid to
12 2008
To
10
Actual overhead
10%
Crdit B3
:BIL
Business area
:BILH
Valid to
:12
Cost element
:400105
Cost center
:Dept Dummy
2008
Save
36
FR
To
10
CR
10
B3
Define CO.no range interval for the business transaction KAZ1-Actual cost Center
accrual:(Transaction Code KANK)
Give the controlling area
:BIL
:03.08.2008
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
Enter
Ignore the warning message press enter
Amount
:100000
Cost center
Dept A
Text
:Salaries posting
Posting key
:50
Account no
Enter
Amount
:*
Business area
:BILH
Text
:+
37
:Dept A
Posting date
:01.08.2008 to 31.08.2008
Execute
Select back arrow
Give the cost center
: Dept dummy
Execute
Bonus provision in the year end in FI Transaction F-02
Give the document date & Posting :31.03.2009
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
:400105 bonus account
Enter
Ignore the warning message press enter
Amount
:10000
Cost center
:Dept dummy
Text
:Bonus provision for the year 2008-09
Posting key
:50
Account
:100500 outstanding exp.
Enter
Amount
:*
Business area
:BILH
Text
:+
Document Simulate and save
Go and see the cost center report KSB1
Give the cost center
:Dept dummy
38
Posting date
Execute
:01.04.2008 to 31.03.2009
Total
If we choose total
We have to enter values for SKF, for each
and every month
Eg: Telephone calls
No.of Employees
April 2008
May 2008
June
July
Aug
Sep
Oct
100
|
|
|
|
|
|
100
|
|
|
|
|
150
Aprl 2008
May
June
July
Aug
Sep
Oct
Dec
Jan.09
Feb
March
|
|
|
|
|
|
|
|
Dec
Jan 2009
Feb
March
39
Define co.no range interval for the business transaction RKS-Enter Statistical key
figures Transaction Code is (KANK )
Give the controlling area
Select maintain groups button
: BIL
:EMP
Enter
Give the Name
:Employee
: Dept A
Statistical KF
: EMP
Total quantity
:500
: Dept B
Statistical KF
:EMP
Total quantity
:250
Save
Period end closing
In the month end, we allocate costs from one cost center to other cost centers
40
Dept C
(Service department)
Salaries
Wages
Rent
Dept A
Dept B
(Production departments)
500000
300000
50000
Basis of allocation can be percentage method statistical key figures method /activity type
(machine hour / labour rate)
Allocation methods:
1. Assessment :
A) Transfer primary cost postings and secondary cost postings.
Dpt X
Dept C
Dept A
Dept B
Wages 100000 Salaries
500000
Salaries 400000 Salaries 300000
Wages
300000
Rent
50000 Add all 85500
Add all from C 95000 10%
All from Dept X
100000
-----------------------------Less 950000
1255000
395000
=====
=======
=======
Allocation
Primary cost postings
Secondary cost postings
B) Receiving cost centers cant track original cost element Dept A and B will
not show the transfer value how much salaries wages and rent.
C) Define Co.No.range interval for business transaction RKIU actual
overhead assessment.
2. Distribution
A) Transfer only primary cost postings
B) Receiving cost center can track original cost elements.
C) Sender should be only cost center
D) Define Co.No.range interval for the business transaction RKIV actual
overhead distribution.
3. Periodic reposting:
A) Transfer only primary cost postings
B) Receiving cost center can track original cost elements.
C) Sender can be a cost center or interval order.
D) Define Co.No.range interval for the business truncation.
RKIB periodic reposting.
41
Dept A
Dept B
(Production departments)
500000
300000
50000
Option 1:
Cycle 1
(Salaries and wages allocation)
|
Segment 1
Option 2
Cycle 2
(Rent allocations)
|
Segment 1
Cycle 1
|
---------------------------------------------|
|
Segment1
Segment2
(Salaries and wages allocation)
(Rent allocation)
42
ASSESSEMENT
1. Creation secondary cost element : i.e (that is) assessment cost element :
Path: Accounting Controlling Cost element accounting-Mater data-Cost
element Individual processing Create secondary (KA06)
Give the controlling area
:BIL
Enter
Cost element
:1000000
Valid from
:01.04.2008
to 31.12.9999
Enter
Name and description
:42 (Assessment )
Save
2. Define Co.No.range interval for the business truncation- RKIU-Actual overhead
assessment
Use the Truncation code :KANK
Give the controlling area
:BIL
Less : Allocation
400000
50000
-------450000
450000
------0
====
Dept X
Dept Y
50%
30%
225000
135000
4500
2700
Dept C
20%
90000
1800
We have to run number of items to make both cost center values zero. If we select
interactive check box, system will run number of items automatically till both cost center
values become zero.
Select attach segment button.
Segment name
: Segment 1
Description
: Salaries allocation
:select 1000000
Sender rule
Share in %
:100
44
:Dept C
:BILHYDPROD
:EMP
:Rent allocation
:1000000
Sender rules
:Posted amount
Sharing in %
:100%
:Fixed percentages
:Dept C
Cost element
:400300 (Rent )
: BILHYDPROD
70
Dept
30
Save
Press enter to save in your request
Go and see the cost center Report (Tr code is KSB1)
Give the cost center
Posting date
Execute
Select cost element column
:Dept C
:01.10.2008 to 31.10.2008
45
Rent
A
1500000
500
100000
25000
70
17500
B
No.of employees
250
50000
Percentage basis
30
7500
:7 (October)
Fiscal year
:2008
:BIL1
Execute
Select receiver button
46
INTERNAL ORDERS
This is used to view costs for a specific task.
Eg. A) Vehicle wise running expenses
Management has to task decision whether to sell the (or) keep the vehicle in company
A) petrol expenses for the vehicle
It we take GL accounts in FI we will not create each vehicle wise petrol expenses and
repairs account.
In cost center accounting vehicles will be under administration cost center and the petrol
expenses repairs and administration expenses will be posted to administration cost center.
By creating vehicle as an internal order we can get the costs.
B) Telephone expenses:
If we want to know telephone wise expenses in FI we will have one account for all
telephones.
If we take cost center It will be entered in administration cost center - We can not
get telephone wise expenses directly.
By creating telephone as an order we can get telephone wise expenses.
C)
D)
Exhibition costs
Company is conducting an exhibition
Salesmen salaries
Conveyance
Advertisement
Discounts
One account
Different account
Different account
Different account
47
We don't know the exhibition costs by creating an order we can get exhibition costs
2)Statistical orders
Settlement is possible
We can settle order
To
Cost Center
(Internal settlement)
From Co to Co
GL Accounts
Assets
(External settlement )
(From CO to FI)
When we transfer from cost center To cost centers allocation by assessment /
Distribution periodic reposting / Indirect activity allocation.
When we transfer from Internal order settlement.
Eg. Telephone expenses
Dr
50000 Cost center Dept
Order Tel no.66110883
To Bank
50000
The cost will be allocation to production
orders from CO
In the production order valuation we cant take.(50000+50000)
We have to take only one time 50000
When we are posting to no. of cost objects are will be real and others will be statistical.
At the time of order creation there is a statistical order check box.
A) When we select statistical order is statistical order check box.
Order is statistical (Automatically cost center will be real)
B) If we dont select statistical order check box
Order is real (Automatically cost center will be statistical )
Statistical order :
Telephonewise expenses order we create as statistical order.
Telephone expense
To Bank
Dr 50000
50000
Cost Center Dept A
48
50000
50000
Enter
Order type
:BILT
Description
Planning profile
Object class
49
:BILT
:BIL
IO =Internal order
Enter
Save
CC=Cost Center
:BIL
:BIL
Enter
Change short text and GL a/c long text to Telephone expenses
Select crate / Bank/Interest tab
50
:01.04.2008
Enter
Cost element category
:Select 1
Save
Creation of Internal orders:
Path :Accounting Controlling-Internal orders-Master data-Special functions Order
Create (Tr code is KO01)
Order type
:Select BILT
Enter
Order no.
Description
Company code
:BIL
Business area
:BILH
:BILT
Enter
Order
:BIL66611984
Description
Company code
:BIL
Business area
:BILH
51
:Todays date
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
Enter
Give the amount
:100000
Cost center
:Dept A
Order
:BIL66611983
Text
:Telephone expenses
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:BILH
Text
:+
52
Execute
Keep the cursor and telephone expense line item select document button
Planning order wise
Path :Accounting Controlling Internal orders Planning Cost and activity inputs
Change (KPF6)
Version
:0
From period
:8 (November)
To period
:8
Fiscal year
:2008
:BIL66611983
Cost element
:400305
:75000
:BIL
Fiscal year
:2008
From period
:8 (Current month)
To period
:8
Pant version
:0
Order values
:BIL66611983
Execute
Real orders:
They are used for vehiclewise expenses
Petrol expenses
Dr 50000
Order no.AP9Z1234
53
To Bank
50000
Petrol expenses
Order No AP9A1234
Allocation Dept A
Dept B
Dept C
50000
------50000
====
25000
15000
10000
-----50000
====
Dr 50000
To Bank
Cost center:Common
Order No.AP9Z1234 Statistical
50000
In the month end from cost center common allocate to Dept A, Dept B and Dept C by
assessment / Distribution / Periodic posting /Direct activity allocation.
Petrol Expenses
50000
=====
Management can see vehicle wise expenses at any point of item afterwards.
Creation of filed status group by making only internal order required entry filed
(OBC4)
54
:BIL
:400310
Company code
:BIL
:BIL
Enter
Change short text and long text to petrol expenses
Select create/bank /interest tab
Field status group
:G010
Save
Select edit cost element button
Valid from date
:01.04.2008
Enter
Cost element category
:01
Save
Creation of secondary cost element i.e. Statement cost element (KA06):
55
:B1
Text
Save
Press enter to save in your request
Select
:B1
:01
Text
Save
Select
:01
Save
Press enter to save in your request
Double click on settlement cost elements folder
Select new entries button
Receiver category
:1000001
Save
56
Petrol expenses will be settled to cost center by using secondary cost element settlement
cost element.
Through orders.
Maintain settlement profiles:
Same path
Double click on maintain settlement profiles
Select new entries button
Settlement profiles
:BIL1
Description
Allocation structure
:B1
:999
Residence time
:12 months
Save
Press enter to save in your request
Rule 1:
Order no.AP9Z1234 settle cost center Dept A
Petrol expenses 50000 settle cost center Dept B
Dept C
30000
15000
5000
Rule 2
Order No.AP9Z1234 Settle to cost center Dept A 85%
Petrol expenses 50000 Settle to cost center Dept B 10%
5%
Order no.AP9Z1234 settle to cost center Dept 4:
Petrol exp 50000
Dept 3:
Dept 1:
57
Enter
Give the order type
Settlement profile
:BIL1
Budget profile
:Overhead costs
Define co.no.range interval for the business truncation K0A0-Actual settlement. Use
the transactions code (KANK)
Give the controlling area
:BIL
58
:AP9Z1234
Description
:Vehicle no.AP9Z1234
Company code
:BIL
Business area
:BILH
Settlement receiver
:Dept A
:70
One more
Category
:CTR
Settlement receiver
:Dept B
Percentage
:30
Save
Ignore the warning message press enter
Posting of petrol exp F-02
Give the document date
:Todays date
Type
:SA
Company cod
:BIL
Posting key
:40
59
Account no.
