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2.Supplier Creation:
1)Attach the Responsibility called "Purchasing Vision Operations (USA)"
2)Goto the Supplier Form
Supply Base=>Suppliers
3)Enter the Supplier Name . Save supplier number will be created automatically.
4)Select the Sites button enter the supplier site address and other details
5)Goto the Contacts tab enter the Contact details
Name
Phno
Postion and so on.....
3.Buyer Creation:
Buyer Creation:
==================
1.REQUISITION:
2)Purchase
Internal requisition will be created if materials are receiving from another Inventory
inside of the organization.
Purchase requisition will be created while purchasing the materials from the
Suppliers.
Requisitions=>Requisitions
Open the Requisition form enter the Reqno and select the type at Header level
Enter the Items information at line level like Item name,qty,unitprice,tax and so on
select Distributions button enter the Distributions details.
Save
Select the Button called Approve button to go for approving the Requisition
Document
Open the Requisition summary form.
Enter the Reqno select find button we can find the Requisition status wether it is
approved or not.
select Tools menu => View Action History to find the history details
Select Tools Menu =>Control option to Cancel the requisition.
Once the Requisition is Approved Buyer will prepare thre RFQ document which will
be
delivered to the supplier. Supplier will respond for that with quotation.
we have Three types of RFQ documents
BID RFQ:This will be prepared for the secific fixed quantity and there won't be any
PriceBraeaks(Discounts).
catalog RFQ: This will be create for te materials which we will purchase from the
suppliers regularley , and large number of quantity. Here we can specify the
Price Breaks.
Standard RFQ: This will be prepared for the Items which we will purchase only once
not very often,Here we can include the Discounts information at different
auantity levels.
Payment Terms: When Organization is going to make the payment and Interest rates
Fright Terms: Who is going to Bear the Tansportation chargers wether Buyer or
Supplier
FOB(FreeOnBoard): If any materials damage or any missing quantity is there then
the
the responsiboility of those materials.
Carrier
Select the suppliers button enter the suplier details (Who are receiving this
Document)
Select the Button called Add from List to Include the supplier list automatically.
3.QUOTATION:
Quotation is another purchasing document we will receive from the Supplier which
contains the supplier quote details , Price, Payment terms and so on.
Whatever the quotations we have received from the supplier we will enter in the
system
through form.
For Catalog RFQ we will receive Catalog quotation from the Supplier
For Standard RFQ we will receive Standard quotation from the Supplier.
After enter all the quotations in the system management will do quote analysis as
per
that one best quotation will be elected as Purchase Order.
Quotation Report
4.PURCHASE ORDER:
PO is one of the Main document which will be prepared and approved by the buyer
and
send it to the supplier. which contains the following information
terms and Conditions
Items deails
Qty,Price
Distiribution and Shipment Details and so on.
1)STANDARD
Standard P.O
Planned P.O
Blanket P.O
ContractP.O
Terms and Conditions
Goods or Service Known
Pricing Known
Quantity known
Account Distributions Known
Delivery Schedule Known
Can be Encumbered
Can Encumber releases
Yes
Yes
Yes
Yes
Yes
Yes
Yes
N/A
Yes
Yes
Yes
Yes
Yes
May be
Yes
Yes
Yes
Yes
May be
No
No
No
No
Yes
Yes
No
No
No
No
No
No
N/A
AUTO CREATE:
5.RECEIPTS:
Receipts are one of the documents it will be used to find out how much
quantity Supplier has supplied. We will find out Purchase Order status if it is
successfully approved then we will create the Receipt. We will give the PO Number
select Findbutton check the PO lines right mark and save. It will create the Receipt
number select Header button it will shows the receipt number and date.
SELECT * FROM RCV_SHIPMENT_HEADERS WHERE RECEIPT_NUM=7472
--SHIPMENT_HEADER_ID=61421
Once Receipt will created go Inventory module and check whether the requested
items are received or not by using these tables.
Match Approval Level :- While creating the Purchase Order we will mention the
Match Approval Level at Shipments we will have 3 types they are
2-way:- Purchase Order and Invoice Quantities must match within tolerance before
the corresponding invoice can be paid.
3-way:- Purchase Order, Receipts and Invoice Quantities must match with in
tolerance before the corresponding invoice can be paid.
4-way:- Purchase Order, Receipts, Inspection and Invoice Quantities must match
with in tolerance before the corresponding invoice can be paid.
Account Payables (A.P) Module:Account payables will be used to do the payment transactions. A.P Module is
integrated with both P.O and G.L Modules. In Account Payables we will create the
invoices and we will approve once invoice is approved successfully we will make the
payment. Once payment is over we will move the transactions from A.P to G.l.
