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O2C FUNCTIONAL FLOW WITH SCREENSHOTS

Order to cash cycle starts from Order Management.


Broadly divided into
1. Order Entry
You can create order from
Order Management Super User, Vision Operations(USA) responsibility
Order, Returns -> Sales Order

When you click on sales order , the following form will open

To create sales Order Customer should exist.

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Give customer name in the customer field. If that customer is not exist then it will allow you
to create customer.

Once customer name entered remaining fields will populate from customer information.

Go to lines TAB
Give the item details to order, click on the AVAILABILITY to check the availability of item.

This is first stage, When the order is entered in the system, it creates a record in order headers
and Order Lines table.
Enter header details: Once you enter details on the order header and save it or move it to
lines, record goes to one table OE_ORDER_HEADERS_ALL FLOW_STATUS_CODE =
ENTERED, BOOKED_FLAG = N), Primary key=HEADER_ID

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o No record exist in any other table for this order till now.
Enter Line details for this order: Enter different item numbers, quantity and other details in
line tab. When the record gets saved, it goes to one table. Order header details will be linked
with line details by order HEADER_ID. OE_ORDER_LINES_ALL
(FLOW_STATUS_CODE = ENTERED, BOOKED_FLAG = N, OPEN_FLAG = Y) Primary
key= LINE_ID
2.Order Booking
Click on BOOK ORDER

This is next stage, when Order is booked then the Flow status changed from Entered to
Booked. At this stage, these below table get affected.
OE_ORDER_HEADERS_ALL (FLOW_STATUS_CODE as BOOKED, BOOKED_FLAG
updated to Y)
OE_ORDER_LINES_ALL (FLOW_STATUS_CODE as AWAITING_SHIPPING,
BOOKED_FLAG updated Y)
WSH_DELIVERY_DETAILS (DELIVERY_DETAIL_ID is assigned here,
RELEASED_STATUS R ready to release, LINE_ID comes as SOURCE_LINE_ID)
WSH_DELIVERY_ASSIGNMENTS (DELIVERY_ASSIGNMENT_ID is assigned for
DELIVERY_DETAIL_ID present in WSH_DELIVERY_DETAILS, DELIVERY_ID remains
blank till this stage)
*In shipping transaction form order status remains "Ready to Release".
At the same time, Demand interface program runs in background And insert into inventory
tables MTL_DEMAND, here LINE_ID come as a reference in DEMAND_SOURCE_LINE
3. Reservation
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This step is required for doing reservations SCHEDULE ORDER PROGRAM runs in the
background and quantities are reserved. Once this program get successfully get completed,
the MTL_DEMAND and MTL_RESERVATIONS table get updated. LINE_ID gets updated
in DEMAND_SOURCE_LINE_ID in both the tables.
4. Pick Release
Release the Sales order for Shipment of the Item
Navigation:
Order Management Super User, Vision Operations(USA) responsibility
Shipping->; Release Sales Order

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Give the Order number and go to shipping tab

Give ship from field the remaining fields will populate

Make sure Auto Create Delivery set to yes and


Auto Pick Conform set to YES.
If Auto Pick Confirm is not set to YES then we transact the moveorder of this sales Order
Manually
Click on save . One program will fire in the Backend.

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Move for this sales Order will be creted and transacted if auto pick conform set to yes.
Otherwise we need to transact the move Order manually.
The items will transfer from source sub-inventory to staging sub-inventory.
GO TO
View(M) ->request

Following Four request will submit.


Pick Selection list generation.
Pick slip report.
Shipping exceptions Report.
Auto pack Report

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Pick Release is the process of putting reservation on on-hand quantity available in the
inventory and pick them for particular sales order.
Pick release can be done from 'Release Sales Order' form or 'Pick release SRS' program can
be scheduled in background. In both of these cases all lines of the order gets pick released
depending on the Picking rule used. If specific line/s needs to be pick release it can be done
from 'Shipping Transaction form. For this case Pick Release is done from 'Release Sales
Order' form with Pick Confirm=NO.
Once pick release is done these are the tables get affected:
If step 3 is not done then MTL_RESERVATIONS gets updated now.
WSH_NEW_DELIVERIES (one record gets inserted with SOURCE_HEADER_ID= order
header ID, STATUS_CODE=OP =>open)
WSH_DELIVERY_ASSIGNMENTS (DELIVERY_ID gets assigned which comes from
WSH_NEW_DELIVERIES)
WSH_DELIVERY_DETAILS (RELEASED_STATUS S submitted for release)
MTL_TXN_REQUEST_HEADERS
MTL_TXN_REQUEST_LINES (LINE_ID goes as TXN_SOURCE_LINE_ID)
(move order tables. Here request is generated to move item from Source (RM or FG) subinventory to staging sub-inventory)
MTL_MATERIAL_TRANSACTIONS_TEMP (link to above tables through
MOVE_ORDER_HEADER_ID/LINE_ID, this table holds the record temporally)
MTL_SERIAL_NUMBERS_TEMP (if item is serial controlled at receipt then record goes
in this table)
MTL_SERIAL_NUMBERS (enter value in GROUP_MARK_ID )
*In shipping transaction form order status remains "Released to Warehouse" and all the
material still remains in source sub-inventory. We need to do Move Order Transaction for this
order. Till this no material transaction has been posted to
MTL_MATERIAL_TRANSACTIONS
5.Pick Confirm/ Move Order Transaction
Items are transferred from source sub-inventory to staging Sub-inventory. Here material
transaction occurs.
Order line status becomes 'Picked' on Sales Order and 'Staged/Pick Confirmed' on Shipping
Transaction Form.
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MTL_MATERIAL_TRANSACTIONS_TEMP (Record gets deleted from here and gets


