Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
Volume 1
Section 1
Instructions to Bidders
Section 2
Standard Forms
Section 3
Conditions of Contract
Volume 2
Section 4
Section 5
Section 6
Specifications
Section 7
Bills of Quantities
Section 8
Drawings
VOLUME - I
SECTION 1- INSTRUCTIONS TO BIDDERS
SECTION 2 - STANDARD FORMS
SECTION 3 - CONDITIONS OF CONTRACT
VOLUME I
SECTION 1
INSTRUCTION TO THE BIDDERS
Notes:
Instructions to Bidders shall be read in conjunction with the Bidding Data under Section
5 (Volume 2). Matters govening to the performance of the Contractor, payments under the
Contract, or matters affecting the risks, rights, and obligations of the parties under the
Contract are included under Section 3-Condition of Contract (Volume 1) and Contract Data
under Section 5 (Volume 2). However, few some information is reproduced in this section to
facilitate the bidders to price their Bids.
Instructions to Bidders will not be a part of the Contract and will cease to have effect once the
Contract is signed.
INSTRUCTION TO BIDDERS
A. General
1. Scope of Bid
1.1
The Employer, as defined in the Bidding Data, invites Bids for the
construction of Works, as described in the Bidding Data.
1.2
1.3
Bids should be submitted in the forms available from the office given in
the Bidding Data on a payment of a non-refundable fee given in the
Bidding Data. Forms can be collected until the date given in Bidding
Data.
2. Source of Funds
2.1
Parties
associated
with
procurement
actions,
namely,
Offi cials shall refrain from receiving any personal gain from any
Procurement Action. No gifts or inducement shall be accepted.
Suppliers/contractors are liable to be disqualified from the bidding
process if found offering any gift or inducement which may have an
effect of influencing a decision or impairing the objectivity of an
offi cial.
3.2
4.2
For domestic bidders, to qualify for contractor award the successful bidder
should have been registered and hold a valid registration from the deadline
for submission of bids until the expiry of the original validity of the bid, with
the Institute for Construction Training and Development (ICTAD), under the
grade and specialty given in the Bidding Data, Section 5;
Qualification Requirements
4.3
4.4
To qualify for the award of the Contract, bidders shall meet minimum
qualifying criteria if given in section 5 - Bidding Data.
Each bidder shall submit only one Bid, either individually or as a partner
in a joint venture. A bidder who submits or participates in more than one
Bid (other than as a subcontractor or in case of alternatives that have
been permitted or requested) will cause all the proposals with the bidders
participation to be disqualified.
6. Cost of Bidding
6.1The bidder shall bear all costs associated with the preparation and
submission of his Bid, and the
7. Site Visit
7.1
B. Bidding Documents
8. Content of Bidding Documents
8.1. The set of bidding documents comprises the documents listed below and
addenda issued in accordance with the Clause 10:
Volume 1
Section 1- Instructions to Bidders
Section 2 - Standard Forms (Contract)
Section 3 - Conditions of Contract
Volume 2
Invitation to Bid
Section 4 Form of Bid and Qualification Information
Section 5 Bidding Data and Contract Data
Section 6 Specifications
Section 7 Bills of Quantities
Section 8 Drawings
Section 9 Standard Forms (Bid)
10.
10.1
10.2
Any addendum thus issued shall be part of the bidding documents and
shall be communicated in writing (to be acknowledged in writing) to all
those who have purchased the bidding documents.
10.3
C. Preparation of Bids
11.
11.1
Language of Bid
All documents relating to the Bid shall be in the language stated in the
Bidding Data.
12.
12.1
(A)
Data.
And
(B) Enclosed in the envelope marked as "COPY"
a) the Form of Bid and Qualification Information (in the format
indicated in Section 4, and Qualification Information)
b) priced Bills of Quantities
c) If alternative offers are invited, such offers shall contain adequate
information for evaluation; and
d) Any other information required to be completed and submitted by
bidders, as specified in the Bidding Data.
13.
13.1
Bid Prices
The Contract shall be for the whole Works, as described in Sub-Clause
1.1, based on the priced Bills of Quantities submitted by the bidder.
