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Version 1.0
Developed by:
Roomi S. Hayat
Islamabad
December 25, 2008
Training Module Designing Training Module
Credits
Sheet 2 / 50
This training module is prepared and developed at the request of United Nations
Development Programme, Governance Unit, Quetta, Balochistan for strengthening and
capacity building of Balochistan Rural Development Academy, Quetta.
The purpose of this Training Modules is mainly to provide the necessary training
curriculum guidelines/tools, specific learning objectives, session plans as well as
suggested contents or learning support materials on relevant topics in support of the
xxxxxxxx project.
It is expected that this training module will be used to train a considerable number of
Master Trainers who in turn will also train large numbers of concerned officers of the
government department and NGO field workers who will further train other members of
the rural communities on matters related to community-based organization for rural and
agricultural development.
The Training Module “Training of Trainer” is primarily developed and written by Mr.
Roomi S. Hayat, Islamabad, International Consultant on Management and Capacity
Development. The module has been developed in January 2009. The focal person from
UNDP has been Mr. Faisal Karak.
This seven days workshop is based on the needs assessed by the report comission by
the UNDP and draws on the many years of experience of the author of conducting over
30 TOTs in Asia and Pacific region.
The author acknowledges the support of the Director UNDP, Governance unit Quetta
and the Officers of the BRDA.
Conclusion:
1. All documents have an expiry date and the only way to keep it updated and
efficacy intact is to keep it updated. This module should be updated keeping in
view the changing needs and situations on need basis.
2. While selecting components of the module, it is pertinent to consider the need for
suitability of the technical issues as necessary for the learner’s need.
3. Learning is a continuous process and no module in the world is final or complete, it
is recommended that this module should be translated in simple Urdu / local
language as per needs.
4. The presentation of the module should be in a three ring binder so that its users
can add notes to make it even more user friendly.
List of Contents
Acknowledgement:
I would like to thanks all the members of UNDP-Quetta and BRDA, whose untiring
support and desire to improve has resulted in this creative endeavors.
This module is based on the experiential learning and uses adult learning principles of
Palo Fierie and draws theoretical concept from the Institute of Rural Management,
Islamabad for Improving Training Quality (ITQ).
Introduction:
After conducting several Training of Trainers (TOT) workshops in Pakistan and abroad,
I realized that there exists a need to provide a purely experiential learning experience to
the trainers. This module is developed from the several years’ experience of working
with development professionals from many countries mostly in rural setting.
This training module aims to support those professionals who are involved in conducting
training, developing training modules and training material based on experiential
learning. In this module an attempt is made to take the participants through a process of
simulated and real life experiences to enable them to acquire the skills and ability to
understand the process of development of training module and related material.
Contents of this module are based on the information gathered during the short visit to
Quetta, meeting with BRDA training staff, senior officers of the Government of
Balochistan, the UNDP Quetta staff and the study of secondary material. Due to
shortage of time for the training the contents are some what squeezed to fit in the time
frame.
The sequence for designing the module is listed below; this is only an indicative list to
facilitate the new incumbents in the field of training. Designing needs based modules is
a skill that can be learnt and those practicing it know that there is no short-cut to it. The
process has to be completed to get to the right choices of the contents. A checklist is
developed to ensure that nothing is left on the memory.
Budgeting
Preparation of tentative budget
Approval
Release of advance
Objectives:
The objectives of this seven days TOT workshop are to enable the participants to:
Intended beneficiaries:
This workshop is designed for the instructors of BRDA involved in capacity building and
training of officers and officials from government departments, attached agencies and
non-governmental organizations. The participants are expected to develop training
modules based on the determined training needs of the target audience.
Training Methodology:
A combination of short interactive lectures, group discussions, simulation exercises, role-
plays, reflective thinking and experiential games will be used in an atmosphere which
encourages participation. Learning by doing approach is followed to maximize learning.
Setting the Norms, selecting Time managers, Group formation and selecting
0935 Consultant
lead communicators
UNDP
1545 Break for refreshments
Module – II …. TNA
~ Definition of TNA;
1600
~ What is TNA?; Consultant
~ Why and how TNA?
