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Practicum Goals
1. Students able to design a job description for each position in the company.
2. Students be able to design the company's organizational structure based design
method is a systematic organization, with a more detailed discussion on the
production floor level organizational unit.
3. Students be able to know the human resource management
4. Students be able to perform design analysis work
5. Students know the legal aspects and environmental aspects
4.2 Organizational Structure
a) Chocolate Monggo company as a producer of the finest Indonesian chocolate
located in Yogyakarta that become one of culinary for tourism destination both
domestic and international. Monggo companys had apply Accumulate
organizational structure to their company. Monggo company have several
department that coordinate by their director. Decision made by the director,
because those department not coordinate with each other but they have to
coordinate with the director. The director will accumulate the information from
those departments.
Element
Human
Position
Objectives
Employment
The
Description
company
organized by human
Each worker have own
job position.
To represent chocolate
monggo as Indonesian
traditional
chocolate
Structure
is
Company
the
Monggo
is
seen
in
Technology
table
The technology
only
No
Element
Description
molding
machine,
freezer,
and
cooking
machine.
The environment of the
7
Environment
company is Kotagede,
Yogyakarta
c) Organizational Structure
This company structured by 2 General Manager that each of general
manager is handle their job, Production and Administration. Department of
Production have 3 division, there are Quality Control division, Chef division,
Mechanical division. And then in administration department have 4 division,
there are HRD (Human Resource and Development) division, Public Relation
division, Marketing division, and Finance and Accounting division. There is
organizational structure of Chocolate Monggo Company shown below:
Operating Cores
This section will be the employees for each department (general
employees) in Chocolate Monggo company. They have a jobs like
Input,Transform Input into Output, distribute and help smooth the output
of the input and transformation and output.
Technostructure
Consultant is the example of this section. This section may take a
workers from other partner of Chocolate Monggo company because
chocolate monggo do not have private consultant. This section tends to
support the company works.
Support Staff
This section almost same with technostructure but for Chocolate
Monggo company this section can found in internal workers such as
Security, Office Boy/Girl, Cleaning Service. This section tends to support
the departments and company works.
4.4. APQC
Process
Category
Process
Group
Process
Activity
Proce
ss
Group
Process
Activity
indicators (10079)
2.2 Develop products and services (10062)
2.2.1 Design, build, and evaluate products and
services (10080)
Process
Category
Process
Group
Process
Activity
Process Category
Process Group
Process
Activity
Process
Category
Process
Group
Process
Activity
Activity
1.0 Develop Vision and
Strategy (10002)
1.1 Define the business
concept and long-term
vision (10014)
1.1.1 Assess the external
environment (10017)
GM
Quality
control
HRD
Marketing
PR
XXOO
XXOO
XXOO
VV
1.1.1.2 Identify
economic trends (10022)
XXOO
1.1.1.3 Analyze
demographics (10025)
(10027)
XXOO
Occupation
No
6
7
8
9
10
11
12
13
14
15
16
17
Activity
1.1.2 Survey market and
determine customer
needs and wants (10018)
1.1.2.1 Conduct
qualitative/quantitative
assessments (10028)
1.1.2.2 Capture and
assess customer needs
(10029)
1.1.3.4 Analyze financial
positions (10033)
1.1.3 Perform internal
analysis (10019)
1.1.3.1 Analyze
organizational
characteristics (10030)
1.1.3.4 Identify
enterprise core
competencies (10034)
1.2 Develop business
strategy (10015
1.2.1.1 Define current
business (10044)
1.2.1.2 Formulate
mission (10045)
1.2.1.3 Communicate
mission (10046)
1.2.1 Develop overall
mission statement
(10037)
18
19
GM
Quality
control
HRD
Marketing
PR
XXOO
VV
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
VV
XXOO
VV
XXOO
VV
XX
XXOO
OO
VV
XXOO
VV
XXOO
Occupation
No
Activity
GM
Quality
control
HRD
20
VV
XXOO
21
1.2.2.3 Develop
sustainability strategy
(14189)
XXOO
VV
22
XXOO
VV
23
XXOO
VV
XXOO
VV
24
