Contract Review

May 15, 2012
MR. ROMEO V. AUSTRIA

GM/President
RVA Trading
1997 M. Reyes corner Macabulos St.
Bangkal, Makati City
Dear Sir,
Warm Greetings!!!
My apology to your good office, this is in connection with the audit of
Regular Payroll for May 1 15, 2012 of RVA Trading-Makati Branch done by
the Audit Staff namely Michael Manugas and Ms Rochelle Corneta last May
14, 2012 and signed by yours truly. That my staffs overlooked the
correctness of Gross/Net Pay particularly under the name of Quilang, Mark
Jason and Mancilla, Rodolfo. This is not intentionally done, thus we accept
the mistake. My sincere apology to you on behalf of my staffs. God Bless
you and more power.
Hoping for your favorable consideration on this matter.
Respectfully yours,
LEONISA T. SANTOS, CPA
Audit Head
Cc: Ms. Debbie Ocampo

HRD Head
DATE
: JUNE 4, 2012
TO
: MR. ROMEO V. AUSTRIA

GM/ President
CC
MS. DEBBIE OCAMPO

HRD Head
FROM
: MS. LEONISA T. SANTOS
Audit Head
RE
C & C DEPT INCENTIVES
Based on our verification conducted to the Collection Incentives of C

& C Department personnels on their effort to have a total collection of P
3,245,536.62 for the period May 28 to June 1, 2012, we found out that
based on Memorandum No. 0033 dated March 12, 2011 and Memorandum
No. 0080 dated June 15, 2011 they are entitled to an Incentives amounting
to Php 7,000.00 breakdown as follows:
First P 3,000,000.00
An additional P 500.00 in excess

Of P 100,000.00
for P 245,536.62
Total Incentives
P 6,000.00
1 ,000.00
___________
P7,000.00
===========
For your approval.

Audit Head
Approved by:
ROMEO V. AUSTRIA
GM/President
DATE
TO
CC
JUNE 11, 2012

GM/ President
MS. DEBBIE OCAMPO
HRD Head
FROM
RE
:
:
MS. LEONISA T. SANTOS

Audit Head

3,027,709.29 for the period June 4 to June 8, 2012, I found out that based
on Memorandum No. 0033 dated March 12, 2011 and Memorandum No.
0080 dated June 15, 2011 they are entitled to an Incentives amounting to
Php 6,000.00 breakdown as follows:
First P 3,000,000.00
Total Incentives
P 6,000.00
___________
P6,000.00
===========
For your approval.

Prepared by:

Audit Head
Approved by:
ROMEO V. AUSTRIA
GM/President
DATE
TO
CC
JULY 2, 2012
GM/ President
MS. DEBBIE OCAMPO
HRD Head
FROM
RE
:
:

Audit Head
Based on our verification conducted to the documents for Collection

Incentives of C & C Department personnels on their effort to have a total
collection of P 4,468,320.76 for the period June 25 to June 29, 2012, I
found out that based on Memorandum No. 0033 dated March 12, 2011 and
Memorandum No. 0080 dated June 15, 2011 they are entitled to an
Incentives amounting to Php 13,000.00 breakdown as follows:
First P 3,000,000.00
Add: Next P 100,000.00 for
P1,400,000.00
( 14 x Php 500.00)
Total Incentives
P 6,000.00
7,000.00
___________
P 13,000.00
===========
For your approval.

Prepared by:

Audit Head
Approved by:
ROMEO V. AUSTRIA
GM/President
DATE
TO
CC
JUNE 11, 2012

GM/ President
MS. DEBBIE OCAMPO
HRD Head
FROM
RE
:
:

Audit Head

3,027,709.29 for the period June 4 to June 8, 2012, I found out that based
on Memorandum No. 0033 dated March 12, 2011 and Memorandum No.
0080 dated June 15, 2011 they are entitled to an Incentives amounting to
Php 6,000.00 breakdown as follows:
First P 3,000,000.00
Total Incentives
P 6,000.00
___________
P6,000.00
===========
For your approval.

