PowerSchool Michigan State Reporting Guide

Michigan State Reporting Guide
PowerSchool
Student Information System
Released September 13, 2013

Document Owner: Documentation Services
This edition applies to Release 7.x of the PowerSchool software and to all subsequent releases and modifications until otherwise indicated in
new editions or updates.
The data and names used to illustrate the reports and screen images may include names of individuals, companies, brands, and products. All
of the data and names are fictitious; any similarities to actual names are entirely coincidental.
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Copyright 2013 Pearson Education, Inc. or its affiliates. All rights reserved. All trademarks are either owned or licensed by Pearson
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Contents
Introduction ............................................................................................................................................................. 8
Report Descriptions ................................................................................................................................................. 9
Additional Resources .............................................................................................................................................. 19
PowerSchool Online Help ........................................................................................................................................ 19
PowerSource ........................................................................................................................................................ 19
PowerSchool Data Dictionary .................................................................................................................................. 19
Michigan Resources ............................................................................................................................................... 20
U. S. Department of Education's Civil Rights Data Collection Website ........................................................................... 20
Setup Elements ...................................................................................................................................................... 21
Understanding the Setup Table ............................................................................................................................... 21
District Setup ....................................................................................................................................................... 22
Courses > Edit Course District Information .......................................................................................................... 22
District Information .......................................................................................................................................... 25
Exit Codes > [New/Edit] Exit Code ..................................................................................................................... 27
Log Entry Setup > Edit Log Entry Field ................................................................................................................ 27
Schools/School Info > Edit School ...................................................................................................................... 29
Grade Mapping ................................................................................................................................................ 31
Term StoreCode Mapping .................................................................................................................................. 33
IncidentID Generation ...................................................................................................................................... 34
School Setup ........................................................................................................................................................ 35
Attendance Codes ............................................................................................................................................ 35
Attendance Conversions > [New/Edit] > Attendance Conversion ............................................................................ 35
Bell Schedules ................................................................................................................................................. 35
Bell Schedules > [click on edit schedule] ............................................................................................................. 36
Contents

Calendar Setup ................................................................................................................................................ 36
Sections .......................................................................................................................................................... 36
Staff Setup ........................................................................................................................................................... 38
Edit Information ............................................................................................................................................... 38
Student Setup ...................................................................................................................................................... 41
Demographics .................................................................................................................................................. 42
State/Province MI > General ........................................................................................................................... 49
State/Province MI > Adult Ed .......................................................................................................................... 74
State/Province MI > Gifted ............................................................................................................................. 78
State/Province MI > LEP ................................................................................................................................. 78
State/Province MI > Migrant ........................................................................................................................... 85
State/Province MI > Special Ed ....................................................................................................................... 85
State/Province MI > Title I ............................................................................................................................. 95
State/Province MI > EO 0-3 ............................................................................................................................ 96
State/Province MI > EO Assess ..................................................................................................................... 103
State/Province MI > EC 3-5 .......................................................................................................................... 106
State/Province MI > EC Assess...................................................................................................................... 127
State/Province MI > Attendance .................................................................................................................... 131
State/Province MI > BAA .............................................................................................................................. 132
State/Province MI >CRDC ............................................................................................................................. 143
State/Province MI > Obsolete ....................................................................................................................... 144
Attendance .................................................................................................................................................... 151
Lunch ........................................................................................................................................................... 153
All Enrollments............................................................................................................................................... 153
Log Entries .................................................................................................................................................... 155
Transfer Information....................................................................................................................................... 160
Contents

Reports ................................................................................................................................................................ 164
Understanding the Report Output Table ................................................................................................................. 164
Michigan General Collection .................................................................................................................................. 165
Michigan Student Record Maintenance Collection ..................................................................................................... 196
Michigan Teacher Student Data Link ...................................................................................................................... 225
Michigan Early Childhood...................................................................................................................................... 237
MI Official Enrollment Student Roster .................................................................................................................... 248
Michigan Monthly Exit/Transfer-In Report ............................................................................................................... 253
Michigan Request for UIC/Early Roster ................................................................................................................... 259
Michigan Worksheet A.......................................................................................................................................... 281
Michigan Worksheet B.......................................................................................................................................... 286
Michigan 10/30 Day............................................................................................................................................. 291
Michigan 4061 .................................................................................................................................................... 307
Michigan 75 Percent Membership .......................................................................................................................... 324
Michigan Attendance Transcript ............................................................................................................................. 329
Michigan Disciplinary Records Extract .................................................................................................................... 337
Michigan Teacher Student Data Link Validation ....................................................................................................... 343
MI Teachers with Missing PIC Numbers .................................................................................................................. 347
Michigan Update Completion Status ....................................................................................................................... 349
ACT EXPLORE Pre-ID ........................................................................................................................................... 352
ACT PLAN Pre-ID ................................................................................................................................................. 357
MI Civil Rights Data Collection ......................................................................................................................... 362
Appendix .............................................................................................................................................................. 379
Additional Disability Characteristics ....................................................................................................................... 379
Adult FTE Program Code ...................................................................................................................................... 380
Adult Ed Eligibility Exception Code ......................................................................................................................... 381
Contents

Adult Education Participant Funding ....................................................................................................................... 381
Assessment Tool ................................................................................................................................................. 382
Completion Status ............................................................................................................................................... 383
Course Type ....................................................................................................................................................... 384
Delivery Method .................................................................................................................................................. 385
Delivery Schedule ............................................................................................................................................... 385
Diploma/GED Status ............................................................................................................................................ 386
Exit Code ........................................................................................................................................................... 387
Educational Setting ............................................................................................................................................. 389
Eligibility Code .................................................................................................................................................... 389
Ethnic Code ........................................................................................................................................................ 390
Exit/Completion Reason ....................................................................................................................................... 391
Fiscal Entity Type Code ........................................................................................................................................ 393
Follow-Up Codes ................................................................................................................................................. 393
Grade Level ........................................................................................................................................................ 394
Incident Type ..................................................................................................................................................... 396
LEP Exit Reason .................................................................................................................................................. 397
LEP Instructional Program .................................................................................................................................... 398
Lunch Status ...................................................................................................................................................... 399
Multiple Birth Order ............................................................................................................................................. 400
Operating ISD/ESA Number .................................................................................................................................. 401
Outcome 1A, 2A, 3A ............................................................................................................................................ 404
Primary Disability ................................................................................................................................................ 405
Primary Educational Setting .................................................................................................................................. 407
Primary Setting for Part C .................................................................................................................................... 408
Contents

Program Service Code ......................................................................................................................................... 409
Result of Initial IEP .............................................................................................................................................. 411
Services Provided under IDEA Part C ..................................................................................................................... 411
Student Residency Membership............................................................................................................................. 415
Support Services ................................................................................................................................................. 416
TAS Instructional Services .................................................................................................................................... 418
TAS Support Services .......................................................................................................................................... 419
Timeliness of Initial IEP ........................................................................................................................................ 420
Contents
Introduction
In 1996, the Michigan Department of Education initiated the Michigan Education Information System (MEIS) with the purpose of
developing a process for the educational community to gather school data via the Internet, store the data in a secure data
warehouse, and make the data accessible to researchers.
The MEIS represents a new phase of electronic collection and data analysis. Standard student data elements have been
established and are maintained and reported by school districts for each public school student. The Center for Educational
Performance and Information (CEPI), Michigan Department of Education (MDE), and local school districts are working together
to develop the Michigan Student Data System (MSDS) as the new application districts will use for state and federal student data
reporting. Data collected in this system are vital to district success. The primary focus of the MSDS is accurate accounting of
student information that, when stored in the MEIS data warehouse is relationally linked to teacher, fiscal and performance data.
The Michigan State Reporting Guide provides detailed information on the data elements to be set up for Michigan state
reporting. The data elements are required to produce accurate state reports and must be added prior to running state reports.
The information in this guide is grouped first by the [District], [School], [Staff] and [Student] setup items and second by the
reports.
Many of the data elements are specific to a report and may require fields to be pre-populated with the report-specific options as
described in the setup section before running the report. Some of these items are configured during PowerSchool
implementation. PowerSchool Online Help is also available to assist with the set up of the Data Elements.
Introduction Report Descriptions
Report Descriptions
The following reports are included in this guide.
The report description table includes the following elements:
Report Name Name of the report as seen in PowerSchool.
Description The purpose of the report.
Due Date / Cycle The timeframe during which the report is submitted to the state.
Report Name
Description
Due Date / Cycle
Michigan Student Data System (MSDS) Data Collections

Michigan Early Childhood
The Early Childhood Collections are used to report

specific programs in which early childhood students are
participating. Data submitted in the Fall Early
Childhood Collection are used in combination with
other MSDS data to report fall preschool student
headcounts. The Michigan Department of Education
(MDE) plans to use the Great Start Readiness (GSRP)
data reported in the spring collection to compare the
number of funded slots to the number of children in
MSDS. Data collected in the early childhood collections
are reported to the U.S. Department of Education and
are utilized by MDE.
In each early childhood collection you should report

any child who received program services during the
reporting period. We encourage you to report all
children, but you are only required to report children
participating in the GSRP, GSRP/Head Start Blended
Program and the Great Parents/Great Start (GPGS)
program. Do not report Early On students in this
Fall 2013
Reporting Period: Beginning of
program - Oct 31, 2013
Collection Open: Sep 23, 2013
Nov 13, 2013
Certification Date: Nov 13, 2013
Spring 2014
Reporting Period: Nov 1, 2013 - Feb
12, 2014
Collection Open: Nov 27, 2013 Feb
19, 2014
Certification Date: Feb 19, 2014
End of Program 2014
Reporting Period: Feb 13, 2014
Aug 15, 2014
Collection Open: Mar 5, 2014 Aug
20, 2014
Report Name
Description
Due Date / Cycle
collection.
Certification Date: Aug 20, 2014
In each early childhood collection you should report

any child who received program services during the
reporting period. We encourage you to report all
children, but you are only required to report children
participating in the GSRP, GSRP/Head Start Blended
Program and the Great Parents/Great Start (GPGS)
program. Do not report Early On students in this
collection.
Refer to the following link for

additional information:
http://www.michigan.gov/cepi/
0,1607,7-113986_50502_52382---,00.html
Michigan law states that ISDs are the fiscal agents for
the GPGS and GSRP programs. ISDs are responsible
for ensuring these data are reported in the MSDS. A
warning message will display if an ISD is not the
submitting entity for GSRP and GPGS program. These
early childhood programs must work with their ISD to
ensure compete and accurate reporting.
10
Report Name
Description
Due Date / Cycle
Michigan General Collection
Use the Michigan General Collection to report district

pupil membership count and participation data through
the Michigan Student Data System (MSDS).
Fall 2013
Files may be uploaded in XML format only.

Data may also be entered manually online if needed.
Count Date: Oct 2, 2013

Submission Deadline: Nov 6, 2013
Certification Deadline: Nov 13, 2013
Spring 2014
Count Date: Feb 12, 2014
Submission Deadline: Mar 19, 2014
Certification Deadline: Mar 26, 2014
EOY 2014
Certification Deadline: June 30,
2014
0,1607,7-113986_50502_53580---,00.html
11
Report Name
Description
Due Date / Cycle
Michigan Request for UIC /

Early Roster
Use the Michigan Request for UIC / Early Roster report

to generate the following extracts:
Michigan Request for UIC: Anytime

during the current school year
The Request for UIC allows schools districts to

obtain or validate Unique Identification (UICs)
for their students.
The Early Roster may be used to submit

projected student enrollment for the upcoming
school year.
Since this is not a certified collection, it does not

impact accountability nor do the submitted data
become part of the students' official records.
Data are used for the creation of direct

certification reports.
he Bureau of Assessment and Accountability

(BAA) may also use data submitted through the
Early Roster Collection in the pre-identification
of students for Fall 2013 assessments.
Early Roster: May mid-Sept 2013

0,1607,7-113986_50502_52376---,00.html
12
Report Name
Description
Due Date / Cycle
Michigan Student Record

Maintenance Collection
Use the Michigan Student Record Maintenance

Collection throughout the school year to extract the
following student information:
This optional collection will be open

until July 1, 2013 for submission of
2012-2013 school year data.
End-of-Summer snapshot, which includes all

summer graduates and other students who
exited the school district.
Graduation and Dropout Review and Graduation

Rate Appeals.
Submit enrollment records between general

collections so that the district can obtain
student history information, look up direct
certification status, and claim
accountability/PEPE.
Submit exit records to ensure that PEPE status

is appropriately updated, to correct exit status
for accountability, and, in the future, to provide
the accurate roster for assessment purposes.
Update student demographics and program data

for assessment and accountability.
The collection will re-open on July

22 2013 and will remain open until
Sept 18 2013 to submit changes for
the Graduation Rate Appeals
Windows only.
The 2013-2014 SRM Collection will
open late-Sept 2013.
0,1607,7-113986_50502_53650---,00.html
13
Report Name
Description
Due Date / Cycle
Michigan Teacher Student

Data Link
Use the Michigan Teacher Student Data Link Collection

(TSDL) to report links between students and the
teacher(s) who provide instruction to them. These data
are necessary to meet the requirements of the America
Competes Act as part of the State Fiscal Stabilization
Fund.
Targeted collection open date is May

1, 2013
This is a full-year collection. Reported data reflect the

students performance in classes taken throughout the
current academic year and the status of his/her
academic report at the end of the school year. The
targeted collection open date is May 1, 2013

0,1607,7-113986_50502_57560---,00.html
Certification Deadline August 27,

2013
Courses taken in the summer of 2013 can be included

in the 2012-2013 TSDL collection or be reported in
next years 2013-2014 TSDL Collection. Students who
do not have a final grade in a course (summer school
or otherwise) by the August 27 certification deadline
may be reported with an I (incomplete) course
grade. If you choose to report courses taken in the
summer of 2013 in the next years 2013-2014 TSDL
Collection, those courses must be reported with the
2012-2013 academic year.
A workgroup composed of intermediate school district,
local education agency, public school academy, and
Michigan Department of Education (MDE)
representatives developed the schema for this
collection.
14
Report Name
Description
Due Date / Cycle
Michigan Validation Reports

Validation
Use the Michigan General Collection Validation report

to validate the Michigan General Collection data and
generate a csv file with the results of the validation
process.
As required

Data Link Validation
Use the Michigan Teacher Student Data Link Validation

report to validate the TSDL data and generate a csv file
with the results of the process.
As required
Michigan Import/Export/Update Reports

Michigan Update
Completion Status
Use the Michigan Update Completion Status report to

update the completion status field associated with the
student class records selected on the report interface
with the default completion status code selected on the
report interface. In addition, a CSV file is created,
which holds all of the student class records that were
updated.
As required
The main purpose of the Update Completion Status

report is to populate the completion status for primarily
elementary students who do not receive final grades.
Michigan State Reports
15
Report Name
Description
Due Date / Cycle
Michigan 10/30 Day
Use the Michigan 10/30 Day report to generate a PDF

report showing attendance on a period or course basis
for students who were absent on the count date. The
report includes all students who received an excused or
unexcused absence in at least one class on the count
date.
Fall Count
Each period in a student's school day will be listed

along with the date the student returned to class. If
the student did not return in the allotted amount of
days then the period will be populated with an X.
Otherwise, if the student was either present on the
count date for a class or is not enrolled in a period, the
period will be left empty.
Spring Count
Run the report until it shows that all
students who were absent on count
day have returned.
Michigan 4061
Use the Michigan 4061 report to extract F.T.E.

information for special education, general education,
and adult education participants. The report is created
in PDF format.
As required
Michigan 75 Percent
Membership
Use the Michigan 75 Percent Membership report to

extract the attendance data for a specified date range
and selected schools. The number of students enrolled
and absent on each date in the date range are listed on
the report, along with the calculated percentage of
students present on each date. This report prints in
PDF format.
As required
Michigan Attendance
Transcript
Use the Michigan Attendance Transcript extract to

collect attendance data for each high school year in
which the student was enrolled. The attendance
numbers are calculated for the whole year term.
As required
Students with an active enrollment record within the

first and last report dates selected on the report
interface are included in the extract.
16
Report Name
Description
Michigan Disciplinary
Records Extract
Use the Michigan Disciplinary Records to extract

records that appear in the Disciplinary Consequences
and Disciplinary Incidents components of the MSDS
reports.
Michigan Monthly
Exit/Transfer In Report
Use the Michigan Monthly Exit/Transfer In report to

generate a listing of students who have Transferred In
or Exited the district/school during the time frame
specified. This report serves to extract the Exit\Enter
report as well as the Add\Drop Report for Michigan.
You can choose to extract the report data in a HTML
(Web page) file or a CSV (Excel) file.
Due Date / Cycle

As required
As required
Students are extracted for the Enter\Add part of the

report if they are enrolled between the Start Date and
End Date entered. Students are extracted for the
Exit\Drop part of the report only if they have an exit
date between the Start Date and End Date entered.
The month field is extracted exactly as it is selected as
are the School Year field and the Date Prepared field.
Michigan Other Exports
ACT Explore Pre-ID
Use the ACT Explore Pre-ID export to create a tabdelimited file that can be imported into the Pre-ID
spreadsheet for the ACT Explore Test.
January
ACT Plan Pre-ID
Use the ACT Plan Pre-ID export to create a tabdelimited file that can be imported into the Pre-ID
spreadsheet for the ACT Plan test.
January
Michigan Reports
17
Report Name
Description
Due Date / Cycle
MI Civil Rights Data

Collection
Use the MI Civil Rights Data Collection to produce a

PDF document that will be used to assist in entering
the data into the CRDC website. It will extract data
such as ethnicity, student populations, total FTE, grade
level, discipline from log entries, historical grade data,
and student course information directly from
PowerSchool. Other information that is required that is
not available within PowerSchool will be denoted with a
manual entry required pencil icon.
Fall
MI Official Enrollment
Student Roster Report
Use the MI Official Enrollment Student Roster report to

submit the Official Enrollment Student Roster in the
Fall and Spring of the current school year.
Fall, six weeks after the official

count day in October
MI Teachers with Missing

PIC Numbers
Use the MI Teachers with Missing PIC Numbers report

to list the teachers that do not have a Personal
Identification Code (PIC) number in PowerSchool.
As needed
Michigan Worksheet A
Report
Use the Michigan Worksheet A report to generate a

PDF file of data reported on Worksheet A. This form
will enable the Special Education Administrator to
determine FULL TIME EQUIVALENCY (FTE) membership
section 53 assigned to Basic Classroom Programs as
well as total count of handicapped students by program
category and by grade.
As required
Michigan Worksheet B
Report
Use the Michigan Worksheet B report to generate a

PDF file of data reported on Worksheet B. This form
will enable the Special Education Administrator to
determine FULL TIME EQUIVALENCY (FTE) membership
assigned to Basic Classroom Programs as well as total
count of handicapped students by program category
and by grade.
As required
Spring, six weeks after the official

count day in February
18
Additional Resources
See the following resources for more information on PowerSchool and Michigan state reporting.
PowerSchool Online Help

For more information on using PowerSchool and working with PowerSchool screens and fields, see the PowerSchool Online
Help. Tip: Open the Online Help by clicking the Help icon
in the upper-right corner of any PowerSchool page.
PowerSource
Visit PowerSource, the Pearson customer portal https://powersource.pearsonschoolsystems.com to view or download:
PowerSchool User Guides and Knowledgebase articles
Michigan State Reporting Guides and Knowledgebase articles
PowerSchool training videos
PowerSchool and state reporting forums
PowerSchool training calendar and class locations
Online technical support
Note: A user name and password are required to access PowerSource.
PowerSchool Data Dictionary

For more information on PowerSchool tables and fields, see the PowerSchool Data Dictionary Tables guide, which identifies all
tables in the database, and provides table column definitions, field data types, and field descriptions.
Visit PowerSource to obtain a copy of this document.
Additional Resources PowerSchool Online Help
19
Michigan Resources
Michigan Department of Education: http://www.michigan.gov/cepi
Michigan Student data System: http://www.michigan.gov/cepi/0,1607,7-113-986_50502---,00.html
U. S. Department of Education's Civil Rights Data Collection Website

SY 2011-12 Civil Rights Data Collection: http://crdc2011.org/Security/Home.aspx
SY 2011-12 CRDC Additional Resources: http://crdc2011.org/LEA/AdditionalResources.aspx
Additional Resources Michigan Resources
20
Setup Elements
The following data elements must be set up prior to running Michigan State Reports.
For more information regarding data elements see the PowerSchool Online Help.
Understanding the Setup Table

Each setup table includes the following elements:
Breadcrumbs Navigation to the data entry page as listed on the page in PowerSchool. Example: School Setup > Edit
Course District Information. Each > indicates a new page or link.
Navigation Navigation to the data entry page based on the path to the page. Example: School Setup > Select
Courses > Select [Course]. Each > indicates the link to select.
Note: The first page in the navigation is Start Page. This page name is removed for brevity.
Data Element The name of the field as it appears on the page.
Additional Information Guidance for correct data entry.
[Table] - The name of the table where the data is stored.
Field Name The name of the field where the data is stored.
Note: The Table name appears in brackets with the Field Name directly following. Example: [Table]FieldName.
Length The length of the data to be entered.
Report The name of each report that uses the data element.
Setup Elements Understanding the Setup Table
21
District Setup
The following data elements are required for district setup.
Start Page > District Setup.
1. On the Start Page, click the School link in the top right corner. The school list appears.
2. Choose District Office from the pop-up menu.
3. Click District. The district start page appears.
4. Note: For more information on code values, see the Appendix.
Data Element
Additional Information
[Table]Field Name
Length
Used in these
Reports
Courses > Edit Course District Information

District > Courses > New
Note: Please make sure to add courses for any Dual Enrollment or Early College courses that students in your district are
enrolled in. This will ensure that these courses have associated sections and associated grade scales in the school where the
student is enrolled. This will help ensure that these course records are included in the TSDL submission.
Course Name
Enter the course name.
[Courses]Course_Name
Max 40
Teacher Student
Data Link
Course Number
The course number.
[Courses]Course_Number
Max 11
Teacher Student
Data Link
District Setup Courses > Edit Course District Information
22
Data Element
[Table]Field Name
Length
Used in these
Reports
Subject Area Code
Select the 2-digit code

identifying the subject area
for this course from the list
provided.
[Courses]MI_Subject_Area_Code
Teacher Student
Data Link
Refer to the Secondary

School Course Classification
System: School Codes for
the Exchange of Data
(SCED) document published
by the State of Michigan for
a list of all subject codes.
Course Identifier Code
Select the three-digit course

identifier code assigned to
the courses within a Subject
Area by the State of
Michigan.
[Courses]MI_Course_ID
Teacher Student
Data Link
Course Type
Select the code that

represents the level and
rigor of the instruction
provided throughout the
registered course.
[Courses]MI_Course_Type
Teacher Student
Data Link
Refer to the Appendix for a

list of valid codes.
Exclude From Teacher
Student Data Link
Select Yes to exclude this

course from the Michigan
Teacher Student Data Link.
The default is No.
[Courses]MI_TSDL_Exclude
Teacher Student
Data Link
CRDC Course Area
Select the course area from

the pop-up list.
[Courses]MI_CRDC_Crs_Area
MI Civil Rights
Data Collection
23
Data Element
[Table]Field Name
Length
Used in these
Reports
CRDC Advanced
Placement Course
Select Yes to indicate this is

an Advanced Placement
Course.
[Courses]MI_CRDC_AP
MI Civil Rights
Data Collection
[Courses]MI_CRDC_IB
MI Civil Rights
Data Collection
The default is No.

CRDC International
Baccalaureate (IB)
Course
Select Yes to indicate this is

an International
Baccalaureate Course.
The default is No.
24
Data Element
[Table]Field Name
Length
Used in these
Reports
Enter the name of your

school district.
[Prefs]Value
40
Monthly
Exit/Transfer In
Report
District Information
Name of District
[Prefs]districtname
Worksheet A
Worksheet B
District Number
Enter the district number

assigned to your school
district.
[Prefs]Value
[Prefs]Name=districtnumber
General
Collection
Student Record
Maintenance
Collection
Teacher Student
Data Link
Monthly
Exit/Transfer In
Report
Request for
UIC/Early Roster
District Setup District Information
25
Data Element
[Table]Field Name
Length
Used in these
Reports
Operating ISD/ESA
Number
This field defaults to the

Operating ISD/ESA number
entered on the District
Setup page, Start Page >
District Setup > District
Information. You can
change this field, if
necessary. For example, if
the student is attending an
ISD/ESA outside of the
resident ISD/ESA, use the
code for the operating
ISD/ESA that the student is
attending.
[Students]MI_SCMOperISDESANum
General
Collection
Student Record
Maintenance
Collection
Teacher Student
Data Link
Request for
UIC/Early Roster
Worksheet A
Worksheet B
General
Collection
Validation

list of valid state values.
MSDS Prior Count
Date
Enter previous count date.

Used to determine student
age as of the current count
date and display student
age at the top of the
State/Province-MI page
[Prefs]MI_MSDSPriorCountDate
10
N/A
MSDS Current Count

Date
Enter current count date.

Used to determine student
age as of the current count
date and display student
age at the top of the
[Prefs]MI_MSDSCurrentCountDate
10
N/A
District Setup District Information
26
Data Element
[Table]Field Name
Length
Used in these
Reports
[Gen]Cat=exitcodes
N/A
N/A
10
General
Collection
Exit Codes > [New/Edit] Exit Code

Exit Codes
Define global membership

exit codes and definitions.
Note: The exit codes must
match the state-defined exit
codes.
For more information, see
PowerSchool Help.
Log Entry Setup > Edit Log Entry Field

You must make the following field visible when a discipline incident is entered in Log Entry.
Incident Date
This field value is extracted

as the Incident Date.
[Log]Discipline_IncidentDate
Student Record
Maintenance
Collection
Disciplinary
Records Extract
Consequence Days

as Consequence Days.
[Log]MI_Discipline_Days
[Log]MI_Discipline_Days2
General
Collection
Student Record
Maintenance
Collection
Disciplinary
Records Extract
District Setup Exit Codes > [New/Edit] Exit Code
27
Data Element
[Table]Field Name
Length
Used in these
Reports
Start Date of student

serving the
consequence

as the Start Date of the
student serving the
consequence.
[Log]MI_Discipline_Date
10
General
Collection
[Log]MI_Discipline_Date2
Student Record
Maintenance
Collection
Disciplinary
Records Extract
District Setup Log Entry Setup > Edit Log Entry Field
28
Data Element
[Table]Field Name
Length
Used in these
Reports
[Schools]School_Name
Max 60
Official Student
Enrollment
Report
Schools/School Info > Edit School

School Name
Enter the school name.
Monthly
Exit/Transfer In
Report
Worksheet A
Worksheet B
10/30 Day
75 Percent
Membership
School Number
The school number.
[Schools]School_Number
Max 9
Monthly
Exit/Transfer In
Report
Attendance
Transcript
Exclude From State

Reporting?
Exclude the school from all

state reporting extracts and
reports.
[Schools]State_ExcludeFromReportin
g
All State Reports
Total Hours Per Week

In School
Type the number of hours

per week a special
education student spends in
this school. This value is
used as the denominator for
the Section 52 FTE
calculation on the Special
Education page.
[Schools]MI_TotalHoursPerWeek
4 with 2
decimal
places
Worksheet A
District Setup Schools/School Info > Edit School
Worksheet B
29
Data Element
[Table]Field Name
Length
Used in these
Reports
School or Facility
Enter the state assigned

code for the students
school.
[Students]MI_SRSD_AdminUnit
General
Collection
Student Record
Maintenance
Collection
Note: You must enter a

value in this field. If left
blank, it will extract blank.
It is not extracted from the
School Number or the Alt
School Number fields.
Teacher Student
Data Link
Early Childhood
Request for
UIC/Early Roster
General
Collection
Validation
Teacher Student
Data Link
Validation
Michigan Teacher
With Missing PIC
Numbers
Final Grade Store

Code(s)
Type the final grade store

codes separated by a
comma (F1,F2,F3).
[Students]MI_FinalGrade_StoreCode
N/A
Note: Used to calculate the

completion status of
secondary classes for the
Data Link.
District Setup Schools/School Info > Edit School
30
Data Element
[Table]Field Name
Length
Used in these
Reports
Grade Mapping
Use the Grade Mapping option to designate specific grades for completion status for each grade scale. The mapped values are
used to determine the completion status assigned to selected student records.
You must complete this page for each grade scale used in your district before running the
Michigan Update Completion Status Report to mass update the completion status field associated with student class
records.
Michigan Teacher Student Data Link report
To modify a grade scale mapping record, follow these steps.

1. Click District > Grade Mapping.
2. On the Grade Mapping page, click the Grade Scale Name to be mapped. The Grade Mapping Edit Record page
appears.
3. In the From PowerSchool Grade lists, hold down the Ctrl key and click each PowerSchool grade that corresponds to
the Grade Scale Name (Id). For example, for Completed/Passed (state value CP), you could select all grades
beginning with Superior (A) through Average (C-).
4. When all grade scale values are mapped, click the Submit button to add the record to the list.
Grade Scale Id
The internal ID and name of

the grade scale displays.
[MI_Grade_Mapper]foreignKey
N/A
Teacher Student
Data Link
Completed/Passed
Hold down the Ctrl key and

click each grade that
corresponds to the
Completed/Passed
completion status.
[MI_Grade_Mapper]completed_passe
d
N/A
Teacher Student
Data Link

corresponds to the
Completed/Failed
completion status.
[MI_Grade_Mapper]completed_failed
N/A
Teacher Student
Data Link
(State Value CP)
Completed/Failed
(State Value CF)
District Setup Grade Mapping
31
Data Element
[Table]Field Name
Length
Used in these
Reports
Completed /Special Ed
Only

corresponds to the
Completed/Special Ed Only
completion status.
[MI_Grade_Mapper]completed_grade
14
N/A
Teacher Student
Data Link

corresponds to the
Withdrawn/Passing
completion status.
[MI_Grade_Mapper]withdrawn_passin
g
N/A
Teacher Student
Data Link

corresponds to the
Withdrawn/Failing
completion status.
[MI_Grade_Mapper]withdrawn_failing
N/A
Teacher Student
Data Link

corresponds to the
Withdrawn/Exit completion
status.
[MI_Grade_Mapper]withdrawn_exit
N/A
Teacher Student
Data Link

corresponds to the
Incomplete completion
status.
[MI_Grade_Mapper]incomplete
N/A
Teacher Student
Data Link
(State Value CS)
Withdrawn/Passing
(State Value WP)
Withdrawn/Failing
State Value WF)
Withdrawn/Exit
State Value WE
Incomplete
District Setup Grade Mapping
32
Data Element
[Table]Field Name
Length
Used in these
Reports
Term StoreCode Mapping

The Term StoreCode Mapping option designates a specific Term ID for each Final Grade Store Code. The mapped values are
used to determine the Final Grade Store Code for each student grade based on the term duration of the section.
To create a new term store code mapping record, follow these steps.
1. Click District > Term StoreCode Mapping.
2. On the Michigan Term StoreCode Mapping screen, click Edit next to the school you are creating the term
storecode mapping for. The Michigan Term StoreCode Mapping New Record Page appears.
3. Click New and enter the Term ID and corresponding Final Grade Store Code. For example, for Semester 1, you could
enter 2001 in the Term ID box and S1 in the Store Code box.
4. Click Submit to add the Term StoreCode Mapping.
5. Repeat the process until all Term IDs are entered with the appropriate Final Grade Store Code.
6. Complete this process for all schools in the district.
District Setup Term StoreCode Mapping
33
Data Element
[Table]Field Name
Length
Used in these
Reports
IncidentID Generation
Use this page to identify the numbering scheme you want to use to generate a unique, sequential incident ID.
Please define the
Initial Incident ID
Number
Type the number you want

to assign to the first incident
entered in Log Entry, and
then click the Create
Sequence button. Leading
zeroes are not required.
[Prefs]MI_Discipline_Incident_ID
N/A
N/A
This number is
automatically increased by
one each time an incident
number is generated for
new log entry record on the
Log Entry page.
Note: We recommend that
you verify the number
entered was not assigned to
a previous incident on the
Log Entry page.
District Setup IncidentID Generation
34
School Setup
The following data elements are required for school setup. The first two pages of navigation are removed for brevity:
Start Page > School Setup.
1. On the Start Page, click the School link. The school list appears.
2. Choose a school from the pop-up menu. The school start page appears.
3. Click School. The School Setup page appears.
Note: For more information on code values, see the Appendix.
Data Element
[Table]Field Name
Length
Used in these
Reports
See PowerSchool Help for

Additional Information.
[Gen]Name
N/A
N/A
Attendance Codes
Attendance Codes
[Gen]Value
Attendance Conversions > [New/Edit] > Attendance Conversion

Attendance
Conversion
Create attendance
conversion methods used
to derive attendance
values.
[Attendance_Conversion_Items]Att
endanceConversionID
N/A
N/A
Name
Include bell schedule

name
[Bell_Schedule_Items]Name
N/A
N/A
Attendance
Conversion Method
Choose the attendance

conversion method from
the pop-up menu.
[Bell_Schedule_Items]Attendance_
Conversion_ID
N/A
N/A
Bell Schedules
School Setup Attendance Codes
35
Data Element
[Table]Field Name
Length
Used in these
Reports
Bell Schedules > [click on edit schedule]

Period
Associated periods
[Bell_Schedule_Items]Period_ID
N/A
N/A
Start time
Period start times
[Bell_Schedule_Items]Start_Time
N/A
N/A
End time
Period end times
[Bell_Schedule_Items]End_Time
N/A
N/A
Counts for ADA
Counts for ADA
[Bell_Schedule_Items]ADA_Code
N/A
N/A
See PowerSchool Help for

