“Dedicated to everyone who has

made ‘English Crazy Club’ what it is

today, thanks for your efforts that
have helped us come so far. We have
learned a lot from you all…”
PREFACE
This guideline booklet, Staff Guidelines: All
You Need To Know About Organising English
Crazy Camp, is especially made for the staff of
English Crazy Camp who contribute their
weekend time to help organize English camps
for rural children of Isaan.
The booklet is carefully designed to help
the staff prepare themselves for the success
of their future English camps. The writer also
hopes that this guideline booklet will be useful
for the future staff and interested persons.
Love and peace,
Jaruwan Supolrai
CONTENTS
Staff’s Profile__________ 1
Camp Records______________ 2
The Story of English Crazy Camp______3
What makes English Crazy Camp Staff____4
Staff Positions___________________ 5
Camp Detail___________________ 23
Keys to Future Success_______ 25
Q&A_________________ 26
Contact Detail_______ 27
 Staff Guidelines for Organising English Crazy Camp…. [1] Staff Guidelines for Organising English Crazy Camp…. [2]

STAFF’S PROFILE CAMP RECORDS

Date/School/Location Position STAMPED
1

NAME: _____________________________
SURNAME: _________________________ 2

NICKNAME: _________________________
AGE: _______________________________ 3

BD:_________________________________
HOMETOWN: _______________________ 4

TEL:________________________________
EMAIL:______________________________ 5
MEMBER SINCE:_____________________
3 ADJECTIVES TO DESCRIPE YOURSELF: 6
____________________________________
ANYTHING ABOUT YOURSELF:
7
____________________________________
____________________________________
____________________________________ 8

____________________________________
____________________________________ 9
____________________________________
____________________________________
10
 Staff Guidelines for Organising English Crazy Camp…. [3] Staff Guidelines for Organising English Crazy Camp…. [4]

THE STORY OF WHAT MAKES

ENGLISH CRAZY CAMP ENGLISH CRAZY CAMP STAFF
ON Friday evening, a team of ‘English Crazy 1. Staff must be CONFIDENT
Camp’ staff, packed with 10 Thai staff and 5 farang
2. Staff must SPEAK English
staff, are heading off to a rural school in the dusty
Isaan area. The staff are ready with their fully-
3. Staff must be ON TIME
charged batteries for their 2 –day crazy mission 4. Staff must be ENTHUSIATIC and CRAZY
running an English camp for 100-150 lovely students. 5. Staff must be APPROACHABLE
All activities are filled with both fun and academic 6. Staff must be FRIENDLY with the campers
knowledge that help students to gain a love for English. 7. Staff must be WILLING to help the campers
The main activities are based on ‘crazy’ themes in 8. Staff must be RESPONSIBLE for his or her job
order to make students feel relaxed enough to expose 9. Staff should be PATIENT and FLEXIBLE
themselves to the language. Those crazy activities
10. Staff must CARE about the camp and want
include: Crazy Couples, Crazy Races, My Crazy School
and English Crazy Syndrome Show. At the first day of
the camp to be successful
the camp, the students are nervous when they first
see us, because we all speak English to them. Hours If you do all the above, then you qualify as
later, they feel more relaxed because of the crazy staff of ‘ENGLISH CRAZY CAMP’.
games and songs that bring them so much fun and they
are more confident to try and communicate with us for
stickers. At the end of the camp nobody wants to go
home, but we must leave and they are left with the
inspiration to learn more English!
 Staff Guidelines for Organising English Crazy Camp…. [5] Staff Guidelines for Organising English Crazy Camp…. [6]

