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WORKBOOK
Information System
MAPLE
Workbook
Revision History
Version No.
Date
Modified By
Modifications
00.00.00
2014.11.8
New Document
System Overview
Workbook is an integrated web based system and is used exclusively for Information System staffs. The
main function of this system is to monitor the assigned tasks of each members of workbook. It is the baseline
of all projects for the requesting departments, it is where the Work plan of each members are being
accumulated and is also considered as an electronic work journal of all IS employees.
Definitions:
Baseline data that is collected about specific indicators before an intervention starts that will serve
as the starting point against which to measure change.
Work plan an integrated planned activities that will help in implementing the projects developed
and the resources required to accomplish on the targets they intended to reach.
Monitoring an essential part of the system for periodic tracking whether it is daily, weekly, monthly,
quarterly or annually for each of the projects progress by systematically gathering and analyzing the
data and information about what the members are doing, whom they are reaching and whether the
activities are implemented as planned.
Monitoring
Workplan
Baseline
Objective
To be able to keep track of all tasks /activities of IS employees.
Recommended Browser
Google Chrome
Basic Structure of the System
A. MENU located at the top right side of the interface. It is the navigation to go through the other
pages.
MENU ITEMS:
1. HOME redirects to the homepage.
2. VIEW Where the users can view the teams tasks, project schedules and system
documents.
3. ACTIONS where the users can add new Issue, New help desk support, View Reports,
McDoc and Logout.
B. SIDEBAR Located at the side of the interface. It is the navigation to go through the other pages.
a. Left Side
i. Profile
1. My Tasks
a. It is where the user can view all of his/her tasks.
2. Edit My Profile
a. It is where the user can edit his/her profile. Includes profile image,
Full name and page settings.
b. Current projects involved are also listed in this page.
c. List of Projects moderated, if the users privilege is a moderator.
ii. Users
1. A list of active workbook users.
2. The usernames are clickable and can visit their page. The other users can
view their assigned tasks and can also comment.
b. Right Side
i. List of Tasks
1. Weekly Tasks for the week
2. Delayed if tasks are on due date / beyond the target date.
3. Pending tasks that are unresolved.
4. For Checking tasks that are already done and ready for checking if
necessary.
Workbook - Graphical User Interface
GETTING STARTED
ACTION MENU:
How to make a new Issue / task in workbook
1. Fill out all required fields in Basic information
2. You can skip optional information since it is not necessary, but its also important that you fill out
optional information to indicate your work details and the project manager can know your work
flow or how you solve the problem.
3. If you already fill out the fields, the summary checker will update. X mark indicates that there
is an empty field, mark will indicate if fields are not empty.
4. And lastly, choose
to add the issue in your tasks or
if not.
REPORTS
Overview
Generating a Report in a specific system is very essential to the company. It holds greater value to all
tasks/transactions made to every employees and it is also the basis in measuring the progress and
improvement of the interrelated business processes and it will also help in identifying the strengths and
weaknesses of a company through which we called as, Reports. In workbook, the current report
operations is given to provide an accurate results from the transactions made by the users.
Current Reports Generated:
1. Default Report Displays issue/task information basing on the following parameters:
a. Username required by the system to specify the user when generating report.
b. Start Date the start date of the report to be generated.
c. End Date - the end date of the report to be generated.
2. Graphical Report Displays a summary of all Help Desk Problems handled by IS Staffs.
3. HSUR Report Displays a summary on the following:
a. Hardware/ Software Upgrade & Repair.
4. RPCH Report Displays a summary on the following
a. Request to Purchase Computer Hardware.
5. Factory 2 Weekly Report Displays a weekly job and Help Desk Support in Factory 2.
6. IS Job Requests Report Displays all IS Job Requests both F1 and F2.
7. Help Desk Support Report Displays all Help Desk Support Reports.
Generated Graphical Reports for a detailed explanation of the corresponding calculations and results:
ADMINISTRATION
Overview
Administering a system like workbook or any other systems owned by MAPLE is handled by an
authorized person only. The System is capable in restricting the users in accessing pages in workbook,
Manage Users, or Manage Projects. Through this, we can definitely control the access of every users. It is
also concerned with specifying constraints on the behavior of the executing system when the users tried to
access pages that are allowed/not allowed basing on the restrictions assigned.
Manage Users & Projects Main User Interface
1. Input name of the user. Below 3 characters are not accepted by the system.
2. If valid, continue button will be changed to color
blue
means that, the name is accepted.
3. You will be directed to a new page to fill out required fields to be able to create a user for
workbook.
4. You must input all the required fields to add user, you can cancel anytime if you wish not to
proceed.
5. If creating a new user is successful, use the following credentials in logging in to workbook
Username: (Domain Login Name)
Password: (Domain Password LDAP Password)
What is LDAP?
Authentication using LDAP (Lightweight Directory Access Protocol)
To access the LDAP service, the LDAP client first must authenticate itself to the service. That is, it
must tell the LDAP server who is going to be accessing the data so that the server can decide what the client
is allowed to see and do. If the client authenticates successfully to the LDAP server, then when the server
subsequently receives a request from the client, it will check whether the client is allowed to perform the
request. This process is called Access Control.
How it works?
If the user is still in the list under moderators list, a warning message will display.
VIEW MENU:
View My Tasks:
This will display the tasks of a specific user.
SYSTEM FEATURES
Workbook Task Monitoring Management:
This feature in Workbook System will help the users to monitor their assigned tasks. The users are
notified via Email. The system will automatically send an email regarding to the status of their assigned
tasks and they will be notified 1 day before the target date.