posted to MTL_MATERIAL_TRANSACTIONS)
OE_ORDER_LINES_ALL (FLOW_STATUS_CODE PICKED )
MTL_MATERIAL_TRANSACTIONS (LINE_ID goes as TRX_SOURCE_LINE_ID)
MTL_TRANSACTION_ACCOUNTS
WSH_DELIVERY_DETAILS (RELEASED_STATUS becomes Y => Released )
WSH_DELIVERY_ASSIGNMENTS
MTL_ONHAND_QUANTITIES
MTL_SERIAL_NUMBERS_TEMP (record gets inserted after putting details for the item
which are serial controlled at 'Sales order issue')
MTL_SERIAL_NUMBERS (record gets inserted after putting details for the item which are
serial controlled at 'Sales order issue')
* This step can be eliminated if we set Pick Confirm=YES at the time of Pick Release

6.Ship Confirm

Navigation:
Order Management Super User, Vision Operations(USA) responsibility
Shipping-> Transaction

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Give Order Number and Click on Find

We can see the line status staged/pick Confirm


Click on Delivery tab
And select ship confirm in actions pop up and GO

Click on OK
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Here ship confirm interface program runs in background. Data removed from
WSH_NEW_DELIVERIES.

The items on the delivery gets shipped to customer at this stage.


OE_ORDER_LINES_ALL (FLOW_STATUS_CODE shipped)
WSH_DELIVERY_DETAILS (RELEASED_STATUS C Shipped, SERIAL_NUMBER
if quantity is ONE)
WSH_SERIAL_NUMBERS (records gets inserted with the DELIVERY_DETAIL_ID
reference, only in case of shipped quantity is two or more)
MTL_TRANSACTION_INTERFACE
MTL_MATERIAL_TRANSACTIONS (linked through Transaction source header id)
MTL_TRANSACTION_ACCOUNTS
Data deleted from MTL_DEMAND, MTL_RESERVATIONS

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Item deducted from MTL_ONHAND_QUANTITIES


MTL_SERIAL_NUMBERS_TEMP (records gets deleted from this table)
MTL_SERIAL_NUMBERS (Serial number stauts gets updated CURRENT_STATUS=4 ,
'Issued out of store')
Run Work Flow Back Ground process.
With Porcess deferred to yes and time out to No

Find request

7.Enter Invoice
Open Receivables Vision operations(USA) responsibility
Transaction
Query With Sales Order Number In Reference Field.

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After shipping the order the order lines gets eligible to get transfered to
RA_INTERFACE_LINES_ALL. Workflow background engine picks those records and post
it to RA_INTERFACE_LINES_ALL. This is also called Receivables interface, that mean
information moved to accounting area for invoicing details. Invoicing workflow activity
transfers shipped item information to Oracle Receivables. At the same time records also goes
in the table RA_INTERFACE_SALESCREDITS_ALL which hold details of sales credit for
the particular order.
RA_INTERFACE_LINES_ALL (interface table into which the data is transferred from order
management) Then Autoinvoice program imports data from this table which get affected into
this stage are receivables base table. At the same time records goes in
RA_CUSTOMER_TRX_ALL (CUST_TRX_ID is primary key to link it to TRX_LINES
table and TRX_NUMBER is the invoice number)
RA_CUSTOMER_TRX_LINES_ALL (LINE_ATTRIBUTE_1 and LINE_ATTRIBUTE_6
are linked to order number and LINE_ID of the orders)
8.Complete Line
In this stage order line level table get updated with Flow status and open flag.
OE_ORDER_LINES_ALL (FLOW_STATUS_CODE shipped, OPEN_FLAG N)
9.Close Order
This is last step of Order Processing. In this stage only OE_ORDER_LINES_ALL table get
updated. These are the table get affected in this step.

OE_ORDER_LINES_ALL (FLOW_STATUS_CODE closed, OPEN_FLAG N)


OE_ORDER_HEADERS_ALL
10. Receipt .

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Now We need to receive the Money for the invoice created.


Create Receipt For the Invoice Which is created for your Sales Order.
Navigation :
Open Receivables Vision operations(USA) responsibility
Receipts

Give the Receipt Method, Recipt Number and customer of the invoice For which we going to
create receipt.
Click on apply

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When the recipt is created then the AR_CASH_RECEIPTS_ALL table will gets effected.
Remittence we need to create for the receipt.
Finally we need to reconcile the receipt. It will match the accounts with this Order to Cash
Cycle Will complete.

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