Enter
Give the amount
:100000
:AP9Z1234
Text
:Petrol exp.
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:BILH
Text
:+
:AP9Z1234
Settlement period
:8 (current month)
Fiscal year
:2008
60
Budgeting
1.Budgeting will be done order wise
2. Budgeting should be done year wise
3. Marco level (High level)
For budgeting SAP has given availability
control
Order no.AP9Z1234
Budget amount 500000
Option 1
Give
Warning
To the user
Option2
Option 3
Give warning Give
To the user
Error1
And inform to
Budget manager
61
:BIL
Profile
Tr.group
Action
Usage
:85
Save
Press enter to save in your request
Specify exempt cost elements from availability control
Same path
Petrol expenses
Repairs
Drivers salary is Fixed cost
We can specify when we post to drivers salary all with order AP9Z1234 Even if, it
exceeds 85% of budget no. message need to be given.
It is known expenditure
Select new entries button
Controlling area
:BIL
Cost element
:400100 Salaries account
Save
Press enter to save in your request
Maintain budget manager
Same path
Select new entries button
Controlling area
:BIL
Order
:BILV
62
Object class
User name
Save
Press enter to save in your request
Budgeting order wise (END USER AREA)
Path :Accounting-Controlling Internal order-Budgeting-Original budget Change
(Tr code is K022)
Order
:AP9Z1234
Enter
For the period :500000 (Budget amount)
Over / budget also 500000
From the menu select Extras Availability: Control Activate
Save
:Todays date
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
Enter
Give the amount
:350000
Order
:AP9Z1234
Text
:Petrol expense
Posting key
:50
Account no.
Enter
Give the amount
:*
Business area
:BILH
63
Text
:+
64
Option 2
HYD
|
Steel
Profitability
BGL
|
cement
MOM
|
Pharma
The advantage of profit center accounting is it derives profit center automatically though
derivation rules.
A) In case of expenditure
Tough cost centers
B) IN case revenues
Automatic account assignment
C) In case of balance
Though business area
Sheet it items (Applicable for option 2)
Eg:a) At the time of creation of cost center assign profit center
Dept A-Assign profit center steel
65
:BIL
Material no.
Vendor no.
Plant
Profit center
Qty
Rate
66
:BIL dummy
:BIL dummy
Description
:BIL
Save
Set control parameters for actual date
Path : Up to basis settings the path is same Controlling area settings -Activate direct
postings-Set control parameters for actual data (Tr code is 1KEF)
Select new entries button
From year
:2008
Select Line items check box
Select online transfer check box
Save
Maintain plan versions
Up to activate the path is same
Plan version Maintain plan version
Select version
:2008
Save
67
:BIL
Enter
Select interval button
Year
:2008
From no
:1
To
:100000
:BIL
Enter
Select interval button
68
Year
:2008
From no.
:100001
To no.
:200000
:Steel
:01.04.2008 to 31.12.9999
Name
:Steel
Long text
Person responsible
:Mr A
:BIL
Enter
Description
:300000
69
To
:499999
Save
Select Back Arrow
Account groups
:BSITEMS
Enter
Description
:100000
To A/c
:299999
Save
Assign profit center in cost center
Path :Accounting-Controlling-Cost center accounting-Master data-Cost centerIndividual processing-Change (KS02)
Give the cost center
:Dept A
:Steel
:Dept B
Enter
Profit center
:Cement
Save
Ignore the warning message press enter
Creation of sales account as revenue element (FS00)
Give the GL account no.
Company code
:BIL
:Select 11 Revenues
70
Save
:BIL
Cost element
Save
Press enter to save in your request
Select
Business area
Profit center
Business area
Profit center
Save
Option 2
HYD
|
Steel
BGL
|
Cement
300000
MUM
|
Pharma
Sales account
HYD Steel
BGL Cement
Mum Pharma
: BILH
: Steel
: BILB
: Cement
71
:100000
Account to
:299999
:BILH
Profit center
:Steel
Account no
:100000
To account no.
:299999
Business area
:BILB
profit center
:Cement
Save
END USER AREA
1) Planning profit center wise for p & L items
Path :Accounting Controlling Profit center accounting Planning cost
/Revenues-Change (Tr code is 7KE1)
72
Version select
:0
From period
:8
To period
:8
Fiscal year
:2008
Company code
:BIL
:Steel
Account group
:PLITES
:0
From period
:8
To period
:8
Fiscal year
:2008
Company code
:BIL
:BSITEMS
73
For 200105 SBI current account profit centers reporting currency 200000 without any
sign
Save
:Todays date
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
Enter
Amount
:550000
Business area
:BILH
Text
:sales posting
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:BILH
Text
:+
:Todays date
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
Enter
Give the amount
:475000
74
Cost center
:Dept A
Text
:Salaries posting
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:BILH
Text
:+
To period
:8
Fiscal year
:2008
Plan version
:0
:steel
:PLITEMS
:8 (Running month)
To period
:8
Fiscal year
:2008
Plan version
:0
:Steel
:BSITEMS
75
Execute
Transfer of values from one profit center to another profit center
One cost center works for no.of profit centers we an assign only one profit center is
cost center.
In dept A
Profit center steel
From profit center steel transfer to cement
Manual transfer through cycles
No.FI document will be generated
No.CO document will be generated
Only profit center document will be generated.
Path :Accounting Controlling-Profit center accounting-Actual postings-Profit
center document Enter (Tr code is 9KE0)
Layout select 8A-001 document :Profit center /account
Select execute button
Company code
:BIL
:Steel
Account no.
:400100 Salaries
:Cement
Account no.
:400100 Salaries
Amount
Save
76
INTEGRATION
Organization structure :
FI: Business area
Company
|
Company code
MM:- Structure
SD: Structure
Customer
Export sale Terms of delivery-FOB (Free on Board) ownership will be transferred once
we kept the martial on ship.
Business area will be assigned to plants, plants will be assigned to sales organization
business area will be assigned to sales organizations.
In SD module, combination of sales organization, distribution channel and division One
sales area.
Sales Area 1
Hyd sales Org.
|
Sales Area 2
Hyd Sales org
|
77
Direct sales
|
Steel
Through agents
|
Steel
Dept A
Production order 1
Dept B
Dept C
Production order 2
Production order 3
Inventory postings
Goods receipt /Invoice receipt (GR/IR)
Price difference /Production order differences
Offsetting entry for inventory postings
(i) VBR consumption
(ii) VNG Scrapping
(iii) BSA Opening stocks
(iv) ZOF Production receipt without production order
(v) AUF Production receipt with production order
(vi) VAY Delivery where sales account is created as revenue
element (CO implemented)
(vii) VAX Delivery where sales account is not created as revenue
element (Co not implemented)
78
VBR
Valuation class:
Valuation class determines the GL accounts to be posted automatically.
A) Raw materials
Local
Imported
Inter unit purchases
Inter company purchases 4
Valuation class
B) Stores
:Local
2 valuation class
C) Finished goods own manufacturing 1 valuation class
Valuation grouping code / valuation modifier /Valuation modification key:
Company codes
Chart of accounts
Plants
Local raw materials
BIL
BCL
BSL
BIL
HYD-BGL
BGL-MUM
RM1 RM2 RM3-RM1
HYD-MUM
RM2-RM3
Chat of accounts
BIL
BIL
BIL
BIL
BIL
BIL
79
Company code
Valuation
Grouping
BIL
BIL
BCL
BCL
BSL
BSL
X
X
X
X
X
X
For X in case of RM local purchases assign account number 200121, inventory Raw
material local.
This is similar to posting periods in FI
A) Define posting period variant
B) Assign posting period variant to company codes
X
X to BIL
X to BCL
X to BSL
Price controls
ROH V-Moving average price
ERSA V-Moving average price
VERP V-Moving average price
FERT S-Standard price
HALB
V-Moving average price
S-Standard price
HAWA V-Moving average price
DIEN
purchase price
purchase price
purchase price
Raw materials +
Overheads
Purchase price
Raw material+Overheads
Purchase price
Dept D
FG
Purchase an item where with
In 2 days purchase an item
Where processing of A,B and
C is completed
D processing of D
80
81
RM can local
Wages
Net profit
100
L)Sales
20
J)INC/DEC STKFG 120
30
K)INC DEC STK FG -120
------150
===
82
150
0
----150
===
Balance Sheet
Surplus in P & L Account
F) GR/IR CLG RM LCL 100
E) GR/IR CLRG RM LCL
a) Sundry creditors RM
30
F) INV RM LCL 100
H) INV RM LCL -100
-100 0
--------0
100
I) Bank
-20
j) INV FG
120
K)INV FG -120
0
L)Sundry debtors
150
----------130
130
===
===
Integration rules
A) In material master we specify valuation class
B) For valuation class we assign GL accounts based on the nature of transaction
C) At the time of material receipt/Issue stores person enters movement type, material
number and quantity. Our accounts will be up dated automatically based on
accounts assignment to valuation class which is specified in material master
Eg: Material no. Valuation
Inventory postings
BSX
RM1 (local)
GR/IR
Clearing
(WRX)
100520-GR/IR
CLRG RM LOCAL
300
300
83
Consumption
(GBB VBR)
40000-RM
Consumption-IMP
Movement type
201
Debit GBB VBR
Credit BSX 200121
Material
RM1
3000
Qty
10 Kgs
400000
RM Consumption LCL
DR
50
200121
Inventory RM Local
50
(Qty issued * Moving average rate)
Material -RM2
Vendor -4567
Qty-1Kg
Rate -100
PO No.2
2.
Goods receipt- with reference to PO-PO No.2
Movement type:101 Debit BSX
200122
Credit WRX 100521
Martial
RM2
3001
Qty
1 Kg
Save
Material Doc No.200003
200122Inventory
RM IMP DR
100
100521
GR/IR CLRG RM IMP
100
(Qty IN GR* Bate as per P.O)
1*100
Raw material returns
Material doc no.200003
Movement
Type 102
Debit WRX
Credit BSX
Material
Qty
Save
100521
200122
RM2
1 Kg
Material doc no.200004
GR/IR CLR RM
IMP
Inventory RM
IMP
100521
100122
3001
DR
100
100
Why SAP does not support purchase accounting why it supports inventory
accounting:
RM Local raw material
1
Not included in purchase
Provision statement
RM consumption=Qty
Value
Opening stock
0
0
0
Add purchase
0
516.50
84
2
3
Bill received Less stock reported
by stores
0
516.50
_____________________________
516.50
516.50
Less :Closing stock
300
300
200
-----------------------------------------Raw material consumption X
X
X
========================
Wrong wrong
wrong
1. Purchase order material no.
RM1
Vendor
1234
Qty
100 Kgs
Rate
5 Rs
Excise
10%
CST
2%
Other change 1%
Material receipt:
We get excise invoice to claim cenvat Final invoice many come or may not come.
Only excise invoice received
Basic price
500
Excise
50
Stores person updates his records with the above data.
Issue: Not included in purchase provision statement:
Account Dep gets a statement from stores in the month end material received bills not
received to make purchase provision.
Stores person By mistake he has not included the above item in the purchase provision
statement.