Additional Information.
[Calendar]YearID
N/A
N/A
Calendar Setup
Calendar
[Calendar_Day]Type
Sections
Sections > [select course] > [select section] > Edit Section
Course Number
Enter the course number

for the section.
11
Teacher Student Data

Link
Term
Choose the term for the

section from the pop-up
menu.
[Terms]TermsInYear
N/A

Link
Schedule
Select the meeting period

for the section.
[Sections]Expression
N/A
N/A
Choose the teacher for the

section from the pop-up
menu.
[Sections]Teacher
N/A
N/A
Teacher
School Setup Bell Schedules > [click on edit schedule]
[Section_Meeting]SectionID =
[Sections]ID
36
Data Element
[Table]Field Name
Length
Used in these
Reports
Section Number
Enter the section number

as it will appear on a
student transcript.
[Sections]Section_Number
N/A

Link
Virtual Delivery
Select Yes if the

instruction for this course
section is delivered to the
student using a virtual
delivery method. The
default is No.
[Sections]MI_Virtual_Delivery

Link
Mentor Teacher
Select Yes if the instructor

of the virtual course
section is serving in a
mentor capacity. Mentor
teachers must be certified.
[Sections]MI_Mentor_Teacher

Link
Co-Teacher PIC
Enter the Personnel

Identification Code (PIC),
as assigned in the Registry
of Educational Personnel
(REP), for a teacher
responsible for some or all
of the instruction of this
course.
[Sections]MI_CoTeacher_PIC1
10

Link
Exclude From
Michigan Teacher
Student Data Link

Link. The default is No.
[Sections]MI_TSDL_Exclude

Link
School Setup Sections
37
Staff Setup
The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:
Start Page > Staff > [Select Staff Member].
1. On the Start Page, click Staff.
2. Search for a staff member or New Staff Entry.
3. Select Edit Information for existing staff members.
Data Element
[Table]Field Name
Length
Used in these
Reports
Enter the name.
[Teachers]LastFirst
Max 40
Worksheet A
Note: Use the format:

LastName, FirstName
MiddleName
[Teachers]Last_Name
Max 20
Worksheet B
[Teachers]First_Name
Max 20
[Teachers]Middle_Name
Max 15
Teachers With
Missing PIC
Numbers
Edit Information
Name (Last, First MI)
[Students]MI_SpEd_Teacher
Employed by District
Number
Select the proper school

district for staff working in
your district that are
employed by another
district.
[Teachers]MI_REP_DISTRICT
N/A
Personnel
Identification Code
(PIC)
Staff members Personnel

Identification Code
[Teachers]MI_REP_PIC
10
Teacher Student
Data Link
Staff Setup Edit Information
38
Data Element
[Table]Field Name
Length
Used in these
Reports
Special Education
Instructor
Select Yes if this teacher is

a special education
instructor. No is the default.
[Teachers]Special_Education_Instruct
or
N/A
Worksheet A
Note: If Yes is entered for a

teacher, the teachers name
displays in the Special
Education Instructor field on
the Special Ed tab of the
State/Province-MI page.
SpEd Instructor
Program Assignment
Select the Teacher SpEd

Instructor Program
Assignment from the pop-up
list.
[Teachers]MI_SpecEd_PrgmAssign
LEP Student Instructor
Select Yes if this teacher is

an LEP student Instructor.
No is the default.
[Teachers]MI_LEP_Teacher
Worksheet B
11
N/A

teacher, the teachers name
displays in the Bilingual
Teacher field on the LEP tab
of the State/Province-MI
page.
39
Data Element
[Table]Field Name
Length
Used in these
Reports
Early On Caseload
Worker
Select Yes if this staff is an

Early On Caseload Worker.
No is the default.
[Teachers]MI_EI_Teacher
11
N/A
[Teachers]TeacherNumber
20
Teachers With
Missing PIC
Numbers

staff, the staffs name
displays in the Early On
Caseload Worker field on
the EO 0-3 tab of the
ID
Teacher Number/ID
40
Student Setup
The following data elements are required for student setup. Start Page > Student.
1. On the Start Page select the School link.
2. Choose the appropriate School from the pop-up menu.
3. Select the first letter of the students last name.
4. Select student from the List. The last accessed student information page opens for student selected.
Validation of Student State Page Fields

The following tabs on the State/Province Michigan state page include validation on student fields:
General tab
Adult Ed tab
LEP tab
Spec Ed tab
Title I tab
EO 0-3 tab
EO Assess tab
EC 3-5 tab
EC Assess tab
Attnd tab
BAA tab
Sec 23a
CRDC tab
Validation is triggered when a page loads or is rendered. If any errors exist on the page, a red error message will appear on the
screen. After the error is resolved, the validation formatting is removed.
Student Setup Validation of Student State Page Fields
41
Data Element
[Table]Field Name
Length
Used in these
Reports
Enter the name.
[Students]LastFirst
Max 35

LastName, FirstName
MiddleName
[Students]Last_Name
Max 20
General
Collection
[Students]First_Name
Max 15
[Students]Middle_Name
Max 20
Demographics
Name (last, first MI)
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Official
Enrollment
Student Roster
Monthly
Exit/Transfer In
Report
Request for
UIC/Early
Roster
Worksheet A
Worksheet B
10/30 Day
Attendance
Transcript
Discipline
Records Extract
General
Collection
Validation
Student Setup Demographics
42
Data Element
[Table]Field Name
Length
Used in these
Reports
Teacher
Student Data
Link Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
Student Unique
Identification Code
Enter students state

assigned identification
number.
[Students]MI_SRSD_StudentUIC
10
General
Collection
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
Attendance
Transcript
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
43
Data Element
[Table]Field Name
Length
Used in these
Reports
Address
Enter the address.
[Students]Street
Max 60
[Students]City
Max 50
General
Collection
[Students]State
[Students]Zip
Max 10
Student Record
Maintenance
Collection
Early Childhood
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
44
Data Element
[Table]Field Name
Length
Used in these
Reports
Home phone
Enter the students home

telephone number.
[Students]home_phone
10
General
Collection
Format: 999-999-9999
Student Record
Maintenance
Collection
Early Childhood
Request for
UIC/Early
Roster
General
Collection
Validation
45
Data Element
[Table]Field Name
Length
Used in these
Reports
Date of Birth
Enter the date of birth.
[Students]DOB
6-10
General
Collection
Format: MM/DD/YYYY
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
Ethnicity
Select the ethnicity from the

pop-up menu.
[Students]Ethnicity
Max 20
N/A
46
Data Element
[Table]Field Name
Length
Used in these
Reports
Gender
Select either female or male

from the pop-up menu.
[Students]Gender
General
Collection
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
47
Data Element
[Table]Field Name
Length
Used in these
Reports
Student Number
This number is auto

assigned.
[Students]Student_Number
N/A
General
Collection
Student Record
Maintenance
Collection
Teacher Student
Data Link
Monthly
Exit/Transfer In
Report
Request for
UIC/Early
Roster
10/30 Day
Attendance
Transcript
Discipline
Records Extract
General
Collection
Validation
Teacher Student
Data Link
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
48
Data Element
[Table]Field Name
Length
Used in these
Reports
State/Province MI > General tab > MI General page

Use the General tab to populate information such as student residency, student student identifier (UIC), attendance
requirements, homeless status, personal curriculum, immigrant funding, program eligibility to be included in the MSDS
submission extract. ,
Include in MSDS
Select Yes to include this

student record in State
Reporting.
[Students]include_time_share
N/A
As of Date
Enter the date that the

reported information
became/becomes effective
for the student. Leave this
date blank to use the
end/count date.
[Students]MI_AsOfDate
10
Student Record
Maintenance
Collection
Student Setup State/Province MI > General tab > MI General page
Early Childhood
49
Data Element
[Table]Field Name
Length
Used in these
Reports
Operating ISD/ESA
Number

Operating ISD/ESA number
entered on the District
Setup page.
[Students]MI_SCMOperISDESANu
m
General
Collection
You can change this field, if

necessary. For example, if
the student is attending an
ISD/ESA outside of the
resident ISD/ESA, use the
code for the operating
ISD/ESA that the student is
attending.
Student Record
Maintenance
Collection
Teacher Student
Data Link
Request for
UIC/Early
Roster
Worksheet A
Worksheet B
General
Collection
Validation
50
Data Element
[Table]Field Name
Length
Used in these
Reports
Student Resident
County
Select the county where the

student is a resident.
[Students]MI_Resident_County_C
ode
General
Collection
Student Record
Maintenance
Collection
Early Childhood
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
General
Collection
Validation
Student Resident LEA

Number

students District of
Residence entered on the
Transfer Info page.
[Students]MI_SRSD_StudResLEA
Num
General
Collection
Student Record
Maintenance
Collection
Early Childhood
Request for
UIC/Early
Roster
General
Collection
Validation
51
Data Element
[Table]Field Name
Length
Used in these
Reports
School or Facility

state-assigned code for the
students school entered on
the School Info page. You
can change this field, if
necessary.
General
Collection
Note: This field will extract

the number in grey on the
left of the blank if you need
to overwrite for a student
place the value in the box.
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Request for
UIC/Early
Roster
General
Collection
Validation
Michigan
Teacher Student
Data Link
Validation
Michigan
Teachers With
Missing PIC
Numbers
52
Data Element
[Table]Field Name
Length
Used in these
Reports
School or Relationship
Code: From the
Educational Entity
Master (EEM) ie: S2E2
Code
When the student is being

educated through a
Specialized Shared
Educational Entity (S2E2),
report the code from the
Educational Entity Master
(EEM) in this characteristic.
[Students]MI_SRSD_S2E2Code
Michigan
General
Collection
Select the students

educational setting if the
student is not in a standard
grade level (overrides grade
level when set)
[Students]MI_Setting
Educational Setting
Student Record
Maintenance
Collection
Request for
UIC/Early
Roster

General
Collection
Student Record
Maintenance
Collection
Teacher Student
Data Link
Request for
UIC/Early
Roster
Michigan 4061
General
Collection
Validation
53
Data Element
[Table]Field Name
Length
Used in these
Reports
Entry Date into District
Enter the students date of

entry into the district.
[Students]DistrictEntryDate
10
General
Collection
Student Record
Maintenance
Collection
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
General
Collection
Validation
First Day in
Attendance
Enter the first day of

attendance for students who
are entering your district
under the Section 25 rule.
[Students]MI_FirstAttendDate
10
General
Collection
Student Record
Maintenance
Collection
54
Data Element
[Table]Field Name
Length
Used in these
Reports
Student Resident
Membership

describes the student's
residency or non-residency
status for membership.
[Students]MI_SRSD_StudResMem
bership
General
Collection

Student Record
Maintenance
Collection
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
Michigan 4061
General
Collection
Validation
55
Data Element
[Table]Field Name
Length
Used in these
Reports
FTE in General
Education
(Membership)
Enter the students full-time

enrollment (FTE) percentage
in the field. The range is
from 0.00 to 1.00 and can
include up to two decimals.
[Students]meis_fte_in_gen_ed
3 with 2
decimal
positions
General
Collection
If this field is left blank,

1.00 is used as the default
value on the extract.
Student Record
Maintenance
Collection
Official
Enrollment
Student Roster
Worksheet A
Worksheet B
10/30 Day
Michigan 4061
General
Collection
Validation
56
Data Element
[Table]Field Name
Length
Used in these
Reports
Name
Enter the name.
[Students]LastFirst
Max 35
Last Name

LastName, FirstName
MiddleName
[Students]Last_Name
Max 20
General
Collection
Max 15
Max 20
First Name
Middle Name
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Official
Enrollment
Student Roster
Monthly
Exit/Transfer In
Report
Request for
UIC/Early
Roster
Worksheet A
Worksheet B
10/30 Day
Attendance
Transcript
Discipline
Records Extract
General
Collection
Validation
Teacher Student
Data Link
57
Data Element
[Table]Field Name
Length
Used in these
Reports
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
Suffix
Type the abbreviated name

suffix that follows the
students full name and
provides additional
information about the
student. Common name
suffixes include junior (Jr.),
senior (Sr.), or a numeric
reference such as II or III
(second or third).
[Students]MI_Suffix
Max 10
General
Collection
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Request for
UIC/Early
Roster
General
Collection
Validation
58
Data Element
[Table]Field Name
Length
Used in these
Reports
Address
The students street address

displays from the
Demographics page, but can
be changed.
[Students]Street
20
[Students]City
50
General
Collection
[Students]State
[Students]Zip
10
Street Address
City
State
Zip Code
Student Record
Maintenance
Collection
Early Childhood
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
Street Address 2

displays from the students
Mailing Address, but can be
changed.
[Students]Mailing_Street
20
Student Record
Maintenance
Collection
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
59
Data Element
[Table]Field Name
Length
Used in these
Reports
Home Phone

telephone number.
[Students]Home_Phone
10
General
Collection
Student Record
Maintenance
Collection
Early Childhood
Request for
UIC/Early
Roster
General
Collection
Validation
60
Data Element
[Table]Field Name
Length
Used in these
Reports
Date of Birth

birth.
[Students]DOB
10
General
Collection
Format: MM/DD/YYYY
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
61
Data Element
[Table]Field Name
Length
Used in these
Reports
Gender Code
The students gender

displays from the
Demographics page
[Students]Gender
General
Collection
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
62
Data Element
[Table]Field Name
Length
Used in these
Reports
Multiple Birth Order
Enter appropriate birth

order value for the student
if that student is part of a
multiple birth where the
siblings share all unique
identifying characteristics
including first and last
name.
[Students]MI_MultipleBirth
General
Collection
Leave this field blank if the

student is not part of a
multiple birth.
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Request for
UIC/Early
Roster
General
Collection
Validation
63
Data Element
[Table]Field Name
Length
Used in these
Reports
Ethnic Codes
Select the priority level of

each ethnic code that
applies to this student,
beginning with the students
primary racial/ethnic code.
[Students]MI_ethnInd
General
Collection

Note: The PowerSchool
Ethnicity field is not
extracted for the MSDS
extract.
[Students]MI_ethnAsi
[Students]MI_ethnPac
Student Record
Maintenance
Collection
[Students]MI_ethnWhi
Early Childhood
[Students]MI_ethnLat
Request for
UIC/Early
Roster
[Students]MI_ethnAfr
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
64
Data Element
[Table]Field Name
Length
Used in these
Reports
Unique Identification
Code (UIC)

number.
10
General
Collection
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
Attendance
Transcript
Michigan
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
65
Data Element
[Table]Field Name
Length
Used in these
Reports
10/30 Day Rule
Select the checkbox to

indicate that the student
meets the criteria for the
10/30 Day Rule.
[Students]MI_SRSD_10_30_DayR
ule
General
Collection
Student Record
Maintenance
Collection
Leave blank to indicate that

the student does not meet
the criteria for the 10/30
Day Rule.
Manual Attendance Days In
Attendance/Days
Enrolled
If your district is using

manual attendance, enter
the students manual
attendance value here.
General
Collection
Validation
[Students]meis_attendance
Student Record
Maintenance
Collection
If this field is blank, the

students attendance is
calculated for the extract.
Homeless Status
Select the students

homeless status.
General
Collection
General
Collection
Validation
[Students]homeless
Note: Values 0609 are

discontinued; however, the
values are included on the
extract if entered in this
field.
General
Collection
Student Record
Maintenance
Collection
Early Childhood
General
Collection
Validation
66
Data Element
[Table]Field Name
Length
Used in these
Reports
Unaccompanied Youth
Select the checkbox if this

student is identified as
homeless and also meets
the criteria to be considered
an Unaccompanied Youth.
An Unaccompanied Youth is
an individual who is not in
the physical custody of a
parent or guardian and who
fits the McKinney-Vento
definition of homeless.
[Students]MI_Unaccompanied_yo
uth
General
Collection
Student Record
Maintenance
Collection
Early Childhood
General
Collection
Validation
Leave blank if the student is

not homeless or does not
meet the criteria to be
considered an
Unaccompanied Youth.
Personal Curriculum

indicate that the high school
student has a personal
curriculum that modified the
students graduation
requirements. Refer to the
MDE Web site for further
reasons a student has a
personal curriculum.
[Students]MI_SRSD_Prsnl_Curric
ulum_Status
N/A

the student does not have a
personal curriculum or is
enrolled in a grade or
setting other than grades
912.
67
Data Element
[Table]Field Name
Length
Used in these
Reports
Personal Curriculum
Credit Modifications
Select the academic areas

for which the student has a
Personal Curriculum Credit
Modification. You can select
up to seven academic areas.
[Students]MI_PCCM
General
Collection
Student Record
Maintenance
Collection
Note: One element is

extracted for each selected
Modifications area.
Personal Curriculum
Type
Select the reason for the

Modification.
General
Collection
Validation
[Students]MI_PCT
General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation
Country of Birth
Select the students country

of birth.
[Students]MI_BirthCountry
If the Program Participation

component is submitted and
one of the Program
Eligibility Participation
characteristics equals
Immigrant, you must enter
the Country Of Birth.
Note: Click the ISO County
Code link to list the 2character ISO country
abbreviations.
General
Collection
Student Record
Maintenance
Collection
Early Childhood
Request for
UIC/Early
Roster
General
Collection
Validation
68
Data Element
[Table]Field Name
Length
Used in these
Reports
Year of Entry
Type the year the student

entered the country.
[Students]MI_EntryYear
General
Collection
If the Program Participation

component is submitted and
one of the Program
Eligibility Participation
characteristics equals
Immigrant, you must enter
this field.
Student Record
Maintenance
Collection
Early Childhood
Request for
UIC/Early
Roster
General
Collection
Validation
First Date in USA

Schools

student first attended a
school in the USA.
[Students]MI_FirstDateUSAschool
s
10
N/A
Immigrant Status

qualifies for Immigrant
Status.
[Students]MI_SRSD_Immigrant_
Status
General
Collection

the criteria to be assigned
an immigrant status.
Student Record
Maintenance
Collection
General
Collection
Validation
69
Data Element
[Table]Field Name
Length
Used in these
Reports
Section 504

indicate that the student is
eligible for Section 504.
[Students]MI_SRSD_PrgmElig_50
4
General
Collection
Student Record
Maintenance
Collection

the student is not eligible
for Section 504.
Seat-Time Waiver
Participant

eligible to participate in a
Seat-Time Waiver program.
General
Collection
Validation
[Students]MI_SRSD_PrgmElig_Se
atTime
Student Record
Maintenance
Collection

the student is not eligible to
participate in a Seat-Time
Waiver program.
Developmental/Retenti
on Kindergarten

eligible for
developmental/retention
Kindergarten.
General
Collection
General
Collection
Validation
[Students]MI_SRSD_PrgmElig_De
vRetKinder

the student is not eligible
for developmental/retention
Kindergarten.
General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation
70
Data Element
[Table]Field Name
Length
Used in these
Reports
Out-of-State Student

meets the criteria for an
out-of-state student.
[Students]MI_SRSD_PrgmElig_OS
Stud
General
Collection
Student Record
Maintenance
Collection

the criteria for an out-ofstate student.
21st Century Comm
Learning Ctr Prg

eligible to participate in the
21st Century Community
Learning Center program.
General
Collection
Validation
CCLC
Student Record
Maintenance
Collection

the student is not eligible to
participate in the 21st
Century Community
Learning Center program.
International Student

international student.
General
Collection
General
Collection
Validation
[Students]MI_SRSD_PrgmElig_Int
Stud

the criteria for an
international student.
General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation
71
Data Element
[Table]Field Name
Length
Used in these
Reports
Alternative Education

enrolled in an alternative
education setting.
[Students]MI_SRSD_PrgmElig_Alt
Ed
General
Collection
Student Record
Maintenance
Collection

the student is not enrolled
in an alternative education
setting.
Early/Middle College

indicate that the high school
student is enrolled in an
early/middle college
program. Refer to the MDE
Web site for further
Early/Middle College High
Schools.
Michigan 4061
General
Collection
Validation
[Students]MI_SRSD_Early_Middle
_College
General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation

in an early/middle college
program.
Advanced and
Accelerated

enrolled in an Advanced and
Accelerated program.
[Students]MI_SRSD_PrgmElig_Gif
tTal
N/A

in an Advanced and
Accelerated program.
72
Data Element
[Table]Field Name
Length
Used in these
Reports
Migrant Education
Student

a Migrant Education
student.
[Students]MI_SRSD_PrgmElig_Mi
grantEd
N/A

the student is not a Migrant
Education student.
73
Data Element
[Table]Field Name
Length
Used in these
Reports
State/Province MI > Adult Ed tab > MI Adult Education page

Use the Adult Ed tab to populate information such as participant funding, adult education programs, eligibility exceptions,
FTE values, and diploma/GED status to be included in the MSDS submission extract.
Adult Education
Student

indicate that this student is
eligible to receive adult
education services.
[Students]MI_SRSD_PrgmElig_Ad
Ed
N/A
[Students]MI_ADED_ParticipantFu
nding
General
Collection
This box must be checked

for data on this tab to be
included in an MSDS
submission.
Adult Education
Funding
Select the participants

funding source.
Student Record
Maintenance
Collection
General
Collection
Validation
Adult FTE Program

Code In July (State
Membership):
Select the adult education

programs in which the
student was enrolled in July
(used in the Fall
submission) and the FTE
level for each program. You
can select up to three
[Students]MI_ADED_July_Progra
m1
m2
m3
Student Setup State/Province MI > Adult Ed tab > MI Adult Education page
10
5; includes
2 decimal
positions
General
Collection
Student Record
Maintenance
Collection
Michigan 4061
74
Data Element
Adult Ed Eligibility
Exception In July
[Table]Field Name
programs.
[Students]MI_ADED_July_FTE1

list of valid Adult FTE
program code state values.
Select the proper Adult Ed

eligibility exception if
applicable.
[Students]MI_ADED_July_Excep1
Length
Used in these
Reports
General
Collection
Validation
General
Collection
Student Record
Maintenance
Collection
Michigan 4061
General
Collection
Validation
Adult FTE Program
Code In September
(State Membership):

student was enrolled in
September (used in the Fall
programs.
[Students]MI_ADED_September_
Program1
Program2
Program3
FTE1
FTE2
10
5; includes 2
decimal
positions
General
Collection
Student Record
Maintenance
Collection
Michigan 4061
General
Collection
Validation
FTE3
75
Data Element
[Table]Field Name
Length
Used in these
Reports
Exception In
September

applicable.
Excep1
General
Collection
Excep2
Student Record
Maintenance
Collection
Excep3
Michigan 4061
General
Collection
Validation
Adult FTE Program

Code In February
(State Membership)

student was enrolled in
February (used in the
Spring submission) and the
FTE level for each program.
You can select up to three
programs.
[Students]MI_ADED_February_Pr
ogram1
ogram2
10
5; includes 2
decimal
positions
ogram3
General
Collection
Student Record
Maintenance
Collection
Michigan 4061
[Students]MI_ADED_February_FT
E1
General
Collection
Validation
E2
E3
Exception In February

applicable.
[Students]MI_ADED_February_Ex
cep1
cep2
cep3
General
Collection
Student Record
Maintenance
Collection
Michigan 4061
General
76
Data Element
[Table]Field Name
Length
Used in these
Reports
Collection
Validation
Adult FTE Program

Code In April (State
Membership)

student was enrolled in April
(used in the EOY
programs.
Exception In April

applicable.
[Students]MI_ADED_April_Progra
m1
m2
10
5; includes 2
decimal
positions
m3
General
Collection
Validation
[Students]MI_ADED_April_FTE2
[Students]MI_ADED_April_Excep2
Student Record
Maintenance
Collection
Michigan 4061
General
Collection
General
Collection
Student Record
Maintenance
Collection
Michigan 4061
General
Collection
Validation
77
Data Element
[Table]Field Name
Length
Used in these
Reports
Diploma/GED Status
Select the students

diploma/GED status.
[Students]MI_ADED_DiplomaGED
Status
General
Collection

Student Record
Maintenance
Collection
Michigan 4061
General
Collection
Validation
State/Province MI > Gifted

Note: Data not required for state reporting as of 2012 school year
State/Province MI > LEP tab > MI LEP page
Use the LEP tab to populate information such as English language instruction program, student exit status, and student
enrollment information to be included in the MSDS submission extract. .
LEP Student

eligible to participate in LEP
programs.
[Students]MI_SRSD_PrgmElig_LE
P
ACT Explorer
Pre-ID
ACT PLAN PreID

included in an MSDS
submission.
Student Setup State/Province MI > Gifted
78
Data Element
[Table]Field Name
Length
Used in these
Reports
LEP Status Code
Select the LEP Student

status from the pop-up list.
[Students]MI_LEP_StatusCode
N/A
[Students]MI_LEP_Enrollment
General
Collection
Active Receiving Services

Parent Request
FLEP status being monitored
Student Left School
Other
LEP Instructional
Program
Select the type of LEP

program in which the
student is enrolled.
Student Record
Maintenance
Collection
Early Childhood
General
Collection
Validation
Student Setup State/Province MI > LEP tab > MI LEP page
79
Data Element
[Table]Field Name
Length
Used in these
Reports
Funding Participation

indicate Yes for each
program that is providing
the funds for the LEP
Instructional Program in
which the student is
participating.
[Students]MI_LEP_Title3
General
Collection
[Students]MI_LEP_Title3_ImmEd
Student Record
Maintenance
Collection
[Students]MI_LEP_Pupil_LimEngObsolete
[Students]MI_LEP_LocFundPgm
Early Childhood
General
Collection
Validation
Title III Limited English

Proficient Program
Title III Immigrant
Education Program
Section 41-Pupils of Limited
English Ability (obsolete
2013)
Locally Funded English
Acquistion Program
LEP Re-Entry Date
Enter the date on which the

student re-entered LEP after
being reclassified.
[Students]MI_LEP_ReEntryDate
10
General
Collection
Student Record
Maintenance
Collection
Early Childhood
General
Collection
Validation
80
Data Element
[Table]Field Name
Length
Used in these
Reports
LEP Exit Reason
Select the reason this

student left the LEP
program or service, if
applicable.
[Students]MI_LEP_ExitCode
General
Collection
Student Record
Maintenance
Collection

Early Childhood
General
Collection
Validation
LEP Exit Date
Enter the date the student

left the LEP program, if
applicable.
Format: MM/DD/YYYY
[Students]MI_LEP_ExitDate
10
General
Collection
Student Record
Maintenance
Collection
Early Childhood
General
Collection
Validation
81
Data Element
[Table]Field Name
Length
Used in these
Reports
Primary Language
Select the students primary

language.
[Students]MI_LEP_PrimaryLangua
ge
General
Collection
Home Language
Note: This field is required

if the LEP Student field is
set to Yes for the student.
Student Record
Maintenance
Collection
Click the following link to list

the valid primary language
codes:
http://specification.sifinfo.or
g/Implementation/2.3/Exter
nalCodeSets.html#NISOZ39
53LanguageCodesType
Early Childhood
Select the language used in

the students home from the
pop-up list.
General
Collection
Validation
[Students]MI_LEP_HomeLanguag
e
General
Collection
Student Record
Maintenance
Collection
Early Childhood
General
Collection
Validation
82
Data Element
[Table]Field Name
Length
Used in these
Reports
Adult Language
Select the language spoken

by adults in the students
home from the pop-up list.
[Students]MI_LEP_AdultLanguage
General
Collection
Student Record
Maintenance
Collection
Early Childhood
General
Collection
Validation
District Entry Date
Displays the students date

of entry into the district.
10
N/A
LEP Start

started receiving LEP
services.
[Students]MI_LEP_EntryDate
10
N/A
District Exit
Displays the date the

student exited the district
and exit code.
[Students]ExitDate
10
N/A
Immigrant Status

qualifies for Immigrant
Status.
Status
General
Collection
USA Entry Year
Enter the year the student

General
Collection
First Date in USA

Schools

school in the USA.
s
10
General
Collection
83
Data Element
[Table]Field Name
Length
Used in these
Reports
Birth Place
Displays the city where the

student was born.
[Students]MI_SRSD_BirthCity
30
N/A
Birth Country
Enter the students country

of birth.
General
Collection

abbreviations.
Refugee of
Select the country that the

student is a refugee of from
the pop-up list.
[Students]MI_LEP_CountryOrigin
N/A
Grade
Displays the student grade

level.
[Students]Grade_Level
N/A
Bilingual Teacher
Select the students

bilingual teacher from the
pop-up list.
[Teachers]MI_LEP_Teacher
11
N/A
84
Data Element
[Table]Field Name
Length
Used in these
Reports
State/Province MI > Migrant

Note: Data not required for state reporting as of 2012 school year
State/Province MI > Spec Ed tab > MI Special Education page
Use the Special Ed tab to populate information such as initial IEP data, special education programs and services, and special
education exit date to be included in the MSDS submission extract.. The determination date (initial IEP date) is not sent in
the MSDS Initial IEP component. If the determination date is between the prior count date and the current count date, then
the MSDS Initial IEP component is sent in the MSDS collection. The student special education flag does not have to be set to
Yes for the initial IEP component to be reported in a MSDS collection.
Special Education
Student

a special education student.
included in an MSDS
submission.
Student Setup State/Province MI > Migrant
[Students]MI_SpEd_PrgmElig_Sp
Ed
ACT Explore
Pre-ID
ACT PLAN PreID
85
Data Element
[Table]Field Name
Length
Used in these
Reports
Initial IEP
Determination Date
The date the students initial

IEP went into effect.
[Students]MI_IEPDate
10
General
Collection
If the determination date is

between the prior count
date and the current count
date, then the MSDS Initial
IEP component is sent in the
MSDS collection.
Student Record
Maintenance
Collection
General
Collection
Validation
The student special

education flag does not
have to be set to Yes for the
initial IEP component to be
reported in a MSDS
collection.
Parental Consent Date
The date the parent

consented to an IEP for this
student.
[Students]MI_DateOfConsent
10
Student Record
Maintenance
Collection
Format: mm/dd/yyyy
This field is optional for an
initial IEP component.
Initial FAPE Date
The date of the Initial IEP

Completion Date. FAPE (free
appropriate public
education)
General
Collection
General
Collection
Validation
[Students]MI_FAPEDate
Student Setup State/Province MI > Spec Ed tab > MI Special Education page
10
86
Data Element
[Table]Field Name
Length
Used in these
Reports
Timeliness of Initial
IEP

identifies the length of time
it took to complete the
students IEP.
[Students]MI_SpEd_TimelinessofI
EP
General
Collection
Student Record
Maintenance
Collection

Part C Transition
Timeliness

identifies the appropriate
IEP timeliness.
General
Collection
Validation
[Students]MI_SpEd_TimelinessPa
rtC
Student Record
Maintenance
Collection

Result of Initial IEP
Select the eligibility results

of the students initial IEP.
On the initial IEP, a student
must be found either eligible
or ineligible for special
education programs and
services.
General
Collection
[Students]MI_SpEd_ResofIIEP

General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation
87
Data Element
[Table]Field Name
Length
Used in these
Reports
Calendar Days Beyond

Evaluation and
Completion of Initial
IEP Timeline
Enter the number of days

beyond the 30-day timeline
it took to complete the
students initial IEP.
[Students]MI_SpEd_IEPDays
General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation
Special Education
Instructor
Select the name of the

special education teacher
assigned to this student.
[Students]MI_SpEd_teacher
Worksheet A
Worksheet B
Note: Teachers included in

this list are identified as
special education teachers
in the Staff file.
Alternate SpEd
Instructor Program
Assignment
Select an Alternate Special

Education Program
Assignment from the pop-up
list if applicable.
[Students]MI_SpecEd_PrgmAssig
n2
Time Spent Weekly in

Special Education
Instruction
Enter the hours and minutes

per week the student
receives Special Education
Instruction.
[Students]MI_SpEd_Hours
[Students]MI_SpEd_Minutes
Worksheet A
Worksheet B
N/A
Used to calculate Special

Education FTE.
88
Data Element
[Table]Field Name
Length
Used in these
Reports
Primary Disability

disability.
[Students]MI_SpEd_PrimaryDisab
ility
General
Collection

Student Record
Maintenance
Collection
General
Collection
Validation
Additional Disability
Characteristics
Select an additional
disability.
[Students]MI_SpEd_AdditionalDis
ability

General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation
Most Recent / Reevaluation IEP Date
Students most recent IEP

Date
[Students]MI_SpEd_IEPdate
10
General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation
89
Data Element
[Table]Field Name
Length
Used in these
Reports
FTE in Section 52
Membership
Click the Calculate FTE

button to calculate the
Section 52 FTE using the
following calculation: Hours
and Minutes per Week /
Total Hours Per Week.
[Students]MI_SpEd_FTE52
4; includes 2
decimal
positions
General
Collection
You must identify the

student as a special
education student and
assign a teacher to the
student to calculate the
Section 52 FTE.
Note: The Total Hours Per
Week are defined on the
Schools Information page.
If you dont want to
calculate the Section 52
FTE, you can enter the FTE
membership value for
section 52. The range is
from 0.00 to 1.00.
Student Record
Maintenance
Collection
Official
Enrollment
Student Roster
Worksheet B
Michigan 4061
10/30 Day
General
Collection
Validation
The Section 52 FTE

represents the students
source of State Aid
reimbursement. All students
who do not qualify as a
Section 53 student should
be listed as Section 52. The
range is from 0.00 to 1.00.
90
Data Element
[Table]Field Name
Length
Used in these
Reports
FTE in General
Education
The students full-time

enrollment (FTE) percentage
displays as entered on the
General page The range is
from 0.00 to 1.00 and can
include up to two decimals.
3 with 2
decimal
positions
General
Collection
If you calculate the Section

52 FTE, the General
Education FTE is
recalculated using the
following calculation: 1.00
Section 52 FTE.
If this field is left blank,
1.00 is used as the default
value on the extract.
Student Record
Maintenance
Collection
Official
Enrollment
Student Roster
Worksheet A
Worksheet B
10/30 Day
Michigan 4061
General
Collection
Validation
91
Data Element
[Table]Field Name
Length
Used in these
Reports
FTE in Section 53
Membership
Enter the FTE membership

value for section 53. The
4; includes 2
decimal
positions
General
Collection
Student Record
Maintenance
Collection
Official
Enrollment
Student Roster
Worksheet A
10/30 Day
Michigan 4061
General
Collection
Validation
Program Service Code
Select the program service

codes that apply to this
student; you must identify
the primary program in the
first box because it becomes
the program assignment for
State Aid membership. You
program service codes.
[Students]MI_SpEd_PrgmService
Code1
Code2
Code3

