Internship/Employment

Guidelines & Report Format

The purpose of internship is to provide the students with an opportunity to practice various
principles, theories and procedures learnt in the class room in the real life scenarios. In
addition, it should provide the students with an understanding of how various business
organizations operate, how the individuals are assigned various tasks, how their performance
is monitored and evaluated, and that how the departments/sections within an organization
team up and coordinate with each other to achieve the overall goals of their respective
organizations. In broader perspective, internships provide students with invaluable work
experience in their selected fields and may lead directly to employment opportunities.
We at UIMS, are keen to ensure that our internship program is fruitful, and of enduring
benefit to both our students and the partner employers. Following guidelines have been
developed to make the internship program more beneficial and rewarding for both.

1. Placement
Before embarking upon an internship it will be desired from a student to have a detailed
discussion with the Career Planning Officer (CPO) or a relevant subject teacher to see
whether pre-requisite subject requirements are fulfilled and what may be expected in terms of
workload undertaken?
The institute will do all the necessary to find internships for the eligible students. Although,
the institute has developed a rich network of linkages with the industry and receives plenty of
requests for the internees, but still it may not be possible for it to secure internships for all
according to their needs and requirements, therefore the students are also encouraged to find
places of internships for themselves.
To find about the opportunities available with the Institute students are required to talk with
the CPO or any other nominee of the Director well in advance of when they actually want to
start one. For summer break internees the best time for submitting a request would be two
weeks before the end of preceding Spring Semester.
At the time of placement it is mandatory for all the students to inform (in writing) the Director
UIMS or his nominee about their placement and provide the following information
a. Name of the organization
b. Complete address of the organization
c. Name, Designation and Detailed Contacts of the Head/Incharge of the
Branch/Office where you will perform your work.
d. Nature of the job to be undertaken
e. Expected benefits in the professional development
f. The expected Start and End dates (Minimum desired duration being 6 8 weeks)

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2. Duration
Thedurationofinternshipis6weekforcontinuousfulltimework.

3. Student Obligations
As a UIMS, UAAR student who has been successful in gaining an internship (at your own or
through the institute), you are a representative of the University at all times. As such, you are
expected to uphold a high standard of conduct. This means that you should be punctual,
conscientious, reliable and positive towards work. You should also ensure that a dress of
acceptable standard is worn in relation to the organization in which you are placed.
If for any reason you are unable to take up the committed internship, you must notify in
writing both to your employer and the institute as early as possible. A failure in doing so will
be considered a serious violation of the University Discipline and will be punished/penalized
accordingly.

4. Payment
Employers offering work experience opportunities do not usually pay students for their work
but some may do so, and you may receive a stipend. Most students should, however, embark
upon the internship expecting to earn experience rather than money. In longer run, a strong
work experience will definitely be rewarding both academically and financially.

5. Client Confidentiality
An internee may be required by his/her employer to sign a Confidentiality Agreement as part
of the internship offer by the employing organization. Weather explicitly asked or not to sign
such an agreement, Client Confidentiality is an important requirement of an internship.
Please be careful not to discuss privileged information outside the workplace.

6. Enrollment for Internship

All the students are advised to undertake their internships during the semester breaks
(preferably summers) so that the job hours do not hinder in their routine studies. The
enrollment of the Internship will be allowed no earlier than in the 7 th semester for BBA (Hons)
and 3rd semester for MBA (2yrs) degree programs. This enrollment will be allowed only after
the work has already been completed and a satisfactory Internship/Employment Completion
Certificate has been obtained from the Head of the Branch/Office of the organization where
the student was placed for his/her internship.
If other requirements are met the enrollment process for internship will be similar to the
enrollment of any other course including the filling of GS-10 Form.

7. Academic Requirements
Asmentionedearliertherequirementforinternshipisa6to8weekperiodofcontinued
fulltimework(240to320hours)oranequivalentparttimework.Inaddition,astudentwill
berequiredtoenrolla3(06)CreditHourscourseinthefollowingsemester,willsubmita
written Internship/Employment Report in compliance with the approved Format will go

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throughtheprescribedevaluationprocessandwillsecureaminimumrequiredgradeforthe
course.

8. Evaluation
During the semester (in which the Internship is actually enrolled) a student is required to write
a report and submit to the Institute through the nominee of the Director for evaluation strictly
on or before the last date fixed for the purpose.
All the students are required to follow the approved format for writing their respective
Internship/Employment Reports. The report should be complete in all respects according to
the approved format. An evaluation will be conducted by a committee appointed by the
Director for the purpose and will be based on how well the examinee (student) has
demonstrated what has been learnt and accomplished during the internship both through the
written report and the oral examination. A typical written report will be approximately 30
pages of strictly relevant subject matter (excluding Appendices).
Evaluation will be based on the following break up of marks
Nature and Importance of Work
Written Report
Presentation & Oral Examination

18 Marks
18 Marks
24 Marks

TOTAL

60 Marks

9. Report Format
ThewrittenInternship/EmploymentReportmuststrictlycomplywiththefollowing
requirements.
(i) UseA4sizedgoodqualitywhitepaperforthefinaldraft.
(ii) Typedwiththefollowingsettings,FontStyleTimesNewRoman,FontSize12
Pts(ExceptforHeadingswhichshouldnotexceed20Pts),PageMarginsLeft
1.2,Right1,Top&Bottom1andLineSpacing1.5.
(iii) PrintthereportonaLaserJetprinterusingonlyonesideofthepage.
(iv) Getthefinalcopiesboundproperly.
(v) Submit3copies(onewillbereturnedtoyouafterevaluation).
(vi) Followtheformatbelow.

