CHILD INFORMATION, LEARNING AND DEVELOPMENT CENTRE

(Company # 132060 A)
23, Tingkat 1, Jalan 15/48A, Off Jalan Sentul, 51000 Kuala Lumpur
Tel:- 03-40438020, 03-40415563 Fax:- 03-40436332
E-mail:- childmal@yahoo.com Website: - www.child.org.my

07 January 2015
Guru Besar

.
.
.
Dear Sir/Madam,
RE: CHILD CITS PROGRAMME 2015
Greetings from CHILD. We are pleased to inform you that your school has been identified to partner
with CHILD for the CITS programme for the year 2015.
CHILD which has been established for more than 30 years has been in the forefront and has been
totally committed to improve the standard of education in Tamil Schools. CHILD conducts six core
programmes in this effort. While we are encouraged with the steady progress of education in Tamil
schools, we still feel there is still room for improvement as the level of achievement is still below that
of National and Chinese primary schools.
We are proud to say that CITS has been our core programme which has enabled participating schools
to improve in their academic achievements.
In order for us to facilitate the implementation in your school, we would need you to have your
interest indicated before the 20th January, 2015. Please reply by filling up the reply slip and forward it
to us as soon as possible.
We look forward for a positive response from you as soon as possible.
Thank you.
Yours sincerely,

Dr.N.Iyngkaran
Programme Director,
CHILD

TERMS AND CONDITIONS

It is important for the Head Master and CITS school coordinator to understand the Terms and
Conditions of the partnership to enable smooth implementation of CHILD projects in schools
(Attachment 1).
1. Identify and appoint a CITS coordinator for your school. Roles and responsibilities of the CITS
coordinator is attached in the Appendix. The contact number and e-mail address of the
headmaster/headmistress need to be provided to CHILD so that the CITS programme coordinator
could liaise with both of them as to monitoring of the programmes and also submission of relevant
reports. A nominal monthly allowance will be provided by CHILD to the appointed school CITS
coordinator.
2. To form a CITS Management Committee (CMS) consisting of the PTA officials and Teachers to
manage the CITS programme effectively.
3. Enrolment list full names of all UPSR students (in block letter) who are participating in the CITS
programme in your school.
4. CITS academic time table for year 6 students with names of teachers who are managing /teaching
the particular subjects and their contact numbers.
5. CITS students diagnostic test results with performance analysis.
6. Set achievable targets for all subjects based on the diagnostic test results.
7. Prepare a year planner for CITS 2015 and also the activities planned.
8. A tentative date for implementation of the CITS programme in your school.
9. Commitment letter on school letterhead, duly signed by school HM, to indicate their participation
in the CITS 2015 programme. (Attachment 1 & 2)
10. Please recommend the required workbooks for the year (please refer to the attachment 3)
b) Provide the total number & list of names of students in Year 1-6.
Prepared by:

Verified by:

..
Rangasamy M
Project Head
CITS

Ramasamy A
Programme Head
CHILD

Verified by:

Approved by:
..

Dr.N.Iyngkaran ,
Programme Director, CHILD

Madam Sarada Devi

Manager
CHILD

Appendix
ROLE OF SCHOOL COORDINATORS
1. Coordinate all the classes conducted in school
2. Prepare circulars and communicate with parents (oral/written)
3. Prepare academic time-table
4. Scheduling Teachers and monitor implementation
5. Collect fees-where are applicable and updating of master list.
6. Attend coordinators monthly meeting
7. Prepare monthly account to be submitted to CHILD secretariat
8. Compile students data (e.g. personal particulars, marks) and key in the computers.
9. Prepare student registration form
10. Record students and teachers attendance
11. Prepare and submit Annual Report
12. Ensure discipline, safety and cleanliness of students
13. Attend extra-curricular activities of the students
14. Help CHILD CITS coordinator to organize Personal Development camps and Subject
Camp at their school level.
15. Submit analysis of :
- Diagnostic results
- Mid-Term results
- Trial exam results
- Final UPSR results
Role of CHILD Coordinator
1.
2.
3.
4.
5.
6.
7.
8.
9.

Attending Coordinators meeting

Preparation of monthly report for submission to CHILD
Preparation of monthly claims for submission to CHILD
Compiling and storing student data in the computer (e.g personal particulars, marks, etc)
Preparation of student registration form
Maintain students attendance book
Maintain teachers attendance book
Prepare Annual Report
Organize extra-curricular activities for the students

Attachment 1
Date:

Dr. P. Kunaletchumy
Deputy Programme Director
CHILD
23-1 Jalan 15/48 A
Boulevard Sentul Raya
51000 Sentul, Kuala Lumpur
Dear Madam,
TERM AND CONDITIONS CITS PROGRAMME
I hereby agree to the terms and conditions as stipulated in the CITS Programmes Terms and
Conditions.
Thank you.
Yours sincerely,

Guru Besar

PTA Chairman

SRK (T)
.
.

SRK (T)
.
.

Attachment 2

1. School Coordinator details

No

Name

2. Students details for Year 6

No Name (in block letter)

3. Subject Teachers details

Contact Details
(H/p num & Email add)

No

Name

Contact Details (H/p

number & Email add)

Subject (Indicate
subject)

4. CITS Students diagnostic test result with performance analysis.

5. Set achievable targets for all subjects based on the diagnostic test
result. (Item 4 above)
6. Tentative date for implementation of the CITS programme in your
School.
7. Year planner for CITS 2015 activities planned.
8. Commitment letter on school letterhead, duly signed by school HM, to
indicate their participation in CITS programme 2015.

Attachment 3

Below are the details of the school workbooks that CHILD propose to purchase
for your students. Kindly let us know whether are you agreeable and if so, the
required number of books that your school would need. If not agreeable pleace
propose recommended workbooks.
The Practice book below:1.Bahasa Inggeris- Bahasa Inggeris SJK (Oxford Sasbadi)
2.Bahasa Melayu-Smart Practice (Oxford)
3.Bahasa Tamil- UPSR Thervu Payilagam (Uma Publication)
4.Matematik- Matematik Penilaian Topik UPSR (456) (Sasbadi)
5.Science- Effective Practice (Oxford)

I Agree / Disagree to the terms and conditions as set by CHILD

Name:
Designation:
School: