Kendriya Vidyalaya Sangathan

Guidelines for Academic Supervision of Kendriya

Vidyalayas
1.0

INTRODUCTION
Supervision of the schools is primarily carried out to assess the
quality and / or performance. It also aims to identify the strong and
weak areas of the schools so as to facilitate their effective function.
As as the the supervision and monitoring mechanism, this process is by
and large carried out by an independent, external agency in most
systems across the world. However, a number of school systems also
use their in house expertise as it is being done presently in the
Kendriya Vidyalayas.
NCF-on school monitoring:-

1.1

Monitoring for quality must be seen as a process that enables and

provides constructive feedback in relation to the teaching and learning
process with in specific classroom contexts.
The monitoring system put in place must be carefully analyzed in relation
to its objectives, and the norms and practices that are to be
institutionalized to achieve the objectives. It must provide for sustained
interaction with individual schools in terms of teaching learning process
with in the classroom contexts.
OBJECTIVES

1.

To observe the functioning of the Kendriya Vidyalayas in different areas

namely,
Academic,
Administrative,
Finance,
Planning,
Efforts,
Achievement, Recognition and feedback from various stakeholders.

2.

To verify the actual status with the annual planning/RFD made by the
Principals in terms of :
a) Targets
b)

Efforts

c)

Key result areas

d)

Major achievements

e)

Major deficiencies

(iii) To identify the strong and weak areas of the Vidyalaya in terms of
academics infrastructure.
(iv) To link the progress made by the KV in the light of the suggestion made
by the inspecting team and the commitments made by the Principal during
the previous supervision.
(v)

To inform the KVs about the innovative practices, achievements made by

other KVs, Educational Institutions in various areas.

(vi) To sensitise the teachers, staff and Principal on various issues related to
the functioning of the school.
(vii) To promote model teaching lessons etc. to the teachers.
(viii) To motivate the teachers to use various methods, tools including ICT,
TLM etc. more appropriately and meaningfully.
(ix) To interact with the various stakeholders namely the students, the
parents, the Vidyalaya Management Committee, the local community to
have a fair view about the functioning of the KV and incorporate their
healthy viewpoints.
(x) To verify whether the expected learning outcomes of the students are up
to the optimum level through various measures such as:

(xi)

(i)

Checking of assignments/home work/ projects- whether they are

really done by the students by checking random samples of their
records.

(ii)

Interaction with the students on the lessons already taught.

(iii)

Question answer sessions- written/ oral the students to gauge

their competence in various areas such as: Language, spelling,
pronunciation, word meaning, grammar, creative writing,
comprehension ability etc.

(iv)

In the subject of Math, problem solving ability, knowledge of

concept, formulae and their application.

(v)

In social studies and Science, knowledge and understanding of key

concepts, their relevance with real life, expression of key issues,
conduct of quiz, role play, puzzles etc. on the items learnt.

To supervise the teachers in actual classroom situation and to give

suggestions as to how to remove their deficiencies.

(xii) To supervise the Vidyalaya plant and point out the areas of deficiency
regarding proper upkeep of the building and the infrastructure with
special reference to safety, cleanliness, aesthetics and other related
areas.

2.0 Frame Work

There will be a minimum of two rounds of inspections in every KV
each year and a third round wherever required.
2.1

Types of inspections: - The Panel, the surprise and the DCs

Inspections

(i)

The panel inspection is the detailed and elaborate process of

supervision and monitoring of the existing status of the Vidyalaya with
regard to its plant, the infrastructure, the equipments available, the
classroom transactions carried out, the assessment procedures
adopted, the support systems developed, the co-scholastic areas

focussed, the training needs of teaches identified, the areas of

strengths and weakness spelt out along with the suggestions and
guidelines for compliance and remediation.
(ii)

The Panel Inspection is regular inspection providing a microscopic

view of the Vidyalaya with all its features. As such the panel
inspection report should, at a glance, give the profile of the Vidyalaya
in is entirety.

(iii)

During the panel inspection a sample checking of office records,

academic records, and records on infrastructure, equipments may be
carried out through physical verification and interaction with the
students and teachers.

(iv)

All the teaching staff including the Principal, Vice Principal and H.M.
are to be covered in the panel inspection.

(v)

The surprise inspection is a random scrutiny of the same items

carried out during the panel inspection and a verification mechanism
on the action taken report on the commitments and suggestions made
during the previous inspections.

(vi)

The surprise inspection may present in birds eye view of the same.

(vii)

During the surprise inspection, the action taken report in respect of

the commitments made by the Principal and the suggestions given by
the inspecting team may be checked in addition to random checking of
the other aspects checked during the panel inspection.
(viii) During the Surprise inspection, it may necessarily be ascertained
whether attention has been paid to the sanitation aspects, water
facilities provided, general cleanliness and hygiene maintained, quality
of integration of ICT in office, etc.
(ix)

During the DCs inspection, the ATR of the previous inspections may
be observed, checked and monitored in addition to random checking of
all other aspects of the Vidyalaya.

2.2 Composition:(i)

The panel inspection may consist of the convener and 3 to 4 members

depending on the strength/ Sections of the Vidyalaya. The convener
of the panel inspection may be a DC/AC/Principal of the KVS. The
members for the panel inspection may be drawn on the basis of their
subject specialization as far as practicable. Retired officials in the
rank of DC/AC/Principal of KVS or any other reputed educational
institution may be included as members of the team.

(ii)

(iii)
(iv)

The convener of the surprise inspections may be the DC or the AC

and in rare cases a Principal of KVS. It may have one or more
members. Retired official in the rank of DC/AC/ Principal of KVS
or any other reputed educational institution may be included as
members of the team.
The DCs inspection may be done singly or may be carried out by having
one or more member.
It is to be noted that the DCs may be convener of the panel
inspection or the Surprise inspection or they may carry out a need
based inspection on their own.