Prepared by:

Audit Head
Approved by:
ROMEO V. AUSTRIA
GM/President
DATE
TO
CC
JUNE 25, 2012

GM/ President
MS. DEBBIE OCAMPO
HRD Head
FROM
RE
:
:

Audit Head

3,502,614.50 for the period June 18 to June 22, 2012, I found out that
based on Memorandum No. 0033 dated March 12, 2011 and Memorandum
No. 0080 dated June 15, 2011 they are entitled to an Incentives amounting
to Php 8,500.00 breakdown as follows:
First P 3,000,000.00
An additional P 500.00 in
excess of P 100,000.00
For P 502,614.50
Total Incentives
P 6,000.00
2,500.00
___________
P8,500.00
===========
For your approval.
Prepared by:

Audit Head
Approved by:
ROMEO V. AUSTRIA
GM/President
July 10, 2012

GM/President
RVA TRADING
1997 M. Reyes St., cor Macabulos St.,
Dear President Austria,
This is to inform you that after reviewing the AGREEMENT ON FREE USE
OF COMPUTER PRINTER of Phil. Axa Life Insurance, Provincial Capitol,
Cagayan de Oro City and Ana Cabanlaz-Caroz all RVA-CDO Clients, we
found out some deficiencies noted below:
Name of Client
Remarks/Findings
Contract Period
Provincial Capitol, CDO

Agreement No. 5 is
complete
June 2012 June 28, 2013
Agreement
Statement
No.
on
not
is
not
indicated.
No
Printer
Deployment
Agreement
Attached
With minimal typographical
error
Anna Cabanlas-Caroz
Agreement No. 5 is
May 28, 2012 May 28, 2013Statement
on
Not complete
Phil. Axa Life Insurance
Nos. 1 to 6 are clearly
June 29, 2012-June 29, 2013 Agreement

indicated
For your information and guidance.
Very truly yours,

Audit Head
Noted by:
ROMEO V. AUSTRIA
GM/President
DATE :
June 18, 2012
FOR :
ROMEO V. AUSTRIA
GM/President
CC
DEBBIE OCAMPO
HRD Head
RE
AUDIT OBSERVATIONS
Please find attached audit findings in the conduct of post-audit to Petty

Cash Fund accountability of Ms. Khristine Millares covering the period
June 14 June 15, 2012 are the NO SIGNATURE OF THE ACCOUNTING
HEAD. We had previously reminded this department regarding their
duties and responsibilities, however, up to this audit period no changes
had been made. I recommended for an appropriate action on this matter.
See attached files for your reference.
For your review and approval.

Audit Head
Review and approved by:
ROMEO V. AUSTRIA
GM/President
DATE :
JUNE 22, 2012
FOR :
ROMEO V. AUSTRIA
GM/President
CC
DEBBIE OCAMPO
HRD Head
RE
JOBS.DB COM PROMO POSTING
Based on the documents presented by the HRD Department regarding the

Unlimited Posting to JOBsDB Com from June 1 to December 31, 2012, we
found out that the said promo was favorable to RVA Trading due to the
following reasons:
a. That the promo of JOBsDB.com is unlimited posting from June 1 to
December 31, 2012 at the rate of:
Php 7,466.00 per month 6 posting
-
Php 3,733.00 for 12 posting
Php 1,866.50 for 24 posting

Or the company can post as much as 100 times till September and
will be available for viewing until December 31, 2012;
b.
That three (3) post-dated will be issue by the company dated July,
August and September 2012 totalled to a promo rate of Php
44,800.00
c. That if not avail of the promo only three (3) posting cost Php
13,440.00
It is hereby recommended that RVA Trading consider the Unlimited
Posting Promo at a rate of Php 44,800.00.
For your approval.

Audit Head
DATE :
JUNE 22, 2012
FOR :
ROMEO V. AUSTRIA
GM/President
FROM
:
Audit Head
RE
FEBRUARY 2012 POST-AUDITED REPORT
Respectfully submitting to you herewith is the Partial Lists of POSTAUDITED FEBRUARY 2012 transactions for your review.

Audit Head
Cc:
HRD Head
Acctg Head
DATE :
JUNE 22, 2012
FOR :
ROMEO V. AUSTRIA
GM/President
CC
DEBBIE OCAMPO
HRD Head
RE
STATUS OF COMPANY RVA VEHICLES
Please to inform you that Mr. Marlowe A. Caday submitted to this Office
the Updated Records of all Company Vehicle as his reply to our request
for compliance audit last June 14, 2012, however, we found out some
discrepancies as noted below:
As Declared
Per Audit
- Total Disbursement
= P 33,860.00
- Total Disbursement
= P 24,124.36
----------------Difference
= P 9,735.64
==========
We hereby recommend Mr. Marlowe A. Caday to explain in writing to RVA
President regarding the unaccounted amount of Php 9,735.64 copy furnish
this Office.
Failure to do so may constitute a valid reasons to do
appropriate action against him. For your review and approval. See
attached files for your reference.
Audit Head
Reviewed and Approved by:

ROMEO V. AUSTRIA
GM/President
Cc: Admin Dept
Based on our Audit Findings to the RVA Sariaya Branch Weekly

Payroll covering the period January 13 19, 2012, we have found out that
it was already paid through PETTY CASH FUND in the amount of P
48,657.00 as stated in the Petty Cash Fund Replenishment dated January
21, 2012. See attached file.
For your information.
LEONISA T. SANTOS
Audit Head
DATE
MARCH 21, 2012
TO

GM/President
CC
ADMINISTRATION DEPARTMENT
HRD DEPARTMENT
SUBJECT
PHONE BILL SOA No. 0120085529
This pertains to PLDT Phone Bill with Account No. 0130107028 under
SOA No. 0120085529 with an amount of P 54,876.65 due last March 14,
2012 for Telephone line # 02-844-0662.
Based on the documents
presented, in this billing we have paid already P 27,270.93 for the period
covered December 17, 2011 to January 16, 2012 per UCPB Check #
7038827 dated February 12, 2012. The current charges of P 27,605.72 will
only be paid by RVA Trading for the period January 17 to February 8, 2012.
Thus, any balance due to this company after the approval of Disconnection
Request dated February 23, 2012 will not be honored.
Auditing Head
DATE
June 18, 2012
TO

GM/President
CC
MS. DEBBIE OCAMPO

HEAD, HRD DEPARTMENT
SUBJECT
BRANCH REPORTED SALES MAY 2012
This is to inform your good office that based on the verification

conducted by the Branch Accountant regarding the Branch Reported Sales
for the Month of May 2012, he found out that there are some notation
need for adjustments. (See attached report of Mr. Ariel D. Cruzin)
For your information and review.

Audit Head
Reviewed by:
ROMEO V. AUSTRIA
GM/President
DATE
April 23, 2012
TO

GM/President
CC
MS. DEBBIE OCAMPO

HRD Head
SUBJECT
CANVASS of FUSER FILM 2300
Based on the documents presented in this Office, we verify the price

of a FUSER FILM 2300 to certain LASER PHIL MARKETING & SERVICES with
office address at B1 Lot 17 Matthew St., Veravill TH2 Naga Road, Pulang
Lupa Las Pinas and we found out deficiency noted below:
Particulars
Per Canvass
Remarks
Per Purchase Order
Per
Verification
By Audit Staff
FUSER FILM 2300
P 700.00
Unfavorable
P 700.00
P 600.00
With the evidence collated as per call to Laser Phil Mktg & Services
found out it is UNFAVORABLE to the company even though it is only a P
100.00 difference but if the order is in bulk it will be resulted a high
expense to RVA . It is hereby recommended that an employee must
observed Rule I (Dishonesty) Section 5, 7 & 11 of the Code of Conduct
imposed by RVA Trading. Furthermore, there is a need for Ms.Evangeline
A. Labulabu, Purchasing Head to explain in writing to the President copy
furnish this Office how these things have happened. (see attached file)
Audit Head
Noted By:
ROMEO V. AUSTRIA
GM/President
Based on the audit conducted attached herewith is the Ledger for

Petty Cash Fund covering the period January 31 February 29, 2012 which
we found out that there is a Cash on Hand or Remaining Cash in the
possession of Ms Kristine Millares, Accounting Assistant Staff amounting
to
P 5,851.15 as of February 29, 2012. Audit of March Petty Cash Fund
to follow soonest.
Audit Head
DATE :
July 6, 2012
FOR :
ROMEO V. AUSTRIA
GM/President
CC
DEBBIE OCAMPO
HRD Head
RE
AUDIT OBSERVATIONS
Please find attached audit findings in the conduct of partial post-audit to

FEBRUARY 2012 TRANSACTIONS based on Check Disbursement wherein
most audit findings are NO SIGNATURE OF THE ACCOUNTING HEAD in
Purchase Order and Request for Payment. It had been noted also that
the Accounting Department released checks for payment to RVA suppliers
without a corresponding Official Receipts. We are again reminding this
department of their duties and responsibilities. I recommended for an
appropriate action on this matter. See attached files for your reference.
For your review and approval.
Audit Head
Review and approved by:
ROMEO V. AUSTRIA
GM/President
Cc: Acctg Head
DATE
April 24, 2012
TO