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Internship/EmploymentReport
(YYYY)
Internship/Employment Report
Bachelor/Master of Business Administration Program

Name:Sidra Ashraf
Reg. No.:11-arid-3020
Specialization:Agribusiness
Telephone:
E-Mail:
University Institute of Management Sciences
University of Arid Agriculture Rawalpindi

Company Name:Staff college

Main Telephone Number(s):
Fax Number:
Postal Address:

Supervisor Name:mam shumaila mazhar

Supervisor Telephone Number:
Start Date for Internship:22 dec 2014
End Date for Internship:
Report Date:

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Evaluation

Type here your name>

<

completed internship at
<ZTBL Staff

college>

Internship/Employment report submitted for the Final Evaluation in

Partial Fulfillment of the requirements for the Degree of
<MBA Agribusiness>
It is certified that, the Internship/Employment report and the work contained in it
conforms to all the standards set by the Institute for the evaluation of any such work.

1.

2.

3.

Signature

Signature

Signature

4.

University Institute of Management Sciences

University of Arid Agriculture, Rawalpindi

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Dedication
(Optional)

This report is dedicated to Mam sadia Ureeb.she is very competitive and

cooperative lady.
She is very polite and hardworking.she guide us very politly .I really impressed
her attitude and enjoy all the period of internship with her. I will be very
thanksfull to her.

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Acknowledgements
(Optional)
You may write maximum of a page of acknowledgement of help and assistance from your
teachers, job supervisor, friends, family or any other.

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Table of Contents
(i)
(ii)

Include an entry of each section as identified below (Executive Summary

and Company Background etc.).
Provide an entry for each appendix, i.e., Appendix 1: Internship/Employment
Completion Certificate, Appendix 2: Documentation of Work Hours, etc.).

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Executive Summary
Banking is one of the most sensitive businesses all over the world. Banks
play very important role in the economy of every country all over the world
and Pakistan is no exemption. Thisreport is about one of the leading
Agriculture Bank of the Pakistan known as Zarai TaraqiatiBank Limited.
ZTBL is playing its oneofthe most important role in the development of the
AgricultureSectorofthePakistan

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Company Background

Agricultural Development Finance Corporation was created in 1952 under a Central Act for the
purpose of expanding financial facilities and promoting the development and modernization of
agriculture in Pakistan. In 1957, the Agricultural Bank of Pakistan was established and advanced
both short and long term loans. Both these institutions were merged as Agricultural Development
Bank of Pakistan in February 1961. On December 14, 2002, the converted the Agriculture
Development Bank of Pakistan (ADBP) into Zarai Taraqiati Bank Ltd (ZTBL). The new corporate
structure redefined the banks as a single public limited company with an independent Board of
Directors
Zarai Taraqiati Bank (ZTBL) was registered under the Companies Ordinance 1984, and all
assets, liabilities and proceedings were transferred to and vested in Zari Taraqiati Bank with effect
from December 14, 2002 Pakistan is one of the agricultural country, about 75% of

its population is directly or indirectlyassociated with agriculture. Due to its

widespread and extensive canal system, its land is very fertile. The Agricultural
Development Finance Corporation was setuped in 1951, keeping in viewt h e n e e d o f
finance to rapid development of agriculture sectored. It also
p r o v i d e s f i n a n c i a l facilities for the development and modernization of agriculture,
including forestry, fisher, animal husbandry, poultry and dairy farming.Under the Agricultural
Development Bank Act, the Agriculture Development Bank of Pakistancame in being in
September 1957. Under this Bank, the agriculturists, co-operation societies
ando t h e r s w e r e p r o v i d e d t h e f a c i l i t i e s o f c r e d i t i n c a s h , w a r e h o u s i
n g a n d s t o r a g e . A g r i c u l t u r a l Development
Finance Corporation
and the Agricultural Development
Bank were
similar
infunction
and
government provides capital to both of them. later On February 18, 1961, due
totheir similar functions these both came under the single banner of
Agricultural Development Bank of Pakistan.Agricultural Development Bank of Pakistan
(ADBP)Under the ADB Ordinance 1961, the Agricultural Development Bank
of Pakistan (ADBP) wasestablished originally. Then, ADBP was reorganized
into a public limited company, with the purpose of ensuring better governance and
the provision of high quality financial services to itsrural clientele. Then all assets,
business, contracts and liabilities of ADBP were taken by theZarai Taraqiati
Bank Limited (ZTBL and on December 14, 2002 and started its
countrywide operations as a public limited banking company.The ADBP had than
become the single largest institution in the country catering to be
viablec r e d i t n e e d o f t h e a g r i c u l t u r i s t s a n d i n d i s b u r s i n g o v e r R s .
5 0 0 0 m i l l i o n p e r a n n u m f o r t h e development and modernization of agriculture.