From the company point of view a person or Organization who is going to receive
amount we will call as Supplier.
Types of Invoices:-
1.
Standard
2.
Credit Memo
3.
Debit Memo
4.
5.
Po Default
6.
Mixed
7.
Pre Payment
8.
Expense Report
9.
Recurring Invoices
Standard Invoice:- We will create the Standard Invoice to particular Supplier and
Supplier site we will enter the invoice amount, invoice date and soon..
Credit Memo & Debit Memo Invoices:- Both Invoices has got negative (-ve) amount
and adjusted against Standard Invoice. Credit Memo will be created whenever
Supplier is giving discount. Debit Memo will be created if buyer is going to deduct
the amount.
With Holding Tax Invoice:If supplier is not registered supplier then buyer will
make the Income Tax to the government on behalf of supplier.
Po Default Invoice:- Here we will create the Invoice as per Purchase Order amount.
We will give the Po number system will retrieve PO amount and Invoice will be
created as per PO details.
Expense Reports Invoice:It will be created for employee expenses as per the
employee grade, position this Invoices will be calculated.
Ex:- For rent account we will be creating Invoice which has got fixed amount and
fixed rate (duration).
Quick Match Invoice:- While creating Purchase Order we will be giving the match
approval option as per that match approval we will create the Invoice and the
Invoice type is Quick Match Invoice.
Mixed Invoice:- Mixed Invoices will be created for miscellaneous expenses. Once we
create the invoice you have to do following 3 activities.
1.
Validate Invoice
2.
3.
INVOICES
Here we will select the Invoice type and we will give the Supplier number, name,
site invoice date, invoice number, invoice currencies, and amount. Select
Distributions button to distribute the Invoice amount into different accounts.
1.
Invoice total should be equal to the distributions total then we will call it as
Invoice validated successfully.
2.
Select Actions1 button chooses approve check box press OK then system will
approve the Invoice.
3.
Select Actions1 button choose create accounting check box press OK button
it will create the accounting entries we can see all this accounting transactions from
tools view accounting option.
Invoice Holds:- If invoice is not approved then that invoice will be keeping under
hold status. By selecting holds button in invoice form we can see the holds details.
PAYMENTS:
Payments:Once the Invoice is approved then we can go for payments. The
Payments are or 3 types. They were
1.
Manual
2.
Quick
3.
Refund
Manual:- Here we will issue the checks manually to the supplier and we will
capture that information in the payment scheme by using manual payment option.
Quick:Through the Quick Payment type we can generate checks through the
system and we can have the transactions directly in the system.
Refund:- When ever company is going to give advance back to the customer that
time we will select payment type as Refund.
Navigation steps for Payments:payments ==> payments
For view list of payments:
Select * from ap_invoice_payments_all;
Transferring Transactions from AP to GL:We will execute the concurrent program from SRS Window. This program will
transfer all the payment transactions into the G.L Module. It will take following
parameters.
for Headers
for Lines
for Batches
To view posting:
After submitting the request select view output button. It will shows number
of transactions has been transferred to G.L. then select G.L Module (General Ledger,
Vision Operations (USA)).
In response of my last post ,yet another reader asked for "Asset ,Purchasing & Inventory Purchasing
and there corresponding accounting entry within P2P cycle. Therefore this post highlights some of key
accounting entry in each steps with respect to th
As you know "procure to pay" Business Flow start Purchasing requisition till paying to vendors and
most important, in all the case the purchase is made for basic element called Items.
As you know there are three types of items:
Expense item
Asset flag means means it is an asset and the items value will show in your inventory valuation.
Inventory Item
Expense Item
These are one which is used for consumable items purchase for your organization. More importantly ,
for creating an expense item you have to perform following setup doing in the Master Item form.Go to
same path in oracle inventory
Oracle Inventory -> Items -> Master Items
When master items form open Go to Inventory Menu you need to tick followings
1.
Inventory item
2.
Stock able
3.
Transactble
4.
Resolvable
And you can also setup in Costing and purchasing menu account code as per your requirement.
Asset Item
As discussed above , the following attributes need to be enabled for such an item.
Inventory item
Stock able
transact able
Costing flag
Is there any effect on Step 5 in all three cases, that mean do matching have different
accounting entry?
The answer is no; as per my understanding purpose of setting the PO to a 2way, 3 way or 4 way
match is to ensure that the corresponding hold is generated on the invoice.
The holds are basically designed for control purposes, they do not have any accounting effects.