FRONT OFFICE DEPARTMENT

A Term Paper
Presented to

The faculty of Mindanao State University at Naawan

Naawan, Misamis Oriental

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In Partial Fulfillment
Of the Requirement for the subject
HRM 61 (Total Quality Control)

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By:

Anna Rose A. Ruaya

Student
S.Y. 2010-2011

TABLE OF CONTENTS
 Page

Acknowledgement

Chapter I

ACKNOWLEDGMENT
 The researcher would like to express the deepest thanks to
the following person who in one way or another have contributed much
to the success of the work.

To Mr. & Mrs. Merlito Ruaya her guardian, for their moral and
financial supports extended and being her inspiration in doing such
work.

To Mr. Jefrie Haganas his instructor who had helped much in

his pursue to acquire more knowledge about the subject.

To the Internet Café of Mr. Gaid who have extended

assistance in lending references to be used in this research.

And above all to Almighty God who guides and shower more
blessings such as life and good health of the family.

Anna Rose A.
Ruaya
Researcher

CHAPTER I
INTRODUCTION

The FRONT OFFICE is the nerve center of a hotel. Members of

the front-office staff welcome the guests, carry their luggage, and help
them register, give them their room keys and mail, answer questions
about the activities in the hotel and surrounding area, and finally check
them out. In fact, the only direct contact most guests have with hotel
employees, other than in the restaurants, is with members of the front-
office staff.

The Front Office Department comprise of the Reception,

Guest Service Offices, Bell Services, Reservation, Operators, Executive
Club, Health and Recreation Center and Business Center. The purpose
of the Front Office Department is to provide guests assistance with
luggage, transportation, information concerning the hotel and the city,
and any other service arrangements needed during their stay.
Employees of the Front Office Department often provide the first and
last impression of the hotel to our guests. It is therefore vitally
important that employees display a prompt and courteous attitude to
all guests and demonstrate the excellence in service.
The Front Office Manager who comes under the direct supervision of
the Director of Rooms and supervises the Front Office
Department, Important of Front Office, Department to the Hotel,
Hospitality, warm welcome, Often provide first and last impression.
Often have longest contact with guest.
Continuity: Long term service, recognition of repeat guests; remember
names, guest histories. Acquaint guest with hotel. Sell hotel food and
beverage outlets.
Up sell: Suggest deluxe and suites. Smoother over disgruntled guests.

With travel increasing day-by-day, whether it is for business,

pleasure or for any other reason, there is a mushrooming growth of
hotels-big and small. At the same time there is a demand for people to
work in these hotels. Most people working in smaller hotels learn on
the job which proves expensive. Hence there is a growing demand for
trained persons who are able to perform the basic front office
operations in a hotel, efficiently.
Front Office function of a Hotel

The Front Office function of a Hotel is to act as the public face of the
hotel, primarily by greeting hotel patrons and checking in guests.

It also provides assistance to guests during their stay, completes their

accommodation, food and beverage, accounts and receives payment
from guests.

Department is typically composed of

1. Reception

2. Reservation

3. Concierge

4. PBX (phone service system)

5. Telephone

a) Front Office: Sell guestrooms; register guests and design

guestrooms, Coordinate guest services, Provide information, Maintain
guest account statements, accurate room statistics, and room key
inventories and complete proper financial settlements

b) Reservation: Receive and process reservation requests for future

overnight accommodations with technology development, the
Reservation Department can, on real time, access the number and
types of rooms available, various room rates, and furnishings, along
with the various facilities existing in the hotel.