Word Tut

Format'text'with'styles!
Do you find yourself repeatedly applying the same formatting, perhaps

changing the color, size, and font, to make text stand out? You can streamline
the process by applying one style that contains all of those attributes. Word
includes dozens of built-in styles that make it easy to format characters,
paragraphs, or multiple pages in just a few clicks. You can also apply styles to
document headings so that Word can quickly generate a table of contents.
Before you begin ....................................................................................................................................... 1!

1. Preview styles ........................................................................................................................................ 2!
2. Explore the Styles tab in the Toolbox .................................................................................................... 5!
3. Apply a style ......................................................................................................................................... 6!
4. Identify applied styles ........................................................................................................................... 9!
5. Modify a style ...................................................................................................................................... 12!
6. Insert a table of contents ..................................................................................................................... 15!
7. Update the table of contents ............................................................................................................... 17!
Quick Reference Card .............................................................................................................................. 19!
Before you begin

What you'll learn
After completing this tutorial, you'll be able to:
Find and preview all available styles.

Obtain details about any style by using the Styles tab in the Toolbox.
Apply different styles to text.
Modify a built-in style.
Use the color-coded Styles Guides to quickly see which styles are applied to text.
Automatically create and update a table of contents based on applied heading styles.
Requirements
Word for Mac 2011
Basic Word skills, including how to open a document, cut and paste, and format text.
Tip If you are new to Word, first take the tutorial "Word basics".
Practice file
Tutorial lessons are designed to be viewed in order. Use the practice file Styles.docx for hands-on
experience while taking the tutorial.
Estimated time to complete:
25 minutes
Microsoft Office for Mac 2011 tutorial: Format text with styles
1. Preview styles
Before you apply a style, you can see all of the available styles and preview how they will appear when
applied.
Let's look at two places where you can preview the available styles.
On the Home tab, under Styles, point to any style, and then click the arrow that appears.
Tip If you dont see the Styles group on the Home tab, increase the width of your document
window.
Notice that a preview appears for the most commonly used styles.
Under Styles, click Manage the styles that are used in the document.
Notice that the Styles tab appears in the Toolbox.
Hints
All documents have standard built-in styles (for example, Normal, Title, Heading 1). The default
style for text is Normal.
The template that a document is based on (for example, Normal.dotx) determines which styles
appear on the ribbon and on the Styles tab in the Toolbox.
Before you move on

Make sure that you can do the following:
Find and preview styles on the ribbon and on the Styles tab.
2. Explore the Styles tab in the Toolbox

The Styles tab shows you useful information about any style, such as what style is applied to selected text,
the type of style, and details about the style formatting.
Let's examine some information available on the Styles tab.
Tip If you don't see the Styles tab, on the Home tab, under Styles, click Manage the styles that are
used in the document
Current style: The name and a preview of the style that is applied to the text selected in the
document.
Styles ScreenTip: Details about the formatting associated with a style. To see details, rest the pointer
on the name of the style.
Style type: The type of style applied in your document. For example, if you apply a paragraph style,
the whole paragraph uses that style. The four types of Word styles are: Paragraph , Character , List
, and Table
List pop-up menu: A filter to specify which styles you want to appear under Pick a style to apply.
Styles Guides options: When selected, visual indicators of applied styles and direct formatting appear
in the document margin.
Hints
To see all available styles, on the List pop-up menu, click All Styles.
Before you move on

Find information about styles on the Styles tab in the Toolbox.
3. Apply a style
When you apply a style, part of your document takes on the formatting that is defined by the style. For
example, if you apply a Heading 1 style, the text takes on specific formatting (for example, Calibri, 16point, blue, bold font).
Let's apply styles to several headings in the practice file. The headings will be included in the table of
contents that you will create in a later lesson.
Open the practice file, which is located at the beginning of this tutorial.
Click anywhere in the word Overview.
Note The practice file for this tutorial is set up so that when you apply the Heading 1 style, the
content moves to the second page of your document to make room for a table of contents that you will
add in a later lesson.
On the Home tab, under Styles, click Heading 1.
Click anywhere in the words A New Campaign.
On the Styles tab, under Pick a style to apply, click Heading 2.
Repeat step 5 for the words Short-Term Impacts.
Notice that each heading is formatted with the style that you selected.
Hints
To clear formatting or a style from document text, click anywhere in the text that contains the
formatting or style. Then, on the Styles tab, under Pick a style to apply, click Clear Formatting.
By default, Word applies a paragraph style (for example, Heading 1) to the entire paragraph. To
apply a paragraph style to part of a paragraph, select only the words that you want the style to
apply to.
Before you move on