25
26
27
28
29
30
31
32
Marketing
XXOO
XXOO
XXOO
XXOO
XXOO
VV
XXOO
XX OO
XX OO
PR
Occupation
No
Activity
GM
Quality
control
VV
XXOO
VV
XXOO
HRD
Marketing
opportunities
(10063)
33
34
35
36
37
38
39
40
41
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
VV
PR
Occupation
No
42
43
44
45
Activity
2.1.4.4 Plan for
product/service offering
modifications (10076)
2.1.5 Manage product
and service life cycle
(10067)
2.1.5.1 Introduce new
products/services
(10077)
2.1.5.3 Identify and
refine performance
indicators (10079)
GM
OO
47
XXOO
48
51
52
53
XX
XXOO
XXOO
50
Marketing
XXOO
2.2.1.3 Develop
product/service design
specifications (10085)
2.2.1.5 Conduct
mandatory and elective
external reviews (legal,
regulatory, standards,
internal) (10087)
2.2.1.7 Eliminate quality
and reliability problems
(10089)
2.2.1.8 Conduct in-house
product/service testing
and evaluate feasibility
(10090)
2.2.2 Test market for new
or revised products and
services (10081)
HRD
XXOO
46
49
Quality
control
XXOO
VV
XXOO
XXOO
XXOO
XXOO
XXOO
PR
Occupation
No
Activity
GM
Quality
control
HRD
54
2.2.2.1 Prepare
detailed market
study (10093)
XXOO
55
XXOO
56
XXOO
57
XXOO
58
XXOO
59
XXOO
60
XXOO
61
62
XXOO
XXOO
63
64
XXOO
65
XXOO
XXOO
VV
Marketing
PR
Occupation
No
66
67
Activity
3.2.2.2 Approve pricing
strategies/policies
(10125)
3.2.1 Define
offering and
customer value
proposition (11168)
GM
Quality
control
XXOO
XXOO
68
XXOO
69
XXOO
70
71
72
XXOO
XXOO
XXOO
73
XXOO
74
XXOO
75
XXOO
76
XXOO
77
78
XXOO
XXOO
HRD
Marketing
PR
Occupation
No
79
80
81
82
83
84
85
86
87
88
89
90
Activity
3.4 Develop and manage
marketing plans (10104)
3.4.1 Establish goals,
objectives, and metrics
for products by
channels/segments
(10148)
3.4.3 Develop and
manage media (10150)
3.4.3.1 Define media
objectives (10158)
3.4.3.3 Define target
audience (10160)
3.4.3.3 Define target
audience (10160)
3.4.4 Develop and
manage pricing (10151)
3.4.4.1 Determine
pricing based on
volume/unit forecast
(10163)
3.4.4.2 Execute pricing
plan (10164)
3.4.4 Develop and
manage pricing (10151)
3.4.5 Develop and
manage
promotional
activities (10152)
3.4.7 Develop and
manage packaging
strategy (10154)
91
92
GM
Quality
control
HRD
Marketing
PR
XXOO
XXOO
XXOO
VV
XXOO
VV
XXOO
VV
XXOO
XXOO
XXOO
VV
XXOO
VV
XXOO
VV
XXOO
XXOO
XXOO
XXOO
VV
Occupation
No
Activity
93
XXOO
94
XXOO
95
XXOO
96
3.5.5.1 Determine
sales resource
allocation (10209)
XXOO
97
98
99
10
0
10
1
10
2
10
3
10
4
GM
Quality
control
HRD
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
Marketing
PR
Occupation
No
10
5
10
6
10
7
10
8
10
9
Activity
4.1.2 Manage
demand for
products and
services (10222)
4.1.2.5 Monitor
activity against
forecast and revise
forecast (10239
4.1.3 Create
materials plan
(10223)
4.1.3.4 Monitor
material
specifications
(10245)
4.1.3.5 Generate
constrained plan
(10246)
4.1.3.6 Define
110 production balance
and control (14196
111
112
113
114
115
GM
Quality
control
HRD
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
Marketing
PR
Occupation
No
Activity
GM
4.1.9.1 Establish
116 quality targets
(10371)
4.1.9.2 Develop
117 standard testing
procedures (10372)
4.2 Procure
118 materials and
services (10216)
12
1
12
2
12
3
12
4
12
5
12
6
12
7
XXOO
XXOO
XXOO
XXOO
XXOO
OO
XX
XXOO
XXOO
4.3.2 Produce
product (10304)
4.3.2.1 Manage raw
material inventory
(10310)
4.3.3 Schedule and
perform
maintenance
(10305)
HRD
XXOO
4.2.1 Develop
119 sourcing strategies
(10277)
12
0
Quality
control
XXOO
XXOO
XXOO
Marketing
PR
Occupation
No
12
8
12
9
13
0
13
1
13
2
13
3
13
4
13
5
13
6
13
7
13
8
Activity
4.3.3.1 Determine
process for
preventive
(planned)
maintenance
(Preventive
Maintenance
Orders) (10315)
4.3.3.3 Execute
maintenance
(10317
4.3.4.1 Perform
testing using the
standard testing
procedure (10374)
4.3.4.2 Record test
results (10375)
4.4 Deliver service
to customer
(10218)
4.4.2 Identify and
schedule resources
to meet service
requirements
(10321)
4.4.2.1 Create
resourcing plan and
schedule (10327)
4.4.4 Ensure quality
of service (10323)
4.4.4.1 Identify
completed orders
for feedback
(10334)
4.4.4.2 Identify
incomplete orders
and service failures
(10335)
4.5 Manage logistics
and warehousing
(10219)
GM
Quality
control
HRD
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
VV
XXOO
VV
VV
XXOO
XXOO
XXOO
XXOO
Marketing
PR
Occupation
No
13
9
14
0
14
1
14
2
14
3
14
4
14
5
14
6
14
7
14
8
Activity
4.5.1 Define
logistics strategy
(10338)