0930 Participants
~ Presentation on TNA;
~ Approaches to TNA;
1045 ~ Perceptions of TNA; Consultant
~ Process of TNA;
~ Sources of Information
~ Tools
1400 ~ Problem Analysis Consultant
~ Research Methodology
0930 Participants
~ Group Presentation on TNA;
~ Name of training
1045 ~ Target audience Consultant
~ Setting objectives
0930 Participants
~ Group Presentation on Designing Training Module
~ Schedule preparation
~ Selection of type of training and its
1045 structure Consultant
~ Development / Selection of training
material and handouts
~ Factor X
~ What is Communication
~ Communication Models
~ Types of Communication
~ Communication Stimuli
1045 Consultant
~ Filters, Perception, Communication blocks
~ Presentation pointers
~ Mirroring
~ Conceptualization of presentation
1300 Mood Meter Participants
~ Group or Team
1410 ~ Stages of Team Development Consultant
~ Exercises: Egg drop
0930
~ Group Presentation on Logistics and material
Participants
development
Participants
1600 Clearing the mist
~ Q&A session,
~ Recap and review learning;
Contents:
Registration of the pax;
Pax. Picture;
Provision of reading material, i.e folder etc;
Procedure:
To register the pax. by filling in the registration forms;
Take picture of each pax. for the registration form and record;
Provide each pax. with training folder, and reading material;
Equipment Required:
Registration Forms and a pen for each pax.
Digital Camera
Folder containing training material and schedule
Contents:
Introduction of pax.; Expectations and Fears;
Objectives of the workshop;
Opening Circle;
Set norms (ground Rules); Select Time manager and lead communicator.
Procedure:
Pair introduction, by first interviewing each other taking five minutes each
and then introduce their peer in the plenary with video recording;
Facilitate pax. to share their expectations and fears by using card;
Explain objectives of the workshop and try to match the expectations of the
pax. and ask them to explain when needed;
Encouraging pax. To set norms of the workshop and select the time
manager for each day and form various groups.
Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Sheets of white paper and pencil o Markers o Rope 30 feet long (white)
o ZOPP cards (in 5 color) 100 each color and board pins
Contents:
Discussion on “what is training?”;
Types of training
Classification of training;
Training cycle, Stages of the training cycle
Procedure:
State the objectives of he session, so that the pax. know what is going to
happen;
Start by asking the pax. “what is training?” and based on their response
explain the concept of training; also discuss the types of training and their
classification;
Finally explianing the concept of cycle, explain the training cycle and its
various stages.
Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Markers o ZOPP cards (in 5 color) 100 each color and board pins
Contents:
~ How Adults Learn
~ Trainer Characteristics
~ Trainers Check list
~ Pedagogy & Andragogy
Procedure:
State the objectives of the session, so that the pax. are aware of process;
Start by asking the pax. “how adults learn” then explain the concept of
Pedagogy & Andragogy and encourage pax. to relate the concepts of
P&A with how adults learn in a class room setting;
Develop a list of different characteristics of trainer though inputs from the
pax. and then compare it with your own list;
Illustrate a check list of trainers, needed to intitiate the training;
Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Markers o ZOPP cards (in 5 color) 100 each color and board pins
Contents:
Session 5: Time 1600, Dated: Dec 15, 2009
~ Definition of TNA;
~ What is TNA?;
~ Why and how TNA?
Session 6: Time 1045, Dated: Dec 16, 2009
~ Definition of TNA;
~ Presentation on TNA;
~ Approaches to TNA;
~ Perceptions of TNA;
~ Process of TNA;
Session 7: Time 1400, Dated: Dec 16, 2009
~ Sources of Information
~ Tools
~ Problem Analysis
~ Research Methodology
Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Permanent Markers o White Board Markers
o ZOPP cards (in 5 color) 100 each color and board pins
Contents:
~ Nomenclature / Name of Training;
~ Target Audience;
~ Setting Objective;
Procedure:
State the objectives of the session, to enable pax. understand the
process and know what is going to happen in the session;
Start by asking the pax. “How do we name training and what is
nomenclature?”