General
Collection
Student Record
Maintenance
Collection
Michigan 4061
General
Collection
Validation
92
Data Element
[Table]Field Name
Length
Used in these
Reports
Support Services
Enter the special education

support services offered to
the student. You must
identify the primary support
service in the first box. You
can select up to five service
codes.
[Students]MI_SpEd_SupportServi
ces1
General
Collection

ces4
ces2
Student Record
Maintenance
Collection
ces3
General
Collection
Validation
ces5
Primary Educational
Setting

educational setting. The
primary setting is where
over 50% of a student's
education assignment takes
place.
[Students]MI_SpEd_PrimaryEdSet
ting

General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation
ACT Explorer
Pre-ID
ACT PLAN PreID
93
Data Element
[Table]Field Name
Length
Used in these
Reports
Placed in District by
Another District IEP
Select the checkbox to to

identify a student who
participates in a center
program or a cooperativeagreement program
designed for special
education students or a
cross-district special
education program.
[Students]MI_SpEd_IEPAnotherDi
strict
General
Collection
Select the reason the

student exited or completed
the special education
program, if applicable.
[Students]MI_SpEd_ExitCode
Exit/Completion
Reason
Student Record
Maintenance
Collection
General
Collection
Validation
Student Record
Maintenance
Collection

Date Exited or
Completed

exited or completed the
special education program.
General
Collection
General
Collection
Validation
[Students]MI_SpEd_ExitDate
10
General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation
94
Data Element
[Table]Field Name
Length
Used in these
Reports
State/Province MI > Title I tab > MI Title 1 page

Use the Title I tab to populate information such as TAS instructional services and TAS support services to be included in the
MSDS submission extract.
Title I Participant

eligible to receive Title I
services.
[Students]MI_SRSD_PrgmElig_Tit
le1
N/A
Select the checkboxes for

the TAS instructional
services the student is
eligible to receive.
[Students]MI_StuInstServTAS1
General
Collection


included in an MSDS
submission.
TAS Instructional
Services:
Student Record
Maintenance
Collection
General
Collection
Validation
ACT Explorer
Pre-ID
ACT PLAN PreID
Student Setup State/Province MI > Title I tab > MI Title 1 page
95
Data Element
[Table]Field Name
Length
Used in these
Reports
TAS Support Services
Select the checkboxes for

the TAS support services
the student is eligible to
receive.
[Students]MI_StuSptServTAS1
General
Collection

Student Record
Maintenance
Collection
General
Collection
Validation
State/Province MI > EO 0-3 tab > MI Early On Children page
Use the EO 0-3 tab to populate information such as the students initial IFSP component, student early on
intervention services, early on Part B referral of early child services, and early on exit date to be included in the
Early Intervention

meets the eligibility criteria
for the Early Intervention
program.
[Students]MI_SRSD_PrgmElig_Ea
rlyIntervention
N/A

included in an MSDS
submission.
Student Setup State/Province MI > EO 0-3 tab > MI Early On Children page
96
Data Element
[Table]Field Name
Length
Used in these
Reports
Referral Date
Enter the date the agency

responsible for completing
the evaluation, assessment
and determination of
eligibility for services under
Part C of IDEA, were first
made aware of the concern
that a child may be eligible
for services.
[Students]MI_PC_ReferralDate
10
General
Collection Fall
and End of Year
Initial IFSP Date

Part C of IDEA, determined
student eligibility
Part C of IDEA, determined
student eligibility
Select the type of agency
that notified the responsible
agency the child may
potentially be eligible for
Part C services.
[Students]MI_PC_Determine
10
General
Collection Fall
and End of Year
[Students]MI_PC_Determine
10
N/A
[Students]MI_PC_ReferralAgency
General
Collection Fall
and End of Year
Determination Date
Referral Agency

Student Setup Use the EO 0-3 tab to populate information such as the students initial IFSP component, student early on intervention
services, early on Part B referral of early child services, and early on exit date to be included in the MSDS submission extract.
97
Data Element
[Table]Field Name
Length
Used in these
Reports
Timeliness of Initial
IFSP
Select the type of

timeliness the initial IFSP
was completed within the
required timeframe under
Part C regulations.
[Students]MI_PC_Timeliness
General
Collection Fall
and End of Year
[Students]MI_PC_Result
General
Collection Fall
and End of Year

Result of Initial IFSP
Select the result of the

initial referral and service
plan for Part C.
Current IFSP Date
Enter the date of the

students current IFSP for
Part C.
[Students]MI_EI_IFSPDate
10
General
Collection Fall
and End of Year
Eligibility Code
Select the students

eligibility code.
[Students]MI_EI_EligibilityCode
N/A

98
Data Element
[Table]Field Name
Length
Used in these
Reports
Early On Caseload
Worker
Select the name of the Early

On Caseload Worker
assigned to this student.
[Students]MI_EI_Teacher
10
N/A
[Students]MI_PC_ServiceAgency
General
Collection Fall
and End of Year
[Students]MI_EI_PrimarySetting
General
Collection Fall
and End of Year
[Students]MI_EI_Timeliness
General
Collection Fall
and End of Year
Note: Teachers included in

this list are identified as
Early On Caseload Worker in
the Staff file.
Service Agency
Select the type of agency

that is providing service
coordination for this child
through Part C.
Part C Primary Setting

setting for Part C.
Service Start Status
Part C Indicator 1: Select

the service start status for
the services identified on
the child's IFSP.
99
Data Element
[Table]Field Name
Length
Used in these
Reports
Part C Services
Enter the services provided

to the student under IDEA
Part C. You can select up to
five services.
[Students]MI_EI_Service1
General
Collection Fall
and End of Year
10
N/A
General
Collection Fall
and End of Year
10
N/A
General
Collection Fall
and End of Year
10
General
Collection Fall
and End of Year
Transition IFSP Date
Enter the IFSP transition

date.
Transition IFSP:
Part C Indicator 8 A: Select

if the transition IFSP was
completed within the
required timeframe.
[Students]MI_PC_TranDate
[Students]MI_PC_Transition

Transition Conference
Date
Enter the transition

conference date.
Transition Conference:
Part C Indicator 8 C: Select

if the transition IFSP
conference was held within
the required timeframe
.
[Students]MI_PC_TranConfDate
[Students]MI_PC_TranConference

SEA Notification Date
Enter the SEA notification

date
[Students]MI_PC_SEADate
100
Data Element
[Table]Field Name
Length
Used in these
Reports
SEA notification 90
days to 9 months
before age of 3:
Part C Indicator 8 B: Did

notification to the SEA
where the toddler resides
occur at least 90 days and
at the discretion of all
parties, no more than 9
months prior to the
toddler's third birthday for
toddlers potentially eligible
for Part B preschool
services?
Check to box to indicate Yes
Enter the LEA notification
date
[Students]MI_PC_SEANotification
General
Collection Fall
and End of Year
[Students]MI_PC_LEADate
10
General
Collection Fall
and End of Year
LEA notification 90
days to 9 months
before age of 3:
Part C Indicator 8 B: Did

notification to the LEA
where the toddler resides
occur at least 90 days and
at the discretion of all
parties, no more than 9
months prior to the
toddler's third birthday for
toddlers potentially eligible
for Part B preschool
services?
Check to box to indicate Yes
[Students]MI_PC_LEANotification
General
Collection Fall
and End of Year
Parent First Name
Enter in the parents first

name.
[Students]MI_PB_FirstName
10
General
Collection Fall
and End of Year
LEA Notification Date
101
Data Element
[Table]Field Name
Length
Used in these
Reports
Parent Last Name
Enter in the parents last

name.
[Students]MI_PB_LastName
15
General
Collection Fall
and End of Year
Street Address
Select the Copy address

from General Tab link or
enter in the parents
residence street address.
[Students]MI_PB_street
60
General
Collection Fall
and End of Year
Street Address 2

enter in the parents mailing
street address.
[Students]MI_PB_mailing_street
20
General
Collection Fall
and End of Year
City

enter in the parents city.
[Students]MI_PB_city
50
General
Collection Fall
and End of Year
State

enter in the parents state.
[Students]MI_PB_state
General
Collection Fall
and End of Year
Zip Code

enter in the parents zip
code.
[Students]MI_PB_zip
10
General
Collection Fall
and End of Year
Home Phone

enter in the parents home
phone.
[Students]MI_PB_Home_Phone
Min 10
General
Collection Fall
and End of Year
Max 50
102
Data Element
[Table]Field Name
Length
Used in these
Reports
Checkbox (Please
check when the parent
is homeless and/or
does not have an
address to receive
mail)
Select the checkbox if the

parents address is
unknown.
[Students]MI_PB_unknownAddres
s
General
Collection Fall
and End of Year
Checkbox (Please
check when the parent
does not have a phone
number to be
contacted)
Select the checkbox if the

parents phone number is
unknown.
[Students]MI_PB_unknownPhone
General
Collection Fall
and End of Year
Date Exited or
Completed

left the Early On program.
[Students]MI_EI_ExitDate
10
General
Collection Fall
and End of Year
Exit/Completion
Reason
Select the reason that the

student left the Early On
program from the .
[Students]MI_EI_ExitCode
General
Collection Fall
and End of Year

State/Province MI > EO Assess tab >MI Early On Part C Assessment
Use the EO Assess tab to populate information such as assessment dates, assessment types, and assessment
ratings, and new skills shown to be included in the MSDS submission extract. The student can have up to 3
assessment records.
Part C Assessment

meets the eligibility criteria
for Part C Assessment.
[Students]MI_SRSD_PrgmElig_PC
A
Student Setup State/Province MI > EO Assess tab >MI Early On Part C Assessment
N/A
103
Data Element
[Table]Field Name
Length
Used in these
Reports
Assessment Date
Enter the date on which the

assessment occurred.
[Students]MI_PCA_AssessDate
10
General
Collection Fall
and End of Year
General
Collection Fall
and End of Year
General
Collection Fall
and End of Year
25
General
Collection Fall
and End of Year
10
General
Collection Fall
and End of Year
General
Collection Fall
and End of Year
Assessment Date
(optional record two)
Assessment Date
(optional record three)
Assessment Type
[Students]MI_PCA_AssessDate2
[Students]MI_PCA_AssessDate3
Select the Part C

Assessment Type from the
pop-up list.
[Students]MI_PCA_AssessType
[Students]MI_PCA_AssessType2
[Students]MI_PCA_AssessType3
Data Source
Other Data Source

Comments
Parent Input Date
Select the comprehensive

assessment tool used from
the pop-up list.
[Students]MI_PCA_DataSource
Enter the assessment tool

used when something
"other" than one of the
named assessment tools
was used.
[Students]MI_PCA_OtherCommen
ts

Parent input was collected.
[Students]MI_PCA_ParentDate
ts2
ts3
[Students]MI_PCA_ParentDate2
[Students]MI_PCA_ParentDate3
Parent Input
Select the Parent Input

method from the pop-up
list.
[Students]MI_PCA_ParentInput
Student Setup Use the EO Assess tab to populate information such as assessment dates, assessment types, and assessment ratings, and
new skills shown to be included in the MSDS submission extract. The student can have up to 3 assessment records.
104
Data Element
[Table]Field Name
Length
Used in these
Reports
Social Relationships
Select the students

assessment rating for
positive social relationships.
[Students]MI_PCA_Social
[Students]MI_PCA_Social2
General
Collection Fall
and End of Year
When reporting an annual

or exit assessment,
providers must indicate if
the child has shown any
new skill or behaviors
related to positive social
relationships.
Knowledge Skills
Select the students

assessment rating for
acquisition and use of
knowledge and skills.
or exit assessment,
new skill or behavior related
to acquisition and use of
knowledge and skills.
[Students]MI_PCA_Social3
[Students]MI_PCA_SocialYN
[Students]MI_PCA_SocialYN2
[Students]MI_PCA_SocialYN3
[Students]MI_PCA_Knowledge
[Students]MI_PCA_Knowledge2
[Students]MI_PCA_Knowledge3
General
Collection Fall
and End of Year
[Students]MI_PCA_KnowledgeYN
[Students]MI_PCA_KnowledgeYN2
[Students]MI_PCA_KnowledgeYN3
Student Setup Use the EO Assess tab to populate information such as assessment dates, assessment types, and assessment ratings, and
new skills shown to be included in the MSDS submission extract. The student can have up to 3 assessment records.
105
Data Element
[Table]Field Name
Length
Used in these
Reports
Appropriate Actions
Select the students

assessment rating on the
ability to take appropriate
actions to meet their needs.
[Students]MI_PCA_Action
[Students]MI_PCA_Action2
General
Collection Fall
and End of Year

or exit assessment,
new skill or behaviors
related to taking action to
meet their needs.
[Students]MI_PCA_Action3
[Students]MI_PCA_ActionYN
[Students]MI_PCA_ActionYN2
[Students]MI_PCA_ActionYN3
State/Province MI > EC 3-5 tab > MI Early Childhood Enrollment

Use the Early Child tab to populate information such as student residency, student demographics, parent and guardian,
homeless status, immigrant status, student identifier (UIC), and early childhood enrollment placement programs and dates
to be included in the MSDS submission extract..
Include in MSDS

student record in State
Reporting.
[Students]include_time_share
Student Setup State/Province MI > EC 3-5 tab > MI Early Childhood Enrollment
N/A
106
Data Element
[Table]Field Name
Length
Used in these
Reports
As of Date

reported information
became/becomes effective
for the student. Leave this
date blank to use the
end/count date.
10
Student Record
Maintenance
Collection
Enter the county code that

identifies the county in
which the student resides.
[Students]MI_Resident_County_C
ode
Student Resident
County
Early Childhood
General
Collection
Student Record
Maintenance
Collection
Early Childhood
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
General
Collection
Validation
107
Data Element
[Table]Field Name
Length
Used in these
Reports
Student Resident LEA

Number

students District of
Residence entered on the
Transfer Info page.
[Students]MI_SRSD_StudResLEA
Num
General
Collection
Student Record
Maintenance
Collection
Early Childhood
Request for
UIC/Early
Roster
General
Collection
Validation
Educational Setting
Select the students

educational setting if the
student is not in a standard
grade level.

General
Collection
Student Record
Maintenance
Collection
Teacher Student
Data Link
Request for
UIC/Early
Roster
Michigan 4061
General
Collection
Validation
108
Data Element
[Table]Field Name
Length
Used in these
Reports
Name (last, first, MI)
Enter the name.
[Students]LastFirst
35

LastName, FirstName
MiddleName
[Students]Last_Name
20
General
Collection
15
20
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Official
Enrollment
Student Roster
Monthly
Exit/Transfer In
Report
Request for
UIC/Early
Roster
Worksheet A
Worksheet B
10/30 Day
Attendance
Transcript
Discipline
Records Extract
General
Collection
Validation
Teacher Student
109
Data Element
[Table]Field Name
Length
Used in these
Reports
Data Link
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
Suffix
Type the abbreviated name

suffix that follows the
students full name and
provides additional
student. Common name
suffixes include junior (Jr.),
senior (Sr.), or a numeric
reference such as II or III
(second or third).
[Students]MI_Suffix
10
General
Collection
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Request for
UIC/Early
Roster
General
Collection
Validation
110
Data Element
[Table]Field Name
Length
Used in these
Reports
Address

displays from the
Demographics page, but can
be changed.
[Students]Street
60
[Students]City
50
General
Collection
[Students]State

child is homeless.
[Students]Zip
10
Student Record
Maintenance
Collection
Early Childhood
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
Street Address 2

displays from the students
Mailing Address, but can be
changed.
20
Student Record
Maintenance
Collection
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
111
Data Element
[Table]Field Name
Length
Used in these
Reports
Home Phone

telephone number
Min 10
General
Collection
Max 50
Student Record
Maintenance
Collection
Early Childhood
Request for
UIC/Early
Roster
General
Collection
Validation
112
Data Element
[Table]Field Name
Length
Used in these
Reports
Date of Birth

birth.
[Students]DOB
10
General
Collection
Format: MM/DD/YYYY
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
113
Data Element
[Table]Field Name
Length
Used in these
Reports
Gender Code
Choose either female or

male from the pop-up
menu.
[Students]Gender
General
Collection
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
114
Data Element
[Table]Field Name
Length
Used in these
Reports
Enter appropriate birth

order value for the student
if that student is part of a
multiple birth where the
siblings share all unique
identifying characteristics
including first and last
name. This information is
displayed from the General
tab.
General
Collection

student is not part of a
multiple birth.
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Request for
UIC/Early
Roster
General
Collection
Validation
115
Data Element
[Table]Field Name
Length
Used in these
Reports
Ethnic Codes
Select the priority level of

each ethnic code that
applies to this student,
beginning with the students
primary racial/ethnic code.
This information is displayed
from the General tab.
General
Collection

Student Record
Maintenance
Collection
Early Childhood
Michigan
Request for
UIC/Roster
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
Father Is
Select the Fathers Custodial

Status from the pop-up list.
[Students]MI_Father_Cust_No
N/A
Father
Enter the Fathers name if

necessary.
[Students]Father
30
N/A
Fathers Day Phone
Enter the Fathers telephone

number if necessary.
[Students]FatherDayPhone
12
N/A
Fathers Address
Enter the Fathers address if

necessary.
[Students]MI_Father_Address
250
N/A
Mother Is
Select the Mothers

Custodial Status from the
pop-up list.
[Students]MI_Mother_Cust_no
N/A
116
Data Element
[Table]Field Name
Length
Used in these
Reports
Mother
Enter the Mothers name is

necessary.
[Students]Mother
30
N/A
Mothers Day Phone
Enter the Mothers

telephone number if
necessary.
[Students]MotherDayPhone
12
N/A
Mothers Address
Enter the Mothers address

if necessary.
[Students]MI_Mother_Address
250
N/A
Homeless Status
Select the students

homeless status.
[Students]Homeless
General
Collection

Student Record
Maintenance
Collection
Early Childhood
General
Collection
Validation
117
Data Element
[Table]Field Name
Length
Used in these
Reports
Unaccompanied Youth

student is identified as
homeless and also meets
the criteria to be considered
an Unaccompanied Youth.
An Unaccompanied Youth is
an individual who is not in
the physical custody of a
parent or guardian and who
fits the McKinney-Vento
definition of homeless.
[Students]MI_Unaccompanied_Yo
uth
General
Collection
Student Record
Maintenance
Collection
Early Childhood
General
Collection
Validation
Leave blank if the student is

not homeless or does not
meet the criteria to be
considered an
Unaccompanied Youth.
Country of Birth
Enter the students country

of birth.
General
Collection

abbreviations.
Year of Entry
Enter the year the student

General
Collection
First Date in USA

Schools

school in the USA.
s
10
General
Collection
118
Data Element
[Table]Field Name
Length
Used in these
Reports
Immigrant Status
Select the checkbox on the

General tab to indicate that
the student qualifies for
Immigrant Status. The
checkbox on the EC 3-5 tab
is read only.
Status
General
Collection
Early Childhood
Student Record
Maintenance
Collection
119
Data Element
[Table]Field Name
Length
Used in these
Reports
Unique Identification
Code (UIC)

number.
10
General
Collection
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Official
Enrollment
Student Roster
Request for
UIC/Early
Roster
Attendance
Transcript
Michigan
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
Student Number
The students local district

student ID number displays
from the Demographics
page.
20
General
Collection
Student Record
Maintenance
Collection
Teacher Student
120
Data Element
[Table]Field Name
Length
Used in these
Reports
Data Link
Monthly
Exit/Transfer In
Report
Request for
UIC/Early
Roster
10/30 Day
Attendance
Transcript
Discipline
Records Extract
General
Collection
Validation
Teacher Student
Data Link
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
121
Data Element
[Table]Field Name
Length
Used in these
Reports
Early Childhood
Enrollment Placement1
Select all of the early

childhood programs in which
the student is enrolled.
[Students]MI_StuEnrollEC1
Early Childhood
Early Childhood
Early Childhood
Enrollment Placement
2
Early Childhood
Early Childhood
Early Childhood
Fiscal Entity Type

Code

identifies if the reporting
location is or is not a
district.
[Students]MI_FiscalEntityTypeCod
e
e2
e3
e4
e5
122
Data Element
[Table]Field Name
Length
Used in these
Reports
Fiscal Entity Code
Enter the Fiscal Entity ID

(5-digit school or district
number) or the Recipient ID
(10-digit agreement
number) code.
[Students]MI_FiscalEntityCode
10
Early Childhood
If this field is left blank, the

district code displayed to
the left of the text field is
extracted for the Michigan
Early Childhood.
[Students]MI_FiscalEntityCode2
Note: This code must be

valid in EEM and open
during the time of
enrollment.
123
Data Element
[Table]Field Name
Length
Used in these
Reports
School or Facility

state-assigned code for the
students school entered on
the School page You can
change this field, if
necessary.
General
Collection
Note: This field will extract

the number in grey on the
left of the blank if you need
to overwrite for a student
enter the value in the box.
[Students]MI_FiscalSchool2
Student Record
Maintenance
Collection
Teacher Student
Data Link
Early Childhood
Request for
UIC/Early
Roster
General
Collection
Validation
Michigan
Teacher Student
Data Link
Validation
Michigan
Teachers With
Missing PIC
Numbers
124
Data Element
[Table]Field Name
Length
Used in these
Reports
Program Start Date

enrolled in each program.
[Students]MI_ECProgramStartDat
e
10
Early Childhood
10
Early Childhood
e2
e3
e4
e5
Program End Date

left in each program.
[Students]MI_ECProgramEndDate
2
3
4
5
125
Data Element
[Table]Field Name
Length
Used in these
Reports
Early Childhood Exit/

Completion Reason
Select the students reason

for leaving each early
childhood program, if
applicable.
[Students]MI_StuEnrollECExReas
Early Childhood
Early Childhood
Early Childhood

2
3
4
5
Funding Type
Select the Funding type for

each program.
[Students]MI_ECFundingType
[Students]MI_ECFundingType2
Delivery Method
Select the method the

student used to participate
in each program.
[Students]MI_ECDeliveryMethod
[Students]MI_ECDeliveryMethod2
126
Data Element
[Table]Field Name
Length
Used in these
Reports
Delivery Schedule
Select the delivery schedule

that the student participates
in each program.
[Students]MI_ECDeliverySchedule
Early Childhood

2
3
4
5
State/Province MI > EC Assess tab > MI Early Child Special Ed Assessment

Use the EC Assess tab to populate information such as assessment tools, other tool comments, assessment
entry date, assessment exit date, assessment outcomes to be included in the MSDS submission extract.
Early Child Special Ed

Assessment

student was administered
the Early Child Special Ed
Assessment.
[Students]MI_SRSD_PrgmElig_EC
SpedAssess
N/A

included in an MSDS
submission.
Student Setup State/Province MI > EC Assess tab > MI Early Child Special Ed Assessment
127
Data Element
[Table]Field Name
Length
Used in these
Reports
Assessment Tool
Select the tool used to

assess the special education
needs of the early childhood
student.
[Students]MI_ECSpEd_Assessme
ntTool
General
Collection
[Students]MI_ECSpEd_Assessme
ntTool2
Student Record
Maintenance
Collection

Other Tool Comments
Entry Assessment
Date
General
Collection
Validation
If the Assessment Tool is

18, Part C Exit Tool Other,
type comments about the
assessment tool used to
evaluate the special
education needs of the early
childhood student
[Students]MI_ECSpEd_OtherTool
Comments
Type the date the early

childhood student entered
the special education
assessment program.
[Students]MI_ECSpEd_EntryAsses
smentDate
Format: MM/DD/YYYY
25
[Students]MI_ECSpEd_OtherTool
Comments2
General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation
[Students]MI_ECSpEd_EntryAsses
smentDate2
10
General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation
Student Setup Use the EC Assess tab to populate information such as assessment tools, other tool comments, assessment entry date,
assessment exit date, assessment outcomes to be included in the MSDS submission extract.
128
Data Element
[Table]Field Name
Length
Used in these
Reports
Exit Assessment Date
Type the date the early

childhood student exited the
special education
assessment program.
[Students]MI_ECSpEd_ExitAssess
mentDate
10
General
Collection
[Students]MI_ECSpEd_ExitAssess
mentDate2
Student Record
Maintenance
Collection
Format: MM/DD/YYYY
General
Collection
Validation
Outcome 1A
Enter the applicable

outcome value for the
special education early
childhood assessment.
[Students]MI_ECSpEd_Outcome1
A
A2
Student Record
Maintenance
Collection

Outcome 1B
Select Yes if the student did

meet Outcome 1A or No if
the student did not meet
Outcome 1A.
General
Collection
General
Collection
Validation
B
B2
General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation
129
Data Element
[Table]Field Name
Length
Used in these
Reports
Outcome 2A

childhood assessment if the
assessment was not a Part
C Assessment.
A
General
Collection
A2
Student Record
Maintenance
Collection
General
Collection
Validation

Outcome 2B

Outcome 2A.
B
B2
General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation
Outcome 3A

childhood assessment if the
assessment was not a Part
C Assessment.
A
A2
General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation
130
Data Element
[Table]Field Name
Length
Used in these
Reports
Outcome 3B

Outcome 3A.
B
General
Collection
B2
Student Record
Maintenance
Collection
General
Collection
Validation
State/Province MI > Attendance tab > MI Attendance History page

Use the Attendance tab to track students days attended and days enrolled for all four years of their high school career. You
can manually enter the attendance data or import the attendance data to this page. After the students attendance and
enrollment data is populated, you can extract the fields for use on custom reports, such as Transcripts.
To import the attendance data, you can:
Use Attendance Transcript option on the State Reports menu to create a CSV file that you can use to import the
student attendance and enrollment days into the Attendance tab.
Import the attendance and enrollment data from another source. If this method is selected, you must include the
students PowerSchool student number in the import file. One recommended method of populating the Student
Number field is to export the students UIC code and Student Number from PowerSchool, and then use the UIC
number to match the data included the export file with the data in the import file.
Days Attended in
Ninth Grade

this student attended school
in the ninth grade year.
Students]MI_NinthGradeAttended
Attendance
Transcript
Days Enrolled in Ninth

Grade
Enter the number of days in

which the student was
enrolled in the ninth grade
year.
[Students]MI_NinthGradeEnrolled
Attendance
Transcript
Student Setup State/Province MI > Attendance tab > MI Attendance History page
131
Data Element
[Table]Field Name
Length
Used in these
Reports
Days Attended in
Tenth Grade

in the tenth grade year.
[Students]MI_TenthGradeAttende
d
Attendance
Transcript
Days Enrolled in Tenth

Grade

enrolled in the tenth grade
year.
[Students]MI_TenthGradeEnrolled
Attendance
Transcript
Days Attended in
Eleventh Grade

in the eleventh grade year.
[Students]MI_EleventhGradeAtten
ded
Attendance
Transcript
Days Enrolled in
Eleventh Grade

enrolled in the eleventh
grade year.
[Students]MI_EleventhGradeEnrol
led
Attendance
Transcript
Days Attended in
Twelfth Grade

in the twelfth grade year.
[Students]MI_TwelfthGradeAttend
ed
Attendance
Transcript
Days Enrolled in
Twelfth Grade

enrolled in the twelfth grade
year.
[Students]MI_TwelfthGradeEnroll
ed
Attendance
Transcript
State/Province MI > BAA tab > MI Bureau of Assessment and Accountability (BAA) page
Use the BAA tab to populate information such test types, group codes, and research codes to be included in the
Student Setup State/Province MI > BAA tab > MI Bureau of Assessment and Accountability (BAA) page
132
Data Element
[Table]Field Name
Length
Used in these
Reports
BAA Assessment
Select this checkbox if this

student was administered
the BAA Assessment.
[Students]MI_SRSD_PrgmElig_OE
AA
N/A
[Students]MI_OEAA_MathTestTyp
e
Request for
UIC/Early
Roster

included in an MSDS
submission.
Math Test Type
Select the math assessment

test the student will be
taking.
01-MEAP
02-MEAP ACCESS
03-MI ACCESS(FI)
04-MI ACCESS(SI)
05-MI ACCESS(P)
Student Setup Use the BAA tab to populate information such test types, group codes, and research codes to be included in the MSDS
submission extract.
133
Data Element
[Table]Field Name
Length
Used in these
Reports
Math Group Code
Optional, type the schoolassigned code used for

reporting math assessment
scores. If a Group Code is
assigned by the posted
deadline, student answer
document labels and /or
preprinted answer
documents will be sent
organized by Building,
Subject and Class Group
Code. The final reports will
also group students by the
Class Group Codes.
[Students]MI_OEAA_MathGroupC
ode
Request for
UIC/Early
Roster
Math Research Code 1
This is a user-defined field.