GM/President
FROM
SUBJECT
:
MS. LEONISA T. SANTOS, CPA
Audit Head
:
COMMISSION REBATE c/o Mina Fernandez
Based on verifying the documents presented regarding the

Commission-Rebate claimed by Ms. Mina Fernandez of
Philippines
th
Journalists, Inc. with business address at 6 Floor Universal Bldg., Perea
St. cor. Paseo de Roxas, Makati, City we found out that there is no
attached official receipts which is the basis in claiming a CommissionRebate. However, there is a Collection today per attached documents as
an evidence that the amount of P 5,700.00 due from the said company will
be collected see computation of the allowable commission below.
Per SI # 161585-
Particulars
Amount
Per SI#
Toner 4182
2,850.00
2,500.00
x 2 pcs
x 2 pcs
------------------P 5,700.00
P 5,000.00
Net Price
Rebate
P 700.00
Less Expanded Withholding Tax
---------------Allowable Commission Rebate
Pcs/item
(1%)
7.00
P 693.00
===========
For your approval.

Audit Head
Approved by:
ROMEO V. AUSTRIA
GM/President
DATE
MAY 17, 2012
TO
ROMEO V. AUSTRIA
GM/President
FROM
:
Audit Head
RE
:
PRODUCTION SUPPLIES
This is in reply to our report last May 2, 2012 re: SUMMARY OF
EXPENSES for the period April 23 30, 2012 regarding your comment
incurred for PRODUCTION SUPPLIES last April 24 & 25, 2012 respectively.
Attached herewith are lists of Check Disbursements released for that
period details below:
April 24 - Total expenses pre-audited & accounted
P
1,276,383.54
Less: Computer Equipment & Software
P 107,830.00
Communication Expense
1,020.00
13th month pay
4,000.00
Rental Expense
15,500.00
Rep./Maintenance-Admin
6,336.32
Advances to Officers/Employees
2,000.00
Advertising & Promotion
3,136.00
Leasehold Improvements
7,500.00
Miscellaneous-Canteen
3,460.00
P
150,782.32
---------------------- ------------------------Balance for Production Supplies Expense
P
1,125,601.22
================
Out of this balances 96% was issued/paid to UI Phils. Inc. while 4%
are for other RVA suppliers.
April 25 Total expenses pre-audited & accounted
P
2,039,662.03
Less: Computer Equipment & Software
Commission Expense
RVA Personal Expense
RVA BIR Representation
P 85,100.00
53,494.19
1,500.00
20,000.00
Rental Expense
Representation
Adv. To Ofcr & Employees
Miscellaneous-Canteen
Taxes & Licenses
10,000.00
2,000.00
1,500.00
6,420.00
70,267.84
250,282.03
----------------------- -----------------------Balance for Production Supplies Expense
1,789,380.00
================
Out of this balances 94.63% was issued/paid to UI Phils. Inc, while
5.37% are intended for
other RVA suppliers.
For your information & guidance.
Audit Head
Reviewed by:
ROMEO V. AUSTRIA
GM/President
DATE
MARCH 28, 2012
TO

GM/President
CC
MS. DEBBIE OCAMPO

HRD Head
SUBJECT
AUDIT of PETTY CASH FUND
Based on the audit conducted to PETTY CASH FUND ACCOUNT of RVA

Trading covering the period January 31 to March 26, 2012 we found out
that as per Ledger prepared by the Audit Department based on the
records submitted by the Ms. Khristine Millares, an Accounting Assistant
Staff, an amount of P 19,245.04 was the remaining balance of the said

account.
Immediately the undersigned conducted a cash count at
11:40am of March 28, 2012, but found out no cash available in the drawer
of Designated Petty Cash Custodian. It is hereby recommended that:
1.
Petty Cash Custodian must render further explanation for the

non-availability of the Cash on Hand per ledger in the amount of P
19,245.04 during the conduct of cash count;
2. If Ms. Khristine
Millares, an Accounting Assistant Staff
designated as Petty Cash Custodian as of this writing, she must
present valid documents to justify the deficiencies noted.;
Further evaluation and verification will be conducted by this
Office upon submission of the supporting documents by the
Designated Petty Cash Custodian.
For your information & guidance.