4.5.1.5 Optimize
transportation
schedules and costs
(10347)
4.5.1.6 Define key
performance
measures (10348)
4.5.4 Operate
outbound
transportation
(10341)
4.5.4.1 Plan,
transport, and
deliver outbound
product (10360)
5.0 Manage
Customer Service
(10006)
5.1 Develop
customer
care/customer
service strategy
(10378)
5.1.1 Develop
customer service
segmentation/priorit
ization (e.g., tiers)
(10381)
5.1.1.2 Analyze
feedback of
customer needs
(10385)
5.2 Plan and
manage customer
service operations
(10379)
GM
Quality
control
HRD
Marketing
PR
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
VV
Occupation
No
14
9
15
0
15
1
15
2
15
3
15
4
15
5
15
6
15
7
15
8
Activity
5.2.2 Manage
customer service
requests/inquiries
(10388)
5.2.2.1 Receive
customer
requests/inquiries
(10394)
5.2.2.3 Respond to
customer
requests/inquiries
(10396)
GM
Quality
control
Marketing
PR
XXOO
XXOO
XXOO
5.2.3 Manage
customer
complaints (10389)
5.2.3.1 Receive
customer
complaints (10397)
5.2.3.3 Resolve
customer
complaints (10399)
5.2.3.4 Respond to
customer
complaints (10400)
5.3 Measure and
evaluate customer
service operations
(10380)
5.3.1 Measure
customer
satisfaction with
customer
requests/inquiries
handling (10401)
5.3.1.3 Analyze
product and service
satisfaction data
and identify
improvement
opportunities
HRD
XXOO
XXOO
XXOO
OO
OO
XX
XX
XXOO
XXOO
Occupation
No
Activity
GM
Quality
control
HRD
(10406)
15
9
16
0
16
1
16
2
16
3
16
4
16
5
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
XXOO
Marketing
PR
Production
Duties:
1. Give guidance to each division in production department
2. Monitoring to each division in production department
3. Responsibility to each division in production department
4. Making standard operation procedure (SOP)
Authority:
1. Production department have decision in all production division
2. Get salary
Quality Control
Duties:
1. Controlling production process
2. Controlling chocolate quality
Authority:
1. All decisions on the general manager
2. Get money
Authority:
1. Have standard quality
2. Get salary
3. get assurance
Chef
Duties:
1. Cooking chocolate
2. Development new product
3. Responsibility of taste of chocolate
Authority:
1. Get money
2. Looking for assistant chef
3. Get assurance
Mechanical
Duties:
1. Repair production machine
2. Responsibility of machine condition
Administration
Duties:
1. Monthly financial accounting
2. Calculating input out output
Authority:
1. Get salary
2. Get assurance
Authority:
1. Get salary
2. Get assurance
HRD
Duties:
1. Planning about training for worker
2. Evaluate how the worker work
Authority:
1. Get salary
2. Get assurance
Public Relation
Duties:
1. Handle the visitor
2. Explain about monggo to visitor that come to monggo
Authority:
1. Get salary
2. Get assurance
Marketing
Duties:
1. Handle about marketing
2. Looking for channel and partner
3. Monitoring distribution
Authority:
1. Get salary
2. Get assurance
Authority:
1. Get salary
2. Get assurance
Recruitment Process
The recruitment of Chocolate Monggo Company are divided into two steps there
are the candidates submitting CV and do Interview with HRD.
Selection Workers
The HRD of Chocolate Monggo will do selection based on the two steps above,
there are based on the CV and the result of the candidates interviews. After the
candidates qualify the requirements, the candidates will do final interview with
the head of Chocolate Monggo and the head of HRD.
Placement Workers
The HRD will know the skills of those candidates from the results of the test.
HRD will qualified that the candidates what the division or kind of job that
appropriate for the canidates of workers. If the HRD failed to placed the
candidates, it will affect to the company soon, so HRD have to be more focus and
work hard with General Managers support to get good and appropriate workers.
Workplace Communication
Communication is the important things for the workers, if there is a
misscommunication it will danger for the company. In the Chocolate Monggo
company, ommunication structured well. If the GM wants to give command to
Chef Division, the GM only cammands the head of Chef Division and then the
head of Chef Division flooring the GMs command to his/her workers. The GM
should make a Standard Operating Procedure (SOP) for the workers, it may
help the workers to work based on the standard or better than the standard. So it
can reduce of workers error