Provisional Resignation Acceptance Letter to be issued on receiving resignation

For grades upto CG24A

Date :
Name
Staff No
Location

:
:
:

Dear
We acknowledge receipt of your letter of resignation dated , and the same is
accepted with effect from close of business on ., subject to clearance from :
1. Expense Accounting relating to imprest and other dues ;
2. Department Head for companys assets, if any, entrusted to you ;
3. Library, Credit Society and Employee Services.
Please note that . days salary will be recovered from you towards shortfall in notice
period. We are advising Finance Department for the settlement of your accounts
accordingly.
You are requested to write to the following authorities for the settlement of your PF,
Gratuity and Pension. Draft application forms for the above settlement are enclosed.
PF

The Trustees, Ashok Leyland Ennore Employees Provident Fund

Ennore, Chennai 600 057

Gratuity

The Trustees, Ashok Leyland Employees Gratuity Fund

477-482 Anna Salai, Chennai 600 035

Pension

The Trustees, Ashok Leyland Ltd Superannuation Scheme

477-482 Anna Salai, Chennai 600 035

Please note that this is not the relieving order and the same would be issued on
settlement of all dues from your side.
Yours sincerely,

Authorised Signatory

Provisional Resignation Acceptance Letter to be issued on receiving resignation

For grades CG25 & above
Date :
Name
Staff No
Location

:
:
:

Dear
We acknowledge receipt of your letter of resignation dated , and the same is
accepted with effect from close of business on ., subject to clearance from :
1. Expense Accounting relating to imprest and other dues ;
2. Department Head for companys assets, if any, entrusted to you ;
3. Library, Credit Society and Employee Services.
Please note that . days salary will be recovered from you towards shortfall in notice
period. We are advising Finance Department for the settlement of your accounts
accordingly.
You are requested to write to the following authorities for the settlement of your PF,
Gratuity and Pension. Draft application forms for the above settlement are enclosed.
PF

The Trustees, Ashok Leyland Senior Executives Provident Fund

480 Anna Salai, Chennai 600 035

Gratuity

The Trustees, Ashok Leyland Employees Gratuity Fund

477-482 Anna Salai, Chennai 600 035

Pension

The Trustees, Ashok Leyland Ltd Superannuation Scheme

477-482 Anna Salai, Chennai 600 035

Please note that this is not the relieving order and the same would be issued on
settlement of all dues from your side.
Yours sincerely,

Authorised Signatory

Service Certificate to be issued after the final settlement is over

Date :
SERVICE CERTIFICATE
Name
:
Staff Number
:
Date of Joining
:
Date of Leaving
:
Designation at the time of Leaving :
Department / Location
:
Last Drawn Emoluments
:
Basic
DA
Fixed DA
HRA
Addl HRA
Education & Boarding
Assistance
Factory Allowance
Personal Allowance
Conveyance Allowance
Special Allowance
Other Benefits
For Ashok Leyland Ltd,

Authorised Signatory

:
:
:
:
:
:

Rs.
Rs.
Rs.
Rs.
Rs.
Rs.

:
:
:
:
:

Rs.
Rs.
Rs.
Rs.
As per rules of the company

Relieving Letter to be issued after the final settlement is over

Date :

Name
Staff No
Location

:
:
:

Dear
We acknowledge receipt of your letter of resignation dated ...
Your resignation is accepted and you are relieved with effect from close of business on
..
We wish you all success in your future endeavours.
Yours sincerely,

Authorised Signatory

Formats for claiming Superannuation

SUPERANNUATION PENSION CLAIM FORM
From

Date :

To
The Trustees
Ashok Leyland Ltd Superannuation Scheme
477-482 Anna Salai, Nandanam
Chennai 600 035
Dear Sirs,
Sub: Superannuation Pension Payment - Emp.No.
I was employed in Ashok Leyland Ltd at Ennore/Hosur/Alwar/Bhandara/Marketing/Corporate from
. to . And was a member of the Ashok Leyland Ltd Superannuation Scheme. I
resigned / retired from Ashok Leyland Ltd on the close of business of . Kindly
arrange for pension as per the option given below :
1.

PENSION TILL MY LIFE AND THE RETURN OF CAPITAL TO MY BENEFICIARY

AFTER MY LIFE

2.

1/3rd (ONE-THIRD) COMMUTATION ALONGWITH PENSION TILL MY LIFE AND

RETURN OF CAPITAL OF MY BENEFICIARY / NOMINEE AFTER MY LIFE

Yours faithfully,

NOMINEE DETAILS

Name
:
Relationship
:
(Signature)
Date of Birth/Age
:
--------------------------------------------------------------------------------------------------------------------To
M/s LIC OF INDIA
CHENNAI 600 002
Name of the Employee :

..

..
(Specimen Signature)

Name of the Nominee :

..

..
(Specimen Signature)

Bank a/c particulars if pension is to be credited to Bank a/c along with a copy of cheque leaf.
Bank a/c. No.
:
Bank Name & Address :

Pension / Commuted value is taxable. Please indicate percentage of tax to be deducted

Tax on Pension
:
Tax on Com. Value ** :

10%
10%

20%
20%

30%
30% ** (applicable only for resignations)

In case "NIL", please submit IT exemption certificate

Format for claiming Gratuity

Date :
From

To
The Trustees
Ashok Leyland Employees Gratuity Fund
Khivraj Complex, Building No.2, 7th Floor
477-482 Anna Salai
Nandanam
Chennai 600 035
Dear Sirs,
Re:

Settlement of my gratuity - Emp.No.

I was employed in Ashok Leyland Ltd at Ennore / Hosur / Alwar / Bhandara /

Marketing / Corporate from ..........................., and resigned / retired from the company
on the close of business on .............................. Kindly arrange to send the gratuity
amount payable to me to my above address at an early date.
While doing so, I hereby authorise you to issue a cheque for Rs.................. in favour
of Ashok Leyland Ltd towards dues payable by me to the company, and pay the
balance amount, if any, to me.
Thanking you,
Yours faithfully,

* Strike out whichever is not applicable

Format for claiming PF

For grades upto CG24A

Date :
From

To
The Trustees
Ashok Leyland Ennore Employees Provident Fund
Ennore
Chennai 600 057
Dear Sirs,
Re:

Settlement of Provident Fund - Emp.No.

I left the services of Ashok Leyland Ltd, and have been relieved with effect from close
of business on ........................
I request you to kindly settle my provident fund amount.
While doing so, I hereby authorise you to issue a cheque for Rs.................. in favour
of Ashok Leyland Ltd towards dues payable by me to the company, and pay the
balance amount, if any, to me.
Thanking you,
Yours faithfully,

Strike out whichever is not applicable

Format for claiming PF

For grades CG25 & above

Date :
From

To
The Trustees
Ashok Leyland Senior Executives Provident Fund
477-482 Anna Salai
Chennai 600 035
Dear Sirs,
Re:

Settlement of Provident Fund - Emp.No.

I left the services of Ashok Leyland Ltd, and have been relieved with effect from close
of business on ........................
I request you to kindly settle my provident fund amount.
While doing so, I hereby authorise you to issue a cheque for Rs.................. in favour
of Ashok Leyland Ltd towards dues payable by me to the company, and pay the
balance amount, if any, to me.
Thanking you,
Yours faithfully,

* Strike out whichever is not applicable