STAFF POSITIONS
CO-ORDINATOR
QUALIFICATIONS
1. Must have leadership and organizational skill and
1. Co-ordinator know how to deal with people
2. MC 2. Should have good spoken and written English
3. Recreation staff 3. Should be able to conduct a meeting in English
4. Should be well-organised about timekeeping and
4. Rotation staff
ensure that the time is managed well during the
5. Farang staff camp
6. Material staff 5. Must be able to make a decision on his/her own
7. Financial staff when encountering problems
6. Be brave enough to approach staff if they have
8. Audio staff done something wrong and be a little bit brutal
9. Media staff
10. Art & Design staff KEY RESPONSBILITIES
Before the camp!
1. Receive requests from schools or educational
centers who want to host a camp
2. Decide the nature of the camp and set the
possible dates to run the camp, redesigning the
schedule when needed (download from the E-group)
3. Look for staff members who are available for
the set dates and set the meetings
 Staff Guidelines for Organising English Crazy Camp…. [7]
4. Contact the English speaking non-Thai staff at
least 2 weeks before the camp through the
hospitality service websites: Couchsurfing.com,
Hospitalityclub.org, Helpx.net and arrange
accommodation for them during their stay here.
5. Contact the school about the arrangements for
the camp, check out the ‘to-provide list’ file
from the E-group to find about what the school
needs to provide and what we need to prepare
7. Conduct meetings at least 4 times in order to
help preparations, arrangements and rehearse
activities. The third meeting is for Thai and
non-Thai staff to have a final practice together.
The meeting includes practising:
a) Team introductions
b) Games and songs
c) Rotation activities
d) Staff show (Snow White and seven dwarfs)
e) English Crazy Syndromes performance
8. At the last SHORT meeting on Friday night at
the school, make sure that everything is
arranged:
Staff Guidelines for Organising English Crazy Camp…. [8]
a) Materials and equipments that the school is
required to provide are ready?
b) Places for rotation activities are provided?
c) Food and accommodation: Meals and snack
breaks are provided? Sleeping room with
pillows, mats or blankets? Toilets and
bathrooms are arranged? Are any staff vegans
or vegetarians?
During the camp!
1. Make sure that everything is well-organised and
timekeeping is managed well:
a) All staff are ready for every activity
according to the schedule.
b) Rotation staff are given the rotation mark
forms and a rotation report form.
c) Group of campers are rotated correctly and on
time.
d) Materials for ‘Crazy Sport’ are provided at
the sport ground for the primary school camp.
As for high school level, materials for ‘Crazy
Treasure Hunt’ are provided
2. Have a SHORT meeting at the end of first
day of the camp to see what’s happened during
the day in terms of problems encountered and
suggestions for future improvement
 Staff Guidelines for Organising English Crazy Camp…. [9]
3. Materials for my crazy school and reflection
activities are provided.
4. Rotation prizes, prizes for stars of the camp
are managed. Paper medals are ready for the
closing ceremony.
5. Staff assessment forms are given to the
staff?
At the end of the camp!
9. Make sure that everything is okay and we are
about to leave the school:
a) Rotation reports and staff assessments
are collected
b) Some teachers, students, staff both Thai
and non-Thai should write in the club
guestbook
10. Work with the paperwork staff to manage with
the leftover materials and worksheets and bring
them to the club room
11.Arrange a place to have a ‘thank you’ party
for the staff if we get a small budget from the
school (and remember to keep Bt500 from every
camp as the club fund.)
NOTE
The co-ordinator can be the same person as the MC,
but it is very heavy workload!!
Staff Guidelines for Organising English Crazy Camp…. [10]
MC
QUALIFICATIONS
1. Must be good at entertaining the campers,
especially ice-breaking activities
2. Be well-organised and well-versed about the
games and songs that he/she is going to lead and be
sure about the English instructions for the activities
3. Be loud enough to motivate campers to
participate in the activities and be funny
4. Be flexible, patient and ready to adjust to the
reactions of the campers. If they have low motivation
or do not pay attention to the activities, change
something.
KEY RESPONSBILITIES
1. Control all the activities to run as smoothly as
possible according to the schedule
2. Lead all the designed activities (see the camp
schedule P.23) and ask helps from recreation
staff to lead the activities
3. Set the group of staff to do the demonstration
of games and activities
4. Remember to keep the instructions short and
simple, using Thai can be allowed when necessary
 Staff Guidelines for Organising English Crazy Camp…. [11]
5. Always remember to use the ‘shout’ or ‘chanting’
to catch camper’s attention. Have some spare
games and songs for the unexpected situations
6. Keep in mind that ice-breaking cannot be missed,
the more games we have, the more students feel
relaxed. Make sure that the campers are having
fun at the camp
NOTE
There should always have 2 co-MCs, one Thai and the
other farang!
RECREATION STAFF
QUALIFICATIONS
1. Must be good at entertaining the campers,
especially ice-breaking activities
2. Be well-organised and well-versed about the
games and songs that he/she is going to lead and be
sure about the English instructions for the activities
3. Be loud enough to motivate campers to
participate in the activities and be funny
4. Be flexible, patient and ready to adjust to the
reactions of the campers. If they have low motivation
Staff Guidelines for Organising English Crazy Camp…. [12]
or do not pay attention to the activities, change
something.
KEY RESPONSBILITIES
1. Assist and work with the MCs to lead the games,
songs and activities
2. Organise the staff to do the demonstration of
games, song and activities
3. Direct the staff show of Snow White and seven
dwarf(the play script can be downloaded from the
E-group)
4. Direct the English Crazy Syndromes
performance(the script can be downloaded from
the E-group)
NOTE
One staff from each rotation group should be required
to help out this position.
 Staff Guidelines for Organising English Crazy Camp…. [13] Staff Guidelines for Organising English Crazy Camp…. [14]