Your school may determine
how to use this field. Valid
values are 01-10. These
codes are only reported
back in the Students
Downloadable Data File.
[Students]MI_OEAA_MathResearc
hCode1
Request for
UIC/Early
Roster

[Students]MI_OEAA_MathResearc
hCode2
Request for
UIC/Early
Roster
submission extract.
134
Data Element
[Table]Field Name
Length
Used in these
Reports
Reading Test Type
Select the reading

assessment test the student
will be taking.
[Students]MI_OEAA_ReadingTest
Type
Request for
UIC/Early
Roster
01-MEAP
02-MEAP ACCESS
03-MI ACCESS(FI)
Reading Group Code

reporting reading
assessment scores. If a
Group Code is assigned by
the posted deadline, student
answer document labels and
/or preprinted answer
Class Group Codes.
[Students]MI_OEAA_ReadingGrou
pCode
Request for
UIC/Early
Roster
Reading Research
Code 1

[Students]MI_OEAA_ReadingRese
archCode1
Request for
UIC/Early
Roster
submission extract.
135
Data Element
[Table]Field Name
Length
Used in these
Reports
Reading Research
Code 2

[Students]MI_OEAA_ReadingRese
archCode2
Request for
UIC/Early
Roster
Writing Test Type
Select the writing

will be taking.
[Students]MI_OEAA_WritingTestT
ype
Request for
UIC/Early
Roster
[Students]MI_OEAA_WritingGrou
pCode
Request for
UIC/Early
Roster
01-MEAP
02-MEAP ACCESS
03-MI ACCESS(FI)
Writing Group Code

reporting writing
Class Group Codes.
submission extract.
136
Data Element
[Table]Field Name
Length
Used in these
Reports
Writing Research Code

1

[Students]MI_OEAA_WritingResea
rchCode1
Request for
UIC/Early
Roster
Writing Research Code

2

[Students]MI_OEAA_WritingResea
rchCode2
Request for
UIC/Early
Roster
Science Test Type
Select the science

will be taking.
[Students]MI_OEAA_ScienceTestT
ype
Request for
UIC/Early
Roster
01-MEAP
03-MI ACCESS(FI)
04-MI ACCESS(SI)
05-MI ACCESS(P)
submission extract.
137
Data Element
[Table]Field Name
Length
Used in these
Reports
Science Group Code

reporting science
Class Group Codes.
[Students]MI_OEAA_ScienceGrou
pCode
Request for
UIC/Early
Roster
Science Research Code

1

[Students]MI_OEAA_ScienceRese
archCode1
Request for
UIC/Early
Roster
Science Research Code

2

[Students]MI_OEAA_ScienceRese
archCode2
Request for
UIC/Early
Roster
submission extract.
138
Data Element
[Table]Field Name
Length
Used in these
Reports
Social Studies Test

Type
Select the social studies

will be taking.
[Students]MI_OEAA_SocialTestTy
pe
Request for
UIC/Early
Roster
01-MEAP
Social Studies Group
Code

reporting social studies
Class Group Codes.
[Students]MI_OEAA_SocialGroup
Code
Request for
UIC/Early
Roster
Social Studies
Research Code 1

[Students]MI_OEAA_SocialResear
chCode1
Request for
UIC/Early
Roster
submission extract.
139
Data Element
[Table]Field Name
Length
Used in these
Reports
Social Studies
Research Code 2

[Students]MI_OEAA_SocialResear
chCode2
Request for
UIC/Early
Roster
ELA Test Type
Select the English language

arts assessment test the
student will be taking.
[Students]MI_OEAA_ELATestType
Request for
UIC/Early
Roster
[Students]MI_OEAA_ELAGroupCo
de
Request for
UIC/Early
Roster
04-MI ACCESS(SI)
05-MI ACCESS(P)
ELA Group Code

reporting English language
arts assessment scores. If a
Class Group Codes.
submission extract.
140
Data Element
[Table]Field Name
Length
Used in these
Reports
ELA Research Code 1

[Students]MI_OEAA_ELAResearch
Code1
Request for
UIC/Early
Roster
ELA Research Code 2

[Students]MI_OEAA_ELAResearch
Code2
Request for
UIC/Early
Roster
State/Province MI > Sec 23a tab > MI Section 23a Dropout Recovery Program page
Use the Sec 23a tab to populate information such as the students district start date, each month claimed for
FTE while the student was enrolled in a Dropout Recovery Porgram.
Section 23a

student was eligible to
participate in the Section
23a Dropout Recovery
Program.
[Students]MI_SRSD_PrgmElig_Se
c23a
Student Record
Maintenance
Collection

included in an MSDS
submission.
Student Setup State/Province MI > Sec 23a tab > MI Section 23a Dropout Recovery Program page
141
Data Element
[Table]Field Name
Length
Used in these
Reports
Start Date
Enter the student district

start date.
[Students]MI_SEC23A_StartDate
10
Student Record
Maintenance
Collection
Month Claimed
Enter a date in each month

to claim FTE for the student
while the student was
enrolled in a Dropout
Recovery Program.
[Students]MI_SEC23A_MonthClai
med01
Student Record
Maintenance
Collection
The first month claimed

must be one month after
the start date.
The month claimed must be
entered after the month has
ended.
med02
med03
med04
med05
med06
med07
med08
med09
med10
med11
med12
Student Setup Use the Sec 23a tab to populate information such as the students district start date, each month claimed for FTE while the
student was enrolled in a Dropout Recovery Porgram.
142
Data Element
[Table]Field Name
Length
Used in these
Reports
State/Province MI >CRDC tab > MI Civil Rights Data Collection (CRDC)

Exclude from CRDC
This field is a checkbox to

determine whether the
student is excluded from the
CRDC collection. Check the
box to exclude the student.
[Students]MI_CRDC_Exclude
MI Civil Rights
Data Collection
Section 504

determine Section 504
program participation.
Check the box to indicate
this is a Section 504
student.
[Students]MI_CRDC_504
MI Civil Rights
Data Collection
Special Education

determine Special Education
this is a Special Education
student.
[Students]MI_CRDC_SpecEd
MI Civil Rights
Data Collection
Gifted

determine Gifted/Talented
this is a Gifted/Talented
student.
[Students]MI_CRDC_Gifted
MI Civil Rights
Data Collection
LEP

determine LEP (Bilingual)
eligibility. Check the box to
indicate this is eligible for
LEP (Bilingual) services.
[Students]MI_ CRDC_LEP
MI Civil Rights
Data Collection
Student Setup State/Province MI >CRDC tab > MI Civil Rights Data Collection (CRDC)
143
Data Element
[Table]Field Name
Length
Used in these
Reports
In LEP Program

determine LEP (Bilingual)
this is a LEP (Bilingual)
student.
[Students]MI_CRDC_LEPProg
MI Civil Rights
Data Collection
Total FTE
This field is for the students

total combined FTE (General
and Special Education) as of
the Fall Count Date.
[Students]MI_ CRDC_FTE
MI Civil Rights
Data Collection
Grade Level
This field is for the students

Grade Level as of the Fall
Count Date.
[Students]MI_CRDC_Grade
MI Civil Rights
Data Collection
State/Province MI > Obsolete

Student eligibility, for
the current year, for
free or reduced-price
meal program: Values
stored internally as
F,R,P
This field is no longer

reported.
N/A
N/A
N/A
Date of 1st DPT/DPAT

Immunization

reported.
[Students]MI_SRSD_Immunizatio
nDPT
N/A
N/A
English Language
Proficiency Test

reported.
[Students]MI_LEP_ReclassTest
N/A
N/A
English Language
Proficiency Level

reported.
[Students]MI_LEP_ReclassTestSc
ore
N/A
N/A
Student Setup State/Province MI > Obsolete
144
Data Element
[Table]Field Name
Length
Used in these
Reports
Most Recent Date of

Initial/Redetermination
IEP

reported.
[Students]MI_SpEd_METDate
N/A
N/A
Place of Birth (City

Only)

reported.
[Students]MI_SRSD_BirthCity
20
N/A
Refugee Children
School Impact
program.

reported.
[Students]MI_LEP_Refugee_ImpP
gm
N/A
N/A
Career and Technical

Vocation Student

reported.
[Students]MI_SRSD_PrgmElig_Te
chEd
N/A
N/A
Regular Student

reported.
[Students]MI_TechEd_RegularStu
dent
N/A
N/A
Academically
Disadvantaged

reported.
[Students]MI_TechEd_AcademicD
isad
N/A
N/A
LEP

reported.
[Students]MI_TechEd_LEP
N/A
N/A
Disabled

reported.
[Students]MI_TechEd_Disabled
N/A
N/A
Criminal Offender

reported.
[Students]MI_TechEd_CriminalOff
N/A
N/A
Single Parent

reported.
[Students]MI_TechEd_SinglePare
nt
N/A
N/A
Displaced Homemaker

reported.
[Students]MI_TechEd_DisplacedH
ome
N/A
N/A
145
Data Element
[Table]Field Name
Length
Used in these
Reports
Related Work Study

reported.
[Students]MI_TechEd_WorkStudy
N/A
N/A
Wage Earning Program

Completion Status

reported.
[Students]MI_TechEd_Completion
Status
N/A
N/A
Optional Field

reported.
[Students]MI_OptField68
N/A
N/A
CTE Approval Program

1

reported.
[Students]MI_TechEd_Approval1
N/A
N/A

2

reported.
N/A
N/A

3

reported.
N/A
N/A

4

reported.
N/A
N/A
CTE Follow-Up
Program

reported.
[Students]MI_TechEd_CTEFollowu
p
N/A
N/A
Instructional Service
for At-Risk Students
(Section 31a) Include
up to 6.

reported.
[Students]StuInsSerAR(1|2|3|4|5
|6)
N/A
N/A
Support Service for AtRisk Students (Section

31a) Include up to 4.

reported.
[Students]StuISupSerAR(1|2|3|4)
N/A
N/A
Date Incident
Occurred

reported.
[Students]StdntExplus_IncidentD
ate
N/A
N/A
146
Data Element
[Table]Field Name
Length
Used in these
Reports
Date Expelled

reported.
[Students]StdntExplus_ExpelDate
N/A
N/A
Length of Expulsion

reported.
[Students]StdntExplus_ExpelLeng
th
N/A
N/A
Incident Type

reported.
[Students]StdntExplus_IncidentTy
pe
N/A
N/A
Location of Incident

reported.
[Students]StdntExplus_IncidentLo
cation
N/A
N/A
Time of Incident

reported.
[Students]StdntExplus_IncidentTi
me
N/A
N/A
Estimated Cost of
Property Damage

reported.
[Students]StdntExplus_DamageC
ost
N/A
N/A
Primary Victim of
Incident

reported.
[Students]StdntExplus_IncidentPr
imaryVictim
N/A
N/A
Follow-up After
Expulsion

reported.
[Students]StdntExplus_ExpelFollo
wup
N/A
N/A
Parental Consent to
Evaluate

reported.
[Students]MI_SpEd_ParenConsEv
al
N/A
Days Per Week 1

Days per Week 5

reported.
[Students]MI_ECDaysPerWeek(1|
2|3|4|5)
Min 1
N/A
Hours Per Day 1

Hours per Week 5

reported.
[Students]MI_ECHoursPerDay(1|2
|3|4|5)
Min .5
Reading/Language
Arts

reported
[Students]MI_MigrantEd_Instruct
_LangArts
Max 7
N/A
Max 24
N/A
147
Data Element
[Table]Field Name
Length
Used in these
Reports
English (ESL) for LEP

Children

reported
_LEPESL
N/A
Mathematics

reported
_Math
N/A
Science

reported
_Science
N/A
Social Studies

reported
_Social
N/A
Vocational/Career

reported
_Voc
N/A
Other

reported
_Other
N/A
Support
Guidance/Counseling

reported
[Students]MI_MigrantEd_Support
_GuidCounsel
N/A
Social work, Outreach

or Advocacy (

reported
_SocWrk
N/A
Dropout Prevention

reported
_DOPrevention
N/A
Health

reported
_Health
N/A
Dental

reported
_Dental
N/A
Eye Care

reported
_EyeCare
N/A
148
Data Element
[Table]Field Name
Length
Used in these
Reports
Pupil Transportation

reported
_PupilTransport
N/A
Other

reported
_Other
N/A
Reading/Language
Arts

reported
[Students]MI_MigrantEd_SumInst
ruct_LangArts
N/A
English (ESL) for LEP

Children

reported
ruct_LEPESL
N/A
Mathematics

reported
ruct_Math
N/A
Science

reported
ruct_Science
N/A
Social Studies

reported
ruct_Social
N/A
Vocational/Career

reported
ruct_Voc
N/A
Other

reported
ruct_Other
N/A
Support
Guidance/Counseling

reported
[Students]MI_MigrantEd_SumSup
port_GuidCounsel
N/A
Social work, Outreach

or Advocacy

reported
port_SocWrk
N/A
Dropout Prevention

reported
port_DOPrevent
N/A
149
Data Element
[Table]Field Name
Length
Used in these
Reports
Health

reported
port_Health
N/A
Dental

reported
port_Dental
N/A
Nutrition

reported
port_Nutrition
N/A

reported
port_PupilTransport
N/A
Other

reported
port_Other
N/A
Funding for
Service/Program:

reported
[Students]MI_MigrantEd_Prgmfun
ding
New PEPE Building

Code

reported.
[Students]MI_PEPE_BuildingCode
N/A
New PEPE District

Code

reported.
[Students]MI_PEPE_DistrictCode
N/A
New PEPE Effective

Date

reported.
[Students]MI_PEPE_Effective_Dat
e
10
N/A
PEPE Request
Justification

reported.
[Students]MI_PEPE_Justification
Minimum is 10;
Maximum is
unlimited
N/A
N/A
150
Data Element
[Table]Field Name
Length
Used in these
Reports
Advanced and
Accelerated Student
Select Yes to indicate that

the student meets the
eligibility criteria for the
gifted and talented
program.
[Students]MI_SRSD_PrgmElig_Gif
tTal
N/A
[Students]MI_GT_ProgramModel
General
Collection
Select No to indicate that

the criteria for the gifted
and talented program.
Program Model
Select the advanced and

accelerated program in
which the student is
enrolled.
Student Record
Maintenance
Collection

Special Program
Options
Select the educational

approach used for the
student in the
advanced/accelerated
program. List up to three
options in the order of the
amount of time spent in
each program option area.
General
Collection
Validation
[Students]MI_GT_SpPrgmOption1
General
Collection
Student Record
Maintenance
Collection
General
Collection
Validation
Attendance
Student Setup
151
Data Element
[Table]Field Name
Length
Used in these
Reports
Attendance
Verify that attendance data

is entered for the student.
[Attendance]
N/A
Official
Enrollment
Student Roster
75 Percent
Membership
Student Setup Attendance
152
Data Element
[Table]Field Name
Length
Used in these
Reports
Select the appropriate

free/reduced meal status for
this student.
[Students]LunchStatus
General
Collection
Lunch
Lunch status
Student Record
Maintenance
Collection

Early Childhood
General
Collection
Validation
ACT Explorer
Pre-ID
ACT PLAN PreID
All Enrollments
Course
Information about the class

of enrollment.
Format: COURSENAME
(COURSENUMBER.SECTION
NUMBER)
N/A
Teacher Student
Data Link
[CC]Course_Number
Enroll Date
Enter the enroll date.
[CC]DateEnrolled
N/A
Teacher Student
Data Link
Exit Date
Enter the exit date.
[CC]DateLeft
N/A
Teacher Student
Data Link
Student Setup Lunch
153
Data Element
[Table]Field Name
Length
Used in these
Reports
Completion Status

identifies the students
standing in this course when
the student is no longer a
participant.
[CC]MI_Completion_Status
Teacher Student
Data Link
Note: You can use the

Michigan Update Completion
Status option on the State
Report Menu to mass
populate this field for a
selected group of students.
Virtual Delivery
Select Yes if the instruction

for this course section is
delivered to the student
using a virtual delivery
method. The default is No.
[CC]MI_Virtual_Delivery
Teacher Student
Data Link
Exclude From Michigan

Link

Teacher Student Data Link.
The default is No.
[CC]MI_TSDL_Exclude
N/A
Student Setup All Enrollments
154
Data Element
[Table]Field Name
Length
Used in these
Reports
Log Type
You must select Discipline

from the list to create the
discipline incident record.
The discipline entry fields
display.
[Log]Log_Type
N/A
N/A
Incident Date
(MM/DD/YYYY)
Type the date the incident

occurred.
10
General
Collection
Log Entries
Note: By default, this field

is hidden when PowerSchool
is installed. You need to edit
the District Setup > Log
Entry Setup page to unhide
this field so that is displays
on the Log Entry page.
Consequence Days
Type the number of days

assigned for the
consequence in half-day
increments.
Student Record
Maintenance
Collection
Discipline
Records Extract
[Log]Discipline_Days
[Log]Discipline_Days2
Discipline
Records Extract
[Log]Discipline_Days3
Note: By default, this field

is hidden when PowerSchool
is installed. You need to
unhide this field so that is
displays on the Log Entry
page.
Student Setup Log Entries
155
Data Element
[Table]Field Name
Length
Used in these
Reports
Include in State
Reporting

student discipline record
from the Michigan General
Collection.
[Log]MI_Exclude
General
Collection
Student Record
Maintenance
Collection
Select No to exclude this

student discipline record in
the Michigan General
Collection. This is the
default entry.
Incident ID
Click the Generate Id button

to assign a unique,
sequential incident ID to
this log entry record. The
incident ID is used to track
both incidents and student
consequences.
Discipline
Records Extract
[Log]MI_Discipline_Incident_ID
General
Collection
Student Record
Maintenance
Collection
Discipline
Records Extract
Note: Use the Generate Id

button only for new incident
reports.
Incident Type
Select the type of incident

that resulted in the
suspension or expulsion.
[Log]MI_Expl_IncidentType
General
Collection
Hold Ctrl to select multiple

values
Student Record
Maintenance
Collection

Discipline
Records Extract
156
Data Element
[Table]Field Name
Length
Used in these
Reports
Serious Bodily Injury
This field contains is marked

when the Incident Type
involved physical violence
with injury and the injury
inflicted meets the definition
of Serious Bodily Injury per
the United States Code
paragraph (3) of subsection
(h) of section 1365 of title
18:
[Log]MI_Discipline_BodilyInjury
General
Collection
Student Record
Maintenance
"(3) the term serious bodily

injury means bodily injury
which involves
(A) a substantial risk of
death;
(B) extreme physical
pain;
(C) protracted and
obvious disfigurement; or
(D) protracted loss or
impairment of the function
of a bodily member, organ,
or mental faculty;"
from the Log Entry page.
157
Data Element
[Table]Field Name
Length
Used in these
Reports
Sexual Assault
This field is marked when

the Incident Type involved
physical violence involved
oral, anal, or vaginal
penetration forcibly or
against the person's will or
where the victim is
incapable of giving consent.
Includes rape, fondling,
indecent liberties, child
molestation, and sodomy.
[Log]MI_Discipline_SexualAssault
General
Collection
Enter the estimated cost of

property damaged during
the incident.
[Log]MI_Expl_DamageCost
Discipline
Records Extract
[Log]MI_SpEd_Discipline_Action_
Taken
General
Collection
Estimated Cost of
Property Damage
Student Record
Maintenance
Format: 99999
Action Taken
Select the disciplinary action

implemented for this special
education student as a
result of the incident.
You may choose to select
only one or all of An Initial
Consequence, a Secondary
Consequence, an Other
Consequence
Taken2
Taken3
Student Record
Maintenance
Collection
Discipline
Records Extract
158
Data Element
[Table]Field Name
Length
Used in these
Reports
Consequence Days
This field identifies the

number of days assigned for
the consequence in half-day
increments.
[Log]MI_Discipline Days
General
Collection
This field contains the date

on which the student began
the consequence reported in
Disciplinary Action.
Start Date of student

serving the
consequence
Student Record
Maintenance
Collection
Student Record
Maintenance
Collection
NOTE: This is not the date

the consequence was
assigned but the first day
the student began serving
the consequence.
Follow-up Codes
Select the follow up or

referral program for the
incident.
General
Collection
Discipline
Records Extract
[Log]MI_Expl_ExpelFollowup
General
Collection
Hold Ctrl to select multiple

values
Student Record
Maintenance
Collection

Discipline
Records Extract
159
Data Element
[Table]Field Name
Length
Used in these
Reports
Transfer Information
Note: Enrollments are created during the End-of-Year process and by enrolling a new student.
Entry Date
Enter the entry date for the

school enrollment.
[Students]EntryDate
6-10
[Reenrollments]EntryDate
Format: MM/DD/YYYY
Official
Enrollment
Student Roster
Monthly
Exit/Transfer In
Report
Note: The date is the first

day of school enrollment.
75% Report
Attendance
Transcript
Entry Code
Choose the entry code for

the school enrollment from
the pop-up menu.
[Students]EntryCode
[ReEnrollments]EntryCode
Max 20
Monthly
Exit/Transfer In
Report
Note: You must choose an

entry code for all school
enrollments.
Student Setup Transfer Information
160
Data Element
[Table]Field Name
Length
Used in these
Reports
Exit Date
Enter the exit date for the

school enrollment.
[Students]ExitDate
6-10
General
Collection
Format: MM/DD/YYYY
Note: The date is the day
after the last day of school
enrollment.
[ReEnrollments]ExitDate
Student Record
Maintenance
Collection
Monthly
Exit/Transfer In
Report
Request for
UIC/Early
Roster
75% Report
Attendance
Transcript
General
Collection
Validation
161
Data Element
[Table]Field Name
Length
Used in these
Reports
Exit Code
Select the students exit

code.
[Students]ExitCode
General
Collection

Student Record
Maintenance
Collection
Monthly
Exit/Transfer In
Report
Request for
UIC/Early
Roster
General
Collection
Validation
Full-Time Equivalency
Grade or Setting
Choose the full-time

equivalency for the school
enrollment.
[Students]FTEID
Choose the grade level for

the school enrollment from
the pop-up menu.

N/A
N/A
N/A
General
Collection
[ReEnrollments]FTEID
[ReEnrollments]Grade_Level
Student Record
Maintenance
Collection
Teacher Student
Data Link
Official
Enrollment
Student Roster
Monthly
Exit/Transfer In
162
Data Element
[Table]Field Name
Length
Used in these
Reports
Report
Request for
UIC/Early
Roster
10/30 Day
Michigan 4061
General
Collection
Validation
ACT Explorer
Pre-ID
ACT Plan Pre-ID
District of Residence
Choose the district in which

the student resides from the
list provided.
[Students]DistrictOfResidence
General
Collection
Student Record
Maintenance
Collection
Early Childhood
Request for
UIC/Early
Roster
Worksheet A
Worksheet B
163
Reports
Generate these reports to collect information for the parameters you specify. You need to set up correct reporting criteria in
order to run a successful report. Output display and data varies per report.
Understanding the Report Output Table

The report output tables in this guide include the following elements:
Item # or Position Either the numerical order of the data element (first element is 1, second element is 2), or the
position in the report. For example, if there is a string of data elements, such as 2009YNYN08091989, the particular
element may start at position 5. In this example, position 5 is Y.
Data Element The name of the data element.
Description Additional information about the data element, including state reporting rules.
[Table] The name of the table where the data is stored.
Field Name The name of the field where the data is stored.
Note: The Table name appears in brackets with the Field Name directly following. Example: [Table]FieldName.
Reports Understanding the Report Output Table
164

Use the Michigan General Collection to collect pupil membership and participation data for your school district or ISD to report
to the Michigan Center for Educational Performance and Information (CEPI). You will use the Michigan Student Data System
(MSDS) to upload this information to CEPI three times during the current school year:
Fall
Spring
EOY
This collection is split into twenty-three components. The following table lists each component and which components are
required (R), conditional (C), or optional (O) when submitting the General Collection. A blank cell indicates that the component
is not available for that collection.
Note: Refer to the MSDS Collection Component Matrix on the CEPI MSDS Collection Component Web page for additional
submission details.
Component
Fall
Spring
EOY
Adult Education
Attendance
Discipline
Early Childhood Special

Education Assessment
Early On
Enrollment
General Education FTE
Homeless Demographics
Initial IEP
Initial IFSP
Reports Michigan General Collection
165
Component
Fall
Spring
EOY
LEP
Membership
Part C Assessment
Part C Transition
Personal Core
Personal Curriculum
Personal Demographics
Program Participation
School Demographics
SNE
Special Education
Submitting Entity
Title I Services
166
Selection Criteria
Selection criteria determines which database records are used in the report. Refer to selection criteria for analysis when the
report does not return the correct records.
School Selection
The report selects which school records to use based on the following criteria:
The school must be associated with a student included in the report.
Student Selection
The report selects which student records to use based on the following criteria:
The student was enrolled at any time between the Count and Previous Count Dates.
The student exited the school district after the previous count date.
The student is not excluded from state reporting or from the MSDS extract.
Student records are sorted in alphabetical order by student name, with a secondary alphanumeric sort on student ID, so that
students with multiple records are grouped together in the extract, even when another student exists with the same name.
Disciplinary Record Selection
The report selects the discipline incident and related consequence records based on the following criteria:
The discipline record is not excluded from State Reporting.
The discipline incident and related consequence have an incident date that falls between the previous count date and
current count date.
If a discipline incident has multiple consequence records, the report extracts each discipline consequence related to the
discipline incident when the Action Date assigned to the consequence falls between the previous count date and current
count date and the Incident Date is blank.
Special Education Record Selection

An Initial IEP Component is extracted for General Collection for Spec Ed students when the Initial IEP Date falls between Count
and Previous Count Dates.
167
Report Input
To generate the Michigan General Collection report, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click Michigan General Collection. The Michigan General Collection Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose
Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to generate the report.
Field
Description
Current Selection Students
Indicate which students to include in the report by selecting one of the following options:
The selected [number] students only Run the report for students in the current
selection.
All students Run the report for all students in the current school or district that
meet the selection criteria.
Note: If running the report for a single student, or group of students, select the
students prior to running report.
Reporting Period
Select the reporting period for the collection. Your choices are Fall, Spring, and EOY.
Entity Type Code
Select the Entity Type Code for the collection. Your choices are District Number, Building
Number, and Agreement Number.
Entity Code
Type the identification code of the entity submitting the collection to CEPI.
168
Field
Description
Reporting Districts State

Assigned 5-digit District Number
The State Assigned Operating District number for the reporting school district.
First Day of School
For the current school year, type the first day school was in-session for the students.
Previous Count Date
The date of the last student count.
Current Count Date
The count date for the collection you are generating. Refer to the state requirements for
the correct date.
Scheduling
Select when to run the report. Your choices are Run Now and Schedule.
Select Schools to Export
Select the school(s) to be included in the export from the selection box. If no schools
are selected, the export will run for the entire district.
169
Report Output
Each of the fields displayed in the output of the report are described below. For documentation of XML report output from the
state department of education, refer to the CEPI General Collection Web page. See Report Descriptions for a definition of
each column in the table.
Item #
Data Element
Description
[Table]FieldName
Submitting Entity
1
Submitting Entity type Code
This field contains the submitting

entity type value entered on the
Michigan General Collection Report
Interface page.
N/A
Submitting Entity Code
This field contains the value entered in

the Submitting Entity Type Code on
the Michigan General Collection Report
Interface page.
N/A
The values are:
D for District
B for School Building
A for Agreement Number
Personal Core
3
UIC
This field contains the students unique

state-assigned identification number.
This field value is extracted from the
General tab.
Last Name
This field contains the students last

name. This field value is extracted
[Students]Last_Name
170
Item #
Data Element
Description
[Table]FieldName
First Name
This field contains the students first

Middle Name
This field contains the students middle

Suffix
This field contains the abbreviated

name suffix that follows the students
full name (Jr, Sr, III, etc.). This field
value is extracted from the General
tab.
[Students]MI_Suffix
Date of Birth
This field contains the students date of

birth. This field value is extracted from
the General tab.
[Students]DOB
This field identifies the birth order of

the student if the student is part of a
multiple birth where the siblings share
all unique identifying characteristics,
including a first and last name. This
field value is extracted from the
General tab.
10
Gender
This field contains the code identifying

the students gender. This field value is
extracted from the General tab.
[Students]Gender
This field contains the Operating

ISD/ESA number assigned to the
district in which this student is
enrolled. This field value is extracted
School Demographics
11
Operating ISD/ESA Number
171
Item #
Data Element
Description
[Table]FieldName
12
Operating District Number
This field contains the number

identifying the operating district. This
District Information page.
[Prefs]Value
13
School Facility Number
This field contains the state-assigned

code for the students school. This field
tab.
14
Student ID Number

assigned to the student record in
PowerSchool. This field value is
extracted from the Demographics
page.
15
Grade Or Setting
This field contains the grade in which

the student is enrolled, if the student
is enrolled in a standard grade level.
The students grade level is extracted
from Enrollment page.
If the student is not enrolled in a

standard grade level, this field
contains the educational setting in
which the student is enrolled. This field
tab.
16
S2E2 Code
When the student is being educated

through a Specialized Shared
Educational Entity (S2E2), report the
code from the Educational Entity
Master (EEM) in this characteristic.
172
Item #
Data Element
Description
[Table]FieldName

identifying the students district of
residence. This value is extracted from
the General tab.
[Students]MI_SRSD_StudResLEANum
If the Resident LEA Number field is

blank, this value is extracted from the
Enrollment page.
If blank,
17
Resident LEA Number
18
Student Resident County
This field contains the name of the

county in which the student resides.
General tab.
[Students]MI_Resident_County_Code
19
Country of Birth
This field contains the students

country of birth.
20
Year of Entry
This field contains the year the student

22
Street Address
This field contains the street address

where the student resides. This field
tab.
[Students]Street
23
City
This field contains the name of the city

tab.
[Students]City
24
State
This field contains the 2-character

abbreviation for the state where the
student resides. This field value is
[Students]State
173
Item #
Data Element
Description
[Table]FieldName
25
Zip Code
This field contains the zip code for the

address where the student resides.
General tab.
[Students]Zip
26
Ethnicity
This field contains the ethnic codes

that apply to this student, in priority
order (highest to lowest). The ethnic
codes are extracted from the General
tab.
27
Home Phone
This field contains the students home

phone number. This field value is
Enrollment
28
Enrollment Date
This field contains the date the student

enrolled in the district. This field value
is extracted from the General tab.
29
Exit Status

the students status when the student
left the district. This field value is
extracted from the Enrollment page.
[Students]ExitCode
30
Exit Date

extracted from the Enrollment page.
[Students]ExitDate
174
Item #
Data Element
Description
[Table]FieldName
Membership
31
Date of Count
This field contains the Date of Count

entered on the Michigan General
Collection Report Interface page.
N/A
32
Student Residency
This field contains the code that

describes the students residency or
non-residency status for membership.
General tab.
[Students]MI_SRSD_StudResMembers
hip
33
10/30 Day Rule
This field value is Yes if the student

meets the criteria for the 10/30 Day
Rule. This field value is No if the
student does not meet the criteria for
the 10/30 Day Rule. This value is
[Students]MI_SRSD_10_30_DayRule
This field contains the students FTE.

General tab.

34
General Ed FTE
If this field is left blank, 1.00 is used

as the default value on the extract.
175
Item #
Data Element
Description
[Table]FieldName
This field contains the programs for

which the student is eligible and
[Students]MI_SRSD_PrgmElig_SeatTi
me
35
Program Eligibility Participation
[Students]MI_SRSD_PrgmElig_DevRet
Kinder
[Students]MI_SRSD_PrgmElig_OSStud
[Students]MI_SRSD_PrgmElig_21CCLC
[Students]MI_SRSD_PrgmElig_IntStud
[Students]MI_SRSD_PrgmElig_AltEd
[Students]MI_SRSD_Early_Middle_Coll
ege
[Students]MI_SRSD_Immigrant_Statu
s
176
Item #
Data Element
Description
[Table]FieldName
Personal Curriculum
This section is included in the extract if the Personal Curriculum field on the General tab is set to Yes.
36

Modification
True displays in this field if a high

school student enrolled in grades 9
through 12 has a personal curriculum
that modified the students graduation
requirements. Refer to the MDE Web
site for further information about the
reasons a student has a personal
curriculum.
[Students]MI_PCCM
False displays in this field if the

student does not have a personal
curriculum or is enrolled in a grade or
setting other than grades 912.
General tab.
37
Personal Curriculum Type
This field contains the reasons for the

Modification. Up to seven reasons may
display, one instance for each
academic area selected.
[Students]MI_PCT

General tab. Appendix
177
Item #
Data Element
Description
[Table]FieldName
This section is included in the extract if the Homeless Status field on the General tab is not blank.
38
Homeless

homeless status. This field value is
[Students]homeless
Note: Values 0609 are discontinued;

however, the values are included on
the extract if entered in the Homeless
Status field.
39
Unaccompanied Youth
True displays in this field if this

student is identified as homeless and
unaccompanied youth. This field value
[Students]MI_Unaccompanied_Youth
LEP
This section is included in the extract if the LEP Student field value is set to Yes on the LEP tab for a student.
40
41
LEP Instructional Program
Each funding participation program

with a Yes value entered on the LEP
tab displays on a separate line in the
extract. Up to five lines can display.
LEP tab.

the type of LEP program in which the
student is enrolled. This field value is
extracted from the LEP tab.
[Students]MI_LEP_Pupil_LimEng Obsolete
178
Item #
Data Element
Description
[Table]FieldName
42
Primary Language

the students primary language. This
field value is extracted from the LEP
tab.
[Students]MI_LEP_PrimaryLanguage
43
LEP Exit Reason

the reason the student exited the LEP
program. This field value is extracted
from the LEP tab.
44
LEP Exit Date

exited the LEP program. This field
value is extracted from the LEP tab.
45
LEP Re-entry Date

re-entered the LEP program. This field
value is extracted from the LEP tab.
Advanced Accelerated (Gifted)

This section is included in the extract if the Advanced and Accelerated Student field value is set to Yes on the Gifted tab for a
student.
46
Program Model

the advanced and accelerated program
in which the student is enrolled. This
field value is extracted from the Gifted
tab.
179
Item #
Data Element
Description
[Table]FieldName
47
Special Program Options
This field contains the educational

approach used for the student in the
advanced/accelerated program. This
field may display three times because
you can enter up to three options on
the Gifted tab. The options are listed in
the order of the amount of time spent
in each program option area.

Gifted tab.
Title I TAS
This section is included in the extract if the Title I Participant field value is set to Yes on the Title I tab for a student.
48
TAS Instructional Services
Each TAS instructional service with a

Yes value entered on the Title I tab
displays on a separate line in the
extract. Up to seven lines can display.
Title I tab.
180
Item #
Data Element
Description
[Table]FieldName
49
Each TAS support service with a Yes

value entered on the Title I tab
extract. Up to eight lines can display.
Title I tab.
Adult Education
This section is included in the extract if the Adult Education Student field value is set to Yes on the Adult Ed tab for a student.
You may submit up to three adult education components for each Adult Education Count Period. On the Fall General
Collection, you may submit up to six adult education components, three for JUL and three for SEP.
50
Adult Ed Funding
This field contains the type of funding

the adult education student receives.
Adult Ed tab.
[Students]MI_ADED_ParticipantFundin
g
51
Adult Ed Count Period
This field contains the period in which

the adult student participated in the
program. The values are JUL, SEP,
FEB, and APR. This field value is
extracted from the Adult Ed tab.
Calculated
181
Item #
Data Element
Description
[Table]FieldName
52
Adult FTE
This field contains the adult students

FTE membership value for the FTE
from the Adult Ed tab.
[Students]MI_ADED_September_FTE1
[Students]MI_ADED_February_FTE1
182
Item #
Data Element
Description
[Table]FieldName
53
Adult FTE Program Code

the FTE program in which the adult
student participated. This field value is
[Students]MI_ADED_July_Program1
[Students]MI_ADED_September_Progr
am1
am2
am3
[Students]MI_ADED_February_Progra
m1
m2
m3
[Students]MI_ADED_April_Program1
54
Diploma Status

the adult students diploma or GED
status. This field value is extracted
[Students]MI_ADED_DiplomaGEDStatu
s
183
Item #
Data Element
Description
[Table]FieldName
Initial IEP
This section is included in the extract if a special education student record has an Initial IEP Date that falls between Count and
Previous Count Dates entered on the report interface page and an assigned Date of Parental Consent.
55
Date of Parental Consent
If entered, this field contains the date

the school received the signed Parental
Consent to Evaluate form in
mm/dd/yyyy format. This field value is
extracted from the Special Ed tab
This field is optional.