Account Dept.gets closing stock statement from stores-in the statement he is showing 60
kgs stock at 5Rs.300
Issue2 Closing stock valuation wrong
We have received invoice after words in invoice
wrong
Basic
Excise
CST2%
Other 1%
Bill amount
500
50
11
5.5
------566.50
500
50
11
5.5
-------516.50
--50
Purchase a/c
cenvat receivable
In the month end stores person sends closing stock statement
60 kgs at Rs.5
Should be value 516.5/100*60=309
85
2. Goods receipt
Movement type
Material
Qty
Save
Material no.RM1
Vendor
1234
Qty
100
Rate
5
Tax code A1 (10% Excise +2% CST) other charges 1%
PO no.1
with reference to PO no.1
101
RM1
100
516.50
516.50 Qty in
Material
Qty
100 Kgs
40 Kgs
------
RM1
Value
516.50
206.6
------
86
60 Kgs
309.9
Batch Qty
1
100
2
50
----150
10
--140
----140
Rate
10
40
10
10 RS
Amount
1000
2000
----3000
100
---2900
180
----3080
3. Invoice verification
GR/IR CLRG RM LCR
DR 100 WRX
INV RM LOCAL DR 180
BSX 90*2
Price diff RM LCL 20 PRD 100*2
To Vendor
1200 form PO vendor no. is
taken
Break up
1
90
12
1080
2
50
40
2000
Preparation in P & L account :
Raw material consumption :
Raw material consumption +/ price difference RM
Eg: RMC
100
PD RM
20
---120
===
For the truncation key PRD We can assign raw material consumption account or price
difference RM A/c
87
PO Price :10
1. Goods receipt
Bill qty
100
50
---150
20
---Average bill 130
10
40
20
---130
Consumption rate:
Value / Qty 3000/150=20
Next consumption rate
Value / Qty 2800/130=21.54
3rd method moving average method: Stocks partly available
RM1
PO
Qty
Bill qty
100
50
--150
130
----AVBL QTY 20
20
Amount
1000
2000
----3000
2600
-----400
1. Goods receipt
INV RM local DR
1000 BSX
To GR/IR CLRG RM 1000 WRX
88
40
---440
---20
3.Invoice verification
GR/IR CLR RM LCL DR 1000 WRX
INV RM Local
Dr 40 BSX 20 *2
Price diff RM
DR
160 PDR
To
Vendor 1200 from PO
vendor no.is taken
Consumption rate
Value / Qty 30000/150=20
Next consumption rate:
Value qty 440/20=22.00
Incase of batch method It has checked batch wise for the material.
In case of moving average method if has checked material wise.
4th Method-moving average method: Stocks not available safety socks
RM1 PO Price
Bill Qty
AVBL Qty
Qty
100
50
---150
150
---0
10 Rs
Rate
10
40
---20
Amount
1000
2000
-----3000
3000
----0
To INV RM Local
3. Invoice verification
GR/IR CLRG RM LCL DR 1000 WRX
Price Diff RM DR
200
To Vendor
1200 form PO vendor no.is taken
Chennai Port
89
Customer
Delivery with PGI
No FI document only
material document
FI document material
document
GBB VAX if sales account is not created as revenue element (Co not
implemented)
To inventory FG
BSX
B) Delivery with Post Goods Issue (Delivery with PGI)
Eg. Local sales terms of delivery Ex works
Hyderabad factory
Customer
Delivery with PGI
Sales Billing: With reference to delivery
Customer account DR
To Sales
SD-Pricing procedure
Eg:
From R egion
To Region
Customer
Material
1
Andhra
Andhra
Taxable
Taxable
Basic price
Excise % on basic
VAT % on Basic+Excise
2
Andhra
Tamilnadu
Taxable
Taxable
3
Andhra
Andhra
Non-taxable
Non-taxable
4
Andhra
Tamilnadu
Non-taxable
Non-taxable
From H sales
Condition type:
Assignment of accounts
1
Application
area
2
Conditi
on type
3
Chat
of
accoun
4
Sales
originatio
n
90
5
Account
assignment
group for
6
Account
assignment
group for
7
8
Accou
nt keys
ts
BIL
HYD
customers
01
materials
03
ERL
V-Sales &
KOFI
Distribution
BIL
HYD
02
03
ERL
V-Sales &
KOFI
Distribution
BIL
HYD
01
01
ERF
V-Sales &
KOFI
Distribution
BIL
HYD
01
03
V-Sales &
KOFI
Distribution
01Domestic
revenues
02-Foreign
revenues
03Afflicated
company
revenues
ERL
Sales
revenu
e
01 Traded
ERF
goods
Freight
Reven
ues
02 Services ERBRebate
s
/Tradi
ng
Discou
nts
03
ERS
Finished
Sales
goods
Deduct
ions
300001
Sales Local
own goods
300002Sales
exports own
goods
300003
Sales local
trading
goods
400350
Freight
Local own
goods
MM CUSTOMIZATION
MM consultant job
1. Define Plants
Path: SPRO-Enterprise structure- Definition Logistic general-Define copy,
delete check plant.
91
:BILP
Name
Factory calendar
Save
(01=Standard calendar)
Country
:IN
Enter
Select create request button
Short description
Press enter
Enter once again to save in the request
Define division:
Path :Up to logistic General the path is same-Define copy, Delete, check
division.
Double click on define division
Select new entries button
Division
Name
:Steel Division
Save
Press enter to save in your request
:BILP
Enter
Select new entries button
92
:HYD
Description
Save
Press enter to save in your request
:BIR
Description
Save
Press enter to save in your request
Assign plant to company code:
Path : SPRO-Enterprise structure Assignment- logistics General Assign
plant to company code ( Tr code is OX18)
Select new entries button
Company code
:BIL
Plant
:BILP
Save
Press enter to save in your request
Assign business area to plant/valuation area and division
Path :Same path -Select plant /valuation area Division button
Select new entries button
Plant
:BILP
Division
:BS
Business area
:BILH
Save
Press enter to save in your request
93
:BIL
Description
Save
Press entr to save in your request
Define material groups:( OMSF)
Path :SPRO-Logistic general Material master-Settings for key fields Define
Material groups.
Select new entries button
Material group
:BILC
94
:BIL
Enter
Year
:2008
Period
:7 (October)
Note : This period enter carefully, if you once enter not modified
Select ABP check box (ABP stands for Allow Back Period Posting)
Note: September entries allowed
Save
Ignore the warning message press enter
Press enter to save in your request
Define attributes of material types:
Path:up to the material master the path is same Basic settings Material typeDefine attributes of material types.
Select position button
Select material type
Enter
Select ROH
Double click on quantity / Value updating folder
Select position button
Valuation area
Enter
For BILP select quantity updating, value update check box
Save
Press enter to save in your request
Select back arrow
95
:BILP
Enter
For BILP select quantity updating check box value updating check box
Save
Set tolerance limits for price variance for purchase order
Path: SPRO-Material management Purchasing Purchase order set
tolerance limits for price variance
Select TIKY :PE & SE for company code 1000
Select copy as button
Enter the company code to BIL
For tolerance key
:PE
Enter
Change the company code to :BIL
For tolerance key
:SE
96
Path :Up to inventory management and physical inventory the path is same Goods receipt-Set tolerance limits
Select tolerance key B1,B2,VP for company code 1000
Select copy as button
Change the company code to BIL for B1
Enter
Change the company code BIL for B2
Enter
Change the company code to BIL for VP
Enter and save
Press enter to save in your request
Maintain default values for tax codes
Path: SPRO- Materials management Logistics invoice verification-Incoming
invoice maintain default values for tax codes
Select new entries button
Company code
:BIL
Save
Press enter to save in your request
Set tolerance units for invoice verification
Path:Up to logistics invoice verification the path is same Invoice block-Set
tolerance limits
select tolerance key BD, ST for company code 1000
select copy as button
change the company code to BIL for BD
enter
change the company code to BIL for ST
save
97
Path :Up to the logistic invoice verification the path is same Invoice
verification in back ground Define automatic status change
Select new entries button
Company code
:BIL
FI consultants job:
98
200121
Company code
BIL
:BIL
Enter
Change the short text to Inventory RM local
Change the GL a/c long text also inventory RM local
Select control data tab
Tax category
:200122
Company code
:BIL
:BIL
Enter
Select type/description tab
Change short text and GL a/c long text to inventory FG
Save
GL account
:100520
99
Company code
:BIL
Company code
:BIL
Enter
Change short text and GL account and long text to GR/IR clearing RM local
Select control data tab
Tax category
:*
:400000
Company code
:BIL
:BIL
Enter
Select type/description tab
Change the account group to RM consumption
Change short text and GL account long text to RM consumption local
Select create /bank /interest tab
Field status group to change to G003 Material consumption accounts
Save
Select edit cost element button
Valid from
:01.04.2008
Enter
Cost element category
:Select 01
Save
100
GL account
:300200
Company code
:BIL
:BIL
Enter
Select type/Description tab
Change account group to Increase /Decrease stocks
Change short text and GL account long text to Increase/Decrease in stocks FG
Select create/Bank/Interest tab
Change field status group to G030 change in stock accounts
Save
*Assignment of accounts for automatic postings
Path :Up to account determination without wizard the path is same Configure
automatic postings (Tr code is OBYC) (MM to FI Integration )
Select cancel button
Select account assignment button
:BIL
enter
Select valuation modifier check box
Select valuation class check box
Save
Valuation modified
Valuation class
Account
BIL1 RM local
200122 Inventory FG
Save
101
:X
Valuation class
:BIL1 RM local
Account no.
Save
Press enter to save in your request
Select back arrow
Double click on GBB offsetting entry for Inventory posting
Select General modification check box
Valuation modifier check box
Valuation class check box
Save
Valuation General modification
modifier
X
VBR (consumption)
Valuation class
Account
BIL1 RM local
BIL2 Finished
products
BIL2
BIL2
400000 RM
consumption local
300200 Increase /
Decrease stocks FG
300200
300200
BIL2
300200
X
X
102
WE
:Goods receipt
WA
:Goods issue
RE
Tr code is OBA7
Select WE
:Goods receipt
:50
:BIL
:50
Year
:2008
From no.
:800001
To no.
:900000
:49
:BIL
:49
Year
:2008
From no.
:900001
To no.
:1000000
103
:51
:BIL
:51
Year
:2008
From no.
:1000001
To no.
:1100000
:BIL
Purchasing organization
:BILR
Account group
Enter
Give the name
Country
:IN
Sort key
:012 vendor
:0001
104
Order currency
:INR
:BILRM1
Industry sector
:Mechanical engineering
Material type
:Raw material
:BILP
Storage location
:HYD
Enter
Give the description
:Raw material 1
:KG
Material group
:BILC (Chemicals)
Division
:BS (Steel)
:BIL
Price control
Moving price
:50
105
:BIL
:8 (November)
Fiscal year
:2008
:BILR
Company code
:BIL
Enter
Give the purchasing group
:BIL
Item
:10
Material
:BILRM1
PO quantity
:100 Kg
net price
:75
Plant
:BILP
:INR
Vendor no.
