SY PROJECT INDEX

Mini Project based on SE Concept

- Problem Definition
- Scope of the system
- Proposed System
- Fact finding techniques
- Feasibility study
- ERD
- DFD
- I/O Screens
- O/P Formats
- Report Layout
- Conclusion
- Bibliography

PROBLEM DEFINITION

The system is manual and though working properly have many

problems mainly releated with file system which is paper work,
data searching activity is time consuming and hand written
reports are difficult to read. All these problems directly affect
decision making process , which results in to delay in work
ultimately delays for deliveries which leads to customer
dissatisfaction.
School management primarily handles following tasks
1) Faculty Data administration
2) Entrance exam
3) Admission process
4) Student attendance
5) Student appraisal

Scope of the system

Entrance exam
Exams held by the school are not enough to determine
the eligibility of a candidate for a particular course. Extra
information such as some background information about
the course, aptitude etc. is also required.
To test these additional skills entrance examinations are
conducted on the basis of which some potential
candidates can be short-listed.
Entrance exam also helps in filtering out some focused
and dedicated candidates.
For taking admission to this course the students have to
give an entrance exam. On the basis of the marks
obtained in this entrance exam a merit list will be
displayed. This merit list will hold the names of all the
qualified students.

Proposed system
This software is a web based application

which handles

admission as well as student appraisal process and provides

information to different levels of users. Which facilitates
decentralized input and distributed visibility.

Objective of the system

After studying limitations of manual system we have decided
following objectives
It should be web based system facilitating multiuser
environment.
It should ease process of sorting and preparation of merit
list.
Parents can view selection status on internet if system is
hosted on web.
It should provide right type of information in right time to
right person and in right format.
Rational utilization of resources
It should be decision support system

 It should be web based and easy to operate and

understand.

Proposed system is web based having following modules

Fact Finding Technique

Information gathering for a large and complex system can be

an onerow task. Information must be gathered in organized
way to ensure that nothing is overlooked and that all system
detail is eventually captured.
Before beginning search a system study, an analyst or tem of
analyst must establish a search strategy for gathering the
information needed to develop a model of system.
We used four fact finding techniques in our system analysis:
1.Questionnaires
2.Interviews
3.Record Reviews
4.Observation

1 )Questionnaires:
We used this technique in the initial and final phases of
our project. In the initial phases we prepared questionnaires to
get some basic information about the current system. We
could find out the work structure of the organization and its
functioning. In the final stages we used the questionnaires to
get some numerical data that was required or was missing
after all the observations. Questions asked were both open

ended and close ended. Which were related to user's

interaction with current system, updation and rules for record
maintenance,

reports

generated

by

current

system,

complications in the system as per the user.

we asked her questions mentioned below:
i.
ii.

What is problem with the currently used system?

What are problems related with the information
stored?

iii.

Who will have the access to the database?

iv.

How long does it take for locating a particular record?

v.

What is the procedure carried out for the entrance

exam?

vi.
vii.
viii.
ix.

What are other exams?

How exam result is declared?
How many seats are available on the whole?
Are there any reservation facilities? If so then what is
the quota of reservation of seats?

x.

What are the various criterias on which sorting of

information is done?

xi.

Do you want any extra facilities to be added to the new

system that would be developed?

2)Interviews:
We used this technique frequently in the system analysis
after questionnaires. The interviews were unstructured. We
chose some people in the organization who were either the
decision-makers or operators or users in some activity related
with the project. This helped us understand all the stages
involved in any activity.
Interview with __________________
What are problem you faced in current admission and
appraisal process?
What changes you will prefer?
Information

collected

from

interviews

were

used

for

documentation and deciding scope of our project.

3)Record Review
This was the most beneficial technique for us while making
our database. We studied the existing file structures,
documents used and generated in the organization. For every
individual piece of information in these files or registers we

tried to identify its significance, need, relation with other data

items and any other features.
Following documents were collected and analyzed
1. Application form
2. Merit list
3. Admission form
4. Assessment sheet

5. Various Handwritten and typed reports

4)Observation
While finding the facts we keenly observed all the activities in
the organization. We paid attention to the transactions, usage
of files and documents, the record keeping and the handling of
queries in

the existing system. Observations helped us in

finding out the actual way functioning apart from the ideal or
desired. This helped us mainly in he interface design.

Feasibility study
A feasibility studys main goal is to assess the economic
viability of the proposed business. The feasibility study needs
to answer the question: Does the idea make economic
sense? The study should provide a thorough analysis of the
business opportunity, including a look at all the possible
roadblocks that may stand in the way of the cooperatives
success. The outcome of the feasibility study will indicate
whether or not to proceed with the proposed venture. If the
results

of

the

feasibility

study

are

positive,

then

the

cooperative can proceed to develop a business plan.

If the results show that the project is not a sound business
idea, then the project should not be pursued. Although it is
difficult to accept a feasibility study that shows these results,
it is much better to find this out sooner rather than later,
when more time and money would have been invested and
lost.
A

feasibility

study

should

examine

three

main

Operational issues

Technical and organizational requirements

areas

Financial overview

Operational Feasibility

Technological Feasibility
Technological and organizational requirements:
This area concerns the internal set-up of the cooperative.
Questions

to

be

answered

in

this

area

include

What type of technology will the business need to implement

this system? What are the costs involved?
Technical Feasibility plays an important role in feasibility
study. This study reveals all the technical aspects and its
corresponding results. For our system we will be using
freeware and open source software.

Financial overview:
Based on the estimates that have been gathered from the
preceding sections of the study, the organization needs to
determine its overall financial situation. Sources and uses of
financing should be listed.

Questions such as the following need to be considered:

What are the total start-up costs required in order to begin
Batch? For instance, what are the fixed cost heads and what
are student wise cost heads?
What are the operating costs involved? These include the daily
costs involved in running the business, such as wages, rent,
utilities, and interest payments on outstanding debt.
The

total

cost

incurred

for

development

and

the

implementation will be less than that of the previous

system. The system is economically feasible since it
outcasts

the

entire

overhead

incurred

due

to

implementation of the system, because of the following

reasons
1) Software will be developed in freeware and open source
environment.
2) Developed utility will be freely available for implementation
after detailed testing.
3) Required

hardware

software

available in the organization.

Operational Feasibility

with

manpower

already

The proposed system after implementation will satisfy the

required goals besides providing many other facilities. The
system is easy to understand. Automatic validations of input
enhance the operational feasibility further more.
An organization already has computer trained staff. Our
input screens are familiar with their existing data processing
environment as we have checked acceptability of users for the
input screens frequently. One or Two hours of training is
sufficient to train the users of this system. As user is involved
in the system development from the beginning, system
operations will be very much easy for the user. This satisfies
the operational feasibility.

Bibliography
While analyzing and developing this system, the books we referred are as follows:
Software Engineering:- Roger S Pressman
While designing the database with proper normalization, drawing E-R diagrams
we referred:
Database System Concepts:- Silberschetz
While in analysis phase of exploring DFDs we referred:
Analysis And Design Of Information System:- James Senn