56
Timeliness of Initial IEP

identifies the length of time it took to
complete the students IEP. This field
value is extracted from the Special Ed
tab.
[Students]MI_SpEd_TimelinessOfIEP
57
This field contains the eligibility results

of the students initial IEP. On the
initial IEP, a student must be found
either eligible or ineligible for special
education programs and services. This
Special Ed tab.
58
Days Beyond Timeline
This field contains the number of days

beyond the 30-day timeline it took to
complete the students initial IEP, if
applicable. This field value is extracted
from the Special Ed tab.
184
Item #
Data Element
Description
[Table]FieldName
Special Education
This section is included in the extract if the Special Education Student field value is set to Yes on the Special Ed tab for a
student.
59
Primary Disability

the special education students primary
disability. This field value is extracted
[Students]MI_SpEd_PrimaryDisability
60
Secondary Disability

the special education students
secondary disability, if applicable. One
line is included in the extract for each
secondary disability identified for a
student, up to two lines total. This field
tab.
[Students]MI_SpEd_AdditionalDisabilit
y
61
IEP Date
This field contains the date the IEP

was implemented or temporary
placement went into effect for this
student. This field value is extracted
[Students]MI_SpEd_IEPDate
64
Support Services
Each support service with a non-blank

value entered on the Special Ed tab
Special Ed tab.
[Students]MI_SpEd_SupportServices1
185
Item #
Data Element
Description
[Table]FieldName
65
Each program service code with a nonblank value entered on the Special Ed
extract. Up to three lines can display.
Special Ed tab.
[Students]MI_SpEd_PrgmServiceCode
1
2
3
66
Primary Educational Setting

educational setting. This field value is
extracted from the Special Ed tab.
[Students]MI_SpEd_PrimaryEdSetting
67
Placed by Another District IEP
This field contains 1 if the student

participates in a center program or a
cooperative-agreement program
designed for special education
students or a cross-district special
education program. This field contains
a 0 if the student does not participate
in this type of program.
[Students]MI_SpEd_IEPAnotherDistrict

Special Ed tab.
68
Spec Ed Exit Reason
This field contains the reason the

student exited or completed the
special education program, if
69
Spec Ed Exit Date

exited or completed the special
education program in mm/dd/yyyy
format. This field value is extracted
from the Special Ed tab .
186
Item #
Data Element
Description
[Table]FieldName
62
Section 52 FTE
This field contains the FTE membership

value for section 52. This represents
the students source of State Aid
reimbursement. All students who do
not qualify as a Section 53 student
should be listed as Section 52. The

Special Ed tab.
63
Section 53 FTE

value for section 53. The range is from
0.00 to 1.00.
Note: This represents the students

source of State Aid reimbursement. All
students who do not qualify as a
Section 53 student should be listed as
Section 52. The range is from 0.00 to
1.00.
Special Ed tab.
EC Special Ed Assessment
70
Assessment Tool
This field value identifies the tool used

to assess the special education needs
of the early childhood student. This
field value is extracted from the EC
Assessment tab.
[Students]MI_ECSpEd_AssessmentToo
l
l2
187
Item #
Data Element
Description
[Table]FieldName
71
Other Tool Comments
If the Assessment Tools is 18, Part C

Exit Tool Other, this field contains
comments about the assessment tool
used to evaluate the special education
needs of the early childhood student.
EC Assessment tab.
[Students]MI_ECSpEd_OtherToolCom
ments
This field contains the date the early

childhood student entered the special
education assessment program. This
Assessment tab.
[Students]MI_ECSpEd_EntryAssessme
ntDate

childhood student exited the special
Assessment tab.
[Students]MI_ECSpEd_ExitAssessment
Date
72
73
Entry Assessment Date
ments2
ntDate2
Date2
Note: If this field value is blank, the

Outcome 1A through 3B field values
are not extracted.
74
75
Outcome 1A
Outcome 1B
If the Exit Assessment Date field value

is not blank, this field contains the
value entered in the Outcome 1A field.
EC Assessment tab.
[Students]MI_ECSpEd_Outcome1A

value entered in the Outcome 1B field.
EC Assessment tab.
[Students]MI_ECSpEd_Outcome1B
[Students]MI_ECSpEd_Outcome1A2
[Students]MI_ECSpEd_Outcome1B2
188
Item #
Data Element
Description
[Table]FieldName
76
Outcome 2A

value entered in the Outcome 2A field,
if the assessment was not a Part C
Assessment. This field value is
extracted from the EC Assessment tab.

value entered in the Outcome 2B field,


77
78
79
Outcome 2B
Outcome 3A
Outcome 3B
189
Item #
Data Element
Description
[Table]FieldName
Discipline
This section is included in the extract if a discipline incident record was entered for the student during the data range selected
for the extract.
80
Include In State Reporting
This field is a pop-up list to determine

whether this incident is included in
State Reporting. Select Yes or No.
Log Entry page.
[Log]MI_Exclude
81
Incident ID
This field contains the ID assigned to

the incident by the local district as
reported in Disciplinary Incident. The
incident ID is used to track both
incidents and student consequences.
Log Entry page.
82
Date of Incident
This field contains the date the

incident occurred. This field value is
extracted from the Log Entry page.
83
Incident Type
This field contains the codes

identifying the types of incidents. This
field value is extracted from the Log
Entry page.
190
Item #
Data Element
Description
[Table]FieldName
84
This field contains is marked when the

Incident Type involved physical
violence with injury and the injury
inflicted meets the definition of Serious
Bodily Injury per the United States
Code paragraph (3) of subsection (h)
of section 1365 of title 18:
"(3) the term serious bodily injury

means bodily injury which involves
(A) a substantial risk of death;
(B) extreme physical pain;
(C) protracted and obvious
disfigurement; or
(D) protracted loss or impairment of
the function of a bodily member,
organ, or mental faculty;"
Log Entry page.
85
Sexual Assault
This field is marked when the Incident

Type involved physical violence
involved oral, anal, or vaginal
penetration forcibly or against the
person's will or where the victim is
incapable of giving consent. Includes
rape, fondling, indecent liberties, child
molestation, and sodomy. This field
value is extracted from the Log Entry
page.
191
Item #
Data Element
Description
[Table]FieldName
86
Action Taken
This field contains the type of

disciplinary action taken as a
consequence of the incident reported
in the Disciplinary Incident.
[Log]MI_SpEd_Discipline_Action_Take
n

Log Entry page.
87
Consequence Days
This field identifies the number of days

assigned for the consequence in halfday increments. This field value is
[Log]MI_ Discipline Days
88
Start Date of student serving

the consequence
This field contains the date on which

the student began the consequence
reported in Disciplinary Action. NOTE:
This is not the date the consequence
was assigned but the first day the
student began serving the
consequence. This field value is
89
Secondary Action Taken

in the Disciplinary Incident. This field
page.
n2
192
Item #
Data Element
Description
[Table]FieldName
90
Secondary Days
This field the number of days assigned

for the consequence in half-day
increments.. This field value is
[Log]Discipline Days2
Note: This is not the date the

consequence was assigned but the first
day the student began serving the
consequence.
91

the secondary consequence

92
Other Action Taken

n3

Log Entry page.
94
Other Days

[Log]Discipline Days3
193
Item #
Data Element
Description
[Table]FieldName
95
Other Start Date

96
Follow Up
This field contains the follow up or

referral programs recommended for
this student after the incident. One line
is included in the extract for each
follow-up program selected, up to nine
lines total. This field value is extracted
Attendance
Note: The meis_attendance field is a manual override for Days in Attendance/Days Enrolled. The Michigan General Collection
will use any values entered in meis_attendance field for Days in Attendance/Days Enrolled before attempting a calculation if
the meis_attendance field is blank.
97
Days in Attendance
The Days in Attendance value is

calculated. It is the total number of
days the student attended school
during the reporting period. On the Fall
Extract, the Days Attended value is
calculated only for students that have
exited the school district.
(hand entered values)
Calculated (if blank)
On the EOY extract, the Days Attended

value is calculated for all students
included in the extract.
194
Item #
Data Element
Description
[Table]FieldName
98
Days Enrolled
The Days Enrolled value is calculated.

It is the total number of membership
days in the reporting period. On the
Fall Extract, this value is calculated
only for students that have exited the
school district. Zero (0) is a valid
entry.
(hand entered values)
Calculated (if blank)

SNE
Note: This component is now included in all General Collections.
99
Supplemental Nutrition
Eligibility

eligibility status for the free or
reduced-prices meal and/or milk
program for the current school year.
Lunch State page.
A value displays in this field if the

students lunch status is:
100
First Day in Attendance
Free (F)
Free-DC (FDC)
Reduced (R)

day in attendance for students
entering your district under the
Section 25 rule.
[Students]MI_FirstAttendDate
195
Michigan Student Record Maintenance Collection

Use the Michigan Student Record Maintenance Collection to update student data required by the state of Michigan throughout
the current school year. The purpose of the extract determines the information included in that extract.
End-of-Summer snapshot: All summer graduates (through August 31) and exit status changes for students who are
part of the most recent four-year cohort must be submitted through the student maintenance collection. This will be the
final disposition used for determining the status of the most recent cohort and will be the final opportunity to submit
graduates (replacing the use of the fall Single Record Student Database submission in prior years).
Graduation Cohort Appeals: Corrections and updates for your district's four-year, five-year and six-year rates may be
made through the SRM. Please see the Graduation and Dropout Review page for more information on this process.
Submit enrollment records between general collections: In order for a district user to be able to obtain student
history information, to look up a student's direct certification status, to claim accountability/PEPE, or to report in certain
collections, the student must be enrolled in that user's district.
Submit exit records: Exit records can be submitted via the maintenance collection. This can be used to ensure that
PEPE status is appropriately updated, to correct exit status for accountability, and, in the future, to provide the accurate
roster for assessment purposes.
Update student demographics/program data: The data stored in the MSDS on a student are considered the source
record for accountability. Demographic updates will be phased out of the Office of Educational Assessment and
Accountability (OEAA) Secure Site and corrections will have to be made to the student record in the MSDS. In addition,
data corrections can be submitted between collections to ensure that the MSDS data accurately reflect the student
status.
You can view further information about the Michigan Student Record Maintenance Collection at
http://www.michigan.gov/cepi/0,1607,7-113-986_50502_53650---,00.html.
Reports Michigan Student Record Maintenance Collection
196
Selection Criteria
Selection criteria determine which database records are used in the report. It is recommended that a group of students be
selected prior to running this report; then run the report using the selected students option.
The report includes students who were enrolled at any time between the Start Date and the End Date.
The students must not be selected to be excluded from MSDS (include_time_share) on the General Tab of the
To include students in this report the Include in MSDS (include_time_share) field must be blank.
To exclude student from this report the Include in MSDS (include_time_share) field must be set to 2.
197
Report Input
To generate the Michigan Student Record Maintenance Collection report, do the following:
3. Click Michigan Student Record Maintenance Collection. The Michigan Student Record Maintenance Collection page
appears.
Field
Description
Students to Include
selection.
All students Run the report for all students in the current school or district that
meet the selection criteria.
Processing Options
Choose a time to run the report from the pop-up menu:
In Background Now (Recommended) Execute the report immediately in the

background.
ASAP Execute the report in the order it is received in the Report Queue.
At Night Execute the report during the next evening.
On Weekend Execute the report during the next weekend.
On Specific Time Execute the report on the date and time specified.
198
Field
Description
Specific Date/Time
Enter a date using the format mm/dd/yyyy or mm-dd-yyyy in order to run the report on
a specific day. The incorrect format displays an alert and the date field is submitted as a
blank entry.
Use the pop-up menus to schedule the report to be run at a specific hour and minute.
Example: 7/29/2008 @ 10:05 AM.
First Day of School
Type the date of the first day of school for the current school year.
Start Date
Enter the start date in the date range used to select the student records included in the
extract.
End Date
Enter the end date in the date range used to select the student records included in the
extract. This date is extracted as the Date of Count.

Assigned 5-digit District Number
Enter the state-assigned number for the reporting district.
Submitting Entity Type Code
Select District if the entity submitting this extract is the school district or building if the
entity submitting this extract is a school building within the district.
Enter the 5-digit code identifying the entity submitting the extract.
Comma Delimited List of School

IDs
Enter the list of schools, by ID, you want to include in this report. Separate the school
IDs by commas.
Leave this field blank to run the report for the entire district (default).
Calculate Attendance For
Click Exited Students Only if generating the Fall or Spring collection; All Students if
generating the EOY collection; or No Students to generate the collection without
calculating student attendance.
199
Report Output
state department of education, refer to http://www.michigan.gov/cepi/0,1607,7-113-986_50502_53650---,00.html.
See Understanding the Report Output Table for a definition of each column in the table.
Item #
Data Element
Description
[Table]FieldName

the Michigan Student Record
Maintenance Collection Report
Interface page.
N/A
Submitting Entity
1
The values are:
D for district
B for school building
This field contains the 5-digit

submitting entity code entered on the
Michigan Student Record Maintenance
Collection Report Interface page.
N/A
Personal Core
3
UIC

General tab.
Last Name

[Students]Last_Name
200
Item #
Data Element
Description
[Table]FieldName
First Name

Middle Name

Suffix

tab.
[Students]MI_Suffix
Date of Birth
This field contains the students data of

the General tab.
[Students]DOB

General tab.
10
Gender

[Students]Gender
This field contains the date that the

reported information will become
effective for the student. This field
tab.
Student Record Maintenance

11
As of Date
201
Item #
Data Element
Description
[Table]FieldName
School Demographics
12
Operating ISD ESA Number

13

[Prefs]Value
14

tab.
15
Student ID Number

page.
16
Grade Or Setting

from the Transfer Info page.

tab.
202
Item #
Data Element
Description
[Table]FieldName
17
S2E2 Code


the General tab on the Michigan
General page.
18
Resident LEA Number
If blank,

Transfer Info page.
19

General tab.
20
Country of Birth
This field contains the ISO code

identifying the country in which the
student was born, if the student was
not born in the United States. This
General tab.
21
Year of Entry

entered the United States for the first
time. This field value is extracted from
the General tab.
This field is required for LEP and

immigrant students.
203
Item #
Data Element
Description
[Table]FieldName
22
Street Address

tab.
[Students]Street
23
Street Address 2
This field contains the second line of

the students street address, if
[Students]mailing_street
24
City

tab.
[Students]City
25
State

[Students]State
26
Zip Code

General tab.
[Students]Zip
27
Ethnicity

tab.
204
Item #
Data Element
Description
[Table]FieldName
28
Home Phone

Enrollment
29
Enrollment Date

31
Exit Status

extracted Transfer Info page.
[Students]ExitCode
32
Exit Date

extracted from the Transfer Info page.
[Students]ExitDate
Membership
34
Date of Count
This field contains the Date of Count

entered on the Michigan Student
Record Maintenance Collection Report
Interface page.
N/A
35
Student Residency

General tab.
hip
205
Item #
Data Element
Description
[Table]FieldName
36
10/30 Day Rule
This field value is Yes if the student

meets the criteria for the 10/30 Day
Rule. This field value is No if the
student does not meet the criteria for
the 10/30 Day Rule. This value is
[Students]MI_SRSD_10_30_DayRule
This field contains the students FTE.

General tab.

37
General Ed FTE
If this field is left blank, 1.00 is used

as the default value on the extract.
38
Program Eligibility Participation
This field contains the programs for

which the student is eligible and
[Students]MI_SRSD_PrgmElig_SeatTi
me
[Students]MI_SRSD_PrgmElig_DevRet
Kinder
[Students]MI_SRSD_PrgmElig_OSStud
[Students]MI_SRSD_PrgmElig_21CCLC
[Students]MI_SRSD_PrgmElig_IntStud
[Students]MI_SRSD_Early_Middle_Coll
ege
[Students]MI_SRSD_Immigrant_Statu
s
206
Item #
Data Element
Description
[Table]FieldName
Personal Curriculum
This section is included in the extract if the Personal Curriculum field on the General tab is set to Yes.
39

Modification
True displays in this field if a high

school student enrolled in grades 9
through 12 has a personal curriculum
that modified the students graduation
requirements. Refer to the MDE Web
site for further information about the
reasons a student has a personal
curriculum.
[Students]MI_PCCM
False displays in this field if the

student does not have a personal
curriculum or is enrolled in a grade or
setting other than grades 912.
General tab.
40
Personal Curriculum Type
This field contains the reasons for the

Modification. Up to seven reasons may
display, one instance for each
academic area selected.
[Students]MI_PCT

General tab.
207
Item #
Data Element
Description
[Table]FieldName
41
Homeless

[Students]homeless

Status field.
42
Unaccompanied Youth
True displays in this field if this

LEP
This section is included in the extract if the LEP Student field value is set to Yes on the LEP tab for a student.
43
44

LEP tab.

[Students]MI_LEP_Pupil_LimEng
208
Item #
Data Element
Description
[Table]FieldName
45
Primary Language

tab.
46
LEP Exit Reason

program, if applicable. This field value
is extracted from the LEP tab.
47
LEP Exit Date

exited the LEP program, if applicable.
LEP tab.
48
LEP Re-entry Date

re-entered the LEP program, if
from the LEP tab.
Advanced Accelerated
This section is included in the extract if the Advanced and Accelerated Student field value is set to Yes on the Gifted tab for a
student.
49
Program Model

the advanced and accelerated program
in which the student is enrolled. This
field value is extracted from the Gifted
tab.
209
Item #
Data Element
Description
[Table]FieldName
50
Special Program Options
This field contains the educational

approach used for the student in the
advanced/accelerated program. This
field may display three times because
you can enter up to three options on
the Gifted tab. The options are listed in
the order of the amount of time spent
in each program option area.

Gifted tab.
Title I TAS
This section is included in the extract if the Title I Participant field value is set to Yes on the Title I tab for a student.
51
Each TAS instructional service with a

Yes value entered on the Title I tab
extract. Up to seven lines can display.
Title I tab.
52
Each regular term support service with

a Yes value entered on the Title I tab
extract. Up to eight lines can display.
Title I tab.
210
Item #
Data Element
Description
[Table]FieldName
Adult Education
This section is included in the extract if the Adult Education Student field value is set to Yes on the Adult Ed tab for a student.
You may submit up to three adult education components for each Adult Education Count Period. On the Fall General
Collection, you may submit up to six adult education components, three for JUL and three for SEP.
53
Adult Ed Funding
This field contains the type of funding

the adult education student receives.
Adult Ed tab.
[Students]MI_ADED_ParticipantFundin
g
54
Adult Ed Count Period
This field contains the period in which

the adult student participated in the
program. The values are JUL, SEP,
FEB, and APR. This field value is
Calculated
55
Adult FTE
This field contains the adult students

FTE membership value for the FTE
211
Item #
Data Element
Description
[Table]FieldName
56

the FTE program in which the adult
student participated. This field value is
am1
am2
am3
m1
m2
m3
57
Diploma Status

the adult students diploma or GED
status. This field value is extracted
[Students]MI_ADED_DiplomaGEDStatu
s
212
Item #
Data Element
Description
[Table]FieldName
Initial IEP
This section is included in the extract if a special education student record has an Initial IEP Date that falls between Count and
Previous Count Dates entered on the report interface page and an assigned Date of Parental Consent.
58
Date of Parental Consent
If entered, this field contains the date

the school received the signed Parental
Consent to Evaluate form in
mm/dd/yyyy format. This field value is
This field is optional.

59

identifies the length of time it took to
complete the students IEP. This field
tab.
[Students]MI_SpEd_TimelinessOfIEP
60
This field contains the eligibility results

of the students initial IEP. On the
initial IEP, a student must be found
either eligible or ineligible for special
education programs and services. This
Special Ed tab.
61
Days Beyond Timeline

beyond the 30-day timeline it took to
complete the students initial IEP, if
from the Special Ed tab
213
Item #
Data Element
Description
[Table]FieldName
Special Education
This section is included in the extract if the Special Education Student field value is set to Yes on the Special Ed tab for a
student.
62
Primary Disability

disability. This field value is extracted
[Students]MI_SpEd_PrimaryDisability
63
Secondary Disability

the special education students
secondary disability, if applicable. One
line is included in the extract for each
secondary disability identified for a
student, up to two lines total. This field
tab.
[Students]MI_SpEd_AdditionalDisabilit
y
64
IEP Date
This field contains the date the IEP

was implemented or temporary
placement went into effect for this
[Students]MI_SpEd_IEPDate
65
Support Services
Each support service with a non-blank

value entered on the Special Ed tab
Title I tab.
214
Item #
Data Element
Description
[Table]FieldName
66
Each program service code with a nonblank value entered on the Special Ed
extract. Up to three lines can display.
Special Ed tab.
1
2
[Students]MI_SpEd_PrgmServiceCod
67

educational setting. This field value is
[Students]MI_SpEd_PrimaryEdSetting
68
Placed by Another District IEP
This field contains 1 if the student

participates in a center program or a
cooperative-agreement program
designed for special education
students or a cross-district special
education program. This field contains
a 0 if the student does not participate
in this type of program.
[Students]MI_SpEd_IEPAnotherDistrict

Special Ed tab.
69
Spec Ed Exit Reason
This field contains the reason the

student exited or completed the
special education program, if
70
Spec Ed Exit Date

exited or completed the special
education program in mm/dd/yyyy
format. This field value is extracted
215
Item #
Data Element
Description
[Table]FieldName
71
Section 52 FTE

value for section 52. This represents
the students source of State Aid
reimbursement. All students who do
not qualify as a Section 53 student
should be listed as Section 52. The

Special Ed tab.
72
Section 53 FTE

value for section 53. The range is from
0.00 to 1.00.
Note: This represents the students

source of State Aid reimbursement. All
students who do not qualify as a
Section 53 student should be listed as
Section 52. The range is from 0.00 to
1.00.
Special Ed tab.
Early Childhood Special Ed Assessment
73
Assessment Tool
This field value identifies the tool used

to assess the special education needs
of the early childhood student. This
Assessment tab.
l
l2
216
Item #
Data Element
Description
[Table]FieldName
74
Other Tool Comments
If the Assessment Tools is 18, Part C

Exit Tool Other, this field contains
comments about the assessment tool
used to evaluate the special education
needs of the early childhood student.
EC Assessment tab.
ments

childhood student entered the special
Assessment tab.
ntDate

childhood student exited the special
Assessment tab.
Date
75
76
Entry Assessment Date
ments2
ntDate2
Date2
Note: If this field value is blank, the

Outcome 1A through 3B field values
are not extracted.
77
78
Outcome 1A
Outcome 1B

value entered in the Outcome 1A field.
EC Assessment tab.

value entered in the Outcome 1B field.
EC Assessment tab.
217
Item #
Data Element
Description
[Table]FieldName
79
Outcome 2A




80
81
82
Outcome 2B
Outcome 3A
Outcome 3B
218
Item #
Data Element
Description
[Table]FieldName
Discipline
This section is included in the extract if a discipline incident record was entered for the student during the data range selected
for the extract.
83
Include In State Reporting
This field is a pop-up list to determine

whether this incident is included in
State Reporting. Select Yes or No.
Log Entry page.
[Log]MI_Exclude
84
Incident ID

Log Entry page.
85
Date of Incident
This field contains the date the

incident occurred. This field value is
86
Incident Type
This field contains the codes

identifying the types of incidents. This
field valueis extracted from the Log
Entry page.
219
Item #
Data Element
Description
[Table]FieldName
87
This field contains is marked when the

Incident Type involved physical
violence with injury and the injury
inflicted meets the definition of Serious
Bodily Injury per the United States
Code paragraph (3) of subsection (h)
of section 1365 of title 18:
"(3) the term serious bodily injury

means bodily injury which involves
(A) a substantial risk of death;
(B) extreme physical pain;
(C) protracted and obvious
disfigurement; or
(D) protracted loss or impairment of
the function of a bodily member,
organ, or mental faculty;"
Log Entry page.
88
Sexual Assault
This field is marked when the Incident

Type involved physical violence
involved oral, anal, or vaginal
penetration forcibly or against the
person's will or where the victim is
incapable of giving consent. Includes
rape, fondling, indecent liberties, child
molestation, and sodomy. This field
page.
220
Item #
Data Element
Description
[Table]FieldName
90
Initial Consequence Type

n

Log Entry page.
91
Consequence Days

[Log]MI_ Discipline Days
92

the consequence

93
Secondary Consequence Type

in the Disciplinary Incident. This field
page.
n2
221
Item #
Data Element
Description
[Table]FieldName
94
Secondary Days
This field the number of days assigned

for the consequence in half-day
increments.. This field value is
[Log] Discipline Days2

consequence.
95

the secondary consequence

96
Other Consequence Type

n3

Log Entry page.
97
Other Days

[Log] Discipline Days3
222
Item #
Data Element
Description
[Table]FieldName
98
Other Start Date

99
Follow Up

The Days Attended value is calculated.

It is the total number of days the
student attended school during the
reporting period. On the Fall Extract,
the Days Attended value is calculated
only for students that have exited the
school district.
Calculated
Attendance
100
Days Attended

223
Item #
Data Element
Description
[Table]FieldName
101
Total Possible Attendance
The Total Possible Attendance day

value is calculated. It is the total
number of membership days in the
reporting period. On the Fall Extract,
this value is calculated only for
students that have exited the school
district. Zero (0) is a valid entry.
Calculated

SNE
Note: This section prints only when the General Collection Spring and EOY extracts are created.
116
Eligibility

Lunch State page.

Free (F)
Free-DC (FDC)
Reduced (R)
224
Michigan Teacher Student Data Link

Use the Teacher Student Data Link Collection (TSDL) in the Michigan Student Data System to report links between students and
the teacher(s) who provide instruction to them. This data is necessary to meet the requirements of the American Recovery and
Reinvestment Act (ARRA) and the America Competes Act as part of the State Fiscal Stabilization Fund. A workgroup composed
of intermediate school district, local education agency, public school academy, and Michigan Department of Education (MDE)
representatives developed the schema for this collection.
Note: The Michigan Teacher Student Data Link collection MUST be run prior to completing the End of Year Process
to ensure that students are reported in the proper grade and building.
Please refer to the district setup for instructions regarding Dual Enrollment and Early College courses.
Selection Criteria
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the
Course Selection
Course records are selected based on the following criteria:
The Date Entered is less than End Date and the Date Left is after the Start date.
Student Selection
Student records are selected based on the following criteria:
The student has an enrollment date that falls between the Start and End Dates.
The student is not excluded from state reporting (State_ExcludeEnrollment) or from the MSDS (include_time_share).
Reports Michigan Teacher Student Data Link
225
Report Setup
Prior to generating the Michigan Teacher Student Data Link report, you must setup the Grade Mapping and the Term StoreCode
Mapping.
The Grade Mapping option designates specific grades for completion status for each grade scale. The mapped values are used
to determine the completion status assigned to selected student records.
To create a new grade scale mapping record, follow these steps.
1. Click District > Grade Mapping.
2. On the Grade Mapping page, click the Grade Scale Name to be mapped. The Grade Mapping Edit Record page
appears.
3. In the From PowerSchool Grade lists, hold down the Ctrl key and click each PowerSchool grade that corresponds to
the Grade Scale Name (Id). For example, for Completed/Passed (state value CP), you could select all grades
beginning with Superior (A) through Average (C-).
4. When all grade scale values are mapped, click the Submit button to add the record to the list.
The Term StoreCode Mapping option designates a specific Term ID for each Final Grade Store Code. The mapped values are
used to determine the Final Grade Store Code for each student grade based on the term duration of the section.
To create a new term store code mapping record, follow these steps.
1. Click District > Term StoreCode Mapping.
2. On the Michigan Term StoreCode Mapping page, click Edit next to the school you are creating the term storecode
mapping for. The Michigan Term StoreCode Mapping New Record Page appears.
3. Click New and enter the Term ID and corresponding Final Grade Store Code. For example, for Semester 1, you could
enter 2001 in the Term ID box and S1 in the Store Code box.
4. Click Submit to add the Term StoreCode Mapping.
5. Repeat the process until all Term IDs are entered with the appropriate Final Grade Store Code.
6. Complete this process for all schools in the district.
226
Report Input
To generate the Michigan Teacher Student Data Link report, do the following:
3. Click Michigan Teacher Student Data Link. The Michigan Teacher Student Data Link Report page appears.
Field
Description
Students to Include
selection.
All students Run the report for all students in the current school or district that meet
the selection criteria.
Note: If running the report for a single student, or group of students, select the students prior
to running report.
Processing Options

background.
227
Field
Description
Specific Date/Time
Enter a date using the format mm/dd/yyyy or mm-dd-yyyy in order to run the report on a
specific day. The incorrect format displays an alert and the date field is submitted as a blank
entry.
Example: 7/29/2008 @ 10: 05 AM.
Start Date
Type the date you want to use as the first date on which a student must be enrolled to be
End Date
Type the date you want to use as the last first date on which a student must be enrolled to be

Assigned 5-digit District
Number
Type the ISD Operating District number for the reporting school district.
Select District if the district is submitting the collection to the CEPI or Building if a single
school building is submitting the collection to CEPI.
Exclude ALL classes enrolled

for less than X days
Type the minimum number of days a student must be enrolled in a class to be included in the
extract.
Comma Delimited List of

School IDs
Type the number of each school whose students you want to include in the collection. Use a
comma to separate the school numbers.
Leave this list blank to run the extract for the entire district.
228
Report Output
state department of education, refer to the CEPI Teacher Student Data Link Web page.
Item #
Data Element
Description
[Table]FieldName
Submitting Entity
1

Michigan Teacher Student Data Link
Interface page.
N/A

the Michigan Teacher Student Data
Link Interface page.
N/A
The values are:
D for district
Personal Core
3
UIC

General tab.
Last Name

[Students]Last_Name
229
Item #
Data Element
Description
[Table]FieldName
First Name

Middle Name

Suffix

tab.
[Students]MI_Suffix
Date of Birth

the General tab.
[Students]DOB

General tab.
10
Gender

[Students]Gender
230
Item #
Data Element
Description
[Table]FieldName
School Demographics
11

12

District Info page.
[Prefs]Value
13

tab.
14
Student ID Number

page.
15
Grade Or Setting


tab.
231
Item #
Data Element
Description
[Table]FieldName
This field contains the 2-digit code

representing the subject area for the
course in which the student is
participating (from the NCES
Secondary School Course Classification
System, proposed NCES Prior to
System or state assigned code).
[Courses]MI_Subject_Area_Code
Student Course
16
Subject Area Code

Edit Course District Information page.
17
Course Identifier Code
This field contains the 3-digit course

identifier code for the course in which
the student is participating (from the
NCES Secondary School Course
Classification System or NCES Prior to
System).
[Courses]MI_Course_ID

Edit Course District Info page
18
Local Course Id
This field contains the course

identification code assigned by the
educating entity. The purpose is to
allow the district to send student
record updates for specific courses
(e.g., interim grade, followed by final
grade).

Course page.
232
Item #
Data Element
Description
[Table]FieldName
19
Local Course Title
This field contains the course name

assigned by the educating entity.

Course page.
20
Course Section ID
This field contains the course section

number as it would appear on a
student transcript. This code may be
used in combination with the Local
Course ID to differentiate between
individual classes (e.g. First period
Business Math versus second period
Business Math, or a language arts
course taught both virtually and in a
traditional classroom).
This field is extracted from the

Sections page.
21
Course Type
This field contains the code best

representing the level and rigor of the
instruction provided throughout the
reported course.
[Courses]MI_Course_Type
If Code 07 is displayed, this course is

identified as a college-instructed
course for which the student will
receive high school credit. The student
may be participating in an Early/Middle
College program or a dual enrollment
program.
Course page.
233
Item #
Data Element
Description
[Table]FieldName
22
Academic Year
This field contains the academic year

in which the student last attended the
course (e.g. 2010-2011).
Calculated from [Terms]TermsInYear
23
Credits Granted
This field contains the amount of

credits granted to the student in
Carnegie units for the course or a
section of a course (e.g., 1.0, .50, .33,
.25, .20).
[StoredGrades]Credit_Hours

Historical Grades table.
24
Course Grade
This field contains the grade the

student received for completing the
course. These should be board
approved grades. The grade reported
is that as would be reported on the
academic record.
[StoredGrades]Grade
If a course for a student is recorded on

his/her academic record, the course
and student information is required to
be submitted; regardless of whether or
not a grade is reported on the
academic record.
Historical Grades table.
234
Item #
Data Element
Description
[Table]FieldName
25
Completion Status

the student's standing for this course
when the student is no longer a
participant.
Calculated
This field is calculated using the Grade

Mapping table record for the grade
scale, District Setup > Grade Mapping.
If the Date Left in the CC table is less
than the last day of the course term,
then the proper Withdrawn Completion
Status will be reported based on the
Grade Mapping.
If the Completion Status field is not
blank, then the Completion Status
value is extracted. If none of the
above conditions exist, then the CP
Completed/Passed value is extracted.
26
PIC
The Personnel Identification Code

(PIC), as assigned in the Registry of
Educational Personnel (REP), for each
teacher responsible for some or all of
the instruction of this course.
[Teachers]MI_REP_PIC
A maximum of 3 PICs per student and

course may be reported.
Sections page.
235
Item #
Data Element
Description
[Table]FieldName
27
Virtual Delivery
A Yes value in this field indicates that

the student is receiving instruction via
a virtual delivery method. This
method could be virtual learning,
online learning or computer courses;
distance learning; or self-scheduled
virtual learning.
[CC]MI_Virtual_Delivery
[Sections]MI_Virtual_Delivery
A No value in this field indicates the

student is not receiving instruction via
a virtual delivery method.
Only reported if it applies to the
course. Section 5-O of the Pupil
Accounting Manual provides
definitions.
Sections page.
28
Mentor Teacher
A Yes value in this field indicates that

the instructor of this virtual course is
serving in a mentor capacity. Mentor
teachers must be certified.
[Sections]MI_Mentor_Teacher
A No value should display in this field if

this is not a virtual course.
Sections page.
236
Michigan Early Childhood

The Early Childhood component of MSDS has the following features:
The MSDS will correct an important timing issue by aligning data collection windows with the typical initiation of district
programs (October).
District users can report enrollments and exits for each individual program.
The system is available throughout year, allowing early childhood providers to update their data as needed.
All grantee recipients are reporting data in the MSDS.
You can run this for a snapshot date by setting the Previous Count Date to the day before the snapshot date, and the Count
Date to the day of the snapshot date.
You can filter the students included on the report by educational setting and/or grade level.
Note: Entering the as-of-date on the General tab is recommended to ensure the most accurate data. The As-of-Date should
reflect the date of the change in student data or enrollment.
Selection Criteria
report does not return the correct records..
Student Selection
The report selects which student records to use based on the following criteria:
The student has an enrollment date that falls between the Count (Snapshot) / Start Dates.
The students grade level equals one of the grade levels and/or the educational setting selected in the Grades list on the
report interface page.
The student early childhood record has a valid Early Childhood program, start date, and delivery method.
The student has an Early Childhood program enrollment (programs 1-5) at some point during the date range.
The student is not excluded from MSDS state reporting (include_time_share).
Reports Michigan Early Childhood
237
Report Input
To generate the Michigan Early Childhood, do the following:
3. Click Michigan Early Childhood. The Michigan Early Childhood page appears.
Field
Description
Students to Include
selection.
to running report.
Processing Options

background.
238
Field
Description
Specific Date/Time
entry.
Example: 7/29/2008 @ 10: 05 AM.
Grades (multi-selectable)
Click the grade levels and/or educational setting assigned to the students you want to include
in the report.
You can select multiple grade levels and the educational setting by clicking and dragging the
mouse down the list or holding down the Ctrl key and clicking each grade level or educational
setting.
Reporting Period
Choose the correct reporting period, Fall, Spring, EOY
Start Date
Type the date you want to use as the first date in which a student must be enrolled to be
End Date
Type in the end date that you want for the report this could be a count date.