:2001
Save
Note the purchase order no.4500017092
Goods receipt:
Path :Logistics Material management Inventory management Goods
movement Goods receipt- for purchase order PO number known (The
transaction code is MIGO)
Select goods receipt
Give purchase order no.4500017092
Enter
Storage location select
:HYD
106
:100
BILRM1
BSX
BIL1
WRX
BIL1
:Todays date
Reference
Text
:Invoice verification
Purchase order
:4500017092
:0001
Baseline date
:todays date
:select V0
Enter
Business area
:BILH
:7500
Enter
107
:201
Plant
:BILP
Storage location
:HYD
Enter
Give the cost center
:Dept A
Material
:BILRM1
Quantity
:30
BIL1
GBB VBR
108
BIL1
:BILRM1
Company code
:BIL
Plant
:BILP
Selection date
:01.04.2008 to 31.03.2009
:IN
Region
:AP
Description
:Andhra Pradesh
Save
Select create request button(F8)
Short description SD customization for BIL
Save in your request
Define sales organization
Path :SPRO-Enterprise structure Definition Sales and contribution
Define,copy,delete,check,-Sales organization
Double click on define sales organization
Select new entries button
sales organization
:BILS
Description
:BIL HYD
statistics currency
:INR
Sales organization
109
country
:IN
region
:AP
press enter
To save in your request
Define distribution channel
Same path -Sales & distribution Define,copy, delete,check distribution
channel
Double click on define distribution channel
Select new entries button
Distribution channel
:BD
Name
:Direct sales
Save
Press enter to save in your request
:BISH
Description
Save
Name
Country
:IN
Enter
Press enter once again to save in the request
Assign sales organization to company code:
SPRO-Enterprise structure Assignment-Sales & Distribution Assign sales
organization to company code
110
:BILS
Enter
For sales organization
:BILS
:BIL
Save
Press enter to save in your request
:BILS
Distribution channel
:BD
Save
Press enter to save in your request
Assign division to sales organization
Same path
Select new entries button
Sales organization
:BILS
Division
:BS
Save
Press enter to save in your request
Setup sales area:
Same path
Select new entries button
Sales organization
:BILS
Distribution channel
:BD
Division
:BS
111
Save
Press enter to save in your request
Assign sales organization distribution channel- plant:
Select new entries button
Sales organization
:BILS
distribution channel
:BD
Plant
:BILP
Save
Press enter to save in your request
Define rules by sales area:
Path :Up to sales and distribution the path is same Business area account
assignment Define rules by sales area
Select position button
Sales organization
:BILS
enter
For sales organization
:BILS
Rule select
:BILP
Press enter
Select
:BILP
112
enter
Save
Press enter to save in your request
:BILS
Enter
Distribution channels for condition :BD
Distribution channels for customer master :select BD
Save
Press enter to save in your request
Define common divisions:
Same path
Select position button
Sales organization
:BILS
Enter
Division for conditions :select BS
Division for customer master :select BS
Save
Press enter to save in your request
Maintain pricing procedures
Path :SPRO-Sales and distribution Basic functions pricing Pricing
control Define and assign pricing procedures
Double click on maintain pricing procedures
Select pricing RVAA01 standard
Double click on control data folder
Condition type SKTV cash discount
113
:BILS
Distribution channel
:BD
Division
:BS
:select A standard
:select 1 standard
Pricing procedure
Condition type
Save
Press enter to save in your request
Define tax determination rules:
Path :SPRO-Sales and distribution Basic functions- Taxes Define tax
determination rules
Select new entries button
Tax country
:IN for India
Sequence
:1
Tax category
:UTXJ Tax Jursdict code
Save
Setup partner determination:
Partner functions
SP Sold to Party
SH Ship to party
BP Bill to party
Customer No.
1
1 Not modifiable
1
2 Modifiable
1
2. Modifiable
114
PY Payer
2 Modifiable
:SP
Enter
Select partner function SP
Double click on account group function assignment folder
Select new entries button
Partner function
:SP
Account group
:BIL2
Partner function
:SH
Account group
:B1L2
Partner function
:BP
Account group
:BIL2
Partner function
:PY
Account group
:BIL2
:BIL
Name
Save
Ignore the warning message press enter
:BIL
115
:SP
Save
Press enter to save in your request
Double click on partner determination procedure assignment folder
Select position button
Account group
:BIL2
Enter
For BIL2 Assign partner procedure BIL
Save
Assign shipping points
SPRO-Logistics execution-Shipping Basic shipping functions Shipping
point and goods receiving point determination Assign shipping point
Select new entries button
Shipping conditions
Loading group
:0003 manual
Plant
:BILP
:BISH
Save
Press enter to save in your request
FI consultant job:
Creation of GL master sales local own goods under sales group FS00
Give the GL a/c no.
:300005
116
Company code
:BIL
Company code
:BIL
Enter
Change short text and GL a/c long text local own goods
Select control data tab
Tax category
:*
:01.04.2008
Enter
Cost element category :11 Revenues
Save
* Assignment of account for automatic postings:
Path :SPRO-Sales and Distribution Basic function-Account
assignment/costing Revenue account determination Assign GL accounts
(Transaction code is VKOA)
Note : This is Important Tr code
Double click on table one
Select new entries button
Application area :Select V Sales & Distribution
Condition type
117
Account key
GL account
Save
Press enter to save in your request
SD end user area
Creation of customer master
:XD01
Company code
:BIL
Sales organization
:BILS
distribution channel
:BD
Division
:BS
Account group
Enter
Name
Country
:IN
Region
:AP
Sort key
:0001
:select 1 standard
:select 02 normal
Shipping conditions
Delivery plant
:BILP
:0001
118
For Tax category UTXJ Tax classification :select 1 liable for tax
Save
Creation of finished goods material master (MM01)
Give the material
:BILFG
Industry sector
:Mechanical engineer
Material type
:Finished product
Select Sales
:sales org.data 2
Select Sales
Select MRP1
Select general plant data /storage 1
Select accounting 1
Select organization levels button
Plant
:BILP
:Finished product
:BS
Gross weight
:1 kg
Select sales
:select 1
:BS
119
Select sales
Available check
:select KP no check
Transportation group
Loading group
:select ND no planning
Price control
Standard price
:400
Save
Creation condition types:
Path : Logistics Sales & Distribution Master data-Conditions Select
using conditions type-create (Transaction code is VK11)
Condition type
:PR00 price
Select key combination button: Select material with release status radio button
Enter
Sales organization BILS
Distribution channel
:BD
Material
:BILFG
Amount
:600
Valid from
:01.04.2008
Valid to
:31.03.2009
Save
Select back arrow
Condition type
120
:01.04.2008
Valid to
:31.03.2009
Tax code
Save
Ignore the message press enter
CO PROFITABILITY ANALYSIS (CO-PA)
Co for Controlling
PA for Profitability Analysis
This is used to view profitability for number of parameters at a time:
Eg: Customerwise /Productiwise /Sales order wise plant wise, Sales organization
profitability.
Account based profitability /costing based profitability analysis / both (in India we use
both)
PP Module
MM Module
FI Module product costing SD module CO-PA
CO Module
Define an operating concert
Operating concern can be equal to controlling area or above controlling area
Controlling area can be equal to our company code or above company code
Company code =controlling area =operating concern
Data structure
Characteristics
Customer
Product
Sales order
Plant
Sales organization
Sales employee
Country
Value fields
-----|
|
|-
|
|
|
----
121
PR00
Price
VPRS
Costs
(Product costs)
(up to COGM level)
CO - +FI
COGM Admin & SD Exp.
(Both costing based and account
based)
BILFG1
BILFG
xxx
xxx
xxx
----- Production valuation will be at COGM level or
COGM+ admin exp. Level
Cost of goods manufactured xxx
(COGM)
Administration
xxx
Sales & Distribution
xxx
----Cost of goods sold (COGS) xxx
In client 800 for company code 10001 controlling area -1000 operating concern IDEA
In IDEA All SD condition types and equivalent CO-PA value fields
122
We check IDEA and do customization the same way for our operating concern also
IDEA is a references to all the CO consultants
CUSTOMIZATION :
Maintain operating concern
Path :SPRO-Controlling Profitability analysis Structures Define operating concern
Maintain operating concern (Tr code is KEA0)
:V3
save
select data structure tab
select create button under data structure
select KMVTNR sales employee
select left arrow
select value fields tab
select VV010 revenue
select VV140 cost of goods sold
select left arrow
select save button
123
:BIL1
Enter
For product and customer
Select costing base and account base radio button
Save
Press enter to save in your request
Assign controlling area to operating concern:
Path :SPRO-Enterprise structure Assignment Controlling Assign controlling area
to operating concern.
Select position button
Give the controlling area
:BIL
Enter
For controlling area
:BIL
:BIL1
Save
Press enter to save in your request
Define no.range for actual postings
Path :SPRO-Controlling Profitability analysis Flows of actual values Initial steps
Define no.range for actual postings (Tr code is KEN1)
124
Operating concern
:BIL1
To no.
Save
Ignore the message press enter
Maintain assignment of SD conditions to CO-PA value fields:
Path :Up to flows of actual values the path is same Transfer of billing documents
Assign value fields .(TR code is KE4I)
Double click on maintain assignment of SD conditions to CO-PA value fields
Select new entries button
Open one more session with SPRO-Controlling-Profitability analysis Structures Set
operating concern
Give the operating concern
Select operating concern
Enter
User the Tr code is KE4I
:IDEA
:PR00
Value field
:VV010 (Revenues)
Condition type
:VPRS (cost)
Value field
Save
Press enter to save in your request
Notes :Direct posting from FI/MM
PR00 price
:VV010 Revenues
Scrap sales/waste sales Posting only in FI, only FI-No Co account base , if we post
manually in FI
125
If we post directly in FI for account no.400000-499999 up date VV140 cost of goods sold
Up to flows of actual value the path is same
(Through path )
Direct posting from FI/MM:Maintain PA transfer structure for direct postings
Tr code is KEI2
Select structure FI (Financial accounting COPA)
Double click assignment lines folder
Give the controlling area
:BIL
Enter
Enter once again
Select assignment :20 (Direct revenues from FI)
Double click on source folder
From
:300000
To
:399999
Fixed /variable
Value field
:select VV010
Save
Press enter to save in your request
:400000
To
:499999
126
Fixed /variable
Value field
:VV140
Save
Activate profitability analysis
Path :Up to flows of actual values the path is same Activate profitability analysis
(KEKE)
Select position button
Give the controlling area
:BIL
Enter
For controlling area
:BIL
Activate status
Sales organization
:BILS
:BS
Enter
Sold to party
:200101
P.O.No.
:1
P.O.Date
:BILP
Payment terms
:0001
127
Item
:10
Material
:BILFG
Order quantity
:10 kg
Enter
Ignore the message press enter
Select item
:10
Plant
:BILP
Storage location
:HYD
Enter
Give the material
:BILFG
Quantity
:50
Save
Ignore the warning message press enter
Note : Check it GL A/c 200122 Inventory, select automatic posting check box
From the menu select other goods receipts Display-Enter
Select accounting documents button
128
:11764
Enter
Actual goods issue date
:Todays date
Select item
:10
:10
129
Path :Up to sub sequent functions the path is same Billing document(Tr code is
VF01)
(Through path)
Select Delivery document no.
Execute
Save
From the menu select Billing document-Display-Select accounting button
Double click on accounting document no.
200100 DLF Industries Limited 6000 customer no.is taken from sales order
300005 Sales local own goods 6000-ERL
Qty sold *Sale price
10*600
REPORT PAINTER
Report to view customer wise/product wise /Sales organization wise /plant wise
profitability
Define forms for profitability reports :
Path :SPRO-Controlling Profitability analysis Information system report
components Define forms Define forms for profitability reports-(The Tr code is
KE34)
Double click on creation Form
Give the operation concern form :AML
Form description
130
131
For period /year : For from column :Select variable on /off check box
Local variable
:Enter 1
Press enter
For to column select variable on/off check box
Local variable
:2
Enter
Select confirm button
From the select Extras variables variable definition
For name 1
Description
:01.2008
132
To period /Year
:12.2008
Execute
Ignore the message select press enter
To view product wise profitability from the menu select navigate-with drill down
Double click on product
This called date cube
PRODUCT COSTING
This is used for valuation of inventories i.e. Finished goods and Work in progress
PP Module
MM Module
FI Module
CO Module
|
|
|
Product costing
Note: SAP lab :Product costing made easy BPB publication Not covered product
costing Crate a cost estimate with quantity structure
Cost element with quantity structure
At standard cost
In the month end we get actual cost
Variable will be settled to accounts
How standard cost will be arrived at :
Sales budget for next month Production budget Material requirement Planning
|
|
(Make to orders (confirmed orders) (This is same men budget)
+
And make to stock (expected orders))
Overhead planning =
Standard cost
Cost sheet for the product BILFG1
Raw materials
xx
Raw material overheads
xx
Production costs
xx
Cost of goods manufactured (COGM)
xx
Administration Expenses
xx
Sales & Distribution exp.
xx
---Cost of goods sold (COGS)
xx
133
Raw material
Dept A
Dept B Dept C
Dept D
Dept A
Issue
Dept B Dept C
Issue
Dept D
Issue finished product
Dept A
Issue
(Process flow)
Dept B
Dept D
Issue
Finished product
134
Wages
Salaries
Power
300000
100000
320000
------Planned cost
720000
=====
Planned hours available
Machines
100 working for 3 shifts (24 Hours )
No.of days
30 Days
100*30*24=72000
Machine hour rate
720000/72000=10 Rs
(Activity type)
To Produce BILFG1
Hours required 5Hrs
Production cost 10*5=50
Production cost : (Hours required in Dept A * Machine hour rate)+(Hours required in
Dept B* Machine hour rate )+ (Hours required in Dept D * Machine hour rate)
Example :
Why cant we allocate based on production
BILFG1
BILFG2
Production Qty
999 Kgs
1 Kg
-----1000
Hrs Req
1
999
----1000
720000*999/1000=719280
720000*1/1000=
720
-------720000
======
If we allocate cost based on hours required
BILFG1
BILFG2
720000*1/1000
720000*999/1000
=720
=719280
----------720000
========
135
Cost
720000
Save
Cost element
:1200001
Enter
Name and description
:Activity allocation
Save
Creation of activity type Machine hour:
Path :Accounting Controlling cost Center accounting Master data Activity typeIndividual processing create (Transaction code KL01)
Activity type
:BIL
Valid from
:01.04.2008 to 31.12.9999
Enter
Give the Name & Description :Machine hour
Activity unit
:select H
:1200001
Save
Creation of cost centers: (Tr.code is KS01)
Give the cost center
:Dept G
136
Valid from
: 01.04.2008 to 31.12.9999
:Dept A
Controlling area
:BIL
Enter
Change the name to Dept G
Change the description to cost center :Dept G
Person responsible
:MrG
Cost center
:Dept H
:Dept A
Controlling area
:BIL
Enter
Change the name to Dept H
Change the description to cost center:Dept H
Change person responsible to Mr.H
Cost center category :select 9( Allocation cost center)
Save
137
:BIL1
Description
Save
Press enter to save in your request
Define overhead groups
Same path
Select new entries button
Valuation area
:BILP
Overhead group
:BIL1
Overhead key
:BIL1
Save
Press enter to save in your request
Note:
Overhead rate will be given to overhead key
Overhead key will be assigned to overhead group
Overhead group will be specified in material master
Define calculation basis
Path :SPRO-Controlling- Product cost controlling Product cost planning-Basic
setting for material costing Over head costing sheet components Define calculation
bases
Select new entries button
Base
Name
:Raw materials
Base
:D2
Name
:Production cost
Save
Press enter to save in your request
138
:BIL
Enter
Select new entries button
From cost element
:400000
To cost element
:400099 RM consumption
Save
Select back arrow two times
Select base D2 Production cost
Double click on details folder
Controlling area
:BIL
Enter
Select new entries button
From cost element
:400100
To cost element
:400500
To cost element
To cost element
:1200001
Save
Define percentage overhead rates:
Same path
Select new entries button
Overhead rate
:D3
Name
Dependency
Save
139
Select D3
Double click on details folder
Ignore the warning message press enter
Select new entries button
Valid from
To
01.04.2008 31.03.2009
BIL
01.04.2008 31.03.2009
BIL
Select 2
BIL1
5
(Planned overhead rate) RM key
1 (Actual overhead rate) BIL1
:D4
Name
Save
Press enter to save in your request
Select
:D4
:BIL
Enter
Select new entries button
Valid to
:31.03.2009
Cost element
Fixed percentage
:100%
Cost center
Save
140
10
7000 Dept H
7000
3. RM 2 Purchase
Inventory RM local DR
300000
To GR/IR clearing RM local 300000
4. Loading & Unloading charges for RM 2
Lodging & unloading charges DR
To Bank
3000
3000
40000 Order 1
20000 Order 1
40000
20000
10000 Order 2
30000 Order 2
10000
30000
100000
10000
10% actual overhead rate
141
Order 1
Order 2
6000 DR
4000CR
Order 1
60000
6000
----66000
=====
RM Consumption
RM overhead rate
(Actual 10%)
Order2
40000
4000
----44000
=====
Indirectly we are allocating cost center Dept H values to production orders based
on the consumption values.
Define costing sheets:
Path :Up to overhead the path is same- Define costing sheets
Select new entries button
Costing sheet
:BIL
Description
Save
Press enter to save in your request
Select
:BIL
Base
Overhead
10
20
D1
400000-400099
Raw materials
D3
From
To Row
Credit
:10
:10
:D4
Row
:30
Description
RM Overhead rate
142
Base
Description
:D2
:Product cost
Row
Description
From
To row
Save
:40
:Cost goods manufacturer
:10
:30
:BILP
Save
Press enter to save in your request
Save
Define cost component structure:
143
:01
:01
Chart of Accounts
:BIL
:400000
To cost element
:400099
Cost component
:select 10 RM
Save
Ignore the warning message press enter
Press enter to save in your request
Select back arrow
Double click on cost components with attributes folder
Select cost component structure 01 with cost component 80 Material over head
Double click on assignment:Cost component cost element Interval folder
Select new entries button
Cost component structure
:01
Chat of Accounts
:BIL
:1200000 RM overhead
Cost component
Save
Press enter to save in your request
Double click on cost components with attributes folder
Select cost component structure
144
:01
Chat of Accounts
:BIL
:400100
To cost element
:400299
Cost component
One more
Cost component structure
:01
Chat of Accounts
:BIL
:400500
To cost center
:400599
Cost component
:50
One more
:01
Chat of Accounts
:BIL
:1200001
Cost component
:50
Save
Double click on cost component structure folder
For cost component structure 01 select active check box
Save
For cost component structure assignment structure 02 also for cost component
Note: The above procedure is to be followed to 02 also
PP CONSULTANT JOB:
Define MRP controller
Path :SPRO-Production material requirements Planning Master data-Define MRP
controllers
145
Notes:
Define floats (Scheduling margin key)
Floats Buffer days or grace days
2 days grace days
08.12.2008
10.12.2008
10.12.2008
12.12.2008
11.12.2008
13.12.2008
15.12.2008
17.12.2008
:BILP
Margin key
:BIL
Opening period
:2 days
:2 days
:2 days
Release period
:2 days
Save
Press enter to save in your request
Define production scheduler
Path :SPRO-Production-Shop floor control- Master data-Define production scheduler
Select new entries button
Plant
:BILP
Production scheduler :B
Description
:Mr.B
Save
Press enter to save in your request
146
:0
From period
:9 (December)
To period
:9 (December)
Fiscal year
:2008
:Dept G
:720000
Save
Planning for machine hours
Path :Accounting Controlling Cost center accounting Planning-Activity output
/Prices-Change (KP26)
Version
:0
From period
:9
To period
:9
Fiscal year
:2008
147
:Dept G
Activity type
:BIL
:72000
Save
(MM01)
A) Raw material
B) Finished product
2
1
:BILRM2
Industry sector
:Mechanical Engineering
Material type
:Raw material
:BILP
Storage location
:Hyderabad
Enter
Give the description :Raw material 2
Base unit of measurement :KG
148
Material group
:BILC
Division
:BS
:BIL
:BIL1 RM Local
Price control
:select V moving
Moving price
:150
Save
:BILFG1
Industry section
:Mechanical engineering
Material type
:Finished product
Select basic data1, MRP1, MRP2,MRP3, Work scheduling, general plant data /storage1,
accounting , Costing 1
Select organizational levels button /enter
Enter
Plant
:BILP
Storage location
:Hyderabad
Enter
Description
:Finished product 1
:BS
:select PD (MRP)
MRP controller
:A
Lot size
149
Price control
:S (Standard price)
Standard price
:300
:select BIL1
Save
Note :BOM=Bill of Material
PP END USER AREA
Creation of Bill of Material
Path :Logistics Production Master data Bills of material Bill of material
Material BOM Create (CS01)
Give the material
:BILFG1
Plant
:BILP
BOM usage
:select 1 production
Enter
For item
:10
:BILRM1
Quantity
:1
Item
:20
:BILRM2
Quantity
:1
Save
150
:BILP
Work center
:Dept G
:Dept G
Person responsible
:Mr.C
Usage
:009
:01.04.2008
Cost center
:Dept G
:H (Hour)
Formula key
Save
Creation of routings
Path :Up to master data the path is same Routings Routings Standard routings
Create (Tr code is CA01)
Give the material
:BILFG1
Plant
:BILP
Enter
Usage
:select 1 production
Status
:Dept G
151
Control key
:10
:5
Unit
:H (Hour)
Save
Note: Routing is process flow as a department wise
CO END USER AREA
Creation of cost estimate with quantity structure:
Path :Accounting Controlling Product cost controlling Product cost planningMaterial costing cost estimate with quantity structure Create (Tr code is CK11N)
Give the material
:BILFG1
Plant
:BILP
Costing variant
Enter
:Todays date
Note :In live environment next month first day date, this is planning date, In training
institution use todays date
Costing date to
:31.12.9999
:08.12.2008
Valuation date
:08.12.2008
Enter
Cost sheet
Raw materials
BIL RM1
BILRM2
1 Kg
1Kg
75
150
225
11
50
----286
152
Posting period
:9
Fiscal year
:2008
Company code
:BIL
Plant
:BILP
Material
:BILFG1
:BIL
Costing variant
:select PPC1
153
:BILFG1
:BILFG1
ACTUAL COSTING
CO consultant Job
Check costing variants for Manufacturing orders (PP)
Path :SPRO-Controlling Product cost controlling -Cost object controlling product
cost by order Manufacturing orders Check costing variants for manufacturing
orders(PP) (Tr.code is 0PL1)
Select costing variant PPP1 Production order plan
Select details button
Select valuation variant button
Select create button beside valuation variant /plant
Select new entries button
In plant
:BILP
Save
Press enter to save in your request
Select back arrow
Select valuation variant
154
Save
Select back arrow
Select costing variant PPP2 production Order Actual
Select details button
Select valuation variant button
Select create beside valuation variant/plant
Select new entries button
In plant
:BILP
Save
Press enter to save in your request
Select back arrow
Select valuation variant 007 with plant :BILP
Select details button
Select overhead tab
Costing sheet
Save
Define goods received valuation for order delivery:
Same path
Select new entries button
Valuation area
:BILP
Valuation variant
:007 production order -Actual
Save
Press enter to save in your request
Work in process customization
Creation of 5 secondary cost elements (Tr code is KA06)
Give the cost element
:1100000
Valid from
:01.04.2008 to 31.12.9999
Enter
155
Save
Cost element
:1100001
:1100000
Controlling area
:BIL
Cost element
:1100002
:1100000
Controlling area
:BIL
:1100003
:1100000
Controlling area
:BIL
:1100004
:1100000
Controlling area
:BIL
Enter
Save
:BIL
156
:BIL
:FERT
Direct cost
FK
Production cost
:1000
157
00004001++
00004002++
00004005++
00012+++++
Dept B
ept C
work in progress
RM over head
Production costs
100000
200000
Calculate internally WIP by using secondary cost elements and transfer to financial
accounting require the break up of WIP by using line IDs and account assignments to
line IDs.
