Commencement of a contract

Usually starts with This agreement or An

agreement or Articles of Agreement

But it is better to specify, i.e. This Mortgage

or This Contract of Sale

 Personal

parties

circumstances of

Full name
Capacities

Civil Status
Residence

Take note ---- the logical order in which parties

are to be named in the document must be
observed.

Example:
In a Deed of Conveyance name of the
seller, mortgagor, or grantor must be first
stated.

Employment Contract name of the

employer usually comes first

Principal or Operational clauses

State in separate, numbered paragraphs
WHY? To facilitate ready reference

Specific or technical terms which have

special meanings should be defined,

Names of parties should be repeated

the use of pronouns might give rise to
ambiguity

Keep the document neat must be free

from erasures, suspicions of alteration

Place and date of execution usually at

the last part of the legal document.

Recognizing that the judiciary uses

excessive quantities of costly paper (for
the purpose of saving trees, conserving
precious water and helping mother
earth), the Supreme Court issued the
Efficient Use of Paper Rule (A.M. No. 11-94-SC). This Rule, which took effect on 1
January 2013, prescribes the format of
pleadings, motions and documents filed
in courts.

a) All pleadings, motions and similar papers

intended for the court and quasi-judicial
bodys consideration and action (court-bound
papers) shall written in single space with oneand-a half space between paragraphs, using
an easily readable font style of the partys
choice, of 14-size font, and on a 13 inch by
8.5- inch white bond paper; and

b) All decisions, resolutions and orders issued by

courts and quasi-judicial bodies under the
administrative supervision of the Supreme Court
shall comply with these requirements. Similarly
covered are the reports submitted to the courts
and transcripts of stenographic notes.

The parties shall maintain the following

margins on all court-bound papers: a left
hand margin of 1.5 inches from the
edge; an upper margin of 1.2 inches
from the edge; a right hand margin of
1.0 inch from the edge; and a lower
margin of 1.0 inch from the edge.

Every page
numbered.

must

be

consecutively

Unless otherwise directed by the court, the number of court- bound

papers that a party is required or desires to file shall be as follows:

a. In the Supreme Court, one original (properly marked) and four

copies, unless the case is referred to the Court En Banc, in which
event, the parties shall file ten additional copies. For the En Banc, the
parties need to submit only two sets of annexes, one attached to the
original and an extra copy. For the Division, the parties need to submit
also two sets of annexes, one attached to the original and an extra
copy. All members of the Court shall share the extra copies of
annexes in the interest of economy of paper.

Parties to cases before the Supreme Court are further required, on

voluntary basis for the first six months following the effectivity of this
Rule and compulsorily afterwards unless the period is extended, to
submit, simultaneously with their court-bound papers, soft copies of
the same and their annexes (the latter in PDF format) either by email
to the Courts e-mail address or by compact disc (CD). This
requirement is in preparation for the eventual establishment of an efiling paperless system in the judiciary.

b. In the Court of Appeals and the

Sandiganbayan, one original (properly
marked) and two copies with their annexes;

c. In the Court of Tax Appeals, one original

(properly marked) and two copies with
annexes. On appeal to the En Banc, one
Original (properly marked) and eight copies
with annexes; and

d. In other courts, one original (properly

marked) with the stated annexes attached
to it.

ACKNOWLEDGMENT

JURAT

Act of one who has executed

a deed, in going before
some competent officer and DEFINITION
declaring it to be his act or
deed

Part of an affidavit where

the officer certifies that the
same was sworn before
him.

1. To authenticate an
agreement between tow
or more persons
2. Where the document
contains a disposition of
property

1. Affidavits
2. Certification
3. Whenever the person
executing makes a
statement of facts to
the truth of an event,
under oath

1. To authorize the deed to

be given in evidence
without further proof of its
execution.
2. To entitle it to be recorded

WHERE
USED

PURPOSE

Gives the document legal

character

JURAT:
SUBSCRIBED AND SWORN TO before me this
15th day of January, 2015 in the City of Naga,
Philippines, affiant exibiting to me her SSS
Identification Card bearing No. 05-123456-1
issued last January 5, 2014 by the Social
Security System.

ACKNOWLEDGMENT
BEFORE ME, a Notary Public for and in the City of Naga
and who exhibited to her SSS ID no. 05-12345-1 issued
on January 5, 2014 by the Social Security System,
known to me and to me known to be the same person
who executed the foregoing instrument which
(he/she) acknowledged to me as (his/her) free and
voluntary act and deed, consisting of only ______
(____) page/s, including this page in which this
Acknowledgement is written, duly signed by (him/her)
and (his/her) instrumental witnesses on each and
every page hereof.
WITNESS MY HAND AND SEAL this _____________ at
_____________, Philippines.

TYPICAL PARTS:
Venue

Title
Personal Circumstances
Oath
Statement of Facts
Signature

Jurat

Republic of the Philippines)

Naga City
) S.S.
AFFIDAVIT OF LOSS
I, WILHELMINA A. POBRE, of legal age, married, Filipino citizen, with residence address at 51G Yakal Street, Naga City, under oath, depose and state:
(1) I, together with my husband, own a Certificate Of Participation No. 0044335 issued by
Security Bank in the principal amount of P100,000.00.
(2) On January 10, 1999 I lost the original of the above Certificate of Participation when we
moved to our new house in Naga City, during which we relocated a number of personal
possessions.

(3) Diligent search of said document among our personal effects proved futile and
unavailing.
(4) I am executing this affidavit to comply with the requirements of Security Bank for the
reconstitution of said document.
Affiant further sayeth naught.
WILHELMINA A. POBRE
SUBSCRIBED AND SWORN to before me this 16th day of January 2015 in Naga City, Philippines,
affiant exhibiting to her SSS ID No. 05-12345-1 issued by the Social Security System on January
5, 2014.
Doc. No. ____;
Page No. ____;
Book No. ____;
Series of 2015.