Audit Head
DATE
APRIL 3, 2012
TO

President
CC
MS. DEBBIE OCAMPO

HRD Head
SUBJECT
PURCHASE ORDER
Forwarding to you herewith List of Purchase Orders received and

verified by Audit Department for the month of March 2012 with Serial Nos.
10018 to 10228. (see attached file)
Total Amount of Purchase Order
Checked & verified
Less Paid Purchase Order
P 7,558,842.07
726,998.00
------------------
Balance, Accounts Payable for March

Purchases only
P 6,831,844.07
===========
Prepared by:

Audit Head
Reviewed by:
ROMEO V. AUSTRIA
President
DATE
APRIL 14, 2012
TO
ROMEO V. AUSTRIA
GM/President
RVA Trading
CC
DEBBIE OCAMPO
HRD HEAD
SUBJECT
SATURDAY DAY - OFF
SIR,
I am seeking your favorable approval for taking a Day Off
every Saturdays effective April 21, 2012. This day off will be
compensated in extending my working hours during Mondays thru
Friday from 8:30am until 6:30pm. The intended day off is, I have
to spend my weekly rest days with my family in the province.
Hoping for your favorable approval and kind consideration on this
matter and will be much appreciated.
Thank you very much

Audit Head
JUNE 19, 2012

GM/President
RVA TRADING
1997 M. Reyes St., cor. Macabulos St.
Dear President Austria,
Warm Greetings!!!
This is in connection to Salary Adjustment implemented last June 4 of this
year to all employees receiving Php 12,500.00 below, however all RVA
Employees receiving a Monthly Salary of Php 13,000.00 above was not
included in your approved adjusted salary bracket. May, we have the
honor to request from your good office that all Department Heads
receiving a monthly salary of Php 13,000.00 above be granted also an
adjustments to augment our little earnings to live and give our family a
decent life.
Hoping for your favorable approval on this matter.
Thank you very much and more success.
Very truly yours,
Audit Head
DEBBIE OCAMPO
HRD Head
NEIL SANTILLAN
IT Head
ROLAND BONGHANOY
C & C Head
JESUS RICO MADARANG
Accounting Head
GRAHAM NASH LANGOMEZ
Administrative Head

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May 15, 2012

MR. ROMEO V. AUSTRIA

Cc: Ms. Debbie Ocampo

: MR. ROMEO V. AUSTRIA

MS. DEBBIE OCAMPO

: MS. LEONISA T. SANTOS

C & C DEPT INCENTIVES

Based on our verification conducted to the Collection Incentives of C

An additional P 500.00 in excess

For your approval.

LEONISA T. SANTOS, CPA

JUNE 11, 2012

MS. LEONISA T. SANTOS

C & C DEPT INCENTIVES

Based on our verification conducted to the Collection Incentives of C

For your approval.

LEONISA T. SANTOS, CPA

MS. LEONISA T. SANTOS

C & C DEPT INCENTIVES

Based on our verification conducted to the documents for Collection

For your approval.

LEONISA T. SANTOS, CPA

JUNE 11, 2012

MS. LEONISA T. SANTOS

C & C DEPT INCENTIVES

Based on our verification conducted to the Collection Incentives of C

For your approval.

LEONISA T. SANTOS, CPA

JUNE 25, 2012

MS. LEONISA T. SANTOS

C & C DEPT INCENTIVES

Based on our verification conducted to the Collection Incentives of C

LEONISA T. SANTOS, CPA

July 10, 2012

MR. ROMEO V. AUSTRIA

Provincial Capitol, CDO

June 2012 June 28, 2013

May 28, 2012 May 28, 2013Statement

June 29, 2012-June 29, 2013 Agreement

For your information and guidance.

Very truly yours,

LEONISA T. SANTOS, CPA

June 18, 2012

Please find attached audit findings in the conduct of post-audit to Petty

LEONISA T. SANTOS, CPA

JUNE 22, 2012

JOBS.DB COM PROMO POSTING

Based on the documents presented by the HRD Department regarding the

Php 3,733.00 for 12 posting

Php 1,866.50 for 24 posting

LEONISA T. SANTOS, CPA

JUNE 22, 2012

FEBRUARY 2012 POST-AUDITED REPORT

LEONISA T. SANTOS, CPA

JUNE 22, 2012

STATUS OF COMPANY RVA VEHICLES

Reviewed and Approved by:

Cc: Admin Dept

Based on our Audit Findings to the RVA Sariaya Branch Weekly

MARCH 21, 2012

MR. ROMEO V. AUSTRIA

PHONE BILL SOA No. 0120085529

June 18, 2012

MR. ROMEO V. AUSTRIA