6. Help demonstrate the games and songs, while

ROTATION STAFF some participate with the campers.
7. Give out the stickers to the campers who are
outstanding in participating in the activities
QUALIFICATIONS 8. Help direct/prepare the role-play for
1. Should understand and be well-prepared about
students in your group or you can act in the
the activities at his/her rotation
play when needed. As for high school students,
2. Should have a sense of being teachers (this can
you are expected to help out with the crazy
be learned if you are new to this job) and be patient to
TV show
the campers with low motivation
9. Give out the stickers to the students when
3. Should be able to design the rotation activities
the situation is allowed
related to the theme of the rotation
10. Participate the staff show and English
4. Should be flexible and ready to simplify and
Crazy Syndrome
adjust the activities when the campers seem not to be
11. Take care of students from your group when
responsive or not paying attention to the activities
they are joining the activities and make sure
that they are having fun with the activities.
KEY RESPONSIBILITIES
At least one staff must be with students of
1. Teach at his/her own rotation
your group, especially primary school students,
2. Design the activities for your rotation
they need your help!
according to the given theme when needed
12. Be approachable in order to
3. Prepare the teaching material for your own
motivate/inspire students to speak English and
rotation
give them the stickers when they try to
4. Give out the nametags and booklets to
communicate in English
students in your group at the registration
5. Design the crazy team introduction and act at
the opening ceremony
 Staff Guidelines for Organising English Crazy Camp…. [15]
13. Help the MCs count stickers to find the
Star Boys and the Star Girl before the award
ceremony
NOTE
Staff at the rotation should be around 2-4 people
including farang staff. Activities at the rotation can
be flexible to fit student’s English proficiency, so the
plan A and plan B of the activities should be provided.
Each rotation should have its own timekeeper/watch.
FARANG STAFF
QUALIFICATIONS
1. Should be open-minded and be flexible to Thai
culture, especially timekeeping
2. Should respect Thai culture and its traditional
beliefs
3. Should be able to adjust to staying in rural
areas
4. Should be well-behaved. Kissing and hugging in
public is inappropriate and should dress properly
Staff Guidelines for Organising English Crazy Camp…. [16]
5. Should understand and be well-prepared about
the activities at his/her rotation
6. Should have a sense of being teachers (this can
be learned if you are new to this job) and be patient to
the campers with low motivation
7. Should be able to design the rotation activities
related to the theme of the rotation
8. Should be flexible and ready to simplify and
adjust the activities when the campers seem not to be
responsive or not paying attention to the activities
KEY RESPONSIBILITIES
1. Be extremely friendly and approachable to the
students. You may be the first farang they have
ever met and you want to make a good impression
2. Teach/assist at the rotation, especially
pronunciation activities. Help correct grammar.
3. Recommend some new games and songs to the
rotation
4. Help design the activities for your rotation
according to the given theme when needed
5. Help Thai staff to prepare the teaching material
for your own rotation
6. Help give out the nametags and booklets to
students in your group at the registration
 Staff Guidelines for Organising English Crazy Camp…. [17]
7. Help design the crazy team introduction and act
at the opening ceremony
8. Help demonstrate the games and songs, while
some participate in with the campers
9. giving out the stickers to the campers who are
outstanding in participating in the activities
10. Help Thai staff prepare the role-play for
students in your group or you can act in the play
when needed. As for high school students, you
are expected to help out with the crazy TV show
11. Participate in the staff show and English Crazy
Syndrome
12. Help take care of campers of your group when
they are joining the activities and make sure that
they are having fun with the activities. At least
one staff must be with students of your group,
especially primary school students, they need
your help!
13. Be approachable in order to motivate/inspire
students to speak English and give them the
stickers when they try to communicate in English
14. Help the MCs count stickers to find the Star Boys and
the Star Girl before the award ceremony
NOTE
Farang volunteer staff is also a rotation staff, you will be
treated as the rotation staff.
Staff Guidelines for Organising English Crazy Camp…. [18]
PAPERWORK STAFF
QUALIFICATIONS
1. Should have a love for paperwork
2. Should have good written English
3. Should have good organizational skill when
working on the camp booklet
4. Should be able to design the worksheets/forms
for the camp when necessary
5. Should be able to travel to buy the materials and
equipments for the camp
KEY RESPONSIBILITIES
1. Work on the making of the camp booklet or
manage to edit booklet when needed and bring
the file to print out the UBU Printing House(the
file can be downloaded from the E-group)
2. Manage to buy materials and equipments for the
camp after getting the budget from the school
via a financial staff(a ‘to-buy’ list in the ’to-
provide’ file can be downloaded from the E-
group)
3. Make nametag, paper medals and colour the
stickers.
 Staff Guidelines for Organising English Crazy Camp…. [19] Staff Guidelines for Organising English Crazy Camp…. [20]

