GENERAL AUTHORITY SCHEDULE

Attached is the general authority schedule relating to staffs authority. This is for internal purposes only and must
not be provided to outside parties.Also, apart from authorities provided with this document, other specific authorities
will remain valid.
This is an updated and revised general authority schedule and supersedes all previous authority schedules.
The conditions for approving entries are given in section A.
Allocation of financial limits to approve entries/vouchers is given in section B.
Appropriate guidance for viewing the signatures and authority of staff are given in section C.
User must ensure that entries / vouchers have been prepared in accordance with the transaction details and
Accounting and Administrative Policy Guide and any other directives / guidelines as appropriate. User must check
the source documents in order to approve the entries / vouchers. All vouchers will be signed in full by an approver.
Any additions/alterations/ deletions to this General Authority Schedule will be made only under written authority of
the undersigned.
This General Authority Schedule will be updated/revised as and when deemed necessary.

Chief Executive Officer

SECTION A
1. Debits and credits to accounts under the following GL heads will be approved by the CEO or an officer delegated
with the appropriate authority.

Capital and reserves;

Profit and loss appropriation;
Provision for Specific Loan Loss
Provision for General Loan Loss
Provision for other losses.
Write off/back Assets & Liabilities
Statutory Bonus Provision
Provision for Taxation & Advance Tax

2. Debits and credits to fixed asset account will be approved by the CEO or an officer delegated with the appropriate
authority.
3. Any operating losses incurred by the Bank during normal course of transactions need to be put up to CEO.
4. Revision to the Schedule of Service Charges will be made only under the signature of the CEO or his alternate
in his absence.
5. Expense Accounts:

All expenditures will be approved by the CEO or an officer who has been delegated appropriate authority
within the provision of Accounting and Administrative Policy Guide.
Staff salary including all the allowances shall be approved by DCEO/CFO or an officer delegated with
appropriate authority based on the details provided by HR (prepared in line with the terms of appointment
and the HR Policy Guide).
All charges made by Nepal Rastra Bank relating to foreign currency notes deposit and fund transfer charge
will be approved by respective Branch Manager or Branch In-charge on actual basis.

6. Income Accounts:

Debits to income/interest accounts will be approved by COO or CFO with sufficient justification and
appropriate OR log being maintained.

7. GL Accounts:
a) GL account can be opened, closed & amended with an approval from CFO or COO.
b) All products and parameter set up in the system shall be approved by Head of Operations or COO. A
clearance should be obtained from RespectiveBusiness Head, Operational Risk/Compliance & Assurance
Department.
8. Debit and credit to the following will be approved by as per Delegation of Authority

Treasury bills
Investments in government securities
Prepaid expenses and advances
Provision for expenses
Provision for depreciation
Other investments
Accounts Receivable / Payable in Suspense can be approved by any signatories as per financial limits
allocated under section B

9.Customer accounts:

Customer debit and credit will be approved by authority holder as per limit defined in Section B in the
system.
Branch Manager/BCM will approve withdrawal related to thumb print account holders after
verifying/checking the record and obtaining Identity cards of the customer. Account holders must be present
personally while withdrawals in such case.

10. Two signatories having signatures on our Authorized Signature Booklet will sign the following documents. It
must be ensured that the vouchers / applications have been approved by the approver as per the financial limits
allocated under Section B.

Guarantees and indemnities

Managers cheques, Good for payment cheques, drafts, mail transfers, telegraphic transfers
In case of NRB Cheque issuance it has to be signed by the signatories as per the financial limit assigned
under Section B and signatures provided to NRB.
Treasury bills/Government bonds
Letters of Credit (including amendments)
Acceptances
Fund transfers/Gold & Silver confirmations

11. Correction / reversal entries to any type of account excluding income/expense account incurred during normal
course of transaction will be approved by HO/COO/CFO. It is to be noted that such correction / reversal entries
must be logged in OR log & sufficiently justified.
12. All the interest adjustment by way of applying back value or changing interest rate retrospectively in the system
will be recommended by related department Head and approved by CFO/COO. It is however, to be noted that
there should be sufficient justification for such increase and decrease.
13. Approval received from internal email is to be considered as formal approval and the printed copy must be
maintained with the relevant documents.
14. CFO will approve the payment of Tax Deducted at Source (TDS). It should be borne in mind that the payment
should be made as per Government rules & regulation.
15. COO or alternate in his/her absence should approve all service fee related to Credit Card/Debit Card transactions
levied by Visa International
16. Guarantee format if not as per our standard format should be approved by COO.
17. Creation/Modification/addition/Deletion of users role ID has to be requested by Immediate Supervisor/Line
manger and approved by COO or HO.
18. Department Operating Instruction (DOI)/Process Note approvals hierarchy will be as following
Prepared By: Unit Head
Supported By: Head of Operations
Supported by: Head Risk Management Unit
Approved By: COO
19. Original Seen and Verification (OSV) in customers document can be done by regular staff of the bank however,
for daily transactions at branchs counter; OSV can be done by serving teller.

