MEDIA PASS APPLICATION

Personal Details
First Name:_________________________________

Gender:__________________________________

Middle Name:_______________________________

Date of Birth:______________________________

Last Name:_________________________________

Contact Details
Address Line 1: ______________________________

E-mail Address:______________________________

Address Line 2:______________________________

Mobile Phone:______________________________

City/State:___________________________________

Office Phone:_______________________________

Zip Code:___________________________________

Organization Details
Media Organization:____________________________

Editor/Manager Name:______________________________

Media Type:__________________________________

Editor/Manager E-mail:______________________________

Category :

Written Press

Editor/Manager Phone:_____________________________

Photographer

Outlet Address:____________________________________

Broadcast

Outlet Address Line 2:_______________________________

New Media (Digital)

Circulation/Readership/Viewership:_______________

Region of Circulation/Distribution:______________________

Application for:
Induction Ceremony Media Pass:________________

(Saturday, June 6 at 6:00pm)

* Coverage of the induction ceremony may only include taking quotes, photos, and audio/video documentation of the event.

Media Pass Terms and Conditions

I have read and agree to the 2015 Asian Hall of Fame Media Pass Terms and Conditions (following pages).
Signature:_____________________________________

Date:_______________________________________________

As the Nominated Representative of the Applicant, I have shared the 2015 Asian Hall of Fame Media Pass Terms and
Conditions with the Applicant, who has read and agreed to these Terms and Conditions (following pages).
Name:____________________________ _ Phone:_____________________ E-Mail:___________________________________
Signature:_____________________________________

Date:_______________________________________________

2015 ASIAN HALL OF FAMEMEDIA PASS TERMS AND CONDITIONS

1. Introduction
These Media Pass Terms and Conditions describe the process, rules, and regulations applicable to all Media Passes for the 2015
Asian Hall of Fame induction ceremony.
Issuance with a Media Pass is compulsory for a member of the media to take part in a working capacity at the 2015 Asian Hall of
Fame induction ceremony. No other activities associated with the 2015 Asian Hall of Fame will allow for Media Pass access or
organized media coverage, unless otherwise specified.
2. Definitions
Accredited Party An Applicant who is granted a Media Pass in accordance with these Media Pass Terms and Conditions.
Applicant Any person applying for a Media Pass for the 2015 Asian Hall of Fame induction ceremony.
Application An individual request for a Media Pass for the 2015 Asian Hall of Fame induction ceremony.
Authorized Person(s) All Robert Chinn Foundation officers or volunteers, Venue representatives, or personnel responsible for
management, safety and security in connection with the 2015 Asian Hall of Fame induction ceremony.
Media Pass An individual and non-transferable right of access to attend the 2015 Asian Hall of Fame induction ceremony, solely
for the purpose of carrying out the role as specified in the Application.
Venue The entire premise of the location(s) of the 2015 Asian Hall of Fame induction ceremony.
3. Media Pass Application
3.1 Applications can be submitted by an individual media representative or a named, nominated senior representative of a media
organization. The senior representative must have the authority to bind the Applicant to the Terms and Conditions.
3.2 Media Passes, once approved, are provided for an individual Applicant only, are strictly non-transferable, and are granted only
for the role to be performed by the Applicant that is specified in the Application.
3.3 Applications must be made via the official 2015 Asian Hall of Fame Media Pass Application. Applications should be completed
and submitted to the Robert Chinn Foundation via e-mail at contact@asianhalloffame.org (subject line: Media Pass Application) by
April 10, 2015. Application forms that are incomplete, unclear or late will be denied.
3.4 By completing the Application process, the Applicant acknowledges that he/she has read and understood these Media Pass
Terms and Conditions and is fully aware of and bound to the rights and obligations arising from them.
4. Media Pass Approval Process
4.1 The Robert Chinn Foundation has sole responsibility to review and approve Media Pass Applications for the Asian Hall of Fame.
4.2 In accordance with limited venue capacity, there will be a limited number of Media Passes granted. If there is a greater number
of Applicants than the number of Media Passes that can be granted, the Robert Chinn Foundation will take into account region of
coverage, circulation/viewership, and target market of the media organization. A limited waitlist for Media Passes will be created in
the event of cancellations of the induction ceremony.
4.3 The Robert Chinn Foundation or duly authorized representative will notify all Applicants of the outcome of their Application
(granted, denied, or waitlisted) via e-mail by April 17 (or as early as possible for those who are coming from out of town).
4.4 If an Accredited Party is to be replaced, the individual to be replaced or a senior representative of the organization must submit
a written request to the Robert Chinn Foundation. The Robert Chinn Foundation reserves the right to refuse the proposal.
5. Media Pass Collection
5.1 Applicants who are granted a Media Pass for the induction ceremony can collect the Media Pass at the Asian Hall of Fame
registration table at the Venue immediately before the induction ceremony, upon presentation of photo identification. Further
information about collection times will be made available to each Accredited Party.