4. Ask every staff to sign up their signatures and AUDIO STAFF

write some inspirational message on it
5. Take care of the material box of the camp QUALIFICATIONS
1. Should be into music and know lots of English
NOTE songs
Every staff is required to help out with the making of 2. Should know how to use the computer
nametag, paper medal and the colouring of stickers. hardware/software, DVD/VCD/CD players,
microphones and loud speakers

KEY RESPONSIBILITIES
FINANCIAL STAFF
3. Make sure that the computer hardware/software,
QUALIFICATIONS DVD/VCD/CD players, microphones and loud
1. Should have financial management skill speakers are provided at the meeting hall and
2. Must be honest everything is ready to be used
3. Should have his/her bank account, in case the 4. Provide the music when needed, especially at the
school would be able to transfer the budget closing ceremony
5. Assist the MC when they have problem using
KEY RESPONSIBILITIES those equipments
1. Take care the budget of the club 6. Use the school drums to add to the
2. Make the account of the income and expenses atmosphere/chanting
3. Give the budget to what would be spent for
NOTE
NOTE Usually audio staff is the same person with the MCs.
Financial staff could be the same person as the Make sure that you bring the music CDs with you to
paperwork staff or co-ordinator. the camp.
 Staff Guidelines for Organising English Crazy Camp…. [21] Staff Guidelines for Organising English Crazy Camp…. [22]

MEDIA STAFF 5. Update the website, put together the text and
the photograph into the blog or the website
QUALIFICATIONS 6. Film the story of the camp and put it into the
1. Be able to use the digital camera and a video short film when possible
camera – having your own digital camera is 7. Promote the club to other students at the
desirable university and promote to the camp to other
2. Should have some photography skill schools
3. Should be able to write a short report/feature NOTE
story about the camp (this can be learned if you This position is optional.
are new to this job.)
4. Should be able to operate Macromedia ART & DESIGN STAFF
Dreamweaver and upload the website
QUALIFICATIONS
KEY RESPONSIBILITIES 1. Should have artistic skill, especially drawing and
1. Take the shots of the camp, including tiring graphic design and web design
preparation of the staff, crazy dance on the 2. Be able to create graphic design using
songtaew to the school, smiley faces of joys and Photoshop/ImageReady
funs of campers, weary eyes of staff until the KEY RESPONSIBILITIES
teary good-bye at the end of the camp 3. Create the graphic design for booklet covers, nametag
2. Arrange the photo session at the last minutes of and name cards for staff and paper medal
4. Design the club’s website
the camp
5. Draw the illustrations as teaching materials
3. Interview the campers, staff, teachers, farang
6. Design and make the poster sign of the camp
volunteers for the story of the camp about their
opinions on the camp
NOTE
4. Write a short report or feature story
This position is optional.
 Staff Guidelines for Organising English Crazy Camp…. [23] 03:15 pm – 03:30 pm Meeting & Entertainment
Recreation staff leads ‘Crazy Couple’

