1) Define the followings,

a) Data
b) Database
c) Database System
d) Data Base Management System
e) Data Warehouse
f) Database Administrator
g) DDL
h) DML
i) Entity
a) Attributes
2) Briefly describe the advantages of DBMS using suitable examples.
3) What are the disadvantages of keeping DBMS.
4) What are the situations to not to have DBMS.
5) Draw a simple ER diagram with only starting entity and five attributes.
Answers
1)

a) Data

Data is distinct pieces of information, usually formatted in a special way. All software is
divided into two general categories: data and programs. Programs are collections
of instructions for manipulating data. Data can exist in a variety of forms, as numbers
or text on pieces of paper, as bits and bytes stored in electronic memory, or as facts
stored in a person's mind
b) Database

A database is a collection of information that is organized so that it can easily be

accessed, managed, and updated. In one view, databases can be classified according to
types of content: bibliographic, full-text, numeric, and images.

c)

Database System

Database system is a system to achieve an organized, store a large number of dynamical

associated data, facilitate for multi-user accessing to computer hardware, software and
data, that it is a computer system with database technology

d) Database Management System

A database management system (DBMS), sometimes just called a database manager, is a
program that lets one or more computer users create and access data in a database.

e) Data Warehouse
Data warehouse is a system used for reporting and data analysis. these are central
repositories of integrated data from one or more disparate sources.
f) Database Administrator

A database administrator (DBA) is responsible for the performance, integrity and

security of a database. They will also be involved in the planning and development of

g)

the database as well as troubleshooting any issues on behalf of the users.

DDL

It refers to Data Definition Language. A data definition language or data description

language (DDL) is a syntax similar to a computer programming language for defining

h)

data structures, especially database schemas.

DML

DML refers to Data Manipulating Language. It is a family of syntax elements similar to

a computer programming language used for selecting, inserting, deleting and updating
data in a database. Performing read-only queries of data is sometimes also considered a
component of DML

i)

Entity

An entity is a single person, place, or thing about which data can be stored.

j) Attribute

An attribute describes the facts, details or characteristics of an entity.

2)
1. Controlling Data Redundancy:
In non-database systems (traditional computer file processing), each application program has its
own files. In this case, the duplicated copies of the same data are created at many places. In
DBMS, all the data of an organization is integrated into a single database. The data is recorded
at only one place in the database and it is not duplicated. For example, the dean's faculty file and
the faculty payroll file contain several items that are identical. When they are converted into
database, the data is integrated into a single database so that multiple copies of the same data are
reduced to-single copy.
In DBMS, the data redundancy can be controlled or reduced but is not removed completely.
Sometimes, it is necessary to create duplicate copies of the same data items in order to relate
tables with each other.
By controlling the data redundancy, you can save storage space. Similarly, it is useful for
retrieving data from database using queries.
2. Data Consistency:

By controlling the data redundancy, the data consistency is obtained. If a data item appears only
once, any update to its value has to be performed only once and the updated value (new value of
item) is immediately available to all users.
If the DBMS has reduced redundancy to a minimum level, the database system enforces
consistency. It means that when a data item appears more than once in the database and is
updated, the DBMS automatically updates each occurrence of a data item in the database.
3. Data Sharing:
In DBMS, data can be shared by authorized users of the organization. The DBA manages the
data and gives rights to users to access the data. Many users can be authorized to access the
same set of information simultaneously. The remote users can also share same data. Similarly,
the data of same database can be shared between different application programs.
4. Data Integration:
In DBMS, data in database is stored in tables. A single database contains multiple tables and
relationships can be created between tables (or associated data entities). This makes easy to
retrieve and update data.
5. Integrity Constraints:
Integrity constraints or consistency rules can be applied to database so that the correct data can
be entered into database. The constraints may be applied to data item within a single record or
they may be applied to relationships between records.
Examples:
The examples of integrity constraints are:
(i) 'Issue Date' in a library system cannot be later than the corresponding 'Return Date' of a
book.
(ii) Maximum obtained marks in a subject cannot exceed 100.
(iii) Registration number of BCS and MCS students must start with 'BCS' and 'MCS'
respectively etc. .There are also some standard constraints that are intrinsic in most of the
DBMSs. These are;

Constraint
Name

Description

PRIMARY

Designates a column or combination of columns as Primary Key and

KEY
FOREIGN

therefore, values of columns cannot be repeated or left blank.

Relates one table with another table.

KEY
UNIQUE

Specifies that values of a column or combination of columns cannot be

repeated.
NOT NULL Specifies that a column cannot contain empty values.
CHECK
Specifies a condition which each row of a table must satisfy.
Most of the DBMSs provide the facility for applying the integrity constraints. The database
designer (or DBA) identifies integrity constraints during database design. The application
programmer can also identify integrity constraints in the program code during developing the
application program. The integrity constraints are automatically checked at the time of data
entry or when the record is updated. If the data entry operator (end-user) violates an integrity
constraint, the data is not inserted or updated into the database and a message is displayed by the
system. For example, when you draw amount from the bank through ATM card, then your
account balance is compared with the amount you are drawing. If the amount in your account
balance is less than the amount you want to draw, then a message is displayed on the screen to
inform you about your account balance.
6. Data Security:
Data security is the protection of the database from unauthorized users. Only the authorized
persons are allowed to access the database. Some of the users may be allowed to access only a
part of database i.e., the data that is related to them or related to their department. Mostly, the
DBA or head of a department can access all the data in the database. Some users may be
permitted only to retrieve data, whereas others are allowed to retrieve as well as to update data.
The database access is controlled by the DBA. He creates the accounts of users and gives rights
to access the database. Typically, users or group of users are given usernames protected by
passwords.
Most of the DBMSs provide the security sub-system, which the DBA uses to create accounts of
users and to specify account restrictions. The user enters his/her account number (or username)
and password to access the data from database. For example, if you have an account of e-mail in
the "hotmail.com" (a popular website), then you have to give your correct username and
password to access your account of e-mail. Similarly, when you insert your ATM card into the
Auto Teller Machine (ATM) in a bank, the machine reads your ID number printed on the card
and then asks you to enter your pin code (or password). In this way, you can access your
account.
3)
1. Cost of Hardware & Software:

A processor with high speed of data processing and memory of large size is required to run the
DBMS software. It means that you have to upgrade the hardware used for file-based system.
Similarly, DBMS software is also Very costly.
2. Cost of Data Conversion:
When a computer file-based system is replaced with a database system, the data stored into data
file must be converted to database files. It is difficult and time consuming method to convert
data of data files into database. You have to hire DBA (or database designer) and system
designer along with application programmers; Alternatively, you have to take the services of
some software houses. So a lot of money has to be paid for developing database and related
software.
3. Cost of Staff Training:
Most DBMSs are often complex systems so the training for users to use the DBMS is required.
Training is required at all levels, including programming, application development, and database
administration. The organization has to pay a lot of amount on the training of staff to run the
DBMS.
4. Appointing Technical Staff:
The trained technical persons such as database administrator and application programmers etc
are required to handle the DBMS. You have to pay handsome salaries to these persons.
Therefore, the system cost increases.
5. Database Failures:
In most of the organizations, all data is integrated into a single database. If database is corrupted
due to power failure or it is corrupted on the storage media, then our valuable data may be lost
or whole system stops.
4)

5)

If unnecessary costs are involving in the process, than the traditional file processing.
High initial investments for hardware and software and training.
Unsecured and improper designs of database.
When multiple user data access is not required.
If database applications are not well defined, not simple and expected to change.

Author

Edition
Language

Book

Subject

Publisher