158
Change to 00012+++++
Enter & save
Select bank arrow
:BIL
Version
:0
:FERT
Line ID
:select EL revenues
Category
Controlling area
:BIL
Version
:0
:FERT
Line ID
Category
:select K cost
WIP
:1100001
Revenues
:1100002
Controlling area
:BIL
Version
:0
Category
:select K cost
WIP creation
:1100003
159
Reserves creation
:1100004
:0
:FERT
Line ID
Category
Save
Press enter to save in your request
Creation of two GL Masters:
WIP entry
Work in process
DR
BS
P&L
FS00
Give the GL Account no.
:200123
Company code
:BIL
:BIL
Enter
Change short text to and GL A/c long text to work in process
Other fields are common
Save
GL A/c No.300201
Company code :BIL
Select with template button
Give the GL A/c no.300200 Increase /Decrease stocks FG
160
Company code
:BIL
Enter
Change short text and GL A/c loge text to INC/DEC stocks WIP (Work in Progress)
Save
Define posting result for setting work in process
Path :Up to period end closing the path is same Work in process Define posting
results for setting work in process (OKG8)
Select new entries button
Controlling area
:BIL
Company code
:BIL
:300201
Balance sheet
:200123
Save
Press enter to save in your request
Define results analysis version (OKG9)
Same path
Select controlling area
:BIL
Dept B
Dept D
FG not received
Settle to accounts by using secondary costs elements break up WIP (BY using line IDs)
Define variance keys:
161
Path :Up to period end closing the path is same Variance calculation :Define
variance keys (OKV1)
Select variance key 00001 Production order
Select copy as button
Change the variance key to BIL1
Change the name also variance key for BIL
Enter & Save
Define default variance keys for plants (OKVW)
Same path
Select position button
Give the plant
:BILP
Enter
For plant
:BILP
Assign variance key :BIL1
Save
Press enter to save in your request
Define target cost version: (OKV6)
Notes:
Budgeted cost =Budgeted production Qty
Standard price
standard price
actual price
162
:B2
Text
Save
Press enter to save in your request
Select
:B2
163
Text
01
02
Material overheads
03
Production costs
Save
Select assignment 01
Double click on source folder
From cost element
:400000
To cost element
:400099
164
:select G/L
:BIL
Description
:select G/L
:SA
:12 months
Save
Press enter to save in your request
Define CO.No.range interval for the business transactions
RKL -Actual Activity Allocation
KZPI- Actual overhead (Periodic)
:BIL
165
Opening stock
Inventory RM local
To Stock taking
DR
GBB
BSX
BSA
:BIL
166
:BIL
Change short text and GL account long text to production order differences
Select create /bank/Interest tab
Field status group change to G014 MM adjustment account
Save
GL A/c No.
:100599
Company code
:BIL
:BIL
Enter
Select type /Description tab
Chang short text and GL account long text to Stock taking
Select create /bank /interest tab
Change the field status group G049 (manufacturing cost accounts)
Save
Give the GL account no.300200 INC/DEC stock in FG
Company code
:BIL
Save
:BIL
Enter
167
Save
Give A/c No.400201 production order differences
Save
Press enter to save in your request
Select back arrow
Double click on GBB offsetting entry for inventory posting
Valuation modifier
:X
:BIL1
Account no.
Valuation modifier
:X
:BILL
Account
:300200
Save
Press enter to save in your request
PP CONSULTANTS AREA
Define order type Dependent parameters
Path :SPRO-Production Shop floor control-Master data Order-Define order type
dependent parameters. (Tr code is OPL8)
Select plant
168
Select plant
169
Production plant
:BILP
Planning plant
:BILP
Order type
Enter
Give the total Qty under quantities :10
Start date & end date :Todays date
Select cost order button (Ctrl+F7)
From the menu select Goto Costs Analysis
Select back arrow
Select release order button (Ctrl+F1)
Save
From the menu select order display note the order no.60003225
Enter
Select assignment tab
Not to the reservation no.66076
Raw material receipt by way of opening stock
Path :Logistics Materials management Inventory management goods movement
Goods receipt Other (Tr code is MBIC)
Give the movement type
:561
Plant
:BILP
storage location
:HYD
Enter
Give the material no.
:BILRM2
Quantity
:100 kgs
BIL1 BSX
100599
Stock taking
GBB BSA
15000 BILRM2
170
BIL1
100*150
Inventory RM local
BIL1
400000
200121
400000
GBB VBR
BILRM2
BIL1
:60003225
Period
:9
Fiscal year
:2008
171
:60003225
WIP period
:9
Fiscal year
:2008
:60003225
Settlement period
:9
Fiscal year
:2008
300201
172
200123
:BILP
:BILFG1
:01
2008
:9
2008
:60003225
Operation /Activity
:10 kg
Confirmation type
Yield to confirm
:10 kg
:60 Qty
Unit
:H (Hour)
Save
Production receipt
Path :Logistics Material management Inventory management Goods movement
Goods receipt for order (Tr code is MB31)
Give document date
:31.12.2008
Posting date
:31.12.2008
Order
:60003225
Plant
:BILP
173
Storage location
:HYD
Enter
Ignore the warning message press enter
Select save button or Ctrl+S
From the menu select goods receipt display
Document no.5000011861
Enter
Select accounting documents button
Select accounting document no.
200122
Inventory FG 2860
BILFG1
300200
BSX
BIL2
GBB AUF
BIL2
Path :Logistics Production shop floor control Order Change (Tr code is CO02)
Give the order no.60003225
Enter
From the menu select functions Restrict processing Technically complete
Save
Calculation of variances
Path :Accounting Controlling-Product cost controlling Cost object controlling
Product cost by order - period ending closing single functions- Variances Individual
processing (Tr code is KKS2)
Give the order no.60003225
Select execute button
Select back arrow
Deselect text run check box
Execute
Double click on variance amount
174
:60003225
WIP to Period
:9
Fiscal year
:2008
:60003225
Settlement period
:9
Fiscal year
:2008
175
BIL2
200123
:999
Residence time
:12 months
Save
Select back arrow two times
Double click on assign settlement :Profile to company code
Select position button
Give the company code
:BIL
176
Enter
For company code BIL assign settlement profile AI
Save
Press enter to save in your request
Creation of capital work in progress asset master (AS01)
Give the asset class
Company code
:BIL
Enter
Description
:CWIP General
Capitalized on
:01.12.2008
:BILH
Save
Note down the asset no.500001-0
Asset purchase posting (F-90)
Give the doc .Date & Posting date
:01.12.2008
Type
:KR
Company code
:BIL
Posting key
:31
Vendor account
:2001
:600000
Business area
:BILH
Text
Posting key
:70
Account no.
:500001-0
Transaction type
177
Enter
Amount
:*
Text
:+
:15.12.2008
Type
:SA
Company code
:BIL
Posting key
:70
Account
:500001-0
Transaction type
:100
Enter
Give the amount
:10000
Text
:Freight payment
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:BILH
Text
:+
Company code
:BIL
Enter
Description
:Machine no.15
:BILH
178
:BIL1
Useful life
:15 years
Period
:6 months
:BIL
Asset
:500001
Sub number
:0
Execute
From the menu select Edit select select all (F5)
Select enter button
Category
Settlement receiver
:200004-0
:100
Text
:CWIP settlement
179
Note :In live environment you take a purchase of machinery dont enter directly Asset
account, first enter in Capital Work in Progress after commissioning added all charged
convert to asset accounting.
Representative ledger
(April 2008- March 2009)
January 2009 period should be open
Ledger M1
Non-representative ledger
January 2009 December 2009
January 2009 period can be closed.
We are creating M1 ledger Automatically M1 ledger GRP is created we are assigning
ledger 0L (0L=Leading ledger) Always leading ledger only should be the representative
ledger.
180
Document types and no.ranges are required non-leading ledgers All non-leading ledgers
we specify all document types and given only one number range we give number range
interval only for one number range.
CUSTOMIZATION
Activate new general ledger accounting:
Path :SPRO-Financial accounting Financial accounting global settings Activate
new general ledger accounting
Select new general ledger active check box
Save
(This is one time job work at client place)
Define ledgers for general ledger accounting
Path :SPRO-Financial accounting (new) -Financial accounting global settings (new)
Legers Ledger-Define ledgers for general ledger accounting
Select new entries button
Ledger
:FAGLFLEXT
Ledger
:M2
:FAGLFLEXT
Save
Save in your request
Ignore the message press enter
Define and activate non-leading ledgers:
Same path
Give the ledger
:M1
Enter
Select new entries button
Company code
:BIL
181
:K4
:M2
Enter
Select new entries button
Company code
:BIL
Fiscal year variant
:V6 (July to June)
Posting period variant :BIL
Save
Define ledger group:
Same path
Select ledger group
:0L
:M1
182
WA
40
RE
40
RV
40
WI
40
AA
40
Save
Press enter to save in your request
Select back arrow
Give the ledger
:M2
Enter
Select new entries button
Type
SA
KR
DR
WI
WA
WE
WL
RE
RV
AA
Number range
41
41
41
41
41
41
41
41
41
41
Save
Define document types for general ledger view
Same path
Give the ledger
:M1
Enter
Select new entries button
Type
Number range
SA
45
KR
45
DR
45
WA
45
WI
45
WL
45
WE
45
RE
45
RV
45
AA
45
Save
Press enter to save in your request
183
M2
Enter
Select new entries button
Type
SA
KR
DR
WA
WE
WI
WL
RE
RV
AA
Save
Number range
46
46
46
46
46
46
46
46
46
46
:BIL
:40
Year
:2009
From no.
:1100001
To no.
:1200000
Enter
Select interval button
No.range
:41
Year
:2008
From no.
:1200001
To no.