Discuss “what is objective” and how they are set, also practice setting up
objectives;
Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Permanent Markers o White Board Markers
o ZOPP cards (in 5 color) 100 each color and board pins
Contents:
~ Development of contents framework;
~ Training methodology; ~ Determine duration of the event;
~ Session Plans
Procedure:
State the objectives of the session, to enable pax. understand the
process and know what is going to happen in the session;
Start by asking the pax. “How do we develop contents of training?”
Based on feedback, encourage the pax to develop contents framework;
Facilitate them in understanding what are training methodology;
Enable pax. to determine the duration of the event;
Explain the importance of session plans and then carry out an exercise
on writing session plans to enable pax. learn by practice.
Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Markers o ZOPP cards (in 5 color) 100 each color and board pins
Contents:
~ Schedule preparation;
~ Selection of type of training and its structure;
~ Development / selection of training material and handouts;
Procedure:
State the objectives of the session, to enable pax. understand the
process and know what is going to happen in the session;
Start by asking the pax. “what is a training schedule?” and based on the
feedback, share a schedule and ask them to prepare a simple schedule;
Discuss types of training and their various structures;
Encourage pax. to practice developing training material.
Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Permanent Markers o White Board Markers
o ZOPP cards (in 5 color) 100 each color and board pins
Contents:
~ Develop evaluate and review plans;
~ Budgeting and logistic arrangements;
~ Factor X including letters for arrangements and cancellation.
Procedure:
State the objectives of the session, to enable pax. understand the
process and know what is going to happen in the session;
Start by asking the pax. “what is the value of evaluation?” and based on
feedback, encourage them to list various methods they are familiar with;
Facilitate pax. to develop a budget sheet;
Facilitate development of a checklist of logistics arrangements;
Discuss what is factor X and how to be prepared for it.
Equipment Required:
o Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Permanent Markers o White Board Markers
o ZOPP cards (in 5 color) 100 each color and board pins
Contents:
What is communication, models and types,
Communication Stimuli, Filters Perceptions and blocks,
Presentation pointers, mirroring and conceptualization.
Procedure:
State the objectives of the session, to enable pax. understand the
process and know what is going to happen in the session;
Start by asking the pax. “What is communication?” and then based on
feedback, encourage pax. to explain its types. Discuss the models of
the communication, is stimuli, filters, blocks and perceptions;
Discuss what is presentation with examples and the share pointers for
effective pesentations.
Equipment Required:
O Multimedia w/screen, o soft board, o White board, o Flipchart stand
O Permanent Markers o White Board Markers
O ZOPP cards (in 5 color) 100 each color and board pins
Contents:
Group Vs Team
Forming, Storming, Norming ,Performing
Ice breaker and an exercise – straw tower
Reflection on how team behaves
Procedure:
State objective of the session in the beginning and repeat the saliant
point at the end of session to recap and refresh;
Brain storm with the pax what is a group and then what is a team.
Facilitate the pax. in understanding the four stages of group dynamics.
Cary out an exercise to build straw tower
Encourage the pax. to reflect and discuss in small groups, then present
in plenary how did they behave in the pressure situation and did they
went through the process of group dynamics as explained earlier or not
and why.
Equipment Required:
Zopp Cards (5 colors, 100 each) and soft board with board pins.
Multimedia w/screen, o soft board, o White board, o Flipchart stand
100 drinking straws and 1 inch wide making take about 25 feet
o Permanent Markers o White Board Markers
Contents:
Concept of Gender and Sex
Gender Values & norms, stereotypes, roles
Gender Equality
Gender Discrimination
Human rights are fundamental rights at work
Procedure:
To state objective of the session in the beginning and repeat the saliant
point at the end of session to recap and refresh;
An exercise to understand social relations between man & woman;
Brain storm with the pax what is a sex and then what is a gender;
Facilitate the pax. in understanding the four concepts of gender: values,
norms, stereotypes and roles;
Encourage the pax. to reflect and discuss in small groups, then present
in plenary how did they view gender discrimination;
A review of woman’s fundamental rights at work as human rights
Equipment Required:
Zopp Cards (5 colors, 100 each) and soft board with board pins.
Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Permanent Markers o White Board Markers
Objective:
To understand the facilitation and thinking out of the box.
Contents:
Opening and closing training;
Handling difficult situations;
Out of box thinking - video
How to be creative and think outside the box.