Use the ribbon and the Styles tab to apply styles.
4. Identify applied styles

Styles Guides color-code styles to make it easy to scan a document and identify all of the applied styles.
This tool can help you identify formatting errors and distinguish between styles and direct formatting.
Lets use the Styles Guides to identify all styles that are applied to the document.
On the Styles tab, select the Show Styles Guides check box.
Notice that the color-coded numbers on the Styles tab correspond to the color-coding that appears in
the left margin of the document.
Note Word doesn't color-code styles that are applied to text boxes, frames, floating objects, or
floating images.
In the document, click anywhere in the words Grant Proposal Building Beautiful. The color-code
1 indicates that the Normal style is applied.
Note Until you apply a different style, Normal is the default paragraph style.
10
Under Pick a style to apply, click Title 1.
Tip If the Title 1 style doesn't appear on the Styles tab, on the List pop-up menu, click
Recommended.
Notice that the new color-code indicates that the style is now a Title 1.
Note The numbering and color-coding for Styles Guides depends on the option that you select on
the List pop-up menu.
11
Hints
To identify text that was formatted without using styles (for example, a bold, 30-point font was
applied instead of a style), on the Styles tab, select the Show Direct Formatting Guides check box.
The colors and numbers attributed to each style are automatically determined by Word and may
differ between documents and may change whenever you reopen a document.
To hide the Styles Guides color-coding, clear the Show Styles Guides check box.
Before you move on

Identify applied styles by showing the Styles Guides.
5. Modify a style
Word has many built-in styles (for example Normal, Title, and Heading 1). If any of these styles dont suit
your needs, you can modify the style so that it looks exactly how you want it to.
Let's change the color and size of the built-in Heading 2 style.
On the Styles tab, point to Heading 2, and then click the arrow that appears to the right of the style
name.
12
On the pop-up menu, click Modify Style.
On the Font Size pop-up menu, click 12.
13
On the Font Color pop-up menu, click Accent 4.
Tip To make the modified style available in all documents, select the Add to template check box.
Click OK.
Notice that the Heading 2 preview updates on the Styles tab, and that all instances of the Heading 2
style in the document appear in the new size and color.
14
Hints
You can modify any built-in Word style (for example, Normal, Title, and Heading 1). You cannot
delete built-in styles.
To create a new style, on the Styles tab, click New Style.
If you select the Automatically update check box when you modify a style, each time you change
the formatting of any text that uses that style in your document, Word automatically updates all
instances of text using that style.
Before you move on

Modify a built-in style and view the updated style in your document.
Find the modified built-in style on the Styles tab.
6. Insert a table of contents

Styles allow you to easily apply formatting to your document. You can also use styles to quickly and
automatically create a table of contents.
Lets insert a table of contents that uses the heading styles that you applied in an earlier lesson.
Click in the space below Grant Proposal Building Beautiful.
On the Document Elements tab, under Table of Contents, point to any table of contents style, and
then click the arrow that appears.
15
Under Automatic Table of Contents, click Classic.
Notice that Word inserts a table of contents that includes entries for all headings in the document.
Note For this practice file, additional headings appear in the table of contents because some heading
styles were already applied.
Hints
By default, Word includes only Heading 1, Heading 2, and Heading 3 styles in a table of contents.
To modify the levels and appearance of a table of contents, on the Document Elements tab, under
Table of Contents, click Options.
Before you move on

Insert a table of contents.
16
Confirm that the table of contents includes entries for all document headings.
7. Update the table of contents

You can easily update the table of contents to make sure that it includes any new headings, updated page
numbering, or changes to existing headings.
Lets change the name of a heading and update the table of contents.
In the document (not in the table of contents), select the Overview heading, and then type
Introduction.
Click in the table of contents, and then on the Table of Contents pop-up menu, click Update Table.
In the Update Table of Contents dialog box, click Update entire table, and then click OK.
17
Notice that the table of contents updates to include the revised heading.
Hints
To hide the Table of Contents pop-up menu, click anywhere in the document text.
To delete a table of contents, click in the table of contents, and then on the Table of Contents popup menu, click Remove Table of Contents.
Before you move on