:1300000
184
:BIL
:45
Year
:2009
Form number
:500001
To number
:600000
Enter
Select interval button
No.range
:46
Year
;2008
From number
:600001
To number
:700000
:Todays date
Type
:SA
Ledger group
:blank
Company code
:BIL
Posting key
:40
185
Account number
Enter
Give the amount
:100000
Business area
:BILH
Text
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:BILH
Text
:+
:Todays date
Type
:SA
Ledger group
:0L
Company code
:BIL
Posting key
:40
Account no.
Enter
Amount
:50000
Business area
:BILH
Text
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:BILH
Text
:+
0L Leading ledger
186
2008
2009
2008
:100000
Company code
:BIL
Fiscal year
:2008
Ledger
:0L
Execute
Double click on balance 105000
To view the document
Select document no.check box
Select display document button
Select call up document overview button
Select back arrow 3 times
Select choose ledger button
Change the ledger to M1
Enter
Change the Fiscal year to 2009
Execute
Select back arrow
Select choose ledger button
Change the ledger to M2
Enter
Change the fiscal year 2008
Execute
Segments Creation
187
Scenario
Company code
|
Business area
|
Profit centers
Future scenario
Company code
|
Segment
|
Profit center
:BIL
:HYD
:Cement, Steel
BIL
HYD
Cement , Steel
Segment creation
Path :SPRO-Enterprise structure Definition Financial accounting -Define segment
Select new entries button
Segment
Description
BGL
Bangalore segment
HYD
Hyderabad segment
Select save button or Ctrl+S
Press enter to save in your request
Assign segment in profit centers:
Path :Accounting Controlling profit center accounting Master data profit center
Individual processing change (Tr code is KE52)
Profit center
:select Steel
Enter
Segment
:select HYD
Enter
Select activate button
(Shift +F1)
188
Profit center
:Cement
Enter
Segment
:select HYD
100000
80000 Steel profit center
20000 Cement profit center
80000
20000
80000
20000
Steel
Cement
Steel
Cement
FS00
GL Account no.
:300010
Company code
:BIL
:BIL
Enter
Change short text and GL account long text to sales Steel
Save
Select edit cot element button
189
:11 Revenues
Save
Second a/c
Give the GL A/c No.
:300011
Company code
:BIL
:300010
Company code
:BIL
Enter
Change short text and GL a/c long text to sales Cement
Save
:11 Revenues
Save
GL A/c No.
:100530
Company code
:BIL
:BIL
Enter
Change short text and GL account long text to Zero balance clearing
Select create /Bank /Interest tab
Change field status group to G067 (Reconciliation account)
Save
Classify G/L Accounts for document splitting:
190
Category
01000
30000
20000
:000
:BIL
Enter
Select new entries button
Give the G/L account :100530 Zero balance clearing A/c
Save
Press enter to save in your request
Activate documents splitting
Same path
Select document splitting check box
Save
Press enter to save in your request
:Todays date
Type
:DR
Company code
:BIL
191
Description
Balance sheet account
Revenue
Expense
Posting key
:01
Customer Account
:100000
Enter
Amount
:80000
Business area
:BILH
Text
Posting key
:50
Account
Enter
Business area
:BILH
Text
:+
Select profitability segment button (right arrow button profit center steel)
Ignore the warning message press enter
Give the profit center Steel
Select continue button
One more item
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:BILH
Text
:+
:Cement
192
RG23C
193
PLA
ER1
RG1
Purchase scenario:
Consumable purchase
Basic price
Excise 8%
VAT 4%
100
8
---108
4.32
----112.32
10%
B) Excise entry
RG 23 A BED
DR
To CENVAT clearing
8
8
DR
DR
DR
100
8
4.32
112.32
194
200
200
10
10
20
DR
DR
DR
200
20
8 .08
228.08
1000
140
----1140
142.5
------1283
VAT 12.50%
Sales billing :
Customer A/c
Dr
1283
To Sales
1000
To CENVAT suspense 140
To VAT payable
142.50
Excise invoice creation
CENVAT suspense a/c Dr 140
To Excise duty payable 140
Excise Balances:
Purchase
Payable on sale
To pay
PLA Deposit
PLA A/c
Dr
To Bank
RG23A
8
RG23C
10
PLA
140
5
150
150
195
129
Excise utilization
Excise duty payable DR
To RG23A BED
To RG23C BED
To PLA
140
5
6
129
143
13
130
VAT Payable Dr
143
To VAT Receivable 13.10
To Bank
129
11) Final balances in excise registers
Purchase /Deposit
Utilized at the time of sale
Closing balance
RG23A
RG23C
PLA
8
10
150
5
6
129
----------------------------------------------------------------3
4
21
======================================
SAP:
Tax procedures TAXINJ: Formula based
TAXINN condition based
In new implementations TAXINN
Client 000-SAP has given TAXINN and TAXINJ
Excise conditions /Service tax conditions / Education cess conditions /Sales tax
conditions.
196
Component
:select IND
Enter
For component IND select active check box
Save
Press enter to save in your request
Tax type
Posting indicator
Save
Press enter to save in your request
Select back arrow
Select process
:B1
:B1,B2
197
:1
Posting indicator
:BIL1
Description
Access sequence
Condition class
:select D (Taxes)
Calculation type
:select A (percentage)
Condition category
:select D (Tax)
:BIL1
:APCST
Access sequence
198
Select
:BIL2
:BIL3
Change description
:A/P VAT
:TAXINN
Description
Save
Press enter to save in your request
Select
:TAXINN
Double click on control data folder
120
To
Statistics Print
100
Select
statics
check
box
BIL1
150
160
BIL2
AP Excise
BED
Basic
+Excise
100
100
110
140
A/P CST
150
150
199
Base Account
type
key
Select
362
Select
X
B1
Select
B2
Select
static
check
box
170
BIL3
A/P VAT
150
150
X
Select
X
B3
Save
Enter
For country IN assign procedure TAXINN
Save
Press enter to save in your request
Define tax codes for sales and purchases
Path :Up to tax on sales / purchases the path is same Calculation Define tax codes
for sales and purchases (Tr code is FTXP)
Give the country
Enter
Tax code
Enter
Give the description
Tax type
Enter
Save
:IN
Tax code
:V1
:V0
:0% Input tax
:V (input tax)
Enter
Description
Tax type
:0
200
Tax code
:A0
Enter
Description
Tax type
:A1
Enter
Description
Tax type
RG23A BED A/c Current assets, Loans & Advances to copy 200155 VAT
receivable
200157
VAT
RG23C BED A/c Current Assets, Loans and Advances to copy 200155
receivable
200158
200159
PLA Account Current Assets, Loans & Advances to copy 200155 VAT
Receivable
200155
100506
payable
100507
CENVAT A/c suspense current liability & provisions copy 100505 VAT
payable
100508
Excise duty payable A/c current liability & provision copy 100505 VAT
payable
201
100509
100505
Save
Note :In all accounts tax category * posting without check box
:BIL
Enter
Save
Select posting key button
Debit
40
Credit
50
Save
Press enter to save in your request
Select accounts button
Give the account no.100506 CENVAT clearing A/c
Save
Press enter to save in your request
Select back arrow
Double click on transaction B3 APVAT
Save
Select posting key button
Debit 40
Credit 50
Save
Press enter to save in your request
202
:2
1234
:123456
Excise range
:Kukatpally range
Excise division
:Kukatpally division
Commissionerate
:Hyderaba commissionerate
:999
:BIL
:SA
203
select April
:30 days
:FIFO
Save
Press enter to save in your request
Maintain plant settings:
Same path
Select new entries button
Plant
:BILP
Excise registration
:002 (This is plant level)
No.GRS per Excise invoice :select Multiple goods receipt multiple credits
Save
Maintain excise groups:
Same path
Select new entries button
Excise group
:2
Description
Plant
:BILP
Excise registration
:2
204
205
Chapter ID
:55000001
Unit of measurement for excise kg
Description as per law Steel
Save
:select 2
Company code
:BIL
Chart of Accounts
:BIL
RG23A BED
:200156
RG23C BED
:200157
MODVAT clearing
:200159
CENVAT on hold
:200158
:200159
Save
Press enter to save in your request
The same way the you send the accounts for all excise transaction types.
For excise transaction type DLFC same as above
Save
Note :
PLA on Hold
To Bank
Dr
PLA A/c
Dr
To PLA on Hold A/c
(This is used for next year carry forward)
206
:2008
From no.
:1
To no.
:100000
Save
Ignore the message press enter
Select back arrow two times
Object
:01
Year
:2008
:200000
207
:01
Year
:2008
From no.
:200001
To no.
:300000
:01
Year
:2008
:400000
:01
208
Year
:2008
From no.
:500001
To no.