03:30 pm – 04:30 pm Crazy sports

CAMP DETAIL 04:30 pm – 05:30 pm
7 Crazy races and maybe ‘tugs of war’
Preparing role play
Staff help students prepare the role-play
05:30 pm – 06:30 pm Freshen up
ENGLISH CRAZY CAMP 2007 No. #13
Students freshening up
06:30 pm– 07:15 pm Dinner
WHERE: Ban Janaew School, Si Sa Ket MCs: Pam and Aidan Dinner is ready for everyone
WHEN: 10-11 Febuary 2007 AUDIO STAFF: Aidan 07:15 pm – 07:45 pm Role-play practice
Students practice their role-play
WHO: 160 Primary school students (10-12 yrs) PAPERWORK STAFF: Amme and Ang
07:45 pm – 08:00 pm Games and Songs
STAFF: 10 Thais and 6 Non-Thais MEDIA STAFF: Netting
Games and songs from rotation are repeated
CAMP COORINATOR: Netting ART&DESIGN STAFF: Tuan
08:00 pm – 09:10 pm Role-play
Staff role-play and student role-play starts
ROTATION ROTATION SONG STAFF 09:10 pm– 09:30 pm Conclusion /Appointment
1. Shopping Tony Chestnut Aidan and Not Appointments for tomorrow activity
2. ABCs I’m singing in the rain Geng, Nooker and Timo 09:30 pm Go to bed
3. Fashions Hokey pokey Join, Jan and Maria Good night, sleep well and get ready for tomorrow activity
4. Hello, how do you do? Hello, how do you do? Amme, Ang, and Paul
5. Foods Banana and Plara song Aor-Air, Nit and Bo Sunday 11
06:00 am – 07:00 am Morning exercise
Recreational staff lead the game of ‘London bridge’
SEQUENCE OF THE CAMP
07:00 am – 08.00 am Freshen up
DAY/TIME ACTIVITIES and DETAILS
Students freshening up
Saturday 10
08:00 am – 09:00 am Breakfast
08:30AM–09:00AM Registration Nice breakfast is ready for us. Eat together if possible
Giving out the nametag and booklets, let students write their own names
09:00 am – 09:30 am Entertainment
09:00AM–09:20AM Opening ceremony Recreational staff lead the game ‘dragon goes through the cave’
Staff team introduction starts, one introduction should last for 2-3 mins
09:30 am – 10:30 am Rotation 5
09:20 am – 09:50 am Ice breaking The last hour for the rotation activity
MCs lead ‘International Hello’ games. Staff are ready to the
10:30 am – 10:45 am Snack break
demonstration of the game.
Again, take a break! Eat some snacks with the cold drink!
09:50 am – 10:50 am Rotation 1
10:45 am – 11:15 am My crazy school
First hour of the rotation activity starts, staff must make sure about
Students are asked to draw their crazy schools
the timekeeping
11:15 am – 11:30 am Reflection
10:50 am – 11:05 am Snack break
Students write their reflections about the camp
Take a break! Eat some snacks with the cold drink!
11:30 am – 11:40 English Crazy Syndrome Show
11:05 am – 12:05 pm Rotation 2
Staff are acting the crazy syndromes to the campers
Second hour of the rotation activity
11:40 am – 12:00 am Award ceremony
12:05 pm – 01:00 pm Lunch time
Rotation prizes are given. Stickers are counted by the staff
If possible, eat together and do the Earth prayer
12:00 am – 12:20 pm Closing ceremony
01:00 pm – 02:00 pm Rotation 3
Paper medals are given to the campers and every staff say good-byes
Third hour of the rotation activity
12:20 pm – 12:30 pm Photo session
02:00 pm – 03:00 pm Rotation 4
All staff, students and teachers are ready for the
Fourth hour of the rotation activity
12:30 pm Go HOME
03:00 pm – 03:15 pm Snack break
Go home with the love for English
Time to take a rest and eat the break
 Staff Guidelines for Organising English Crazy Camp…. [25]
KEYS TO FUTURE SUCCESS
English Level of the Campers:
To know about the English level of the campers
before is a great way to help staff prepare the
activity to fit for their English abilities. So it is
suggested that there should be a survey to check the
student’s English level or a visit to a group of students
who are going to participate in the camp. It is also
recommended that the rotation activities should be
made into two versions, one is for simple and other is
for advanced, so the staff can choose which version
would most fit the campers.
Staff Team for One Camp:
At one camp there are too many staff and every
member wants to join the camp, it is a good idea to
have 15 staff is a good number with 10 regular Thai
staff and 5 non-Thai staff, the less staff the more
organised the camp will be. So there should be 2