Conversion of ADBP into ZTBL

Agriculture Development Bank of Pakistan (ADBP) was converted into Zarai Taraqiati Bank
Ltd(ZTBL) by the Federal Government and it started its operations with

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profound effect. It was restructured accompanied with new board of directors and was
titled as public limited company.Its aim under the presidential ordinance was to
ensure good governance, autonomy, delivering
h i g h q u a l i t y, v i a b l e a n d t i m e l y
f i n a n c i a l s e r v i c e s t o a g r e a t e r n u m b e r o f c l i e n t e l e i n t h e agricultur
al and rural segment of the country with adequate return to the stake holder.
In 1984Zarai Taraqiati Bank (ZTBL) under the companys ordinance was
registered with SECP as a public limited and by virtue of finance order, all assets,
liabilities proceeding undertaking of theADBP stands transferred to and vested in
Zarai Taraqiati Bank with effect from December 14, 2002.T h e c o n v e r s i o n o f
ADBP into ZTBL had a conditionality of the Asian Development
B a n k (ADB) loan framework as per which a restructuring exercise was
initiated. The restructuring process entailed ADBs Rural Finance Sector

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Strengths.
It provides the loan at cheaper interest rate as compare to the other Banks.
In Pakistan, majority of the farmers is poor thats why farmers are required
to get loan from the bank so ZTBL has a very vast market to operate in
ZTBL gets most of the funds from different developmental institu
t i o n s i n c l u d i n g Government, ADP, and SBP etc. so in case of bad debts the
bank wont have to suffer a lot.
It is affiliated with different research institutions and it has all s
o r t o f a g r i c u l t u r a l machines and technology so it can easily achieve its
aim which is the development of agriculture in Pakistan.
ZTBL has a staff college for the training of its employees in Islamabad,
through proper training more efficient team of employees can be made which shall be
beneficial in tough banking competition.

Weaknesses.
1.

Sometimes the lending is done on political basis. Due to the influence of political leaders
the recovery system is affected which leads to bad debts.

2.

The bank has no treasury department due to which funds are not being
properly utilized and the bank is missing a great opportunity to earn profit.

3.

There is exuberance of old, non technical and uneducated employees in

ZTBL. These employees are promoted to senior level management on the
basis of seniority due to which performance is affected.

Opportunities
By utilizing the efficient team of MCOs the bank can have heavy amount of deposits.
The bank can set up its treasury department in Karachi for proper utilization of the fundsand
for maximum profit earning.
The bank can reduce its expenses by laying-off non performing employees.
The bank has a good reputation in the market and its employees are highly
trained for agri business development planning so it can also operate in
Middle East because the Arabs are now focusing on agriculture.

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ZTBL can become a leading commercial bank by slightly

c h a n g i n g i t s c u l t u r e . I t i s already equipped with highly experienced bank officers.

Threats
As the economy situation is very bad and the country is facing liquidity
crunch thats why ZTBL may have to face difficulty in getting funds.
In order to overcome the liquidity problem the bank has started operating in
commercial banking market but due to inefficient commercial banking
practices ZTBL may have to face a severe situation.
The climate of the earth is rapidly changing due to which heavy rains and floods are often
anticipated. This is an alarming situation for ZTBL to operate in the market being an agri
lender.

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Work Description
Describe in detail the nature of the work or the nature of the project or projects, which you
carried out, stressing as much as possible the business aspects of your work. Describe the
goals of the job/project, the methods used to approach the project. Describe your
responsibilities/duties, accomplishments, new knowledge acquired, problems encountered and
how the experience may impact your career.
Also Include a statement of the number of hours worked, with supporting documents in the
Appendix.
Do not disclose any proprietary information.
If you are, or, have been a full time employee, you need only describe your work of the last 8
weeks.

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4. Analysis
Describe the usefulness of your internship/employment work in advancing your
understanding of the subject/specialization. What did you learn from this experience? Include
both the technical and non-technical learning (for example, you might describe such things as
how your organization was structured, how individuals worked together in your company,
how technical employees interacted with customers, what company initiatives you observed,
the importance of your job in overall business activity of the organization etc.)
Analyze your performance during the internship. What are your three primary strengths?
Give examples of what you did well. What are three areas that you would like to improve?
Give examples of what you would do differently. Ask your supervisor for input on this aspect
of the report.
What textbook knowledge you used in solving problems assigned to you on job or in carrying
out your responsibilities?

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5. Conclusions
Summarize the usefulness of your internship/employment work in advancing your
understanding of the profession, both technically and organizationally. Summarize what you
learned from the experience.

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6. Appendices
a. Internship/Employment Completion Certificate (if you dont have any make sure
that it has been sent directly to the Director UIMS)
b. Documentary evidence of your attendance
(i) Include copy of the relevant page(s) from the standard daily attendance
register).
(ii) Include copy of the Cheque(s) received as stipend/salary if any.
c. Printed internship presentation (4 slides a page).
Note: Attendance proof should be provided

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