Update a table of contents.
18
Word%basics!
Word is a powerful word processing and layout application, but to use it most
effectively, you first have to understand the basics. This tutorial introduces
some of the tasks and features that you can use in all documents.
Before you begin ....................................................................................................................................... 1

1. Create a new blank document ............................................................................................................... 2
2. Explore the Word user interface ............................................................................................................. 4
3. Navigate through a document ............................................................................................................... 5
5. Format text ........................................................................................................................................... 9
6. Copy, paste, and drag ......................................................................................................................... 11
7. Change the document layout ............................................................................................................... 14
8. Save a document in a new folder ......................................................................................................... 16
Quick Reference Card .............................................................................................................................. 19
Before you begin

What you'll learn
Create a new blank document.
Identify user interface elements that you can use to accomplish basic tasks.
Navigate through your document.
Select, format, copy, paste, and move text.
Set document spacing, margins, and page orientation.
Save a document in a new folder.
Requirements
Word for Mac 2011
30 minutes
Microsoft Office for Mac 2011 tutorial: Word basics
1. Create a new blank document

In Word, you create and save content in a document. You can start with a blank document, an existing
saved document, or a template. When you open Word, the Word Document Gallery opens. It contains a
variety of template choices and quick access to recent documents.
Let's use the Word Document Gallery to open a blank document.
If you have not already opened Word, on the Dock, click Word.
In the Word Document Gallery, under Templates on the left, click All.
Tip If you don't see the Document Gallery, quit and then reopen Word.
Click Word Document, and then click Choose.
Tip To always start with a blank document when you open Word, select the Don't show this when
opening Word check box.
Notice that a blank document (Document1) appears.
Hints
To create a new blank document at any time in Word, on the File menu, click New Blank
Document (also written as File > New Blank Document in this tutorial).
To show the Word Document Gallery at any time while using Word, click File > New from
Template.
Before you move on

Open Word from the Mac OS X Dock.
Use the Word Document Gallery to create a new blank document.
2. Explore the Word user interface

In a new blank document, you can simply start typing. However, before you begin working with text, you
should familiarize yourself with some of the user interface elements that you can use in all documents.
Let's take a look at some of the Word user interface elements.
Menu bar: The area at the top of the screen where all menus are displayed. The File, Edit, and View
menus have the most commonly used menu commands.
Standard toolbar: The toolbar that displays the name of the document (in this case, Document1) and
buttons for some of the most common tasks, such as opening, saving, and printing a document.
Ribbon: The tabbed command bar at the top of a window or work area that organizes features into
logical groups. The Home tab and Layout tab have the most commonly used commands for formatting
text and changing the document layout.
Cursor: The blinking vertical line in a document that indicates where text will appear when you start
to type.
Scrollbar: The bar on the side of the document window. Drag the scrollbar up or down to see parts of
a document that are not currently visible.
Hints
To hide the ribbon while you work, on the right side of the ribbon, click
Before you move on

Identify the user interface elements that you can use in all documents.
3. Navigate through a document

Documents can contain various types of content, such as pictures, charts, clip art, and tables. However,
the most commonly used content is text.
Let's use a shortcut to create some sample text, and then use the scrollbar and arrow keys to move
around in your document.
With the cursor blinking at the top of the document, type =rand(10,10) to enter the shortcut, and
then press RETURN.
Notice that Word inserts ten paragraphs of text across two pages, and the cursor appears below the
text.
Drag the scrollbar to the top of the document, and then click at the beginning of the first sentence
to position the cursor at the top of the document.
Press RETURN two times, and then press the up arrow key on your keyboard two times to move to
the top line of the document.
Type The Fox and the Dog.
Hints
If you can't click below the cursor, you are at the end of the document. To insert additional blank
lines, press RETURN once for each line that you want to insert.
Before you move on