groups of staff, one for primary school and the other
goes to high school. Each group of staff should always
include both experienced staff and inexperienced
staff.
Staff Guidelines for Organising English Crazy Camp…. [26]
Q&A
Q: How is English Crazy Camp funded?
A: Our project is funded by the host schools. The school
provides everything for us from the bus from the
university to the school, materials for the camp and food
and accommodation.
Q: If a school wants to host an English camp, what
should the school have to do?
A: They have to contact our co-ordinator a month or two
before, then the arrangement is made for preparation to
have the English camp at the school.
Q: How much of the budget one school need to have to
be able to host one English camp?
A: Let’s say BT 30,000 for 160 students, most of the
budget is spent on food for students.
Q: Does the English Crazy Camp staff get paid?
A: It is not sort of payment, what we get in return is
some budget to support our non- profit project.
Q: How does the team contact farang staff?
A: We contact them through volunteer organization in
Isaan area and also via the hospitality service websites.
 Staff Guidelines for organising English Crazy Camp…. [27]
ABOUT THE AUTHOR
CONTACT DETAIL
Jaruwan Supolrai (Netting)
E-GROUP was born and raised in Si
http://groups.yahoo.com/group/english_crazy_club/ Muang Mai, a small district of
Ubon Ratchathani in the
ENGLISH CRAZY CAMP’S BLOG Northeast of Thailand.
http://www.englishcrazycamp.blogspot.com/ She went to high school in her
hometown. Currently she is in
CAMP’S PHOTO GALLERY her final year at Ubon
http://www.flickr.com/photos/englishcrazyclub Ratchathani University,
majoring in English and
ENGLISH CRAZY CLUB’S OFFICIAL WEBSITE Communication with History minor. At university she
http://www.geocities.com/ecclub4u and a group of her friends, founded a club called '
English Crazy Club', which run English camps for rural
MAILING ADDRESS school students in Ubon Ratchathani and nearby
English Crazy Club provinces and a teaching project for volunteers from
Faculty of Liberal Arts around the world. In 2004, Netting was selected to
Ubon Ratchathani University participate in the Ship for Southeast Asian Youth
34190 NE Thailand Programme which she had an opportunity to experience
in Japan, the Philippines, Vietnam, Indonesia and
EMAIL Singapore. She also has a passion for writing, she now
englishcrazyclub@gmail.com or ecclub4u@yahoo.com works as a contributing writer for Khaosanroad.com
and Nation Junior Magazine where she writes travel
Tel. 0810722714/0897913928/0852042915 articles and features for them.
YOUR SAY
“I'd like to say ‘THANK YOU’ for what you've done for children.
Without you, the camp couldn't be successful as it was. Thank
you everybody for making this camp happen. You really inspire
children to love learning English. Be crazy!! - Ajaan Yu, UBU

“As each camp passes, I feel a closeness growing between us all,

like we are really becoming one big CRAZY family. Hopefully, we
can continue to spread CRAZINESS and a love for English
throughout Isaan for a long time. Thanks for having me in your
CRAZY club. Peace and Love! - Aidan Curley, Crazy Staff member

“I spend most of my weekends with English Crazy Camp, heading

off to rural schools on weekends, working with foreigners,
teaching English to children and singing and dancing with them.
I’ve learned to how to teach children and how to work in a team.
I have become confident when speaking English. I am very happy
being part of this crazy club.” - Nit, Crazy Staff member

“I had so much fun at the camp. I got lot of knowledge about

English. I made lot of friends too. The staff taught me how to
have fun when learning English - just be crazy! I’ve been inspired
to learn more about English. I can say that English Crazy Club is
where my inspiration begins!” -Tangmo, Si Muang Mai camper

“Thank you for helping me to have the experiences from your

English camps. Your project has given me a different look at Thai
culture. You are enthusiastic and inspiring people who are making
differences in the world, in kids’ education, and in farangs’ lives
too.” - Maria Evola, Crazy volunteer