6. Utilizing the Media Pass

6.1 The Accredited Party must follow the directions of any Authorized Person(s) at the Venue.
6.2 The Media Pass must be clearly displayed at all times during the event and only allows access to designated locations within the
Venue, including the public lobby, press conference room, induction ceremony foyer and/or ballroom. Entering or circulating in
operational areas, such as areas designated for honorees or volunteers, is not permitted unless escorted by an Authorized Person.
7. Media Coverage at the 2015 Asian Hall of Fame
As a fundamental condition to the issue of a Media Pass, the Accredited Party accepts that:
7.1 Media coverage of the induction ceremony is limited to taking quotes during on-stage speeches, photographs, and audio/visual
recording during on-stage speeches. There will not be an opportunity for one-on-one interviews during the induction ceremony.
7.2 Any news gathered from the 2015 Asian Hall of Fame induction ceremony, whether editorial, imagery, or audio/visual footage,
is for news-reporting purposes only and not any commercial purpose. Any proposed commercial use of material by an Accredited
Party is subject to the prior written approval of the Robert Chinn Foundation.
7.2a News and images of the 2015 Asian Hall of Fame are not to be used in association with any credits, marks, names,
products, services, signs, or logos of any third party in any manner which gives rise to a false or implied commercial
association with the Asian Hall of Fame.
7.2b No image from the 2015 Asian Hall of Fame may be altered so as to remove or obscure a commercial brand with the
intention of removing an actual and existing commercial association with the 2015 Asian Hall of Fame.
8. Cancellation or Rescheduling
8.1 In the event of unforeseen or other circumstances, including (without limitation), force majeure, safety and security concerns
or decisions from any Authorized Person or other competent authority, that require alteration to the time, date, or location of the
2015 Asian Hall of Fame, the Robert Chinn Foundation will not be liable to the Accredited Party or any other person for any costs,
expenses or other losses resulting from such alteration.
8.2 In the event of rescheduling, the Accredited Party may use their Media Pass for the rescheduled event or may submit a
replacement request in writing to the Robert Chinn Foundation.
9. Privacy
9.1 The Accredited Party agrees that his/her name, voice, image, and/or likeness may become involved in media coverage of the
induction ceremony. As such, the Accredited Party agrees that perpetual use may be made, free of charge, of his/her name, voice,
image and likeness by means of audio/visual broadcast, transmission or recordings, documentation, photographs or other
technologies and waives, on an irrevocable, worldwide, perpetual basis, all rights to object to such recording, broadcasting,
transmission, documentation or dissemination thereof.
9.2 Personal information collected by the Robert Chinn Foundation via the Application process may be used in the following ways:
9.2a To process, assess, or correspond with the Applicant regarding the status of the Application;
9.2b To disseminate updated information or details about the Asian Hall of Fame;
9.2c To make such reasonable inquiries as appropriate to verify the accuracy and currency of information in the Application;
9.2d For planning purposes relating to the Asian Hall of Fame event, including (but not limited to) being stored, used, and
processed in electronic form via inclusion in the Robert Chinn Foundation database.
9.3 The Robert Chinn Foundation will ensure that any personal information provided through the Application is protected against
loss or misuse by such security safeguards as it is reasonable in the circumstances to take and will not disclose such personal
information unless under legal obligation to do so, such as in the event of a breach of the Terms and Conditions.
9.4 The Robert Chinn Foundation shall not be liable for incorrect entry of information by an Applicant for any reason.

