Custom Procedure

1. Submission of documents:-
Exporter / his agent submit necessary documents along with shipping bill to
customs house. The documents include:
1) ARE-1 (original and duplicates)
2) Excise Gate Pass
3) Proforma
4) Packing List
5) GRI Form
6) Custom Invoice
7) L C
8) Quality Certificate
9) Purchase Memo
10) Inspection Certificate by Export Inspection Agency

2. Verification of documents:-
The custom appraise verifies the documents and appraises the value of
goods. He then makes an endorsement of “Examination Order” on duplicate
copy of ship bill regarding extent of physical examination of goods at docks.
All documents are returned back to exporter / agent except
1) GR Form
2) Shipping Bill
3) Commercial Invoice

3. Carting order:-
Exporter’s agent has to obtain carting order from port trust authorities. It is
the permission to bring goods inside the dock. Carting order issued by
superintendent of port trust. It is issued after verifying endorsement on
duplicate copy of shipping bill. Carting order enables exporter’s agent to cart
goods inside the dock and store in proper sheds.
4. Storing goods in shed:-
After securing carting order, the goods are moved inside docks and are
stored.

5. Examination of goods:-
Exporter’s agent approaches customs examiner to examine goods. Customs
examines cargo and records his report on duplicate copy of shipping bill.
The custom examiner then signs the “Let Export Order.”

6. Let export order:-

Let export order is shown to preventive officer, along with other documents.
The CPO is in change of supervision of loading operation on vessel. If CPO
finds everything in order, he endorses the duplicate copy of shipping bill
with “Let export order.” This order helps the exporter / shipper to load goods
on ship.

7. Loading the goods:-

Goods are then loaded on ship. The CPO supervises loading operation. After
loading is completed, the Chief Mate (cargo officer) of ship issues “Mate
Receipt”. The mate receipt is sent to port trust office. The C and F agent
pays the port trust dues and collects mate receipt. The C and F agent then
approaches the CPO and gets certification of shipment of goods on AR
forms and other documents.

8. Obtaining bill of lading:-

Mate receipt is then handed over to shipping company (on whose vessel the
goods are loaded). The shipping company issues bill of lading. The bill of
lading is issued in
1) 3 negotiable copies of B/C
2) 10 – 12 non-negotiable copies of B/C
The negotiable copies have title to goods whereas non-negotiable copies do
not have title to goods but are used for record purpose.