Student Academic Record (Transcript)

Sample
Student Academic Record (Transcript)
New School of Computing
(formerly Computing College 1989-1997)

1234 Main Street West

Bigtrees, BC, Canada
(604) 555-1212 Fax (604) 555-1213
admin@newschool.com

Transcript of student number

07-0001
John Q. Smith
123 Park Lane
Bigtrees, BC V6B 2T3

Course/Program Name:
Computer Operator
Start Date: 07-Sept-2007
End Date:
31-Dec-2007
Issued:
15-Jan-2008

Course number
Title
COMP1000
Introduction to Computers
COMP1001
Hardware Theory
COMP1002
Hardware Lab
COMP1003
Software Theory
COMP1004
On-site Practicum
75.0
END OF COURSES

Hours
20.0
40.0
30.0
35.0

Grade
A
B
B
A
PASS

Student Status
GRADUATED

Date Completed
31-DEC-2007

Hours Completed
200.0

____________________________________ School Administrator

GRADING SYSTEM USED

A = 80 100 %
B = 70 79% C = 60 69% D = 50 59% U = Below 50%
PASS = normal satisfactory completion of course FAIL = unsatisfactory completion

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Student Academic Record (Transcript)

Sample
KEY AREAS of TRANSCRIPTS
Important Notes
This is a sample transcript only. PCTIA does not require you to have
transcripts that look exactly like this one. It is meant to show the
important areas of information that a proper transcript should have, and
to teach you more about student records.
Area A Identification of School
This area should contain the schools name, current address, phone
number, fax number, and any other means of contacting the school. If
there has been a name change of the school within the past 5 years or
so, the old name(s) should be listed as well.
Area B Identification of Student
This area should show the student number (if applicable), their full
name, and perhaps last address on file, although this is not necessary.
Please note that if date of birth is used to identify a student, it is not
recommended that the birthdate appear on the transcript itself.
This is a recommendation because of the implications for possible age
discrimination. Do not confuse using date of birth for your internal
records with putting date of birth on the transcript. Using it for internal
record keeping is completely appropriate, but not on the actual
transcript.
Area C Identification of Program
This area should identify the program or course title, including start
dates, and end dates. It may contain the date the transcript was issued.
Area D Course Detail
This area should list course numbers or codes, complete course titles,
hours of instruction given, and the final grade earned. It is a good idea
to end the list of courses with a statement End of Courses
immediately after the last course listed. This helps prevent transcript
fraud.
Area E Final Status

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Student Academic Record (Transcript)

Sample
This area should include a clear statement of the final academic status
of the student. It should state if a certificate or diploma was earned, if
applicable. It should show a date completed, and the total of the course
hours that were given in Course Detail. A signature of a school official
should appear in this section.
Area F Grading System Key
This area should have grading symbols or values explained so that
someone reviewing the transcript can assess the grades properly. State
what each letter grade means, using a percent if possible. If other
grading systems such as PASS/FAIL are used, explain their meanings and
how they are used as briefly and clearly as possible. If learning
outcomes are used as the grading method (especially for special skills
or upgrading programs), a definition of the grading method should be
given here.
Other Points about Transcripts
1. If you have a school seal or stamp, use it in the area where the
signature is located on the transcript. You should have some way of
authenticating the transcript in such a way that it doesnt look like the
student printed it off at home from a word processing package.
Remember, you are not the one who finally receives the transcript to
assess the students outcome it more than likely will be someone from
another school, or an employer who may not know you or your school
personally.
2. Plain white paper is not recommended for transcripts. Try to use a
coloured, patterned, or security paper. These are no longer that
expensive to buy in small quantities and provide an extra level of
security for your transcripts.
3. If you have developed a special way of authenticating your transcript,
it is a good idea to print right on the bottom of the paper what those
special things are. For example, if you are using coloured paper and a
school seal, you can say in fine print on the transcript: This transcript is
printed on special blue paper and contains a red ink seal over the
signature. This helps prevent fraud and alerts the recipient what an
official transcript should look like.

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