10. Security and Safety Considerations

10.1 Access to the Venue will be refused to any person (or such person may be required to leave the Venue) noticeably under the
influence of alcohol, narcotics or any behaviour-modifying substance, or to any person behaving or considered by any Authorized
Person to be engaging in or likely to engage in disruptive, dangerous, harmful, or violent behavior, including (without limitation)
instigating violence, racism or xenophobia, behaving in a way that any reasonable person may interpret as provocative,
threatening, discriminatory and/or offensive, creating or posing any threat to the life or safety of themselves or any other person
(s), or harming any other person(s) in any way.
10.2 Admission will be refused to any person (or such person may be required to leave the Venue) who attempts to bring any
prohibited item into the Venue, including (but not limited to) flares, fireworks, air horns, smoke bombs and/or flag sticks; alcohol
and/or illegal substances; banners, signs or materials displaying political, religious, offensive or race-related messages, slogans, or
images; sharp objects, compressed gas containers, weapons, and any other item that is dangerous or may be used as a weapon or
missile or that may compromise or otherwise interfere with the enjoyment, comfort or safety of any person at the Venue.
Prohibited Items may be removed, confiscated and/or destroyed at the discretion of any Authorized Person.
11. Breach of Terms and Conditions
11.1 Any breach or suspected breach of these Terms and Conditions capable of remedy (at the responding Authorized Persons
discretion) will be raised by the Authorized Person or his/her nominee in the first instance with the Accredited Party to allow for
remedy. Where the breach is continued or in circumstances involving a serious breach(es) of the said Terms and Conditions by an
Accredited Party, the Robert Chinn Foundation will be entitled to immediately remove the Media Pass of the Accredited Party,
refusal of admission into the Venue or eviction from the Venue, in each case without compensation. Such actions are without
prejudice to other remedies which may include a fine and/or legal action.
11.2 Where a breach or suspected breach is believed to have been made by a media organization, the Robert Chinn Foundation
will notify a senior responsible representative of that media organization.
12. Indemnity
12.1 Each Accredited Party acknowledges that he/she shall move in and around a Venue at his/her own risk and each Accredited
Party shall indemnify and hold harmless the Robert Chinn Foundation, and any other servants or agents of the 2015 Asian Hall of
Fame for any loss, liabilities, injury, or damage howsoever caused to the Accredited Party (or his/her principal or employer),
including (without limitation) bodily or mental harm, personal property damage or loss, or any other loss and/or harm arising from
and/or occurring during his/her attendance at the event and, without limitation to the foregoing, each Accredited Party agrees
that no claim, complaint or proceeding will be brought in relation to the foregoing.
13. Severability, Amendments, and Governing Law
13.1 In the event that any provision(s) or section(s) of these Media Pass Terms and Conditions are declared void, ineffective or
unenforceable by any competent court, the remainder of these Media Pass Terms and Conditions shall remain in full force and
effect as if such void, ineffective or unenforceable provision(s) or section(s) had not been contained herein.
13.2 No failure or delay by the Robert Chinn Foundation to exercise any right (in whole or in part) under these Media Pass Terms
and Conditions shall constitute a waiver of that right, nor restrict any further exercise of that right.
13.3 The Robert Chinn Foundation reserves the rights (without providing reasons for doing so) to make amendments to these
Media Pass Terms and Conditions. Any updated versions shall be notified to Accredited Parties by the Robert Chinn Foundation
and such amended Terms and Conditions shall become binding on all Accredited Parties from the time of such notification.
13.4 These Terms and Conditions and any dispute arising thereof shall be governed by and construed in accordance with the laws
and Courts of the State of Washington.
14. Acknowledgment and Contact
14.2 Any information requests or other correspondence in relation to these Media Pass Terms and Conditions should be sent to
the Asian Hall of Fame Event Manager at contact@asianhalloffame.org.