Use the scrollbar and arrow keys to move within the text.
Insert blank lines by pressing RETURN.
4. Select text
To make changes to text (for example, to format, copy, or move it), you first have to select the text that
you want to work with. You can select individual characters, specific words, or entire paragraphs.
Let's use several different techniques to select text.
Double-click the first instance of the word quick. Highlighting indicates that the word is selected.
Click to the left of the second instance of The. Hold down the mouse button, drag diagonally across
the paragraph, and then release the mouse button. The entire paragraph is selected.
Tip You can also triple-click any word in a paragraph to select an entire paragraph.
On your keyboard, hold down Command (), and then press A. All text in the document is
selected.
Tip You can also click Edit > Select All to select all content in a document.
To clear the selection, click anywhere in the document. The highlighting disappears, and the cursor
reappears where you clicked.
Hints
To select a single line of text, move the pointer into the left margin of the document. When the
pointer becomes
, click to select the line of text.
When text is selected, the cursor is hidden.
Keyboard shortcuts (for example, +A) are listed to the right of the command on a menu (for
example, Edit > Select All).
Before you move on

Select a word, select a paragraph, and select all document text.
Clear the selection of text.
5. Format text
After you select text, you can format it. For example, you can change the font, size, and color.
Let's format the font, size, and color of the document title.
Select the document title (for example, The Fox and the Dog).
On the Home tab, under Font, click the Font pop-up menu, and then click Arial Black.
Tip To see a hint for a toolbar or ribbon command, rest the pointer over the button.
Notice the new color, font, and size of the document title.
10
Hints
For additional formatting options, select the text that you want to format, and then click Format >
Font.
To remove formatting applied to text, select the text. Then, on the Home tab, under Styles, click
Normal.
You can use styles to apply several types of formatting at once. Styles are located on the Home
tab.
Before you move on

Format the font, size, and color of selected text.
6. Copy, paste, and drag

Copy and paste are commands that make it simple to reuse text without having to retype it. You can also
drag text to quickly move it to another location in the document.
Let's copy, paste, and drag some text in the document.
Select the title that you typed and formatted in earlier lessons.
Click Edit > Copy.
Tip +C is the keyboard shortcut for copy.
11
Drag the scrollbar to the end of the document, click below the last paragraph, and then press
RETURN two times.
Click Edit > Paste.
Tip +V is the keyboard shortcut for paste.
Notice that a copy of the title is pasted at the end of the document.
12
Select the paragraph above the pasted title.
Click the selected paragraph, drag the selection below the pasted title, and then release the mouse
button.
Notice that the paragraph appears below the pasted title.
13
Hints
For additional options, hold down CONTROL, and then click any selected text.
To undo the previous edit, click Edit > Undo, or use the keyboard shortcut +Z.
You can also copy and paste text between applications (for example, between Word and
PowerPoint).
Before you move on

Copy and paste text.
Drag text to a new location in the document.
7. Change the document layout

Word provides many layout options to make your document look just the way you want. For example, you
can quickly change the line spacing, margins, and page orientation.
Let's change some of the layout options for the document.
Click Edit > Select All to select all of the text in the document.
14
On the Home tab, under Paragraph, click Line Spacing, and then click 1.5.
On the Layout tab, under Margins, click Margins, and then click Narrow.
On the Layout tab, under Page Setup, click Orientation, and then click Landscape.
15
Notice that Word applies the line spacing, margin, and page orientation settings that you selected.
Hints
To indent the first line in a paragraph, click before the first word in the paragraph, and then press
TAB. To indent the entire paragraph, click to the left of any other line, and then press TAB.
To go directly to the page orientation settings, click File > Page Setup.
Before you move on

Change the line spacing, margins, and page orientation of a document.
8. Save a document in a new folder

At this point, none of the changes that you have made to the document have been saved. The generic file
name (Document1) above the Standard toolbar indicates that the document has not been saved.
Let's save the document in a new folder on your computer.
Click File > Save.
16
In the Save As box, enter a name for the document (for example, Word Basics).
On the Where pop-up menu, click Documents, then click the arrow next to the Save As box so that
the arrow faces upward. All folders in your Documents folder appear.
Click New Folder.
17
In the New Folder dialog box, type Word Practice Folder, and then click Create.
Click Save.
Notice that the file name (for example, Word Basics.docx) of the saved document appears above the
Standard toolbar.
Hints
To open a document that you worked on recently, click File, point to Open Recent, and then click
the document that you want to open.
To see a list of all Word documents saved on your computer, click File > New from Template.
Then in the left pane, under Recent Documents, click All.
To quit Word, click Word > Quit Word, or press +Q.
Before you move on

18
Quick Reference Card

To
Do this
Create a new blank

document
In the Word Document Gallery, click Word Document, and then click
Choose. Or, if the Word Document Gallery is not open, click File > New
Blank Document.
Open the Word Document