2.3 Duration:(i)
(ii)
(iii)
(iv)
(v)

The panel inspection may be for two or more days depending on the
number of sections in a Vidyalaya.
The surprise inspections may be carried out whenever needed during
the course of the year and may be completed within a day.
The Surprise inspections may be carried out whenever needed during
the entire course of the year.
The DCs may visit one or two schools in a day.
The DCs visit may be carried out in any time of the year in addition to
a minimum of two rounds of inspections.

2.4

Format:-

The panel inspection has a detailed Proforma A (Annexure-A) in

addition to the brief summary report in Proforma B.(Annexure-B)
The surprise inspection will have only the brief summary report as in
Proforma B.
For the DCs visit, Proforma B may be used.

2.5

Supervision by the neighbouring region/the ZIET

(i)

The panel inspection of 25% of the schools may be done by a team of

officers who are not a part of the region in which the KV is located.
This could be headed by a senior Officer viz, DC/AC (of a Region
other than the one in which the KV is located)/ Director ZIET and the
team should include at least 3 officers of the rank of AC or Principals
drawn from the different subject disciplines of Languages,
Humanities and Maths/ Sciences and either from the region where
the KV is located or any other neighboring region. The KVs so
inspected shall be a mix of high/ low performing schools so that best
practices and common areas of weaknesses can be identified and
highlighted for the improvement of all KVs.
The DCs of the region concerned will finalize the date, the exact
composition of the KVs in consultation with the DC of the neighboring
region/ the Director of ZIET. The convener of such a supervision
team shall invariably be a DC or Director, ZIET as decided by the KVS
Headquarters. The 25% of the schools will be a continuum thus
covering the whole region with in a period of 4 years.

(ii)

(iii)

There is a huge pool of Retired officials namely, Assistant

Commissioners, Education Officers, Principals and Head Masters who
have retired from the services of KVS whose services may be utilized
appropriately for the benefit of the organization subject to the
conditions mentioned below:
- That the Official should be below 65 years.
- That he/ she should enjoy normal, physical and mental health.
-That he/she should have a clean service record in terms of his
services rendered in KVS.
- The Payment of TA/DA may be done as per norms applicable
to Guest Speakers invited for In-service Courses.

(iv)

Also the services of senior officials/ Principals of reputed educational

institutions may be utilized as per norms.
(v)
Just like the audit paras, the academic and infrastructural
deficiencies observed may be shown in a continuum in the sense that
those items and paras which are complied with may be dropped and
the others carried forward for necessary verification during the next
inspection for ascertaining their status of implementation.
(vi) Just like the CCE card which reflects the continuous progress made
by the student comprehensively, the panel as well as the surprise
inspections should reflect the continuous progress made by the
Vidyalaya over the years. Hence, the inspection reports of at least 2
previous consecutive inspections of the Vidyalaya concerned may be
presented along with the proforma for a better understanding of the
functioning of the Vidyalaya by the inspecting team.
(vii) The Deputy Commissioner may monitor the action points provided in
the supervision reports submitted and have the same collated in
respect of those pertaining to the Vidyalayas, the ROs and the Hqrs
and place the same for the attention of the branches/officials
concerned for necessary action by filling in Proforma D. It may also be
followed up through subsequent reminders.
(viii) The details of the dates of panel inspections may be displayed in the
Vidyalaya and regional websites well in advance.
2.6
(i)

Planning of supervision:The schedule of the panel inspection should be made available to the
schools at the commencement of each academic session and at least
one month before the inspection.

(ii)

Each Vidyalaya shall get ready for the inspection by filling the panel
inspection proforma-providing up-to-date details at least a week
before the inspection and send the same to the convener of the team.
The copies of the inspection proforma be made available at least a
week in advance to the teachers so that they get sufficient time to
plan their lessons with the teaching aids including technology support
and complete their home & class-work corrections effectively. The
teachers may be encouraged to delineate the teaching aids, their
appropriacy and innovations carried out by them, if any.

(iii)

(iv)

The class room inspection

the teacher in Part-A,
Principal/ HM in Part B
inspection team as Part
appended as per need.

tool will contain a self-assessment report of

the observations of the Principal/ Vice
and the proforma to be filled in by the
C. Additional leaves of Part A-C can be

(v)

The Vidyalayas can print the Performa as a Booklet to be used for

about 3 consecutive years and these will have to be necessarily be
placed as part of the teachers service records and can be called for
as and when required.

(vi)

The Inspection report should necessarily be shown to the teacher

concerned and the teacher must be given sufficient time to record
her/his action plan/ remedial action for compliance before the next
inspection.

(vii)

Each Vidyalaya will earnestly work towards presenting its best foot
forward.

(viii) The strong areas could be showcased while the weak areas to be
projected to the inspection team for their observations and
suggestions.

3.0

Expected outcomes/ impact

i.

On the Teachers.
a)
b)
c)
d)

ii.

On the infrastructure
a.
b.

iii.

Identifying teachers and non-teaching staff who need training.

Identifying teachers and non-teaching staff who need
counseling.
Identifying teachers and non-teaching staff who deserve
disciplinary action.
Identifying teachers and non-teaching staff who need
recognition /awards/ promotions.

To identify the requirements of the Vidyalaya for equipping it

accordingly.
To effect improving standards of infrastructure.

Improvement of the Vidyalaya as a single unit.

a.
Improving the result.
b.
Improving the scholastic and co-scholastic areas.
C.
To improve community networking areas.