:600000
:BILRM1
Plant
:BILP
Chapter ID
:5000001 Chemicals
Material type
:Raw materials
GR with reference
Declared
:1
Declaration date
:29.02.2008
One more
Material
:BILFG
Plant
:BILP
Chapter ID
:5500001 Steel
Material type
:RG1
GR with reference
Declared
:1
Declaration date
:29.02.2008
Save
Select back arrow
209
:BILP
Input material
:BILRM
Output material
:BILFG
Intimation date
:01.04.2008
Save
Select back arrow
Select vendor excise details radio button
Select maintain button
Select new entries button
Vendor
:2001
:select manufacturer
Save
Select back arrow
Select customer excise details radio button
Select maintain button (F5)
Select new entries button
Give the customer no. :200101
Excise indicator for customer
Save
Select back arrow
Select excise indicator for plant radio button
Select maintain button
Select new entries button
Company code
:BIL
Plant
:BILP
First month
:select April
210
Save
Select back arrow
Select excise indicator for plant & customer radio button
Select maintain button
Select new entries button
First column excise tax indictor for company
:BILP
Vendor
:2001
Material
:BILRM1
Amount
Valid from
:01.04.2008
Valid to
:31.03.2009
211
Tax code
:V0
Save
Select back arrow
Condition type
:BILP
Vendor
:2001
Material
:BILRM1
Amount
:4
Valid from
:01.04.2008
Valid to
:31.03.2009
Tax code
:V0
Save
SD Excise customization
SD consultant job
Define condition types
Path :SPRO-Sales & Distribution basic functions Pricing Pricing control Define
condition types
Double click on maintain condition types
Select new entries button
Condition type
:BIL4
Description
Access sequence
Plus/ Minus
:Select A Positive
Condition class
Calculation type
:select A (Percentage )
212
Save
Press enter to save in your request
Select back arrow
Select
:BIL4
Select copy as button
Change the condition type to BILA
Description A/R Excise BED (100% copy)
Access sequence
:A/R CST
Access sequence
Plus / Minus
: Blank
Calculation type
:A (Percentage)
Condition class
:change to D (Taxes)
Condition category
:select D (Tax)
Enter
Change the condition type to BIL6
Description
:AR VAT
Access sequence
Plus or Minus
:Blank
Calculate type
: A (Percentage)
Condition class
:select D taxes
Condition category
:select D tax
213
:B5
:AR CST
Account key
:B6
Name
:AR VAT
Save
Press enter to save in your request
Check and change settings for tax processing
Path :SPRO-Financial accounting Financial accounting global settings Tax on
sales /Purchases Basic settings Check and change settings for tax processing
Select B2 and B3
Select copy as button
Change the process to B5
Change the description to A/R CST
Tax type
Posting indicator
Enter
Change process to
:B6
:B5 AR CST
214
Save
Select posting key button
Debit
:40
Credit
:50
215
Select
:BIL
double click on control data folder
Select new entries button
Step
To
Subtotal
100
100
A/R Basic
excise duty
100
100
210
Basic
+Excise
100
200
400
Base value
100
--
A/R BED
(100%
copy) Basic
+Excise
200
200
400
410
100
200
410
BIL 4
BILA
420
450
460
500
BIL5
BIL6
AR CST
AR VAT
Basic
+Excise+
Sales tax
420
420
420
Select
Check
box ()
B4
Select
Check
box ()
Select
Check
box ()
Select
Check
box ()
Select
Check
box ()
X
X
460
Save
216
Account
key
ERL
Select
Check
box ()
B5
B6
Path :Up to pricing control the path is same Define and assign pricing procedures (
Tr code is OVKK)
Double click on define pricing procedure determination
Select position button
Sales organization
:BILS
enter
For BILS change the pricing procedure to BIL
Save
Press enter to save in your request
Define tax determination rules
Path :SPRO-Sales and Distribution Basic functions Taxes Define tax
determination rules
Select new entries button
Tax country
:IN
Sequence
:1
Tax category
:BIL5
Tax country
:IN for India
Sequence
:2
Tax category
:BIL6 Name:A/R VAT
Save
Press enter to save in your request
Define tax relevancy of mater records:
Same path
Double click on customer taxes
Select new entries button
Tax category
Name
BIL5
A/R CST
BIL5
A/R CST
BIL6
A/R VAT
BIL6
A/R VAT
Save
Press enter to save in your request
Tax classification
0
1
0
1
Description
Nil Tax
Taxable
Nil Tax
Taxable
Tax classification
0
Description
Nil Tax
Name
A/R CST
217
BIL5
BIL6
BIL6
A/R CST
A/R VAT
A/R VAT
1
0
1
Save
Press enter to save in your request
Assign delivering plants for tax determination (OX10)
Same path
Select position button
Plant
:BILP
Enter
Select plant
:BILP
Select details button
Select address button(Shift +F5)
Region
:select AP (Andhra Pradesh)
Enter & Save
Press enter to save in your request
Assignment of accounts for automatic postings
Tr code is VKOA
Double click on Table 1
Select new entries button
Application area
:V
Condition type
:KOFI
Chart of Accounts
:BIL
Sales organization
:BILS
Taxable
Nil Tax
Taxable
:BILP
Sales organization
:BILS
:200101
:BIL
Division
:BS
:BILS
Enter
Select sales area data button
Select billing documents tab
For tax category
:BIL6
Tax classification
:1 (taxable)
Save
219
Sales organization
:BILS
distribution channel
:BD
Material
:BILFG
Amount
:10
Valid from to
:01.04.2008
Valid to
:31.03.2009
Save
Select back arrow
Select condition type BILA (A/R BED 100% copy)
Select key combination button
Select sales organization radio button
Enter
Sales organization
:BILS
Amount
:100
Valid from
:01.04.2008
Valid to
:31.03.2009
Save
Select back arrow
Condition type
:IN
Plant
:BILP
Region
:AP
Material
:BILFG
Amount
:4 (Percentage)
Valid from
:01.04.2008
Valid to
:31.03.2009
Tax code
Save
220
To check whether 0% input tax code and 0% output tax code assigned to company code
to BIL
Path :SPRO-Financial accounting Financial accounting global settings Tax on
sales /Purchases -posting -Assign tax codes for non taxable transactions(OBCL)
Select position button
Company code
:BIL
enter
For company code
:BIL
:V0
:A0
Company code
:BIL
enter
For company code
:BIL
:V1
:A1
Save
Press enter to save in your request
Creation of Purchase order (ME21N)
Purchase org
:BILR
Company code
:BIL
Vendor
:2001
Enter
Give the purchasing group
:BIL
Item
:10
Material
:BILRM1
PO Quantity
:100 Kgs
Net price
:75
Currency
:INR
Plant
:BILP
Enter
221
Enter
Select Taxes button
Select back arrow
Save
Not the purchase order no.4500017094
;BIL
period
:10
Fiscal year
:2008
:100 kgs
:HYD
Press enter
Select excise invoice tab
Give the excise invoice no.1
Excise invoice Date
:Todays date
222
Save
Select display button
Enter
Select document information tab
Select FI documents button
Select back arrow
Select excise invoice tab
Select more data button
Select part 2 tab
Select accounting document no.
Invoice verification (MIRO)
Invoice date
:05.01.2009
Posting date
:11.01.2009
Reference
:51
:Invoice verification
Tax code
:4500017094
Enter
Give the amount
:8424
Enter
Business area
:BILH
Payment term
:0001
223
Excise group
:2
Start date
:01.01.2009
End date
:31.01.2009
:2
:01.01.2009
End date
:31.01.2009
Execute
Output device
:LP01
:2
Start date
:01.01.2009
End date
:31.01.2009
Execute
Output devise
:LP01
224
Company code
Tax code
LST condition type
Execute
:BIL
:V1
:BIL3
SD EXCISE
Creation of sales order (VA01)
Order type
:OR
Sales organization
:BILS
:BS
Enter
Sold to party
:200101
PO Number
:2
PO date
:Todays date
:BILP
Payment terms
:0001
Item
:10
Material
:BILFG
Order quantity
:10 Kgs
Enter
Ignore the message press enter
Select item
:10
225
:BILH
Order no.
:1171
Enter
Actual goods inward received date
Select item
:Todays date
:10
:10 Kgs
Inventory FG
IN/DE Stock FG
700
700
226
Enter
Excise group to
:2
Serious group
:2
:Todays date
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
Enter
Amount
:50000
Business area
:BILH
Text
:RG23A Debit
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:BILH
Text
:+
227
:Todays date
Type
:SA
Company code
:BIL
Posting key
:40
Account no.
Enter
Amount
:100000
Business area
:BILH
Text
:PLA deposit
Posting key
:50
Account no.
Enter
Amount
:*
Business area
:BILH
Text
:+
:BIL
Plant
:BILP
Excise group
:2
Period
:01.03.2009
Business area
:BILH
to
Execute
RG23A Utilized
:6.60
228
Todays date
:38
:BIL
:2008
Schedules
Amount
Share capital
Equity share capital
Preference share capital
100000
100001
General Reserves
Capital Reserve
100101
100102
Secured loans
Unsecured loans
By using 0-9 levels we can get all 3 versions consultant creates 2 versions Summary Schedules
In 000 Client SAP has given for India Bain.
Path :SPRO-Financial Accounting General ledger Accounting-Business
transactions-Closing Document-Define financial statement versions.
Select new entries button
Financial statement version
:BIL1
229
Name
Maintain Language
:EN
:BIL
Save
Press enter to save in your request
Select financial statement item button
Keep the cursor on AML1
Select create items button
Give the items
:Balance Sheet
:Profit & Loss account
:Net profit /Loss transfer to Balance Sheet
Enter
Kept the cursor on profit and loss account
Double click on No text exists against Liability +Equity
Give item
:Liabilities
Enter
Double click no text exists against Assets
Give the item Assets
Enter
Keep the cursor on Assets
Press select button (beside reassign button)
Keep the cursor on Balance sheet
Select resign (Shift+F6) button
Select subordinate radio button
Enter
Keep the on liabilities
Press select button (F9)
Keep the cursor on Balance Sheet
Select resign button (Shift+F6)
Select subordinate radio button
230
Enter
Keep the cursor on Profit & Loss account
Select create item button
Give the items
:Income
:Expenditure
Enter
Save
Press enter to save in your request
Keep the cursor on Liabilities
Select create items button
Give the
Share capital
Reserves & Surplus
Secured loans
Unsecured loans
Enter
Keep the cursor on Assets
Select create items button
Give the items
Enter
Keep the cursor on Income
Select create items button
Give the heads
:Sales
:Other Income
:Inc/Dec in Stocks
Enter
Keep the cursor on expenditure
Select create item button
231
Expenditure :
Raw material consumption
Personnel expenses
Manufacturing expenses
Administration Expenses
Interest
Depreciation
Enter and Save
Double click no text existent against net result :Profit
Give the item :Net profit transferred from P & L Account
Enter
Keep the cursor on Net profit transfer from P & L Account
Press select button (F9)
Keep the cursor on reserves & Surplus
Select reassign button (shift +F6)
Select subordinate radio button
Enter
Double click on no text exists against net result loss
Item
Enter
Keep the cursor on net loss transferred from P & L Account
Press select button (F9)
Keep the cursor on Misc. Expense to extend not written off
Select reassign button
Select subordinate radio button
Enter
Save
232
:100000
To Account
:100099
:100101
To
:199999
:200000
To Account
:299999
:300000
To account
:399999
:400000
To account
:499999
233
:100100
Share capital
Amount
100000
100001
100002
100003
------100100
100101
100102
X
X
-----X
=====
Total Liabilities
Double click on liabilities
Start of group Liabilities
End of group total liabilities
:Source of funds
End of group
:Share capital
234
:Total Income
235
Enter
Double click on Expenditure
Start of group :Total expenditure
Select display total check box
Enter
Double click on Raw material consumption
End of group :Raw material consumption
Select display total check box
Enter
Double click on net profit /Loss transferred to Balance sheet
Start of group :Net Profit /Loss transferred to balance Sheet
Select display total check box
Enter
Double click on No text exist against P & L result
Item
:BIL
Business area
:BILH
:2008
Reporting period
:1 to 16
Comparison year
:2007
Comparison periods
:1 to 16
236
:3
Comparison type
:1
2) Percentage of growth
Scaling
:5/2
Scaling note :
A) Only Rupees without paise
0/0
0/2
5/0
6/0
7/0
Sales
Rupees in lakhs (100000)
987654321.55
5 Decimals
2 decimals
2 decimals
9876.54
237
:BIL
:31.03.2011
Gross
block
in the
beginn
ing
year
Additi
ons
during
the
year
Sales
/Trans
fers
during
the
year
Gro
ss
blo
ck
in
the
yea
r
end
Dep.
for
the
year
end
Acc.De
p.in the
beginni
ng of
year
Dep.
for
the
year
Dep
on
sales
/Trans
fer
Acc.
Dep
in the
year
Net
blo
ck
in
the
yea
r
end
Net
block
in the
beginn
ing
238
PROJECT
BIL group (to go for ERP)
Packages available Cost / Feature/Time
ERP Packages
SAP
Oracle Financials
JD Edwards
People soft
Decided to go for SAP Consulting firms Cost/Support /Experience
1)
2)
3)
4)
5)
WIPRO
Infosys
Satyam
Intell
Zensar
Buy SAP package from SAP-India Bangalore with the support of WIPRO Hyderabad
vendors.
Implement all the modules at all locations (BIG Bang project) or in a phased manner
BIL
A) Project Manager
B) Accounts Manager
C)Cost Accountant
D) Purchase Manager
E) Sales Manager
F)IT Staff
WIPRO
A) Project Manager
B) FI Consultant
C)Co Consultant
D)MM Consultant
E)SD Consultant
F) BASIS Consultant
G) ABAP Programmers
239
1.
2.
3.
4.
5.
240
R/ 3 Structure
Presentation application data base
241