Gallery at any time
Click File > New from Template.
Hide the ribbon
On the right side of the ribbon, click
Insert a blank line
Click at the end of the text where you want the blank line to appear, and
then press RETURN.
Select a single word in a

document
Double-click the word.
Select an entire paragraph
Click at the beginning of the paragraph. Hold down the mouse button,
drag diagonally across the paragraph, and then release the mouse button.
You can also triple-click any word in the paragraph.
Select all content in the

document
Click Edit > Select All.
To remove formatting from

text
Select the text. On the Home tab, under Styles, click Normal.
Find the keyboard shortcut

for a command
Keyboard shortcuts are located to the right of the command on a menu.

For example, on the Edit menu, the keyboard shortcut for Copy is +C.
Copy text
Select the text that you want to copy, and then click Edit > Copy.
Paste text
Click where you want to paste the text, and then click Edit > Paste.
Change the line spacing for

the entire document
Select all text in the document. On the Home tab, under Paragraph, click
Line Spacing, and then enter the spacing that you want (for example, 1.5).
Change the page orientation

(for example, Landscape) for
a document
On the Layout tab, under Page Setup, click Orientation, and then click the
orientation you want.
Open a document that you

worked on recently
Click File > Open Recent, and then click the document that you want to
open.
Quit Word
Click Word > Quit Word.
More Hints
The most commonly used formatting options such as font, size, and color are located on the
Home tab.
You can copy and paste text between applications (for example, between Word and PowerPoint).
To use a keyboard shortcut (for example, +C), hold down the Command key (), and then
press the C key.
Some of the more commonly used keyboard shortcuts include: +C to copy text, +V to paste
text, and +Z to undo the last change.
The generic file name (Document1) above the Standard toolbar indicates that the document has
not been saved.
19

To
Do this
Apply a style
Select the text (or click in the paragraph) that you want to apply the style to.
Then, on the Home tab, under Styles, click a style.
Open the Styles tab in the

Toolbox
On the Home tab, under Styles, click
See details about the

formatting that is
associated with a style
On the Styles tab, under Pick a style to apply, rest the pointer on the name
of the style. A ScreenTip appears that lists all formatting information for the
style.
View all available styles
On the Styles tab, on the List pop-up menu, click All Styles.
Show a color-coded guide

for styles
On the Styles tab, select the Show Styles Guides check box. The guide
appears in the left margin of the document.
Show text that was

formatted without using
styles
On the Styles tab, select the Show Direct Formatting Guides check box.
Clear formatting or a style

from document text
Click anywhere in the text that contains the formatting or style. Then, on the
Styles tab, under Pick a style to apply, click Clear Formatting.
Modify a built-in style
On the Styles tab, under Pick a style to apply, point to the style that you
want to modify. Click the arrow that appears to the right of the style name,
and then click Modify Style.
Make sure that a modified

style is available in other
documents
When you modify the style, in the Modify Style dialog box, select the Add to
template check box.
Insert a table of contents
First apply a Heading 1, Heading 2, or Heading 3 style to each heading that

you want to appear in the table of contents. Then, on the Document
Elements tab, under Table of Contents, select the table of contents style
that you want.
Update a table of contents
Click in the table of contents, and then on the Table of Contents pop-up
menu, click Update Table.
More Hints
By using styles, you can apply several types of formatting (for example, font, size, and color) in one
click instead of applying them one by one. Styles also make it simple to insert a table of contents
based on heading styles.
There are four types of styles: paragraph, character, list, and table.
All documents have standard built-in styles (for example, Normal, Title, Heading 1). The default
style for text is Normal.
If you don't see the Styles group on the Home tab, try increasing the width of the document
window.
The numbering and color-coding for Styles Guides depends on the option that you select on the List
pop-up menu.
The option that you select on the List pop-up menu (for example, All Styles) determines which styles
appear on the Styles tab.
Styles Guides appear as color-coded numbers in the left margin of the document. Styles Guides can
help you identify formatting errors and distinguish between styles and direct formatting.
By default, Word includes only Heading 1, Heading 2, and Heading 3 styles in a table of contents.
Make sure that you apply one of these styles to the headings that you want to appear in a table of
contents.
For new or revised document headings to appear in the table of contents, you must update the table
of contents.
19
Word%basics!
Word is a powerful word processing and layout application, but to use it most
effectively, you first have to understand the basics. This tutorial introduces
some of the tasks and features that you can use in all documents.
Before you begin ....................................................................................................................................... 1