Number

School IDs
239
Report Output
state department of education, refer to the CEPI Early Childhood Web page. See Understanding the Report Output Table
for a definition of each column in the table.
Item #
Data Element
Description
[Table]FieldName
Submitting Entity
1

Michigan Early Childhood Report
Interface page.
N/A

the Michigan Early Childhood Report
Interface page.
N/A
The values are:
D for district
Personal Core
3
UIC

General tab.
Last Name

[Students]Last_Name
240
Item #
Data Element
Description
[Table]FieldName
First Name

Middle Name

Student Suffix

tab.
[Students]MI_Suffix
Date of Birth

the General tab.
[Students]DOB

General tab.
10
Gender

[Students]Gender
241
Item #
Data Element
Description
[Table]FieldName

General page.
11
Resident LEA Number
If blank,

Transfer Info page.
12

General tab.
13
Country of Birth

country of birth.
14
Year of Entry

15
Street Address

tab.
[Students]Street
16
City

tab.
[Students]City
17
State

[Students]State
242
Item #
Data Element
Description
[Table]FieldName
18
Zip Code

General tab.
[Students]Zip
19
Ethnicity

tab.
EC Programs
This section contains the information about the early childhood programs in which the student is participating or did
participate. This section may repeat up to five times depending on the number of early childhood programs in which the
student participated.
21
22
Fiscal Entity Type Code
Fiscal Entity Code
This field contains an A for Agreement

if one district is paying another district
for the services or a D for District if the
district is providing the services. This
field value is extracted from the EC 35 tab.
[Students]MI_FiscalEntityTypeCode
Th field contains the agreement

number if one district is paying
another district for the services or the
district number if the district is
providing the services. This field value
is extracted from the EC 3-5 tab.
[Students]MI_FiscalEntityCode
[Students]MI_FiscalEntityTypeCode2
243
Item #
Data Element
Description
[Table]FieldName
23
This field contain the state-assigned

value is extracted from the EC 3-5
tab.
24
EC Program

identifies the early childhood program
in which the child is participating. This
field is extracted from the EC 3-5 tab.
25
EC Program Start Date
This field contains the date the child

first received services with this
program. This field is extracted from
the EC 3-5 tab.
[Students]MI_ECProgramStartDate
[Students]MI_ECProgramStartDate2
26
EC Delivery Method

the primary type of location where the
early childhood services are provided.
This field is extracted from the EC 3-5
tab.
[Students]MI_ECDeliveryMethod
244
Item #
Data Element
Description
[Table]FieldName
27
EC Delivery Schedule
This field contains the code that best

represents the schedule the child is
attending for this program. This field is
extracted from the EC 3-5 tab.
[Students]MI_ECDeliverySchedule2
28
EC Program End Date
This field contains the date the child

last received services with this
program. This field is extracted from
the EC 3-5 tab.
[Students]MI_ECProgramEndDate2
29
EC Program Exit Reason
This field contains the reason the child

last left the program. This field is
extracted from the EC 3-5 tab.
[Students]MI_StuEnrollECExReas2
30
Homeless

[Students]homeless

Status field.
245
Item #
Data Element
Description
[Table]FieldName
31
Unaccompanied Youth
True displays in this field if This

SNE
Note: This component is included in the extract if a reportable code is marked on the Lunch page..
32
Eligibility

Lunch page.
Free (F)
Free-DC (FDC)
Reduced (R)
Values included in the extract:
Free = 1
Free-DC = 1
Reduced = 2
LEP
This section is included in the extract if the LEP Student checkbox is marked on the LEP tab.
33

LEP tab.
[Students]MI_LEP_Pupil_LimEng
246
Item #
Data Element
Description
[Table]FieldName
34

35
Primary Language

tab.
36
LEP Exit Reason

program, if applicable. This field value
is extracted from the LEP tab.
37
LEP Exit Date

exited the LEP program, if applicable.
LEP tab.
38
LEP Re-entry Date

re-entered the LEP program, if
from the LEP tab.
This field contains the date that the

reported information will become
effective for the student. This field
tab.
Student Record Maintenance

39
As of Date
247
Michigan Official Enrollment Student Roster

You must submit the Michigan Official Enrollment Student Roster in the fall and spring of the current school year. This is a
district level report. This report includes all students enrolled during the start and end date based on their District Entry Date or
the Students Entry Date, if the District Entry Date is blank.
Selection Criteria
Student Selection
The report selects records from the Student table based on the following criteria:
The Student must be active on the count date selected in the report interface.
Reports Michigan Official Enrollment Student Roster
248
Report Input
To generate the Michigan Official Enrollment Student Roster report, do the following:
3. Click Michigan Official Enrollment Student Roster. The Michigan Official Enrollment Student Roster page appears.
Field
Description
The Selected [number] Students Only run the report for students in the current
selection.
All Students run the report for all students in the current school
Count Date:
Enter the count day
Sort Option
Indicate the sort option for the report
Run Now
Building/Grade/Student
Building/Student
Choose to run report now
249
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a
definition of each column in the table.
Item #
Data Element
Description
[Table]FieldName
School Name
This field contains the school name.
Student Name
This field contains the students first and

last name. This field value is extracted
from the General Demographics page.
[Students]LastFirst
Grade
This field contains the students current

grade level. This field value is extracted
from Transfer Info page.
Gender
This field contains the students gender.

Demographics page.
[Students]Gender
Student Street Address
This field contains the students street

address. This field value is extracted
from the Demographics page.
[Students]Street
Student City

where the students street address is
located. This field value is extracted from
the Demographics page.
[Students]City
Student State
This field contains the name of the state

where the students street address is
located. This field value is extracted from
[Students]State
250
Item #
Data Element
Description
[Table]FieldName
Student Zip

students street address. This field value
is extracted from the Demographics
page.
[Students]Zip
Student DOB

students date of birth (DOB). This field
value is extracted from the
Demographics page.
[Students]DOB
10
Absent on Count Date
If the student is absent on count day it

will place a Y in the column on the report.
Calculated
11
UIC

state-assigned identification number. This
field value is extracted from the General
tab.
12
Entry Date

entered the district. This field value is
If the District Entry Date field is blank,

this field value is extracted from the
Entry Date on the Transfer Info page.
13
Resident Code

describes the student's residency or nonresidency status for membership. This
field value is extracted from the General
tab.
[Students]EntryDate
[ReEnrollments]EntryDate
hip
251
Item #
Data Element
Description
[Table]FieldName
14
Resident District
This field contains the state-assigned,

five-digit code for the district in which
the student resides. This field value is
If the
field is blank, this field value is extracted
from the [Students]DistrictOfResidence
field on the Transfer Info page.
15
Gen FTE
This field contains the students full-time

enrollment (FTE) percentage. This field
value is extracted from the General tab.
16
SpEd FTE - 52
If this is a special education student, this

field contains the FTE membership value
for section 52, which represents the
students source of State Aid
reimbursement. This field value is
17
SpEd FTE - 53
If this is a special education student, this

field contains the FTE membership value
for section 53, which represents the
reimbursement. This field value is
18
Total FTE
This calculated field is the sum of the

General FTE value and the Special
Education FTE value.
Calculated
252
Michigan Monthly Exit/Transfer-In Report

You can use the Michigan Monthly Exit/Transfer-In report as the Exit/Enter report as well as the Add/Drop Report for Michigan.
You can create the report in HTML (Web page) or a CSV (Excel file) format.
Students are reported for the Enter/Add part of the report if they are enrolled between the Start Date and End Date that were
entered on the report interface. Students are reported for the Exit/Drop part of the report only if they have an exit date
between the Start Date and End Date that were entered on the report interface. The month field is reported exactly as it is
selected as are the School Year field and the Date Prepared field.
Selection Criteria
Selection criteria determine the database records that are used in the report. Refer to selection criteria for analysis when the
Student Selection
The report selects records for the Enter/Add section of the report from the Student table based on the following criteria:
The student has an enrollment entry date that falls between the Start Date and End Date entered on the report
interface.
The report selects records for the Exit/Drop section of the report from the Student table based on the following criteria:
The student has an exit date that falls between the Start Date and End Date entered on the report interface.
Reports Michigan Monthly Exit/Transfer-In Report
253
Report Input
To generate the Michigan Monthly Exit/Transfer In report, do the following:
3. Click Michigan Monthly Exit/Transfer In. The Michigan Monthly Exit/Transfer In page appears.
Field
Description
Use
Select one of the following options:
Current School Only The report generates information for the select school only.
District Wide The report generates information for all schools district wide (default).
File Type
Select the type of file you want to generate. Your choices are HTML or CSV.
School Year
Select the school year for the report from the list provided.
Date Prepared
Optionally, select the date the student enrollment data was prepared. This date will display
only on the HTML report and is only for informational purposes.
Month of School
Optionally, select the school year for the student enrollment data included on the report. This
field will display only on the HTML report and is only for informational purposes.
Start Date of the Reporting

Period
Select the first date in the range of dates for the student enrollment data you want to include
on the report.
End Date of the Reporting

Period
Select the end date in the range of dates for the student enrollment data you want to include
on the report.
254
Report Output
Each of the fields displayed in the output of the report are described below. The report contains two sections: Students Who
Transferred In and Students Who Exited.
Item #
Data Element
Description
[Table]FieldName
District Name
This field contains the name of your

school district. This field value is
extracted from the District Setup page.
[Prefs]Value
This field contains the number that

identifies your school district. This field
value is extracted from the District
Setup page.
[Prefs]Value
District Number
[Prefs]districtname
Date Prepared
This field contains the date prepared if

it was entered on the MI Monthly
Exit/Transfer In Report interface page.
N/A
Month of School
This field contains the month of school if

it was entered on the MI Monthly
Exit/Transfer In Report interface page.
N/A
Date Beginning
This field contains the Start Date of the

Reporting Period that was entered on
the MI Monthly Exit/Transfer In Report
interface page.
N/A
Date Ending
This field contains the End Date of the

Reporting Period that was entered on
the MI Monthly Exit/Transfer In Report
interface page.
N/A
255
Item #
Data Element
Description
[Table]FieldName
Students Who Transferred In

7
School Name

school to which the student transferred.
District > Schools/School Info.
School ID

identifies the school to which the
student transferred. This field value is
extracted from the District >
Schools/School Info.
Student Name

student who transferred into this
school. This field value is extracted from
[Students]LastFirst
10
Student ID

identification number or, if the Student
ID field is blank, the students social
security number (SSN). This field value
11
Grade Level


transferred into the school. This field
value is extracted from Transfer Info
page.
[Students]EntryDate
12
Entry Date
256
Item #
Data Element
Description
[Table]FieldName
13
Entry Code
This field contains the entry code

assigned to the student when the
student transferred into the school. This
Transfer Info page.
[Students]EntryCode
[ReEnrollments]EntryCode
Students Who Exited

14
School Name

school to which the student transferred.
District Setup > Schools/School Info.
15
School ID

identifies the school to which the
student transferred. This field value is
extracted from the District Setup >
16
Student Name

student who transferred into this
school. This field value is extracted from
[Students]LastFirst
17
Student ID

identification number or, if the Student
ID field is blank, the students social
security number (SSN). This field value
18
Grade Level


exited the school. This field value is
extracted from Transfer Info page.
[Students]ExitDate
19
Exit Date
257
Item #
Data Element
Description
[Table]FieldName
20
Exit Code
This field contains the entry code

assigned to the student when the
student exited the school. This field
value is extracted from the Transfer
Info page.
[Students]ExitCode
[ReEnrollments]ExitCode
258
Michigan Request for UIC/Early Roster

Use this report option to generate the following extracts:
Michigan Request for UIC
Early Roster
You can generate the Michigan New UIC Request Extract to collect students currently enrolled in your district that do not have
an assigned UIC number. You can submit this extract to the state to request UIC numbers for these students. Students included
on the extract have active enrollment dates that fall between the report start and end date. You must set up correct reporting
criteria in order to generate a successful extract.
Use the Early Roster collection to submit your districts projected student rosters for Fall of the new school year. You submit
this report between June 1 and September 12. Students submitted as part of a district's Early Roster collection will not impact
the graduation cohort.
You can run these extracts from the district level or the school level.
Selection Criteria
School Selection
The report selects which school records to use based on the following criteria:
The school must be associated with a student included in the report.
Student Selection
The report selects the student records to use based on the following criteria:
The student was enrolled at any time between the Count and Previous Count Dates entered on the report interface.
The student is not excluded from state reporting or from the MSDS.
As part of the student record selection process, you can include students with or without an assigned UIC number. To include
students with an assigned UIC number, select all students.To include only students without an assigned UIC number, select
only students who have a blank in the MI_SRSD_StudentUIC field.
Reports Michigan Request for UIC/Early Roster
259
Report Input
To generate the Michigan Request for UIC / Early Roster, do the following:
3. Click Michigan Request for UIC/Early Roster. The Michigan Request for UIC / Early Roster page appears.
Field
Description
Students to Include
The selected # students only select this option to begin the report query with the
current students only.
All students select this option to begin the report query with all students.
The default option is All students.

Processing Options
Use the pull-down menu to select a processing option. Use the options to indicate when you
want the report to generate.
In Background Now
ASAP
At Night
On Weekend
On Specific Time
The option to override may not be available on some reports.

Specific Date/Time
If On Specific Time is chosen for the Processing Options, enter date and time you want the
system to generate the report.
260
Field
Description
Previous Count Date
Enter the previous count date.
Count Date
Enter the current count date.

Number
Select the operating ISD/ESA number for the district.
Select the type code for the entity submitting this extract. Your choices are Agreement
Number, District, or Building.
Enter the code that identifies the entity submitting the extract to the state.

School IDs
Type the ID codes identifying the schools you want to include in the record selection process.
Separate each school code with a comma.
Run For
Click the Only Student Without an Assigned UIC to exclude any student with a UIC number
from the report. The default is to include All Students with and without a UIC number on the
report.
Early Roster
Click Yes if generating the Early Roster extract, the default is No.
261
Report Output Michigan Request for New UIC

state department of education, refer to the CEPI Request for UIC Web page. See Understanding the Report Output Table
for a definition of each column in the table.
Item #
Data Element
Description
[Table]FieldName
Submitting Entity
1

Michigan Request for UIC / Early
Roster Report Interface page.
N/A

the Michigan Request for UIC / Early
N/A
The values are:
D for district
Personal Core
3
UIC
If the Run For field on the report

interface page equals Only Student
Without an Assigned UIC, this field
is blank for all students included on
the extract. Otherwise, if the student
has an assigned UIC number, that
number is contained in this field.
This value is extracted from the

General tab.
262
Item #
Data Element
Description
[Table]FieldName
Last Name

[Students]Last_Name
First Name

Middle Name

Suffix

tab.
[Students]MI_Suffix
Date of Birth

the General tab.
[Students]DOB

General tab.
10
Gender

[Students]Gender
263
Item #
Data Element
Description
[Table]FieldName
School Demographics
11

12

[Prefs]Value
13

tab.
14
Student ID Number

page.
15
Grade Or Setting

from the Transfer Information page.

tab.
264
Item #
Data Element
Description
[Table]FieldName
16
S2E2 Code

17
Student Residency

General tab.
hip

General page.
18
Resident LEA Number
If blank,

Transfer Info page.
19

General tab.
22
Street Address

tab.
[Students]Street
265
Item #
Data Element
Description
[Table]FieldName
24
City

tab.
[Students]City
25
State

[Students]State
26
Zip Code

General tab.
[Students]Zip
27
Ethnicity

tab.
28
Home Phone


Enrollment
29
Enrollment Date
266
Item #
Data Element
Description
[Table]FieldName
31
Exit Status

[Students]ExitCode
32
Exit Date

[Students]ExitDate
For documentation on how to import the Request for UIC xml file from the state into PowerSchool, please visit the following
website:
http://www.misd.net/powerschool/Documents.htm
Under the Other Tools heading there is documentation entitled Obtaining UICs for PowerSchool that provides detailed
instruction on this process.
267
Report Output Early Roster

state department of education, refer to the CEPI Early Roster Collection Web page. See Understanding the Report Output
Table for a definition of each column in the table.
Item #
Data Element
Description
[Table]FieldName

the Michigan Request for UIC / Early
N/A
Submitting Entity
1
The values are:
D for district

Michigan Request for UIC / Early
N/A
If the Run For field on the report

interface page equals Only Student
Without an Assigned UIC, this field
is blank for all students included on
the extract. Otherwise, if the student
has an assigned UIC number, that
number is contained in this field.
Personal Core
3
UIC
This value is extracted from the

General tab on the Michigan General
page.
268
Item #
Data Element
Description
[Table]FieldName
Last Name

[Students]Last_Name
First Name

Middle Name

Suffix

tab.
[Students]MI_Suffix
Date of Birth

the General tab.
[Students]DOB

General tab.
10
Gender

[Students]Gender
269
Item #
Data Element
Description
[Table]FieldName
School Demographics
11

12

District page.
[Prefs]Value
13

tab.
14
Student ID Number

page.
15
Grade Or Setting


tab.
270
Item #
Data Element
Description
[Table]FieldName

General page.
[Students]MI_SRSD_StudeResLEANum
16
Resident LEA Number
If blank,

Transfer Info page.
17

General tab.
18
Country of Birth
This field contains the ISO code

identifying the country in which the
student was born, if the student was
not born in the United States. This
General tab.
19
Year of Entry

entered the United States for the first
time. This field value is extracted from
the General tab.
This field is required for LEP and

immigrant students.
20
Street Address

tab.
[Students]Street
271
Item #
Data Element
Description
[Table]FieldName
22
City

tab.
[Students]City
23
State

[Students]State
24
Zip Code

General tab.
[Students]Zip
25
Ethnicity

tab.
26
Home Phone

This field contains the type of math

assessment test administered to the
student. This value is extracted from
the BAA tab.
[Students]MI_OEAA_MathTestType
BAA Assessment
27
Math Test Type
272
Item #
Data Element
Description
[Table]FieldName
28
Math Group Code
If entered, this field contains the

school-assigned code used for
reporting math assessment scores. If a
Group Code is assigned by the posted
deadline, student answer document
labels and /or preprinted answer
documents will be sent organized by
Building, Subject and Class Group
Code. The final reports will also group
students by the Class Group Codes.
[Students]MI_OEAA_MathGroupCode
This value is extracted from the BAA

tab.
29
If entered, this field contains a userdefined value. Your school may

determine how to use this field. Valid
values are 01-10. These codes are
only reported back in the Students
[Students]MI_OEAA_MathResearchCod
e1

tab.
30

[Students]MI_OEAA_MathResearchCod
e2

tab.
273
Item #
Data Element
Description
[Table]FieldName
31
Reading Test Type
This field contains the type of Reading

the BAA tab.
[Students]MI_OEAA_ReadingTestType
32
Reading Group Code

reporting Reading assessment scores.
If a Group Code is assigned by the
posted deadline, student answer
document labels and /or preprinted
answer documents will be sent
organized by Building, Subject and
Class Group Code. The final reports
will also group students by the Class
Group Codes.
[Students]MI_OEAA_ReadingGroupCod
e

tab.
33
Reading Research Code 1

[Students]MI_OEAA_ReadingResearch
Code1

tab.
274
Item #
Data Element
Description
[Table]FieldName
34
Reading Research Code 2

[Students]MI_OEAA_ReadingResearch
Code2

tab.
35
Writing Test Type
This field contains the type of Writing

the BAA tab.
[Students]MI_OEAA_WritingTestType
36
Writing Group Code

reporting Writing assessment scores. If
a Group Code is assigned by the
Group Codes.
[Students]MI_OEAA_WritingGroupCod
e

tab.
275
Item #
Data Element
Description
[Table]FieldName
37
Writing Research Code 1

[Students]MI_OEAA_WritingResearchC
ode1

tab.
38
Writing Research Code 2

[Students]MI_OEAA_WritingResearchC
ode2

tab.
39
Science Test Type
This field contains the type of Science

the BAA tab.
[Students]MI_OEAA_ScienceTestType
276
Item #
Data Element
Description
[Table]FieldName
40
Science Group Code

reporting Science assessment scores.
If a Group Code is assigned by the
Group Codes.
[Students]MI_OEAA_ScienceGroupCod
e

tab.
41
Science Research Code 1

[Students]MI_OEAA_ScienceResearchC
ode1

tab.
42
Science Research Code 2

[Students]MI_OEAA_ScienceResearchC
ode2

tab.
277
Item #
Data Element
Description
[Table]FieldName
43
Social Studies Test Type
This field contains the type of Social

Studies assessment test administered
to the student. This value is extracted
from the BAA tab.
[Students]MI_OEAA_SocialTestType
44
Social Studies Group Code

reporting Social Studies assessment
scores. If a Group Code is assigned by
the posted deadline, student answer
Group Codes.
[Students]MI_OEAA_SocialGroupCode

tab.
45
Social Studies Research Code 1

[Students]MI_OEAA_SocialResearchCo
de1

tab.
278
Item #
Data Element
Description
[Table]FieldName
46
Social Studies Research Code 2

[Students]MI_OEAA_SocialResearchCo
de2

tab.
47
ELA Test Type
This field contains the type of ELA

the BAA tab.
[Students]MI_OEAA_ELATestType
48
ELA Group Code

reporting ELA assessment scores. If a
Group Code is assigned by the posted
deadline, student answer document
labels and /or preprinted answer
documents will be sent organized by
Building, Subject and Class Group
Code. The final reports will also group
students by the Class Group Codes.
[Students]MI_OEAA_ELAGroupCode

tab.
279
Item #
Data Element
Description
[Table]FieldName
49
ELA Research Code 1

[Students]MI_OEAA_ELAResearchCode
1

tab.
50
ELA Research Code 2

[Students]MI_OEAA_ELAResearchCode
2

tab.
280
Michigan Worksheet A
Use the Worksheet A report option to generate a pdf report for state reporting. This form will enable the Special Education
Administrator to determine Full Time Equivalency (FTE) membership assigned to Basic Classroom Programs as well as total
count of handicapped students by program category and by grade for Section 53 students.
Note: If a student transfers between buildings after count day, do not update the teacher on the Special Ed tab of
the State/Province-MI page for the student until after the Worksheet A has been printed.
Selection Criteria
Student Selection
The report selects records from the student table based on the following criteria:
The student must not be excluded from state reporting.
Special education flag equal Yes (MI_SRSD_PrgmElig_Sped=1)
Student is active on the entered MSDS count date (ExitDate >= count date)
Student is assigned a special education teacher (MI_SpEd_Teacher not blank)
Special education exit date (MI_SpEd_ExitDate) is blank or greater than the MSDS count date.
Section 53 FTE value is greater than zero (MI_SpEd_FTE53 > 0)
Reports Michigan Worksheet A
281
Report Input
To generate the Michigan Worksheet A, do the following:
3. Click Michigan Worksheet A. The Michigan Worksheet A page appears.
4. Enter the Count Date.
5. Enter the District Name if the proper District Name is not displayed.
Field
Description
Count Date
Enter the count date for the pdf report.
District Name
Enter the District Name if the proper district name is not displayed
Run Now
Make sure the Run Now radio button is selected.
282
Report Output
Item #
Data Element
Description
[Table]FieldName
Program Assignment
3 digit code from the Teacher SpEd

Instructor Program Assignment.
This is entered on the staff screen, edit

information in the SpEd Instructor
Program Assignment field
A Special Education Program
Assignment override field is available on
the Special Ed tab of the students
[Students]MI_SpecEd_PrgmAssign2
Teacher Name

teacher responsible for instructing the
special education student. This field
tab.
Education District Name
This field contains the school district

name.
[Prefs]districtname
Institution/Building
Nursing Home
This field contains the building name.
Section 6 Defined Center

Programs: Yes__ No__
This field is available to indicate if this is

a Section 6 Defined Center Program.
N/A
Educating District Code
This field contains the 5 digits state

assigned school district number.
[Schools]District_Number
283
Item #
Data Element
Description
[Table]FieldName
Name of Student
This field contains the students last,

first name. This field value is extracted
[Students]LastFirst

code identifying the school district in
which the student resides. This field
value is extracted from Transfer Info
page.
Special Education FTE

value for section 53. This represents the
reimbursement.

Special Ed tab.
10
Kindergarten through 12th

Grade FTE
This field contains the general education

FTE membership value for the students
current grade level. The students
current grade level is extracted from
the Transfer Info page. The students
FTE membership value is extracted from
the Special Ed tab.
11
Alternative Education FTE
This field is not extracted.
N/A
12
Total FTE
This field is calculated. It is the sum of

the Special Education FTE and General
Education FTE values.
Calculated
13
Age
This field is calculated using the

students date of birth as defined on the
Demographics page.
Calculated based on [Students]DOB
284
Item #
Data Element
Description
[Table]FieldName
14
Grand Total Headcount
Total number of students listed by

teacher.
Calculated
15
Total FTE
This field contains the total FTE by

teacher.
Calculated
16
Signature:____________
This field is available for the teacher to

sign.
N/A
17
Date:__________

write in a date of verification.
N/A
285
Michigan Worksheet B
Use the Worksheet B report option to generate a pdf report for state reporting. This form will enable the Special Education
Administrator to determine Full Time Equivalency (FTE) membership assigned to Basic Classroom Programs as well as total
count of handicapped students by program category and by grade for Section 52 students.
Note: If a student transfers between buildings after count day, do not update the teacher on the Special Ed tab of
the State/Province-MI page for the student until after the Worksheet B has been printed.
Selection Criteria
Student Selection
The student must not be excluded from state reporting.
Special education flag equal Yes (MI_SRSD_PrgmElig_Sped=1)
Student is active on the entered MSDS count date(ExitDate greater than count date)
Student is assigned a special education teacher (MI_SpEd_Teacher not blank)
Special education exit date (MI_SpEd_ExitDate) is blank or greater than the MSDS count date
Section 52 FTE value is greater than zero (MI_SpEd_FTE52 > 0)
Reports Michigan Worksheet B
286
Report Input
To generate the Michigan Worksheet B, do the following:
3. Click Michigan Worksheet B. The Michigan Worksheet B page appears.
4. Enter the count date.
5. Enter the District Name if the proper District Name is not displayed.
Field
Description
Count Date
Enter the count date for the pdf report.
District Name
Enter the District Name if the proper district name is not displayed
Run Now
Make sure the Run Now radio button is selected.
287
Report Output
Item #
Data Element
Description
[Table]FieldName
Program Assignment
3 digit code from the Teacher SpEd

Instructor Program Assignment.
This is entered on the staff screed, edit

information in the SpEd Instructor
Program Assignment field
A Special Education Program
Assignment override field is available on
the Special Ed tab of the students
Alternate SpEd Instructor Program

Assignment
Teacher Name

teacher responsible for instructing the
special education student. This field
tab.
Education District Name
This field contains the district name.
[Prefs]districtname
Institution/building
Nursing Home
This field contains the building name.
Section 6 Defined Center

Programs: Yes__ No__
This field is available to indicate if this is

a Section 6 Defined Center Program.
N/A
Educating District Code
This field contains the 5 digits state

assigned school district number.
[Schools]District_Number
288
Item #
Data Element
Description
[Table]FieldName
Name of Student
This field contains the students last,

first name. This field value is extracted
from the General Demographics page.
[Students]LastFirst

code identifying the school district in
which the student resides. This field
value is extracted from the Transfer
Info page.
Special Education FTE

value for section 52. This represents the
reimbursement.

Special Ed tab.
10
Kindergarten through 12th

Grade FTE
This field contains the general education

FTE membership value for the students
current grade level. The students
current grade level is extracted from
the Transfer Info page. The students
FTE membership value is extracted from
the Special Ed tab.
11
Alternative Education FTE
This field is not extracted.
N/A
12
Total FTE
This field is calculated. It is the sum of

the Special Education FTE and General
Education FTE values.
Calculated
13
Age
This field is calculated using the

students date of birth as defined on the
Demographics page.
Calculated based on [Students]DOB
289
Item #
Data Element
Description
[Table]FieldName
14
Grand Total Headcount
Total number of students listed by

teacher.
Calculated
15
Total FTE
This field contains the total FTE by

teacher.
Calculated
16
Signature:____________

sign.
N/A
17
Date:__________

write in a date of verification.
N/A
290
Michigan 10/30 Day

Use the Michigan 10/30 Day to generate a PDF file for students who were absent on the count date. Each period in a student's
school day is listed along with the date the student returned to class. If the student did not return in the allotted amount of
days then the period is populated with an X. Otherwise, if the student was either present on the count date for a class or is
not enrolled in a period, the period is left empty.
Important: You must run this report at the school level.
You can use this report to track:
Students who are absent on the count day to verify that they have returned to all of their classes within 10 in-session
days or 30 calendar days of the membership count
Students who had an unexcused absence on the count day returned to class within 10 in-session school days. If the
student does not return to each class, partial membership is lost for those classes to which they did not return.
Students who had an excused absence on the count day returned to class within 30 calendar days. If the student does
not return to each class, partial membership is lost for those classes to which the student did not return.
Selection Criteria
Student Selection
The report selects records from the Students table based on the following criteria:
The student received an excused or unexcused absence in at least one class on the count date.
Reports Michigan 10/30 Day
291
Report Input
To generate the Michigan 10/30 Day Report, do the following:
3. Click Michigan 10/30 Day. The Michigan 10/30 Day page appears.
Field
Description
Processing Options
Specific Date/Time
In Background Now (Recommended) Execute the report immediately in

the background.
Enter a date using the format mm/dd/yyyy or mm-dd-yyyy in order to run the
report on a specific day. The incorrect format displays an alert and the date field is
submitted as a blank entry.
Use the pop-up menus to schedule the report to be run at a specific hour and
minute.
Example: 7/29/2008 @ 10: 05. AM
292
Field
Description
Count Date
Type the date you want to use to extract the student attendance records. Any
student who received an excused or unexcused absence in at least one class on the
count date is included on the report.
Format: MM/DD/YYYY
Excused Attendance Codes
Select the excused attendance codes you want to use to select the student
attendance records for the report.
Note: If there are not attendance codes in the list, verify that the School field at
the top of the report is set to the school for which you are printing the report not
District Office. You can only print this report at school-level.
Unexcused Attendance Codes
Select the unexcused attendance codes you want to use to select the student
attendance records for the report.
Note: If there are not attendance codes in the list, verify that the School field at
the top of the report is set to the school for which you are printing the report not
District Office. You can only print this report at school-level.
Show returned to:
Choose either Course or Period. Choose Period if your school runs a standard
schedule, choose Course if your school run a rotation schedule (i.e.: A Day, B day)
293
Report Output
Item #
Data Element
Description
[Table]FieldName
School Name
The name of the school selected

for this report displays in the
report header. This field is
Schools/Schools Info.
Count Date
The count date entered on the

Michigan 10/30 Day Report
interface displays in the report
header in letter format. The count
date is utilized in the report as a
starting point for the reporting
period, which lasts 30 calendar
days.
N/A
Name
This column lists the name of

each student who received an
excused or unexcused absent in
at least one class on the count
date. This field is extracted from
[Students]LastFirst
Student Number
This column lists the identification

number assigned to each student.
This field is extracted from the
Demographics page.
294
Item #
Data Element
Description
[Table]FieldName
Grade
This column lists the grade level

of each student at the time of the
reporting period. This field is
extracted from the Transfer Info
page.
This column lists the attendance

code the student received for
each period on the count date.
Up to 10 periods are allowed. If
the student was present for the
class or not enrolled in the period,
a hyphen (-) displays, which
signifies that no attendance code
exists.
Calculated
Period Absent(01 through 10)
295
Item #
Data Element
Description
[Table]FieldName
Period 01
One of the following items will

display in this column:
Calculated
Date the student returned

from being absent on the
count date
An X if the student did not

return from being absent on
the count date in the allotted
amount of time. If the
student was excused on the
count date, the student has
30 calendar days to return;
otherwise, the student has 10
in-session days to return to
class.
A blank cell if the student was not

absent in period 01 on the count
date or the student was not
enrolled in period 01.
296
Item #
Data Element
Description
[Table]FieldName
Period 02

Calculated

count date

class.

297
Item #
Data Element
Description
[Table]FieldName
Period 03

Calculated

count date

class.

298
Item #
Data Element
Description
[Table]FieldName
10
Period 04

Calculated

count date

class.

299
Item #
Data Element
Description
[Table]FieldName
11
Period 05

Calculated

count date

class.

300
Item #
Data Element
Description
[Table]FieldName
12
Period 06

Calculated

count date

class.

301
Item #
Data Element
Description
[Table]FieldName
13
Period 07

Calculated

count date

class.

302
Item #
Data Element
Description
[Table]FieldName
14
Period 08

Calculated

count date

class.

303
Item #
Data Element
Description
[Table]FieldName
15
Period 09

Calculated

count date

class.

304
Item #
Data Element
Description
[Table]FieldName
16
Period 10

Calculated

count date

class.