Procedure:
State objective of the session in the beginning and repeat the saliant
features at the end of session to recap and refresh;
Discuss how to start and close a session;
Learn how to handle difficult situations;
To brain storm with the pax what is a out of box thinking;
View a video on out of box thinking and then discuss in plenary how to
do it;
Encourage the pax. to reflect and discuss how to creative’
Equipment Required:
Zopp Cards (5 colors, 100 each) and soft board with board pins.
Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Permanent Markers o White Board Markers
Objective:
To present the training module developed by the pax in plenary.
Contents:
Presentation by Group 1;
Presentation by Group 2;
Presentation by Group 3;
Workshop terminal evaluation.
Procedure:
State objective of the session in the beginning and inform the pax about
the importance of the presentaion by each group;
Each group makes a 1:30 minutes presentations;;
Each presentation is judged and the best group wins;
Terminal evaluation is carried out at the end of the session.
Equipment Required:
As requested by each presenting group.
Multimedia w/screen, o soft board, o White board, o Flipchart stand
o Permanent Markers o White Board Markers
Name of Participants:_________________________________________
Grade
S. No. Behavioral Characteristics
Excellent <------------------- Poor
A B C D E
1. Listening to Others
2. Encouraging Others
3. Being to the Point
4. Raising Important Issues
5. Using Simple Language
6. Being Alert / Attentive
7. Being Well-Prepared
8. Interacting Positively with Others
9. Showing Responsible Behavior
10. Willing to Share Ideas and Information
Grade
S. No. Behavioral Characteristics
Excellent <------------------- Poor
A B C D E
1. Listening to Others
2. Encouraging Others
3. Being to the Point
4. Raising Important Issues
5. Using Simple Language
6. Being Alert / Attentive
7. Being Well-Prepared
8. Interacting Positively with Others
9. Showing Responsible Behavior
10. Willing to Share Ideas and Information
Average: ______________________
5. Organized Presentations
6. Effective Communication
7. Meaningful Discussions
9. Innovative Approach
Session: ________________________
2. Consistency of topics
4. Clarity of contents
9. Methods Employed
10. Role-play/Games/Exercises
Grade
S. Items
No. Excellent <-------------- Poor
A B C D E
2. Accommodation arrangements
4. Workshop brochure
5. Joining instruction
6. Working Hours
7. Supply of Material
Correspondence-
letters to Pax.
Training material
Development
Video film making
Handout, supplies,
stationary
Transport
arrangement
Administration
support
Course
Coordinator
Signatures:
Joining Instructions
Dear Participants,
I take this opportunity to welcome you to the workshop on "Creating High Performance
Teams" and inform you about various administrative and logistic arrangements.
Contact Person: For any information and clarification your contact person is Mr.
Naimat ullah, AdminAssitant, UNDP, Quetta.
I hope this training will expose you to new ideas and techniques, see you on January 15,
2009.
Director
BRDA, Quetta
_____________________
______________________
______________________
Jan 05, 2009
Dear
Training course on " Training of Trainers (TOT) " is being held from January 15 to 21,
2009. The participants of the workshop are mid level officers from different Government
departments.
Kindly note the timing of the session in which you are requested to be a resource
person listed in the training schedule. You are requested to please confirm and intimate
us by filling in the attached session plans forms at your earliest.
Yours truly,
Director
BRDA - Quetta
1. STAY
3. TRANSPORT
Excursion visit on January 22, 2009 at 0930 hrs for six hours.
Transportation of 24 pax. and staff from Quetta to_______ on January 22, 2009.
A full time van for administration use from January 15-21, 2009.
Thanks.
REGISTRATION FORM
January 15 –21, 2009
Photograph
Name: Age:
Designation:
Department/Section: Tel:
Sponsoring Agency:
Mailing Address:
Education:
Degree Subject Year
Experience:
Organization Years
We regret to inform you that the workshop on “Training of Trainers (TOT)" scheduled
from January 15 to 21, 2009 has been canceled due to circumstances beyond our
control. The workshop will now be held sometime in future, the new dates shall be
intimated to you as soon as they are finalized.
I appreciate your concern and personally assure you that as soon as we are able to
schedule it we will inform you of the new dates.
Yours truly,
Director
BRDA - Quetta