20. CEO or Board of Directors assigns the Delegation of Authority (DOA) and Credit Approval Discretion (CAD) to
the staffs.

SECTION B

Financial transactions can be processed in Core Banking System (Finacle) through two Role Ids: Maker &
Authorizer
Maker: The Role ID Maker is further divided into following Sub-IDs which signifies the limit up to which they
can carry out financial transactions singly (i.e. without any further authorization):
Role ID

Financial Limit(up to which no

further authorization is required)

M
M-1
M-2
M-3
M-4
M-5

0
25K
50K
100K
200K
400K

Authorizer: The Role ID Authorizer is also further divided into following sub IDs and Categories which signifies
the limit up to which they can approve the financial transactions:
Role ID
A-1
A-2
A-3
A-4

Authorization Limit
2.5M
10M
25M
Unlimited

Below are the currency wise authorities assigned to the above mentioned Role Ids for Financial Transactions.

Role ID wise limit

Role ID/
Currency

M-1

M-2

M-3

M-4

M-5

A-1

A-2

A-3

A-4

AED

1,000

2,000

2,000

7,000

15,000

85,000

350,000

850,000

999,999,999,999,999

AUD

250

500

500

2,000

4,000

25,000

100,000

250,000

999,999,999,999,999

BHD

100

200

400

800

1,600

10,000

40,000

100,000

999,999,999,999,999

CAD

250

500

500

2,000

4,000

25,000

100,000

250,000

999,999,999,999,999

CHF

250

500

500

2,000

4,000

25,000

100,000

250,000

999,999,999,999,999

CNY

1,250

2,500

2,500

10,000

20,000

125,000

500,000

1,250,000

999,999,999,999,999

DKK

1,250

2,500

2,500

10,000

20,000

125,000

500,000

1,250,000

999,999,999,999,999

EUR

200

400

400

1,500

3,000

18,000

72,000

180,000

999,999,999,999,999

GBP

200

400

400

1,300

2,500

2,000,000

62,500

156,250

999,999,999,999,999

HKD

1,250

2,500

2,500

10,000

20,000

125,000

500,000

1,250,000

999,999,999,999,999

INR

25,000

50,000

60,000

125,000

250,000

1,565,000

6,250,000

15,625,000

999,999,999,999,999

JPY

25,000

50,000

50,000

200,000

400,000

2,500,000

10,000,000

25,000,000

999,999,999,999,999

KRW

2,500,000

5,000,000

5,000,000

20,000,000

40,000,000

250,000,000

KWD

100

200

400

650

1,500

8,500

MYR

850

1,650

3,500

6,500

13,500

85,000

1,000,000,000

2,500,000,000

999,999,999,999,999

33,500

85,000

999,999,999,999,999

350,000

850,000

999,999,999,999,999

NPR

25,000

50,000

100,000

200,000

400,000

2,500,000

10,000,000

25,000,000

999,999,999,999,999

QAR

1,000

2,000

2,000

7,000

15,000

85,000

350,000

850,000

999,999,999,999,999

SAR

1,000

2,000

2,000

7,000

15,000

85,000

350,000

850,000

999,999,999,999,999

SEK

1,250

2,500

2,500

10,000

20,000

125,000

500,000

1,250,000

999,999,999,999,999

SGD

250

500

500

2,000

4,000

25,000

100,000

250,000

999,999,999,999,999

THB

12,500

25,000

50,000

100,000

200,000

1,250,000

5,000,000

12,500,000

999,999,999,999,999

USD

250

500

500

2,000

4,000

2,000,000

100,000

250,000

999,999,999,999,999

For enquirer the role ID is set up as Q and they will only have access to view option in the Core Banking
System (CBS).
All users will be given CBS access as per the departments work class and authority designated.

Note:Treasury should be notified in case of deposit exceeding NPR 1 M

SECTION C
This section is available inside Makuri secured zone Staff General Authority Schedule.

In order to view individuals general authority, one has to visit the system located at Makuri Secured Zone > Staff General Authority
Any staffs authority is displayed in this section.
Authority can be searched by inputting Makuri user ID (Makuri User ID can be searched in Attendance
located at makuri secured zone).
HR Department (HRD) obtains the signature (initial and full) of the staff/s at the time of joining the bank
and maintains in HR software. Operation Risk will update HR for Signature Number and category assigned
to concern staff and HRD will update the same in this system.
HRD, on the basis of approved CAD and DOA, maintains the link table for CAD and DOA of individual
staff.
Any addition/update/deletion of these data has to be done with 4 eyes principle at HRD.
Following details are displayed, in the system, of the individual staff.

Search

EmpID

Photo
Signature
*Signature Number/Category
Activities/Name
Staff Name
Branch/Unit
Department
Job
Role ID
**CAD
**DOA
Makuri Group
**Makuri Rights

*If user has been granted permission with signature rights to other banks and NRB.
** Will be only displayed with the link/list if staff is given the authorities/rights.