17
FTE
This column contains the FTE

value assigned to each student.
This value is the sum of the three
student FTE values.
Calculated by adding the following values:
The students FTE in General

Education Membership value is
The students FTE in Section 52
Membership and FTE in Section 53
Membership values are extracted
305
Item #
Data Element
Description
[Table]FieldName
18
Signature of building principal

or designee
Space is provided for the

signature of the building principal
or other designated staff member.
N/A
19
Date
Space is provided for the date the

report is signed.
N/A
306
Michigan 4061
Use the Michigan 4061 Report to get a report of F.T.E. information for special education, general education, and adult education
participants. The report is created in PDF format.
Selection Criteria
Student Selection
Special Education FTE includes the count of students enrolled in a special education program that meet the following
criteria:
o
The student is included in the Michigan General Collection ([Students]include_time_share equals Yes).
The student is identified as a special education student ([Students]MI_SRSD_PrgmElig_SpEd equals 1).
The student is enrolled on the count date or, if the count date is blank, the current date.
Student counts are split into three groups: Section 53 FTEs, Section 52 FTES that are in-district residents, and Section
52 FTEs that are out-of-district residents.
General Education includes the count of students by grade level that meet the following criteria:
o
The student is not identified as a special education student ([Students]MI_SRSD_PrgmElig_SpEd not equal to 1
or is blank).
Reports Michigan 4061
307
Additional FTE includes the count of students by program that meet the following criteria:
o
Student counts are included for these programs:
Nonpublic Resident of district ([Students]MI_SRSD_StudResmembership equals 08)
Nonresident Pupils who are not enrolled under a cooperative agreement

([Students]MI_SRSD_StudResmembership equals 05)
16 or older but less than 20
Section 24 approved juvenile detention ([Students]MI_SRSD_StudResmembership equals 09)
Residency FTE Special Ed includes the count of special education students by district of residence that meet the following
criteria:
o
The student is identified as a special education student ([Students]MI_SRSD_PrgmElig_SpEd equals 1).

o
Pupils from non k-12 districts ([Students]MI_SRSD_StudResmembership equals 01)
Sections 105 and 105c ([Students]MI_SRSD_StudResmembership equals 02 or 03)
Non-public non-resident ([Students]MI_SRSD_StudResmembership equals 04)
All other non-resident ([Students]MI_SRSD_StudResmembership equals 06)
308
Residency FTE General Ed includes the count of students by district of residence that meet the following criteria:
o
The student is not identified as a special education student ([Students]MI_SRSD_PrgmElig_SpEd not equal to 1
or is blank).
Pupils from non k-12 districts ([Students]MI_SRSD_StudResmembership equals 01)
Sections 105 and 105c ([Students]MI_SRSD_StudResmembership equals 02 or 03)
Non-public non-resident ([Students]MI_SRSD_StudResmembership equals 04)
All other non-resident ([Students]MI_SRSD_StudResmembership equals 06)
Section 107 Adult Education includes the count of students that meet the following criteria:
o
The student is identified as an adult education student ([Students]MI_SRSD_PrgmElig_AdEd equals 1).
Student counts are included for each adult education program. They are divided into two categories: Under 20 and 20
and Over. The Under 20 student counts include students with a GED and students with a diploma. The 20 and Over
counts include students with a GED, students with a diploma, and students without a GED or diploma.
Summary FTE summarizes the student counts in each report section.
309
Report Input
To generate the Michigan 4061 Report, do the following:
3. Click Michigan 4061 Report. The Michigan 4061 Report page appears.
Field
Description
Students to Include
Indicate which students to include in the report by selecting one of the following
options:
The selected [number] students only Run the report for students in the
current selection.
All students Run the report for all students in the current school or district
that meet the selection criteria.
Processing Options

the background.
310
Field
Description
Specific Date/Time
minute.
Example: 7/29/2008 @ 10 : 05 AM.
Count Date (if blank, will run for all

enrolled students matching criteria)
Type the date you want to use to extract the student membership for the report.
Students enrolled on this date are selected for the report.
Leave this field blank to use the current date as the count date. Students actively
enrolled as on the current date are selected for the report.
Format: MM/DD/YYYY
Calculate Age Date
Type the date you want to use to calculate the age of each student.
Format: MM/DD/YYYY
Reporting Period
Select the reporting period for the report, that is, Fall, Spring, or EOY.
Comma Delimited List of School IDs (if

blank, will run for entire district)
To filter the students selected for the report, type the numbers identifying the
schools in which the students are enrolled, separated by a comma
(1234,2345,3456).
Leave this field blank to run the report at the district level.
311
Report Output
Item #
Data Element
Description
[Table]FieldName
SPECIAL EDUCATION
NUMBER OF PUPIL MEMBERSHIPS (F.T.E.)
1
Section 51a Membership

Count by Program
This column lists the program service

codes that apply to special education
students.
[Students]MI_SpEd_PrgmServiceCo
de1
de2
de3
Section 53a
A student is included in this count if the

FTE value is greater than 0.00.
Resident Section 52

FTE value is greater than 0.00 and the
student resides in your school district
(Student Resident Membership equals
0815).

student resides out-of-district (Student
Resident Membership equals 0107).
The total FTEs enrolled in each special

education program. This is the Sum of
Columns (1), (2), (3).
Calculated
Nonresident Section 52
Total
[StudentsMI_SRSD_StudResMember
ship
[Students]
MI_SRSD_StudResMembership
312
Item #
Data Element
Description
[Table]FieldName
K-12 PUPIL MEMBERSHIP (F.T.E.) IN GENERAL EDUCATION PROGRAM CLASSES

6
Grade or Program
Pupils Educated by the School

District
This column lists each grade level and

general education program that applies
to general education students, if the
general education setting is not blank.
This column lists the FTE counts for each

grade level and general education
program. A membership total for all
general education FTEs is included at the
bottom of the column.
ADDITIONAL INFORMATION ON K-12 PUPILS (in F.T.E.)

8
Programs
This column lists the nonresident

programs for the FTE counts, including:
[Students]MI_SRSD_StudResMembe
rship
02 Section 105 School of choice

(Within same ISD)
03 Section 105C school of Choice
(outside Contiguous ISD)
05 Nonresident Pupils who are not
enrolled under a cooperative agreement
08 Nonpublic Resident of district
16 or older but less than 20 (calculated
by subtracting the DOB from the
Calculate Age Date entered on the report
interface)
Section 24 approved juvenile detention
313
Item #
Data Element
Description
[Table]FieldName
Special Education

student is identified as a special
education student. The FTE value is the
sum of the FTE 52 and FTE 53.

student is not identified as a special
education student.
This column includes the total count of

FTEs in each program, calculated by
summing columns 1 and 2 for each
program.
Calculated
10
11
General Education
Total
[Students]MI_SRSD_PrgmElig_SpEd
[Students]MI_SRSD_PrgmElig
K-12 RESIDENCY RELATED INFORMATION (F.T.E.)

12
Name of Resident District
This column lists each resident district in

your state.
N/A
13
Pupils from Non K-12 Districts

FTE value is greater than 0.00, the
education student, and the student is a
non-resident pupil from another K-12
district.
rship
14
Resident Sections 105 and

105c Schools of Choice

non-resident pupil that participates in a
Schools of Choice program.
rship
314
Item #
Data Element
Description
[Table]FieldName
15
Non-public Non-resident

non-resident, non-public pupil enrolled in
the operating LEA and taking nonessential curriculum or advanced
placement courses.
rship

non-resident pupil in any other category
enrolled in the operating LEA.
rship
16
All Other Non-resident Special

Education
SECTION 107 ADULT EDUCATION PARTICIPANTS---(F.T.E.)

17
Adult Education Participants
This column lists the adult education

programs that may be available in your
district.
N/A
315
Item #
Data Element
Description
[Table]FieldName
W/GED
This column lists the number of adult

student FTEs under the age of 20 with a
GED who are enrolled in this program.
Under 20
18
[Students]MI_ADED_September_Pro
gram1
gram2
gram3
[Students]MI_ADED_February_Progr
am1
am2
am3
[Students]MI_ADED_DiplomaGEDSt
atus
316
Item #
Data Element
Description
[Table]FieldName
19
W/Diploma

student FTEs under the age of 20 with a
diploma who are enrolled in this
program.
gram1
gram2
gram3
am1
am2
am3
atus
317
Item #
Data Element
Description
[Table]FieldName

student FTEs who are 20 or older, have a
GED, and who are enrolled in this
program.
20 and Over
20
W/GED
gram1
gram2
gram3
am1
am2
am3
atus
318
Item #
Data Element
Description
[Table]FieldName
21
W/Diploma

student FTEs who are 20 or older, have a
diploma, and who are enrolled in this
program.
gram1
gram2
gram3
am1
am2
am3
atus
319
Item #
Data Element
Description
[Table]FieldName
22
Without GED or Diploma

student FTEs who are 20 or older, do not
have a GED or diploma, and who are
enrolled in this program.
gram1
gram2
gram3
am1
am2
am3
23
Totals
A total is calculated for each column.
N/A
This field contains the total special

education FTE count from the SPECIAL
EDUCATION FTE section.
N/A
SUMMARY OF MEMBERSHIPS (F.T.E)

24
Total Special Education
320
Item #
Data Element
Description
[Table]FieldName
25
Subtract: Nonresident special

education pupils without a
release form
This field contains the total non-resident

special education FTE count from the
ADDITIONAL INFORMATION ON K-12
PUPILS (in F.T.E.) section.
N/A
26
Total Adjusted Special

Education Count
This field contains the difference between

the Total Special Education FTE count
and Non-resident Special Education FTE
count.
N/A
27
K-12 Pupils
This field contains the total general

education FTE count from the K-12 PUPIL
MEMBERSHIP (F.T.E.) IN GENERAL
EDUCATION PROGRAM CLASSES section.
N/A
28
Subtract: Nonresident General

Education pupils without a
release form
This field contains the total non-resident

special education FTE count from the
ADDITIONAL INFORMATION ON K-12
PUPILS (in F.T.E.) section.
N/A
29
Total Adjusted K-12

Membership Count
This field contains the difference between

the K-12 Pupils FTE count and Nonresident General Education FTE count.
N/A
30
Total Adjusted K-12 and

Special Education F.T.E.
This field contains the sum of the Total

Adjusted Special Education Count and
total Adjusted K-12 Membership Count.
N/A
31
July Adult Education

Participant F.T.E.
This field contains the total FTEs enrolled

in an adult education program in the
month of July.
321
Item #
Data Element
Description
[Table]FieldName
32
September Adult Education

Participant F.T.E.

month of September.
gram1
gram2
gram3
33
February Adult Education

Participant F.T.E.

month of February.
am1
am2
am3
34
April Adult Education

Participant F.T.E.

month of April.
322
Item #
Data Element
Description
[Table]FieldName
35
Applied Toward Total Adult

Education Participant Count
This calculated field contains the total

FTEs enrolled in an adult education
program. The calculation is:
N/A
July Adult Education Participant F.T.E. +

September Adult Education Participant
F.T.E. + February Adult Education
Participant F.T.E. + April Adult Education
Participant F.T.E.
323
Michigan 75 Percent Membership

Use the Michigan 75 Percent Membership report to generate daily attendance, type of day, and notes for a specified date range
for the selected schools. The number of students enrolled and absent on each date in the date range are listed on the report,
along with the calculated percentage of students present on each date. This report prints in PDF format.
An absence is calculated based upon if a student was absent for all scheduled periods of a school day..
The Refresh Premier Attendance Views Data function should be run prior to running this report to ensure the most accurate
data calculations. The Refresh Premier Attendance Views Data function can be found at Start Page - Special Functions - Attendance
Functions - Refresh Premier Attendance Views Data.
The report will include all students enrolled in classes that have potential minutes of instruction on each specific date
within the specified date range. This will determine the "Enrolled" count. The "Enrolled" count may not match the
number enrolled for a specific date in reports such as the ADA/ADM reports or the Enrollment Summary reports. One
reason for this may be because you have students that are enrolled in school but not in any courses for that date.
If Enrolled, Absent, and Percent Present are all zeros for a specific date, check the calendar setup for missing
information on that date. Verify that it is a valid date of instruction and that students are enrolled in classes.
If your building/district chooses to specifically remove the "Day" and/or "Schedule" fields from the calendar setup page
in order to disable attendance from being taken on a specific date in the case of a snow day, power outage, etc., the
report will generate all zeros for that date, but will still display the data entered in the "Type" and "Note" fields from
calendar setup page
Selection Criteria
Student Attendance Selection
The report selects records from the Membership Defaults table based on the following criteria:
The report includes all students enrolled in classes that have potential minutes of instruction on each specific date within the
specified date range.
An absence is calculated based upon if a student was absent for all scheduled periods of a school day.
Reports Michigan 75 Percent Membership
324
Report Input
To generate the Michigan 75 Percent Membership, do the following:
1. Run the Refresh Premier Attendance Views Data: Special Functions > Attendance Functions > Refresh Premier
Attendance Views Data
4. Click Michigan 75 Percent Membership. The Michigan 75 Percent Membership page appears.
Field
Description
Processing Options
Specific Date/Time

the background.
minute.
Example: 7/29/2008 @ 10 : 05 AM.
Report Start Date
Enter the first date for the report date range. Any student in membership at a
select school on or after this date is included in the attendance counts.
325
Field
Description
Report End Date
Enter the last date for the report date range. Any student in membership at a
select school on or before this date is included in the attendance counts.
Comma Delimited List of School IDs (if

blank, will run for entire district)
To filter the students selected for the report, type the numbers identifying the
schools in which the students are enrolled, separated by a comma
(1234,2345,3456).
Leave this field blank to run the report at the district level.
326
Report Output
Item #
Data Element
Description
[Table]FieldName
School Name
This is the name of the school where the

students are in membership.
Report Date
This is a list of all in session days that

corresponds to the school, excluding
holidays, snow days, weekends, etc. This
list begins with the report start date and
ends with the report end date.
[Calendar Day]InSession
Enrolled
This field contains the count of all

enrolled students (students who had
membership on that day) for the
corresponding day.
[Students]EntryDate
[Students]ExitDate
Absent
This field contains the count of the

number of absences for the
corresponding day.
Calculated
327
Item #
Data Element
Description
[Table]FieldName
Percent Present
This field contains the percentage of

student present for the corresponding
day. This percentage is calculated using
the following formula:
Calculated
[(Enrolled from above Absent from

above) / Enrolled from above)] * 100
The result is rounded to three decimal
places.
6
Type
This field contains the day Type from the

Calendar Setup for the school.
[Calendar_Day]Type
Note
This field contains any data contained in

the Note field from the Calendar Setup
for the school.
[Calendar_Day]Note
Total Number of Days
The report calculates the number of In

Session days in the calendar for the
selected date range.
Calculated
Signature
N/A
10
Date
Space is provided for the signature of the

building principal or other designated
staff member.
Space is provided for the date the report
is signed.
N/A
328
Michigan Attendance Transcript

Use the Michigan Attendance Transcript report to calculate the students days attended and days enrolled for each year of data
stored in PowerSchool. The students attendance and enrollment data is formatted in a CSV file that you can view in the Extract
Viewer or manipulate in Microsoft Excel. The first row of the CSV file contains the PowerSchool field names into which you
can import the attendance and enrollment data.
Note: You can use this option to generate only the Attendance Transcript CSV file; no PowerSchool values are updated when
the extract file is generated. You must manually enter the students attendance values on the Attendance tab or import those
values to the Attendance tab.
Selection Criteria
Student Selection
The student must have an active enrollment record during the start and end dates selected on Attendance for
Transcripts Report page.
Reports Michigan Attendance Transcript
329
Attendance and Enrollment Data Calculation

If there is no attendance and enrollment data for a students high school year in PowerSchool, and a value was entered on the
Attendance tab for that students high school year that data is included in the extract. Otherwise, the high school year data
defaults to zero.
If there is attendance and enrollment data for a students high school year in PowerSchool, and:
The Days Attended and Days Enrolled fields on the Attendance tab are blank for the high school year, the calculated
attendance and enrollment data is included in the extract.
Data was previously entered for both the Days Attended and Days Enrolled fields on the Attendance tab for a high school
year (Start Page > Student Selection > Michigan State Information > Attendance), you can set the Use Values from the
Students Attendance tab parameter to Yes to replace the calculated values for both fields in the extract file with the
data entered on the Attendance tab. If one of these field values is blank on the Attendance tab, the calculated value is
used in the extract file for both fields.
The Use Values from the Students Attendance tab parameter is set to No, the calculated value in the extract file is used,
even if a value exists on the Attendance tab for the value.
330
Report Input
To generate the Michigan Attendance Transcript, do the following:
3. Click Michigan Attendance Transcript. The Michigan Attendance Transcript page appears.
Field
Description
Use
Students to Include
Current School Only The report generates information for the select school only.
District Wide The report generates information for all schools district wide.
331
Field
Description
Processing Options
Use the pull-down menu to select a processing option. Use the options to indicate when you
want the report to generate.
In Background Now (default)
ASAP
At Night
On Weekend
On Specific Time

Specific Date/Time
If On Specific Time is chosen for the Processing Options, enter date and time you want the
system to generate the report.
Start Date
Enter the first date on which the students enrollment record must be active to be included in
the file.
End Date
Enter the last date on which the students enrollment record must be active to be included in
the file.
Use Values from the

Students Attendance
(Attend) tab
If data was previously entered in any of the Attendance tab fields select Yes to replace the
calculated value for that field with the data entered on the Attendance tab in the extract file.
Select No (default) to use the calculated attendance or enrollment value in place of the value
currently entered in the corresponding field on the Attend tab in the extract file.
If Yes is selected. this parameter is checked only when attendance values are calculated and
attendance values are entered on the Attendance tab.
Run from extract viewer
Select Yes to create an extract file from the records in the Extract viewer. The default is No.
If No (default) is selected, the records that currently exist in the Extract Viewer are replaced.
332
Report Output
Item #
Data Element
Description
[Table]FieldName
Student Number
This field contains the PowerSchool

student number used to identify the
9th Grade Days Attended
This field contains the number of

days the student attended school in
the ninth grade year.
Calculated

days the student was enrolled in the
school in the ninth grade year.
Calculated
9th Grade Days Enrolled
[Students]NinthGradeAttended
[Students]EntryDate
[Students]ExitDate
[Students]NinthGradeEnrolled

the tenth grade year.
Calculated
[Students]TenthGradeAttened
333
Item #
Data Element
Description
[Table]FieldName

school in the tenth grade year
Calculated
[Students]EntryDate
[Students]ExitDate
[Students]TenthGradeEnrolled

the eleventh grade year
Calculated

school in the eleventh grade year.
Calculated
[Students]EleventhGradeAttended
[Students]EntryDate
[Students]ExitDate
[Students]EleventhGradeEnrolled

the twelfth grade year.
Calculated
[Students]TwelfthGradeAttended
334
Item #
Data Element
Description
[Table]FieldName

school in the twelfth grade year.
Calculated
[Students]EntryDate
[Students]ExitDate
[Students]TwelfthGradeEnrolled
10
Student Identification Code

UIC
This field contains the Student

Identification UIC number assigned to
this student by the state of Michigan.
General tab.
11
Last Name

[Students]Last_Name
12
First Name

13
9th Grade School Year
This field contains the year the

student attended their ninth grade
year in your district. This field value
is extracted from the Transfer Info
page.
Calculated Based on
This field contains name of the school

that the student attended in their
ninth grade year. This field value is
14
9th Grade School Name
[Students]EntryDate Or
335
Item #
Data Element
Description
[Table]FieldName
15

student attended their tenth grade
page.
Calculated Based on
16

tenth grade year. This field value is
17

student attended their eleventh grade
is extracted from Transfer Info page.
Calculated Based on
18

eleventh grade year. This field value
is extracted from the District >
Schools/School Info page.
19

student attended their twelfth grade
page.
Calculated Based on

twelfth grade year. This field value is
20
336
Michigan Disciplinary Records Extract

The Michigan Disciplinary Records Extract contains the disciplinary records that appear in the Disciplinary Consequences and
Disciplinary Incidents components of the MSDS reports. Use this report to review and validate the discipline entries extracted
for the General Collection.
Selection Criteria
Discipline Record Selection
The report selects the discipline incident and consequence records included in the extract based on the following criteria:
The Include in State Reporting field on the Log entries page equals Yes for the discipline record.
The incident date of the disciplinary incidents falls between the count and previous count dates.
The Duration (Assigned), Action Date, and Action Taken are non-blank for a disciplinary consequence; and the Action
Date falls between the count and previous count dates.
Reports Michigan Disciplinary Records Extract
337
Report Input
To generate the Michigan Discipline Entries Extract, do the following:
3. Click Michigan Disciplinary Records Extract. The Michigan Disciplinary Records Extract page appears.
Field
Description
Students to Include

Previous Count Date
Type the date of the last student count. If generating the Fall collection, enter the last day of
school for the previous school year.
Count Date
Type the count date for the collection you are generating. Refer to the state requirements for
the correct date.
338
Report Output
Item #
or
Position
Data Element
Description
[Table]FieldName
Student ID Number

page.
Student Name
This field contains the students name.

General tab.
[Students]LastFirst
ID
This field contains the internal ID

number assigned to the log entry
record by the system.
N/A
Include
Select Yes to exclude this student

discipline record from the Michigan
General Collection extract.
[Log]MI_Exclude
Select No to include this student

discipline record in the Michigan
General Collection extract. This is the
default entry.
339
Item #
or
Position
Data Element
Description
[Table]FieldName
Incident ID

Log Entry page.
Date of Incident
This field contains the date the incident

occurred. This field value is extracted
Incident Type

the type of incident. This field value is
11
Estimated Cost
This field contains the estimated

damaged property cost related to the
incident. This field value is extracted
[Log]MI_Expl_DamageCost
13
Disciplinary Action

the consequence to the student
because of the incident. This field value
is extracted from the Log Entry page.
[Log]MI_SpEd_Discipline_Action_Taken
340
Item #
or
Position
Data Element
Description
[Table]FieldName
14
Start of Action

reported in Disciplinary Action. This
field value is extracted from the Log
Entry page.

consequence.
15
Length of Action

[Log]Discipline_Days
16
Follow Up

17
Incident
If this field value is TRUE, this

discipline incident record is included in
the Discipline Incident component of
the General Collection.
N/A
If this field value is FALSE, this

discipline incident record is excluded in
the Discipline Incident component of
the General Collection.
341
Item #
or
Position
Data Element
Description
[Table]FieldName
18
Consequence
If this field value is TRUE, this

discipline consequence record is
included in the Discipline Incident
component of the General Collection.
N/A
If this field value is FALSE, this

discipline consequence record is
excluded in the Discipline Incident
component of the General Collection.
Reports
342
Michigan Teacher Student Data Link Validation

Use the Michigan Teacher Student Data Link Validation to validate the Michigan Teacher Student Data Link Collection and
generate a csv file with the results of the validation process.
Selection Criteria
Course Selection
The Date Entered is less than End Date and the Date Left is after the Start date.
Student Selection
The student has an enrollment date that falls between the Start and End Dates.
The student is not excluded from state reporting (State_ExcludeEnrollment) or from the MSDS (include_time_share).
Reports Michigan Teacher Student Data Link Validation
343
Report Input
To generate the Michigan General Collection Validation, do the following:
3. Click Michigan Teacher Student Data Link Validation. The Michigan Teacher Student Data Link Validation page
appears.
Field
Description
Students to Include
selection.
to running report.
Processing Options

background.
344
Field
Description
Specific Date/Time
entry.
Example: 7/29/2008 @ 10: 05 AM.
Start Date
Type the date you want to use as the first date on which a student must be enrolled to be
End Date
Type the date you want to use as the last first date on which a student must be enrolled to be

Number
Exclude ALL classes enrolled

for less than X days
Type the minimum number of days a student must be enrolled in a class to be included in the
extract.

School IDs
Leave this list blank to run the extract for the entire district.
345
Report Output
Item # or
Position
Data Element
Description
[Table]FieldName
School Number
This is the state-assigned code for the

students school. This field is extracted
from the District > Schools/School Info.
Student ID Number
This field contains the number assigned

to the student record in PowerSchool.
Demographics page.
Last Name

name. This field value is extracted from
the General tab.
[Students]Last_Name
First Name

the General tab.
Middle Name

the General tab.
Component
Displays the State Reporting

Component where the error occurs.
N/A
Characteristic Value
Displays the characteristic value that is

in error.
N/A
Error
Displays the reason that the

characteristic value is in error.
N/A
346
Michigan Teachers with Missing PIC Numbers

Use the Michigan Teachers with Missing Personnel Identification Code (PIC) Numbers report to identify teachers whose PIC
number is blank. This report generates a PDF document with the results.
Selection Criteria
Teacher Selection
The report selects records from the teacher table based on the following criteria:
The teacher must have a missing Personnel Identification code (PIC) in PowerSchool.
Report Input
To generate the Michigan Teachers With Missing PIC Numbers report do the following:
3. Click MI Teachers With Missing PIC Numbers. The MI Teachers With Missing PIC Numbers Runtime Parameters page
appears.
Reports Michigan Teachers with Missing PIC Numbers
347
Report Output
Item #
or
Position
Data Element
Description
[Table]FieldName
School Name
This is the state-assigned code for the

students school. This field is extracted
from the District > Schools/School Info.
Teacher Number
This field contains the number assigned

to the teacher in PowerSchool. This field
value is extracted from the Staff page.
[Teachers]TeacherNumber
Teacher Name
This field contains the teachers last

name, first name. This field value is
extracted from the Staff page.
[Teachers]LastFirst
Reports Michigan Teachers with Missing PIC Numbers
348
Michigan Update Completion Status

Use the Michigan Update Completion Status Report to update the Completion Status field ([CC]MI_Completion_Status) on the
All Enrollments page (Student Selection > All Enrollments > Select Enrollment Record) associated with the student enrollment
records for selected students with the default Completion Status code entered on the report interface. A CSV file is created,
which holds all of the student class records that were updated.
The main purpose of the Update Completion Status report is to populate the completion status for primarily elementary
students who do not receive final grades.
This option is located on the State Reports tab under the heading Michigan Import/Export/Update Reports.
Refer to the Appendix for a list of valid Completion Status codes.
Selection Criteria
Student Selection
The students must be enrolled in a school selected on the report interface.
The students grade level must match the selected grade levels on the report interface.
Course Selection
The student class was active during the Date Enrolled and Date Left.
Reports Michigan Update Completion Status
349
Report Input
At least one student class record must be populated with a valid completion status code before running this report. This is
because the completion status field does not get created in the database until a value is stored.
To update the Completions Status Code, do the following:
3. Click Michigan Update Completion Status. The Michigan Update Completion Status page appears.
Field
Description
Students to Include
Processing Options
The selected # students only Select this option to begin the report query with
the current students only.
All students Select this option to begin the report query with all students.
Use the pull-down menu to select a processing option. Use the options to indicate when
you want the report to generate.
In Background Now
ASAP
At Night
On Weekend
On Specific Time
350
Field
Description
Specific Date/Time
If On Specific Time is chosen for the Processing Options, enter date and time you want
the system to generate the report.
Schools to Run
Hold down the Ctrl key and click each school you want to include in the process. Select
(All Schools) to run this process at the district level. A student must have an active
enrollment in a selected school to be included in the update process.
Grades to Run
Hold down the Ctrl key and click each grade level you want to include in the process.
Select (All Grades) to run this process for all students in the selected schools.
Date Enrolled
Type the enrollment date used to select the student course records to be updated.
Date Left
Type the withdrawal date used to select the student course records to be updated.
Default Completion Status
Select the Completion Status for the selected student course records from the pop-up list.
351
ACT EXPLORE Pre-ID

Use the ACT Explore Pre-ID to export student data for the ACT Explore test and generate a csv file.
Selection Criteria
Student Selection
The student has a grade level of 8.
Reports ACT EXPLORE Pre-ID
352
Report Input
To generate the ACT Explore Pre-ID export, do the following:
3. Click ACT Explore Pre-ID. The ACT Explore Pre-ID Runtime Parameters page appears.
Field
Description
selection.
to running report.
ACT Explore Site Code
Number
Type the Explore 8-digit ACT site code number.
353
Report Output
Item #
or
Position
Data Element
Description
[Table]FieldName
Explore Site Code
This is the Explore 8-digit ACT site code

number.
Filled In
Numerals only.
Last Name

name.
[Students]Last_Name
First Name

name.
Middle Name

name.
Date of Birth

birth.
[Students]DOB
Gender
[Students]Gender
Grade
This field contains the students grade

level.
354
Item #
or
Position
Data Element
Description
[Table]FieldName
8-13
Ethnicity

ethnicity.
14
Student ID Number
This field contains the students ID

number.
15
Sort Code
Sort Code (optional)
Blank
16
Street Address 2
This field contains the students mailing

address.
17
City
This field contains the students city.
[Students]City
18
State
This field contains the students state.
[Students]State
19
Zip Code
This field contains the students zip

code.
[Students]Zip
20
HB
HB
[Students]MI_SpEd_PrimaryEdSetting=0
6 then export 1 otherwise export a blank
21
SE
SE
[Students]MI_SRSD_PrgmElig_SpEd=1
then export 1 otherwise export a blank
22
LEP
LEP
[Students]MI_SRSD_PrgmElig_LEP=1,
23
FL
FL
[Students]LunchStatus=FDC or F or R,
355
Item #
or
Position
Data Element
Description
[Table]FieldName
24
ME
ME
[Students]MI_SRSD_PrgmElig_MigrantEd
=1 then export 1 otherwise export a
blank
25
[Students]MI_StuInstServTAS3=1 then
export 1 otherwise export a blank
26
27
Blank
28
Blank
29
Blank
30
LabelPrintGroup
Optional
Blank
31
User-defined 1
User-defined 1
Blank
32
User-defined 2
User-defined 2
Blank
33
User-defined 3
Students UIC Number
356
ACT PLAN Pre-ID

Use the ACT Plan Pre-ID to export student data for the ACT Plan test and generate a csv file.
Selection Criteria
Student Selection
The student has a grade level of 10.
Reports ACT PLAN Pre-ID
357
Report Input
To generate the ACT Plan Pre-ID export, do the following:
3. Click ACT Plan Pre-ID. The ACT Plan Pre-ID Runtime Parameters page appears.
Field
Description
selection.
to running report.
ACT Plan Site Code Number
Type the Plan 6-digit ACT site code number.
358
Report Output
Item #
or
Position
Data Element
Description
[Table]FieldName
schlcode
This is the Plan 6-digit ACT site code

number.
Filled In
Numerals only.
Last Name

name.
[Students]Last_Name
First Name

name.
Middle Name

name.
Date of Birth

birth.
[Students]DOB
Gender
[Students]Gender
Grade
This field contains the students grade

level.
359
Item #
or
Position
Data Element
Description
[Table]FieldName
8-13
Ethnicity

ethnicity.
14
Student ID Number
This field contains the students ID

number.
15
Sort Code
Sort Code (optional)
Blank
16
Street Address 2
This field contains the students mailing

address.
17
City
This field contains the students city.
[Students]City
18
State
This field contains the students state.
[Students]State
19
Zip Code
This field contains the students zip

code.
[Students]Zip
20
HB
HB
[Students]MI_SpEd_PrimaryEdSetting=0
6 then export 1 otherwise export a blank
21
SE
SE
[Students]MI_SRSD_PrgmElig_SpEd=1
22
LEP
LEP
[Students]MI_SRSD_PrgmElig_LEP=1,
23
FL
FL
[Students]LunchStatus=FDC or F or R,
360
Item #
or
Position
Data Element
Description
[Table]FieldName
24
ME
ME
[Students]MI_SRSD_PrgmElig_MigrantEd
=1 then export 1 otherwise export a
blank
25
26
27
Blank
28
Blank
29
Blank
30
LabelPrintGroup
Optional
Blank
31
User-defined 1
User-defined 1
Blank
32
User-defined 2
User-defined 2
Blank
33
User-defined 3
Students UIC Number
361
CRDC
This report will produce a PDF document that will be used to assist in entering the data into the CRDC website. It will extract
data such as ethnicity, student populations, total FTE, grade level, discipline from log entries, historical grade data, and student
course information directly from PowerSchool. Other information that is required that is not available within PowerSchool will be
denoted with a manual entry required pencil icon.
To prepare for this report, we advise that you perform all of your normal year end rollover processes. This report was designed
to run AFTER rollover. This is necessary for the report to be able to identify those students who were retained in grade.
Selection Criteria
Student Selection
The student was enrolled on the count date.
Reports CRDC
362
Report Input
To generate the CRDC report, do the following:
3. Click MI Civil Rights Data Collection. The MI Civil Rights Data Collection Runtime Parameters page appears.
4. Enter information in all of the required fields. The As of Date will default as the Fall count date.
Field
Description
As of Date:
This will default to the Fall count date if your count date was different for some reason you
can change this date.
Reports CRDC
363
Report Output
Item #
or
Position
Data Element
Description
[Table]FieldName
SCH-0001
Grades offered at the school
Manual entry
Grades Offered
2
SCH-0002
School Characteristics
A) Does this school focus primarily

on serving the needs of students
with disabilities?
Manual entry
B) Is this school either a magnet

school or a school operating a
magnet program within the
school?
C) Is this school a charter school?
D) Is this school an alternative
school?
E) Are any students inthis ability
gropued for classroom
instruction in mathematics or
English/Reading/Language Arts?
3
SCH-0003
Magnet School Detail
Reports CRDC
Does the entire school population

participate in the magnet school
program?
Manual entry
364
Item #
or
Position
Data Element
Description
[Table]FieldName
SCH-0004
Students with academic difficulties
Manual entry
Alternative School Detail
Students with discipline problems

Other (Provide a comment to describe)
SCH-0005, Table 1
Overall Enrollment
Calculated
Enrollment in early childhood or

prekindergarten programs or services
Calculated
Does this school have students enrolled

in gifted/talented programs?
Manual entry
Students enrolled in gifted/talented

programs
Calculated
Students who are limited English

proficient (LEP)
Calculated
Students enrolled in LEP Programs
Calculated
Student Enrollment
6
SCH-0006
Student Enrollment: Early
Childhood &
Prekindergarten
SCH-0007
Gifted/Talented Programs
SCH-0008
Gifted/Talented Enrollment
SCH-0009, Table 1
Limited English Proficient
Students
10
SCH-0009, Table 2
Limited English Proficient
Students
Reports CRDC
365
Item #
or
Position
Data Element
Description
[Table]FieldName
11
SCH-0010, Table 1
Students with disabilities served under

IDEA
Calculated using fields

[Students]MI_CRDC_SpecEd and
[Students]MI_CRDC_504.
Students served Section 504 but not

under IDEA
Calculated using fields

[Students]MI_CRDC_SpecEd and
[Students]MI_CRDC_504.
Number of Classes in Mathematics and

Science
Calculated from Historical Grades.