1. Create a new blank document ............................................................................................................... 2
2. Explore the Word user interface ............................................................................................................. 4
3. Navigate through a document ............................................................................................................... 5
5. Format text ........................................................................................................................................... 9
6. Copy, paste, and drag ......................................................................................................................... 11
7. Change the document layout ............................................................................................................... 14
8. Save a document in a new folder ......................................................................................................... 16
Quick Reference Card .............................................................................................................................. 19
Before you begin

What you'll learn
Create a new blank document.
Identify user interface elements that you can use to accomplish basic tasks.
Navigate through your document.
Select, format, copy, paste, and move text.
Set document spacing, margins, and page orientation.
Requirements
Word for Mac 2011
30 minutes
1. Create a new blank document

In Word, you create and save content in a document. You can start with a blank document, an existing
saved document, or a template. When you open Word, the Word Document Gallery opens. It contains a
variety of template choices and quick access to recent documents.
Let's use the Word Document Gallery to open a blank document.
If you have not already opened Word, on the Dock, click Word.
In the Word Document Gallery, under Templates on the left, click All.
Tip If you don't see the Document Gallery, quit and then reopen Word.
Click Word Document, and then click Choose.
Tip To always start with a blank document when you open Word, select the Don't show this when
opening Word check box.
Notice that a blank document (Document1) appears.
Hints
To create a new blank document at any time in Word, on the File menu, click New Blank
Document (also written as File > New Blank Document in this tutorial).
To show the Word Document Gallery at any time while using Word, click File > New from
Template.
Before you move on

Open Word from the Mac OS X Dock.
Use the Word Document Gallery to create a new blank document.
2. Explore the Word user interface

In a new blank document, you can simply start typing. However, before you begin working with text, you
should familiarize yourself with some of the user interface elements that you can use in all documents.
Let's take a look at some of the Word user interface elements.
Menu bar: The area at the top of the screen where all menus are displayed. The File, Edit, and View
menus have the most commonly used menu commands.
Standard toolbar: The toolbar that displays the name of the document (in this case, Document1) and
buttons for some of the most common tasks, such as opening, saving, and printing a document.
Ribbon: The tabbed command bar at the top of a window or work area that organizes features into
logical groups. The Home tab and Layout tab have the most commonly used commands for formatting
text and changing the document layout.
Cursor: The blinking vertical line in a document that indicates where text will appear when you start
to type.
Scrollbar: The bar on the side of the document window. Drag the scrollbar up or down to see parts of
a document that are not currently visible.
Hints
To hide the ribbon while you work, on the right side of the ribbon, click
Before you move on

Identify the user interface elements that you can use in all documents.
3. Navigate through a document

Documents can contain various types of content, such as pictures, charts, clip art, and tables. However,
the most commonly used content is text.
Let's use a shortcut to create some sample text, and then use the scrollbar and arrow keys to move
around in your document.
With the cursor blinking at the top of the document, type =rand(10,10) to enter the shortcut, and
then press RETURN.
Notice that Word inserts ten paragraphs of text across two pages, and the cursor appears below the
text.
Drag the scrollbar to the top of the document, and then click at the beginning of the first sentence
to position the cursor at the top of the document.
Press RETURN two times, and then press the up arrow key on your keyboard two times to move to
the top line of the document.
Type The Fox and the Dog.
Hints
If you can't click below the cursor, you are at the end of the document. To insert additional blank
lines, press RETURN once for each line that you want to insert.
Before you move on

Use the scrollbar and arrow keys to move within the text.
Insert blank lines by pressing RETURN.
4. Select text
To make changes to text (for example, to format, copy, or move it), you first have to select the text that
you want to work with. You can select individual characters, specific words, or entire paragraphs.
Let's use several different techniques to select text.
Double-click the first instance of the word quick. Highlighting indicates that the word is selected.
Click to the left of the second instance of The. Hold down the mouse button, drag diagonally across
the paragraph, and then release the mouse button. The entire paragraph is selected.
Tip You can also triple-click any word in a paragraph to select an entire paragraph.
On your keyboard, hold down Command (), and then press A. All text in the document is
selected.
Tip You can also click Edit > Select All to select all content in a document.
To clear the selection, click anywhere in the document. The highlighting disappears, and the cursor
reappears where you clicked.
Hints
To select a single line of text, move the pointer into the left margin of the document. When the
pointer becomes
, click to select the line of text.
When text is selected, the cursor is hidden.
Keyboard shortcuts (for example, +A) are listed to the right of the command on a menu (for
example, Edit > Select All).
Before you move on