Courses must have a credit value and be
associated to a section.
Students who are taking Algebra in

grades 7 or 8

Students who are taking Algebra I in

grade 9 or 10

Students who are taking Algebra I in

grade 11 or 12

Students who are taking Geometry

Students with Disabilities

Served Under IDEA and
Those Served Under
Section 504 Only
12
SCH-0010, Table 2
Served Under IDEA and
Those Served Under
Section 504 Only
13
SCH-0011
Classes in Mathematics
and Science Courses
14
SCH-0012
Enrollment in Algebra in
Grade 7 or 8
15
SCH-0013, Table 1
Enrollment in Mathematics
Courses
16
SCH-0013, Table 2
Courses
17
SCH-0013, Table 3
Courses
Reports CRDC
366
Item #
or
Position
Data Element
Description
[Table]FieldName
18
SCH-0013, Table 4
Students who are taking Algebra II
Calculated
Students who are taking Advanced

Mathematics
Calculated
Students who are taking Calculus
Calculated
Students who are taking Biology
Calculated
Students who are taking Chemistry
Calculated
Courses
19
SCH-0013, Table 5
Courses
20
SCH-0013, Table 6
Courses
21
SCH-0014, Table 1
Enrollment in Science
Courses and the
International
Baccalaureate Dipolma
Program
22
SCH-0014, Table 2
Courses and the
International
Program
Reports CRDC
367
Item #
or
Position
Data Element
Description
[Table]FieldName
23
SCH-0014, Table 3
Students who are taking Physics
Calculated
Students enrolled in the International

Baccalaureate (IB) Program
Calculated
Does this school have students enrolled

in Advanced Palcement (AP) Courses?
Manual entry
Courses and the
International
Program
24
SCH-0014, Table 4
Courses and the
International
Program
25
SCH-0015
Advanced Placement (AP)
Courses
26
SCH-0016
Different Advacned
Placement (AP) Courses
and Selection
27
SCH-0017
Enrollment
Reports CRDC
A) How many different AP courses

does the school provide?
Manual entry
B) Are students allowed to selfselect to participate in AP

courses?
Students who are taking at least one AP
course
Calculated
368
Item #
or
Position
Data Element
Description
[Table]FieldName
28
SCH-0018, Table 1
Students who are taking AP

Mathematics
Calculated
Students who are taking AP Science
Calculated
Students who are taking AP Foreign

Language
Calculated
Students who are taking other AP

subjects
Calculated
Does this school have single sex classes

in a co-educational school?
Manual entry
Classes with Single-Sex students
Manual entry
FTE of classroom teachers
Manual entry

Course Participation by
Subject
29
SCH-0018, Table 2
Subject
30
SCH-0018, Table 3
Subject
31
SCH-0018, Table 4
Subject
32
SCH-0019
Single-Sex Academic
Classes
33
SCH-0020
Single-Sex Academic
Classes in the School
34
SCH-0021
Classroom Teachers
Certification
Reports CRDC
369
Item #
or
Position
Data Element
Description
[Table]FieldName
35
SCH-0022
Classroom teachers in first and second

year of teaching
Manual entry
FTE of School Counselors
Manual entry
Area for any additional school level

comments
Manual entry
Students who passed Algebra I in grade

7 or 8
Calculated
Students who passed Algebra I in Grade

9 or 10
Calculated
Students who passed Algebra I in Grade

11 or 12
Calculated
Does this school have any high school

age students in its ungraded classes?
Manual entry
Students who took the SAT or ACT any

time during the school year
Calculated
Teacher years of
experience
36
SCH-0023
School Counselors
37
SCH-0024
School Form Level
comments
38
SCH-0025
Students Who Passed
Algebra I in Grade 7 or 8
39
SCH-0026a
Students Who Passed
Algebra I in Grade 9 or 10
40
SCH-0026b
Students Who Passed
Algebra I in Grade 11 or
12
41
SCH-0027a
SAT and ACT Test
Participation
42
SCH-0027b
SAT and ACT Test
Participation
Reports CRDC
370
Item #
or
Position
Data Element
Description
[Table]FieldName
43
SCH-0028, Table 1
Students who took AP exams for some

AP courses taken
Manual entry
Students who took AP exams for all AP

courses taken
Manual entry
Students who took AP courses but did

not take any AP exams
Manual entry
Students who passed all AP exams

taken
Manual entry
Students who passed some AP exams

taken
Manual entry
Students who passed no AP exams

taken
Manual entry
Students retained in kindergarten
Calculated by comparing the students

grade level[Students]Grade_Level to the
CRDC grade
level[Students]MI_CRDC_Grade

Exam Taking
44
SCH-0028, Table 2
Exam Taking
45
SCH-0028, Table 3
Exam Taking
46
SCH-0029, Table 1
Exam Passing
47
SCH-0029, Table 2
Exam Passing
48
SCH-0029, Table 3
Exam Passing
49
SCH-0030-K
Retention of Students in
Grade K
Reports CRDC
371
Item #
or
Position
Data Element
Description
[Table]FieldName
50
SCH-0030-1
Students retained in grade 1

CRDC grade

CRDC grade

CRDC grade

CRDC grade

CRDC grade

CRDC grade

CRDC grade
Grade 1
51
SCH-0030-2
Grade 2
52
SCH-0030-3
Grade 3
53
SCH-0030-4
Grade 4
54
SCH-0030-5
Grade 5
55
SCH-0030-6
Grade 6
56
SCH-0030-7
Grade 7
Reports CRDC
372
Item #
or
Position
Data Element
Description
[Table]FieldName
57
SCH-0030-8

CRDC grade

CRDC grade

CRDC grade

CRDC grade

CRDC grade
Did this school have interscholastic

athletics
Manual entry
Single-Sex Interscholastic Athletics

Sports, Teams and participants
Manual entry
Grade 8
58
SCH-0030-9
Grade 9
59
SCH-0030-10
Grade 10
60
SCH-0030-11
Grade 11
61
SCH-0030-12
Grade 12
62
SCH-0033
Interscholastic Athletics
63
SCH-0034
Single-Sex Interscholastic
Athletics Sports, teams
and participants
Reports CRDC
373
Item #
or
Position
Data Element
Description
[Table]FieldName
64
SCH-0032, Table 1
Prekindergarten students receiving only

one out-of-school suspension
Calculated from [Log] if included in State

Reporting
Prekindergarten students receiving

more than one out-of-school suspension

Reporting
Prekindergarten students expelled

Reporting
Corporal Punishment
Manual entry
Students receiving one or more inschool suspensions

Reporting
Students receiving only one out-ofschool suspension

Reporting
Students receiving more than one outof-school suspension

Reporting
Expulsions with educational services

Reporting
Prekindergarten
Suspension and Expulsion
65
SCH-0032, Table 2
Prekindergarten
66
SCH-0032, Table 3
Prekindergarten
67
SCH-0035, Table 1
Discipline of Students
Without Disabilities
68
SCH-0035, Table 2
69
SCH-0035, Table 3
70
SCH-0035, Table 4
71
SCH-0035, Table 5
Reports CRDC
374
Item #
or
Position
Data Element
Description
[Table]FieldName
72
SCH-0035, Table 6
Expulsions without educational services

Reporting
Expulsions under zero-tolerance policies
Manual entry
Referral to law enforcement
Manual entry
School-related arrest
Manual entry
Corporal Punishment
Manual entry
Students receiving one or more inschool suspensions

Reporting and field
[Students]MI_CRDC_SpecEd is marked
Students receiving only one out-ofschool suspension

Reporting and field
Students receiving more than one outof-school suspension

Reporting and field
73
SCH-0035, Table 7
74
SCH-0035, Table 8
75
SCH-0035, Table 9
76
SCH-0036, Table 1
Discipline of Students With
Disabilities
77
SCH-0036, Table 2
Disabilities
78
SCH-0036, Table 3
Disabilities
79
SCH-0036, Table 4
Disabilities
Reports CRDC
375
Item #
or
Position
Data Element
Description
[Table]FieldName
80
SCH-0036, Table 5
Expulsions with educational services

Reporting and field
Expulsions without educational services

Reporting and field
Expulsions under zero-tolerance policies
Manual entry
Referral to law enforcement
Manual entry
School-related arrest
Manual entry
Reported allegations of harassment and

bullying
Manual entry
Students reported to have been

harassed or bullied on a basis of sex
Manual entry

harassed or bullied on a basis of race,
color or national origin
Manual entry

Disabilities
81
SCH-0036, Table 6
Disabilities
82
SCH-0036, Table 7
Disabilities
83
SCH-0036, Table 8
Disabilities
84
SCH-0036, Table 9
Disabilities
85
SCH-0037
Reported Allegations of
Harassment or Bullying
86
SCH-0038, Table 1
Students Reported to Have
Been Harassed or Bullied
87
SCH-0038, Table 2
Reports CRDC
376
Item #
or
Position
Data Element
Description
[Table]FieldName
88
SCH-0038, Table 3

harassed or bullied on the basis of
disability
Manual entry
Students disciplined for harassment or

bullying on the basis of sex
Manual entry

bullying on race, color or national origin
Manual entry

bullying on the basis of disability
Manual entry
Non-IDEA students subjected to

mechanical restraint
Manual entry

physical restraint
Manual entry

seclusion
Manual entry

89
SCH-0039, Table 1
Students Disciplined for
90
SCH-0039, Table 2
91
SCH-0039, Table 3
92
SCH-0040, Table 1
Non-IDEA Students
Subjected to Restraint or
Seclusion
93
SCH-0040, Table 2
Non-IDEA Students
Seclusion
94
SCH-0040, Table 3
Non-IDEA Students
Seclusion
Reports CRDC
377
Item #
or
Position
Data Element
Description
[Table]FieldName
95
SCH-0041, Table 1
Students with disabilities (IDEA)

subjected to mechanical restraint
Manual entry

subjected to physical restraint
Manual entry

subjected to seclusion
Manual entry
Instances of Restraint or Seclusion
Manual entry
Teacher Absenteeism
Manual entry
School Finance Data
Manual entry
School finance data teachers only
Manual entry

(IDEA) Subjected to
Restraint or Seclusion
96
SCH-0041, Table 2
(IDEA) Subjected to
97
SCH-0041, Table 3
(IDEA) Subjected to
98
SCH-0042
Instances of Restraint or
Seclusion
99
SCH-0043
Teacher Absenteeism
100
SCH-0044
School Finance Data
101
SCH-0045
School Finance Data
Teachers Only
Reports CRDC
378
Appendix
This section contains the state code values included in the Single Record Student Data Report. The state code names are
sequenced in alphabetical order.
Additional Disability Characteristics

You must define the following Special Education Additional Disability codes for the district.
Code
Description
22
Legally Blind
24
Deaf
22.24
Both Legally Blind and Deaf
Appendix Additional Disability Characteristics
379

You must define the following Adult Education FTE in July, September, February and April (State Membership) codes for the
district.
Code
Description
3311
Adult Basic Education (ABE)
3312
English as a Second Language (ESL)
3313
General Education Development Preparation (GED)
3314
High School Completion (HSC)
3315
Job or Employment Training
Appendix Adult FTE Program Code
380
Adult Ed Eligibility Exception Code

You must define the following Adult Education FTE in July, September, February and April (State Membership) codes for the
district.
Code
Description
3316
Mich Career Tech Inst
3317
Perm Expelled Act 521
Adult Education Participant Funding

You must define the following Adult Education Participant Funding codes for the district.
Code
Description
Participant is state funded only for adult education
Participant is both state and federally funded for adult education
Appendix Adult Ed Eligibility Exception Code
381
Assessment Tool
You must define the codes that identify the Early Childhood Special Education Assessment Tools.
Code
Description
Blank
N/A
01
AEPS
02
FULL Battelle
03
Battelle SCREENER
04
Brigance
05
Carolina
06
COR
07
Creative Curriculum Development Checklist
08
LAP-3
09
Part C Exit Tool: AEPS
10
Part C Exit Tool: Battelle
11
Part C Exit Tool: Bayley
12
Part C Exit Tool: Brigance
13
Part C Exit Tool: Carolina
14
Part C Exit Tool: EIDP
15
Part C Exit Tool: E-LAP
16
Part C Exit Tool: HELP
Appendix Assessment Tool
382
Code
Description
17
Part C Exit Tool: IDA
18
Part C Exit Tool: Other
Completion Status
You must define the following state-required Student Completion Status codes for the district.
Code
Description
AU
Audit
TO
Tested Out
OE
Ongoing Enrolled
CP
Completed/Passed
CF
Completed/Failed
CS
Completed/Special Ed Only
WE
Withdrawn/Exited
WP
Withdrawn/Passing
WF
Withdrawn/Failing
Incomplete
Appendix Completion Status
383
Course Type
You must define the following Course Type codes for the district.
Code
Description
May be reported by students in all grades
00
Other
01
Regular (Default)
06
Not Applicable
May only be reported by students in grades 7-12
03
Pre-Advanced
May only be reported by students in grades 9-12
02
Honors
04
Advanced Placement
05
International Baccalaureate
07
Dual Enrollment/Early Middle College
Appendix Course Type
384
Delivery Method
You must define the following Early Childhood Delivery Methods for the district.
Code
Description
School based
Community based
Home based
Delivery Schedule
You must define the following Early Childhood Delivery Schedules for the district.
Code
Description
Blank
Not applicable
01
Part-Day 4 Days per Week
02
Part-Day 5 Days per Week
05
Full-Day 4 Days per Week
06
Full-Day 5 Days per Week
07
Served by Family Child-Care Center
08
Other
Appendix Delivery Method
385
Diploma/GED Status
You must define the following Adult Education Diploma/GED Status codes for the district.
Code
Description
Has received a GED certificate
Has received a high school diploma
Has not received a GED and has not graduated from High School
Appendix Diploma/GED Status
386
Exit Code
You must define the following Student Exit Codes for the district.
State Code
Description
00
Not Enrolled
01
Graduated from general education with a high school diploma
02
Graduated from general education with a high school diploma and applied to a degree-granting
college or university
03
Graduated from an alternative program with a high school diploma
04
Graduated from general education with a high school diploma and applied to a non-degree-granting
institution
05
Completed general education with an equivalency certificate (GED)
06
Completed general education with other certificate
07
Dropped out of school
08
Enrolled in another public school district in Michigan
09
Moved out of state
10
Expelled from the school district (no further services)
11
Enlisted in military or Job Corps
12
Deceased
13
Incarcerated
14
Enrolled in home school
Appendix Exit Code
387
State Code
Description
15
Enrolled in non-public school
16
Unknown
17
Placed in a recovery or rehabilitative program
18
Left adult education
19
Expected to continue in the same school district (default value)
20
Special education Received certificate of completion and exited the K12 system
21
Special education Reached maximum age and exited the K-12 system
30
Exited early childhood or Early On program/service
40
Graduated from a Middle College with both a high school diploma and an Associate Degree or other
advanced certificate
41
Graduated from a Middle College with only a high school diploma
42
Graduated from another district
Appendix Educational Setting
388
Educational Setting
You must define the following Student Educational Setting codes for the district.
Code
Description
14
Special Education
20
Adult Education
30
Early Childhood/Early On
Eligibility Code
You must define the following Early On Eligibility codes for the district.
Code
Description
Both Michigan Special Education Services and Part C of Individuals with Disabilities Education Act
Part B of Individuals with Disabilities Education Act Only
Part C of Individuals with Disabilities Education Act Only
Neither Michigan Special Education Services nor Part C
Appendix Educational Setting
389
Ethnic Code
You must define the following Racial/Ethnic codes for the district.
The Racial/Ethnic Code is a six-digit number that is comprised of two parts:
Position the position of the numeric value in the Racial/Ethnic code identifies the students ethnicity.
Priority the numeric value assigned to the position identifies the racial/ethnic choice, where 1 represents the primary
choice, 2 represents to secondary choice, and so on. Each numeric value corresponds to the six ethnicity fields on the
state pages.
For example, a student whose primary racial/ethnic choice is Black or African American is assigned a racial/ethnic code 001000.
If the student is also of Hispanic origin, the student is assigned a racial/ethnic code of 001002.
Code
Description
100000
American Indian or Alaskan Native (first position)
010000
Asian American (second position)
001000
Black or African American (third position)
000100
Native Hawaiian or Other Pacific Islander (fourth position)
000010
White (fifth position)
000001
Hispanic or Latino (sixth position)
Appendix Ethnic Code
390
Exit/Completion Reason Codes for Early Childhood

You must define the following Early Childhood Exit/Completion Reason codes for the district.
Code
Description
063
Program Completed
064
Parent Initiated Transfer
065
Program-Initiated Transfer (e.g., special ed. referral)
066
Childs Behavior Does Not Meet Expectations (e.g., expulsion)
067
Parent Withdrew Child
068
Death of Child
069
Program Termination
999
Other Reason
Appendix Exit/Completion Reason Codes for Early Childhood
391
Exit/Completion Reason Codes for Early On

You must define the following Early On Exit/Completion Reason codes for the district.
Code
Description
32
Reached max age, not eligible for Sp Ed, exited with no referrals
31
Reached max age, not eligible for Sp Ed, exited to other programs
33
Reached max age, unknown eligibility for Sp Ed
30
Reached max age, eligible for Sp Ed
34
Ineligible or Completion of IFSP
35
Deceased
37
Withdrawn by parent
38
Unable to contact
36
Moved within state
39
Moved out of state
Exit/Completion Reason Codes for Special Education

You must define the following Special Education Exit/Completion Reason codes for the district.
Code
Description
30
IEP Team Determined Student No Longer in Need of Special Educational Services or Programs
31
Parent Revoked Consent for Student to Receive Special Education Services or Programs
Appendix Exit/Completion Reason Codes for Early On
392
Fiscal Entity Type Code

You must define the following Early Childhood Fiscal Entity Type codes.
Code
Description
Agreement Number
District
Follow-Up Codes
You must define the following Follow-up codes used to identify services provided to a student as a consequence of an expulsion.
Code
Description
20
Placed in alternative school for expelled students
21
Instructional services to the student at home
22
Instructional Services in non-school/community location
23
Education provided by another district or agency (DHS, CMH, DCH)
24
Place in strict disciplinary academy MCL 380.1311(3)
25
No educational services
26
Other Educational Service Referral
Appendix Fiscal Entity Type Code
393
Homeless Status
You must define the following Homeless Status codes used to identify homeless students.
Code
Description
Homeless Shelter (Extracts as 10)
Youth Shelter (Extracts as 10)
Victim Shelter (Extracts as 10)
Doubled-up (Extracts as 13)
Motel/Hotel (Extracts as 14)
10
Shelters
11
Transitional Housing
12
Awaiting Foster Care Placement/Temporary Foster Care
13
Doubled-up
14
Motel/Hotel
15
Unsheltered
Appendix Homeless Status
394
Grade Level
Choose the lowest and highest grades from the following options for each school in the district.
PowerSchool
Code
State
Code
Description
KG
00
Kindergarten
01
01
First Grade
02
02
Second Grade
03
03
Third Grade
04
04
Fourth Grade
05
05
Fifth Grade
06
06
Sixth Grade
07
07
Seventh Grade
08
08
Eighth Grade
09
09
Ninth Grade
10
10
Tenth Grade
11
11
Eleventh Grade
12
12
Twelfth Grade
Appendix Grade Level
395
Incident Type
You must define the following Discipline Incident Type codes for the district for State Reporting.
Code
Description
20
Handgun
21
Rifle/Shotgun
22
Other Firearms
23
Other Dangerous Weapons
30
Drugs/Narcotics
31
Use/Possession of Alcohol
44
Bomb Threat
55
Arson
56
Other Behaviors
60
Physical violence with injury
61
Physical violence without injury
62
Tobacco
Appendix Incident Type
396
LEP Exit Reason

You must define the following LEP Exit Reason codes for the district.
Code
Description
50
Student scored in the proficient range on the ELP test
51
Student left school
Appendix LEP Exit Reason
397

You must define the following LEP Instructional Program codes for the district.
Code
Description
05
Bilingual Dual-Language Instruction
06
Bilingual Two-Way Immersion
07
Transitional Bilingual Instruction
08
Bilingual Heritage Language Instruction
09
English As a Second Language (ESL) Instruction
10
Sheltered ESL Instruction
11
Structured English Immersion
12
Content-based English as a Second Language
13
Newcomer Program
14
Other Program
15
Refused Services
16
No Services Offered
Appendix LEP Instructional Program
398
Lunch Status
Use the following lunch status codes to identify a students financial situation.
Code
Description
Extracted as
Full Pay
Student not included in the supplemental Nutrition Element Extract
Reduced
2 Reduced
Free
1 Free
Exempt
Temporary
FDC
Free-DC
1 Free
Appendix Lunch Status
399

You must define the following Student Multiple Birth Order codes for the district.
Code
Description
Blank
Not Part of a Multiple Birth
Birth order = 1 (Default) or the First in a multiple birth
Birth order = 2 or the Second in a multiple birth
Birth order = 3 or the Third in a multiple birth
Birth order = 4 or the Fourth in a multiple birth
Birth order = 5 or the Fifth in a multiple birth
Birth order = 6 or the Sixth in a multiple birth
Birth order = 7 or the Seventh in a multiple birth
Birth order = 8 or the Eighth in a multiple birth
Appendix Multiple Birth Order
400
Operating ISD/ESA Number

The ISD/ESA number must be defined for your school district or ISD.
Code
Description
03
Allegan ISD
04
Alpena-Montmorency-Alcona ESD
08
Barry ISD
09
Bay-Arenac ISD
11
Berrien ISD
12
Branch ISD
13
Calhoun ISD
14
Lewis Cass ISD
15
Charlevoix-Emmet ISD
16
Cheboygan-Otsego-Presque Isle ISD
17
Eastern Upper Peninsula ISD
18
Clare-Gladwin ISD
19
Clinton County RESA
21
Delta-Schoolcraft ISD
22
Dickinson-Iron ISD
23
Eaton ISD
25
Genesee ISD
Appendix Operating ISD/ESA Number
401
Code
Description
27
Gogebic-Ontonagon ISD
28
Traverse-Bay Area ISD
29
Gratiot-Isabella RESD
30
Hillsdale ISD
31
Copper Country ISD
32
Huron ISD
33
Ingham ISD
34
Ionia ISD
35
Iosco ISD
38
Jackson ISD
39
Kalamazoo Valley ISD
41
Kent County ISD
44
Lapeer ISD
46
Lenawee ISD
47
Livingston ISD
50
Macomb ISD
51
Manistee ISD
52
Marquette-Alger ISD
53
Mason-Lake ISD
54
Mecosta-Osceola ISD
402
Code
Description
55
Menominee ISD
56
Midland County ESA
58
Monroe ISD
59
Montcalm Area ISD
61
Muskegon Area ISD
62
Newaygo ISD
63
Oakland ISD
64
Oceana ISD
70
Ottawa ISD
72
COOR ISD
73
Saginaw ISD
74
St. Clair ISD
75
St. Joseph ISD
76
Sanilac ISD
78
Shiawassee Regional ESD
79
Tuscola ISD
80
Van Buren ISD
81
Washtenaw ISD
82
Wayne County RESA
83
Wexford-Missaukee ISD
403
Code
Description
84
Family Independence Agency, Corrections
00
Universities & Colleges
Outcome 1A, 2A, 3A

You must define the codes that identify the Early Childhood Assessment Tool Outcomes.
Code
Description
Blank
N/A
Not Yet
Between Not Yet and Emerging
Emerging
Between Emerging and Somewhat
Somewhat
Between Somewhat and Completely
Completely
Appendix Outcome 1A, 2A, 3A
404
Part C Transition Timeliness

You must define the following Special Education Primary Disability codes for the district.
Code
Description
50
IEP held before the childs 3rd birthday
53
IEP held after 3rd birthday: Child not available
54
IEP held after 3rd birthday: Timeline began in previous district
55
IEP held after 3rd birthday: Personnel not available for eval
56
IEP held after 3rd birthday: Personnel not avail for IEP
57
IEP held after 3rd birthday: External reports not available
61
IEP held after 3rd birthday: Late notification from Part C to Part B LEA
Appendix Part C Transition Timeliness
405
Primary Disability
You must define the following Special Education Primary Disability codes for the district.
Code
Description
05
Cognitive Impairment
06
Emotionally Impairment
07
Hearing Impairment
08
Visually Impairment
09
Physical Impairment
10
Speech & Language Impairment
11
Early Childhood Developmental Delay
13
Specific Learning Disability
14
Severe Multiple Impairment
15
Autism Spectrum Disorder
16
Traumatic Brain Injury
17
Deaf-Blindness
20
Other Health Impairment
Appendix Primary Disability
406

You must define the following Special Education Primary Educational Setting codes for the district.
Code
Description
02
Public or Private Special Education School Building at Public Expense
03
Public or Private Residential Facility at Public Expense
05
Correctional Facility
06
Homebound/Hospitalized
07
Parentally Placed in Private School or Home school at Private/Parent Expense
11
Inside the general education classroom 80 percent or more of the school day
12
Inside the general education classroom between 40 percent and 79 percent of the school day
13
Inside the general education classroom less than 40 percent of the school day
22
Early Childhood Special Education Setting
23
Home
25
Residential Facility
26
Separate School
27
Service Provider Location
31
Home
38
Other Setting
41
Community-Based Setting
46
Majority of ECP and SpEd hours in same setting, ECP is at least 10 hours per week
Appendix Primary Educational Setting
407
Code
Description
47
Majority of SpEd hours spent in other than EcP location, ECP is at least 10 hours per week
48
Majority of ECP and SpEd hours in the same setting, ECP is less than 10 hours per week
49
Majority of SpEd hours spent in other than ECP location, ECP is less than 10 hours per week
Part C Primary Setting

You must define the following Early On Primary Setting for Part C codes for the district.
Code
Description
31
Home
38
Other Setting
41
Community-based
Appendix Part C Primary Setting
408

You must define the following Special Education Program Service codes for the district.
Code
Description
110
Programs for Mild Cognitive Impairment
120
Programs for Moderate Cognitive Impairment
130
Programs for Severe Cognitive Impairment
140
Programs for Emotional Impairment
150
Programs for Learning Disabled
160
Programs for Hearing Impairment
170
Programs for Visual Impairment
180
Programs for Physical or Other Health Impairment
190
Programs for Severe Multiple Impairment
191
Early Childhood Special Education (Classroom) Program
192
Programs for Severe Speech and Language Impairment
193
Programs for Autism Spectrum Disorder
194
Elementary or Secondary Level Resource Program
270
Early Childhood Special Education Services
Appendix Program Service Code
409
Referral Agency
You must define the following Early On Referral Agency codes for the district.
Code
Description
DHS
Human Services
ED
Education
FAM
Family Member/Parent
HO
Hospital/Medical Facility
MH
Mental Health
OTH
Other
PH
Public Health
PHY
Physican
UKN
Unknown
Appendix Referral Agency
410

You must define the following Special Education Result of Initial IEP codes for the district.
Code
Description
Student was found eligible
Student was found not eligible
Student was found eligible; services refused
Result of Initial IFSP

You must define the following Early On Result of Initial IFSP codes for the district.
Code
Description
01
Eligible for both Part C and Special Ed
02
Eligible for both Part C and Special Ed sp Ed was refused
03
Eligible for Part C only
Appendix Result of Initial IEP
411
Service Agency
You must define the following Early On Service Agency codes for the district.
Code
Description
UKN
Unknown
DHS
Human Services
ED
Education
HO
Hospital/Medical facility
MH
Mental Health
PH
Public Health
OTH
Other
Appendix Service Agency
412
Services Provided under IDEA Part C

You must define the following Early On Services Provided under IDEA Part C codes for the district.
Code
Description
801
Audiology
802
Family Training, Counseling, and Home Visits
803
Health Services
804
Medical Services
805
Nursing Services
806
Nutrition Services
807
Occupational Therapy
808
Physical Therapy
809
Psychological Services
811
Transportation
812
Social Work Services
813
Special Instruction
814
Speech & Language Pathology
816
Assistive Technology Services or Devices
817
Vision Services
Appendix Services Provided under IDEA Part C
413
Code
Description
818
Service Coordination
819
Sign Language and Cued Language
Service Start Status

You must define the following Early On Service Start Status codes for the district.
Code
Description
Timely new services
Not timely valid reason
Untimely services
No new services
Appendix Service Start Status
414
Student Residency Membership

You must define the following Student Residency Membership codes for the district.
Code
Description
Non-Resident
01
Non-resident pupil from a non-K-12 district enrolled in the operating LEA
02
Section 105 School of Choice (within same ISD)
03
Section 105C School of Choice (outside contiguous ISD)
04
Non-public school student
05
No Cooperative Agreement, No Release, Not Exempt
06
All other non-resident
07
Home-schooled non-resident
Resident
08
Non-public school student
09
Section 24 Juvenile Detention Facility
10
For new PSAs (fall only)
11
School for the Deaf/Blind
12
Section 6(4)(d) Non-Special Education Juvenile Detention
13
Emotionally Impaired Served by DCH facility
14
All other resident
15
Home-schooled resident
Appendix Student Residency Membership
415
Support Services
You must define the following Special Education Support Services codes for the district.
Code
Description
200
T.C. Autistic Impaired
210
T.C. Mentally Impaired
220
T.C. Emotionally Impaired
230
T.C. Learning Disabled
240
T.C. Hearing Impaired
250
T.C. Visually Impaired
260
T.C. Physically & Otherwise Health Impaired
280
Homebound/Hospitalized
290
Speech and Language Impaired
291
Adaptive Physical Education
310
School Social Worker
320
School Psychologist
360
Occupational Therapy
370
Physical Therapy
383
Music Therapy
390
Art Therapy
400
Audiological Services
Appendix Support Services
416
Code
Description
406
Interpreter for the Deaf
410
Recreation Service
440
Special Transportation
450
School Health Services
460
Rehabilitation Counseling Services
470
Orientation & Mobility Services
480
Worksite Based Learning
490
Community Training/Vocational Education (General Education)
491
Special Needs (Adapted Vocational Ed.)
492
Individual Vocational Education
493
Community Training/Vocational Education (Special Education)
Appendix Support Services
417

You must define the following Title 1 TAS instructional service codes.
Code
Description
6011
Reading/Language Arts
6012
English (ESL) for LEP Students
6013
Mathematics
6014
Science
6015
Social Studies
6016
Vocational/Career
6017
Other
Appendix TAS Instructional Services
418

You must define the following Title 1 TAS support service codes.
Code
Description
6021
Supporting Guidance/Counseling
6022
Social Work, Outreach/Advocacy
6023
Prevention Education
6024
Health
6025
Dental
6026
Eye Care
6027
6028
Other
Appendix TAS Support Services
419

You must define the following Special Education Timeliness of Initial IEP.
Code
Description
11
IEP completed within 30 school days
12
IEP completed within extended timeline
22
Child moved from another state with a current IEP
Use the following codes when an initial IEP was completed but not within the required timeline.
13
IEP Not Timely; Parent did not make child available
14
IEP Not Timely; Timeline began in previous district
15
IEP Not Timely; Personnel not available for Evaluation
16
IEP Not Timely; Personnel not available for IEP
17
IEP Not Timely; External reports not available
Use the following codes when an initial IEP will never be completed.
18
IEP Not Completed; Student died
19
IEP Not Completed; Parent withdrew consent
20
IEP Not Completed; Parent did not make child available
21
IEP Not Completed; Student moved
Appendix Timeliness of Initial IEP
420
Timeliness of Initial IFSP

You must define the following Early On Initial IFSP codes.
Code
Description
01
Timely
02
Untimely
03
Untimely for acceptable reason
Appendix Timeliness of Initial IFSP
421
Transition IFSP
You must define the following Early On Transition IFSP codes.
Code
Description
Transition IFSP not completed yet
01
(Timely) Transition IFSP completed 90 days to 9 months before age of 3
02
(Untimely) Transition IFSP not completed 90 days to 9 months before age of 3
03
(Untimely reason) Transition IFSP not completed on time with an acceptable reason
Appendix Transition IFSP
422
Transition Conference
You must define the following Early On Transition Conference codes.
Code
Description
Transition conference not held
01
(Timely) Transition conference completed 90 days to 9 months before age of 3
02
(Untimely) Transition conference not completed 90 days to 9 months before age of 3
03
(Untimely reason) Transition conference not completed on time with an acceptable reason
Appendix Transition Conference
423

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Michigan State Reporting Guide

Released September 13, 2013

Michigan State Reporting Guide

Michigan State Reporting Guide

Michigan State Reporting Guide

Michigan State Reporting Guide

Michigan State Reporting Guide

Michigan State Reporting Guide

Introduction Report Descriptions

Michigan State Reporting Guide

Report Name Name of the report as seen in PowerSchool.

Description The purpose of the report.

Due Date / Cycle

Michigan Student Data System (MSDS) Data Collections

The Early Childhood Collections are used to report

In each early childhood collection you should report

Introduction Report Descriptions

Michigan State Reporting Guide

Due Date / Cycle

Certification Date: Aug 20, 2014

In each early childhood collection you should report

Refer to the following link for

Introduction Report Descriptions

Michigan State Reporting Guide

Due Date / Cycle

Michigan General Collection

Use the Michigan General Collection to report district

Files may be uploaded in XML format only.

Count Date: Oct 2, 2013

Introduction Report Descriptions

Michigan State Reporting Guide

Due Date / Cycle

Michigan Request for UIC /

Use the Michigan Request for UIC / Early Roster report

Michigan Request for UIC: Anytime

Introduction Report Descriptions

The Request for UIC allows schools districts to

The Early Roster may be used to submit

Since this is not a certified collection, it does not

Data are used for the creation of direct

he Bureau of Assessment and Accountability

Early Roster: May mid-Sept 2013

Michigan State Reporting Guide

Due Date / Cycle

Michigan Student Record

Use the Michigan Student Record Maintenance

This optional collection will be open

Introduction Report Descriptions

End-of-Summer snapshot, which includes all

Graduation and Dropout Review and Graduation

Submit enrollment records between general

Submit exit records to ensure that PEPE status

Update student demographics and program data

The collection will re-open on July

Michigan State Reporting Guide

Due Date / Cycle

Michigan Teacher Student

Use the Michigan Teacher Student Data Link Collection

Targeted collection open date is May

This is a full-year collection. Reported data reflect the

Refer to the following link for

Certification Deadline August 27,

Courses taken in the summer of 2013 can be included