Select a word, select a paragraph, and select all document text.
Clear the selection of text.
5. Format text
After you select text, you can format it. For example, you can change the font, size, and color.
Let's format the font, size, and color of the document title.
Select the document title (for example, The Fox and the Dog).
On the Home tab, under Font, click the Font pop-up menu, and then click Arial Black.
Tip To see a hint for a toolbar or ribbon command, rest the pointer over the button.
Notice the new color, font, and size of the document title.
10
Hints
For additional formatting options, select the text that you want to format, and then click Format >
Font.
To remove formatting applied to text, select the text. Then, on the Home tab, under Styles, click
Normal.
You can use styles to apply several types of formatting at once. Styles are located on the Home
tab.
Before you move on

Format the font, size, and color of selected text.
6. Copy, paste, and drag

Copy and paste are commands that make it simple to reuse text without having to retype it. You can also
drag text to quickly move it to another location in the document.
Let's copy, paste, and drag some text in the document.
Select the title that you typed and formatted in earlier lessons.
Click Edit > Copy.
Tip +C is the keyboard shortcut for copy.
11
Drag the scrollbar to the end of the document, click below the last paragraph, and then press
RETURN two times.
Click Edit > Paste.
Tip +V is the keyboard shortcut for paste.
Notice that a copy of the title is pasted at the end of the document.
12
Select the paragraph above the pasted title.
Click the selected paragraph, drag the selection below the pasted title, and then release the mouse
button.
Notice that the paragraph appears below the pasted title.
13
Hints
For additional options, hold down CONTROL, and then click any selected text.
To undo the previous edit, click Edit > Undo, or use the keyboard shortcut +Z.
You can also copy and paste text between applications (for example, between Word and
PowerPoint).
Before you move on

Copy and paste text.
Drag text to a new location in the document.
7. Change the document layout

Word provides many layout options to make your document look just the way you want. For example, you
can quickly change the line spacing, margins, and page orientation.
Let's change some of the layout options for the document.
Click Edit > Select All to select all of the text in the document.
14
On the Home tab, under Paragraph, click Line Spacing, and then click 1.5.
On the Layout tab, under Margins, click Margins, and then click Narrow.
On the Layout tab, under Page Setup, click Orientation, and then click Landscape.
15
Notice that Word applies the line spacing, margin, and page orientation settings that you selected.
Hints
To indent the first line in a paragraph, click before the first word in the paragraph, and then press
TAB. To indent the entire paragraph, click to the left of any other line, and then press TAB.
To go directly to the page orientation settings, click File > Page Setup.
Before you move on

Change the line spacing, margins, and page orientation of a document.
8. Save a document in a new folder

At this point, none of the changes that you have made to the document have been saved. The generic file
name (Document1) above the Standard toolbar indicates that the document has not been saved.
Let's save the document in a new folder on your computer.
Click File > Save.
16
In the Save As box, enter a name for the document (for example, Word Basics).
On the Where pop-up menu, click Documents, then click the arrow next to the Save As box so that
the arrow faces upward. All folders in your Documents folder appear.
Click New Folder.
17
In the New Folder dialog box, type Word Practice Folder, and then click Create.
Click Save.
Notice that the file name (for example, Word Basics.docx) of the saved document appears above the
Standard toolbar.
Hints
To open a document that you worked on recently, click File, point to Open Recent, and then click
the document that you want to open.
To see a list of all Word documents saved on your computer, click File > New from Template.
Then in the left pane, under Recent Documents, click All.
To quit Word, click Word > Quit Word, or press +Q.
Before you move on

18

To
Do this
Create a new blank

document
In the Word Document Gallery, click Word Document, and then click
Choose. Or, if the Word Document Gallery is not open, click File > New
Blank Document.
Open the Word Document

Gallery at any time
Click File > New from Template.
Hide the ribbon
On the right side of the ribbon, click
Insert a blank line
Click at the end of the text where you want the blank line to appear, and
then press RETURN.
Select a single word in a

document
Double-click the word.
Select an entire paragraph
Click at the beginning of the paragraph. Hold down the mouse button,
drag diagonally across the paragraph, and then release the mouse button.
You can also triple-click any word in the paragraph.
Select all content in the

document
Click Edit > Select All.
To remove formatting from

text
Select the text. On the Home tab, under Styles, click Normal.
Find the keyboard shortcut

for a command
Keyboard shortcuts are located to the right of the command on a menu.

For example, on the Edit menu, the keyboard shortcut for Copy is +C.
Copy text
Select the text that you want to copy, and then click Edit > Copy.
Paste text
Click where you want to paste the text, and then click Edit > Paste.
Change the line spacing for

the entire document
Select all text in the document. On the Home tab, under Paragraph, click
Line Spacing, and then enter the spacing that you want (for example, 1.5).
Change the page orientation

(for example, Landscape) for
a document
On the Layout tab, under Page Setup, click Orientation, and then click the
orientation you want.
Open a document that you

worked on recently
Click File > Open Recent, and then click the document that you want to
open.
Quit Word
Click Word > Quit Word.
More Hints
The most commonly used formatting options such as font, size, and color are located on the
Home tab.
You can copy and paste text between applications (for example, between Word and PowerPoint).
To use a keyboard shortcut (for example, +C), hold down the Command key (), and then
press the C key.
Some of the more commonly used keyboard shortcuts include: +C to copy text, +V to paste
text, and +Z to undo the last change.
The generic file name (Document1) above the Standard toolbar indicates that the document has
not been saved.
19

Word Tut

Caricato da

Informazioni sul documento

Copyright

Formati disponibili

Condividi questo documento

Condividi o incorpora il documento

Opzioni di condivisione

Hai trovato utile questo documento?

Questo contenuto è inappropriato?

Copyright:

Formati disponibili

Word Tut

Caricato da

Copyright:

Formati disponibili

Format'text'with'styles!

Do you find yourself repeatedly applying the same formatting, perhaps

Before you begin ....................................................................................................................................... 1!

Before you begin

Find and preview all available styles.

Estimated time to complete:

Notice that the Styles tab appears in the Toolbox.

Before you move on

2. Explore the Styles tab in the Toolbox

Before you move on

Find information about styles on the Styles tab in the Toolbox.

Click anywhere in the word Overview.

On the Home tab, under Styles, click Heading 1.

Click anywhere in the words A New Campaign.

On the Styles tab, under Pick a style to apply, click Heading 2.

Repeat step 5 for the words Short-Term Impacts.

Before you move on

Use the ribbon and the Styles tab to apply styles.

4. Identify applied styles

Under Pick a style to apply, click Title 1.

Before you move on

Identify applied styles by showing the Styles Guides.

On the pop-up menu, click Modify Style.

On the Font Size pop-up menu, click 12.

On the Font Color pop-up menu, click Accent 4.

To create a new style, on the Styles tab, click New Style.

Before you move on

Find the modified built-in style on the Styles tab.

6. Insert a table of contents

Under Automatic Table of Contents, click Classic.

Before you move on

Insert a table of contents.

7. Update the table of contents

Before you move on

Update a table of contents.

Before you begin ....................................................................................................................................... 1

Before you begin

Create a new blank document.

Navigate through your document.

Select, format, copy, paste, and move text.

Set document spacing, margins, and page orientation.

Save a document in a new folder.

Word for Mac 2011

Estimated time to complete:

Microsoft Office for Mac 2011 tutorial: Word basics

1. Create a new blank document

Click Word Document, and then click Choose.

Microsoft Office for Mac 2011 tutorial: Word basics

Notice that a blank document (Document1) appears.

Before you move on

Open Word from the Mac OS X Dock.

Use the Word Document Gallery to create a new blank document.

Microsoft Office for Mac 2011 tutorial: Word basics

2. Explore the Word user interface

Before you move on

Microsoft Office for Mac 2011 tutorial: Word basics

3. Navigate through a document

Microsoft Office for Mac 2011 tutorial: Word basics

Type The Fox and the Dog.

Microsoft Office for Mac 2011 tutorial: Word basics

Before you move on

Insert blank lines by pressing RETURN.

Microsoft Office for Mac 2011 tutorial: Word basics

, click to select the line of text.