13.2
The bidder shall fill in rates and prices for all items of the Works
described in the Bill of Quantities. Items against which no rate or price is
entered by the bidder will not be paid for by the Employer when
executed and shall be deemed covered by the other rates and prices in
All duties, taxes, and other levies payable by the Contractor under the
Contract, or for any other cause, as of the date 28 Days prior to the
deadline for submission of Bids, shall be included in the rates, prices,
and the total Bid Price submitted by the bidder. However the VAT shall
not be included in the rates or prices but shall be shown separately at
the space provided in the Bills of Quantities.
13.4
The
Contract
Price
shall
be
subject
to
adjustment
during
the
The unit rates and prices shall be quoted by the bidder entirely in Sri
Lanka Rupees unless otherwise provided in Bidding Data.
15 Bid Validity
15.1
Bids shall remain valid up to the date specified in the Bidding Data. A
bid valid for a shorter period shall be rejected by the Employer.
15.2
The bidder shall furnish as part of its Bid, a bid security or a bid securing
declaration as specified in the Bidding Data in the format given in
Section 9.
16.2
If a bid security is selected under 16.1 above, the bid security shall be in
the amount specified in the Bidding Data and shall be valid up to the
date specified in the Bidding Data, from an agency acceptable to the
Employer.
16.3
16.4
16.5
17 Pre-Bid Meeting
17.1
17.2
The bidder shall prepare one original of the documents comprising the
Bid as described in Clause 12 of these Instructions to Bidders, clearly
marked "ORIGINAL." In addition, the bidder shall submit a copy of the
bid, which is clearly marked as a "COPY." In the event of discrepancy
between them, the original shall prevail.
18.2
The original and the copy of the Form of Bid shall be typed or written in
indelible ink and shall be signed by a person or persons duly authorized
to sign on behalf of the bidder. All pages of the Bid where entries or
amendments have been made shall be initialed by the person or
persons signing the Bid.
18.3
D. Submission of Bids
19 Sealing and Marking of Bids
19.1
The bidder shall seal the original and the copy of the Bid in two separate
inner envelopes and one outer envelop, duly marking the inner
envelopes as "ORIGINAL" and "COPY."
Thahira Vidyalaya Draft Tender Document 12
19.2
19.3
If the outer envelope is not sealed and marked as above, the Employer
will assume no responsibility for the misplacement or premature
opening of the bid.
20.1
The Employer may extend the deadline for submission of Bids by issuing
an addendum in accordance with Clause 10, in which case all rights and
obligations of the Employer and the bidders previously subject to the
original deadline will then be subject to the new deadline.
21 Late Bids
21.1
Any Bid received by the Employer after the deadline prescribed in Clause
20 will be returned unopened to the bidder.
22.3
22.4
Withdrawal of a Bid between the deadline for submission of Bids and the
expiration of the period of Bid validity specified in the Bidding Data or as
extended pursuant to sub clause 15.2 may result in the forfeiture of the
bid security pursuant to clause 16.
22.5
Bidders may only offer discounts to, or otherwise modify the prices of
their bids by submitting Bid modifications in accordance with this
clause, or included in the original bid submission.
Bid Opening
23.1
The Employer will open the bids, including modifications made pursuant
to Clause 22, in the presence of bidders' authorized representatives who
choose to attend at the time and in the place specified in the Bidding
Data. The bidders' representatives who are present shall sign their
attendance.
23.2
23.3
The bidders' names, the Bid Prices, or any discounts, Bid modifications
and withdrawals, the presence or absence of Bid security/bid security
declaration and such other details as the Employer may consider
appropriate, will be announced by the Employer at the opening. No Bid
shall be rejected at bid opening except for late Bids.
23.5
24 Process to be Confidential
24.1
25 Clarification of Bids
25.1
securities;
and
(d)
is
substantially
responsive
to
the
27 Correction of Errors
27.1
rate as quoted will govern, unless there is an obvious gross misplacement of the decimal point in the unit rate, in which case the line
item total as quoted will govern and the unit rate will be corrected.
c) If the bid price changes by the above procedure, the amount stated in
the Form of Bid shall be adjusted with the concurrence of the Bidder
and shall be considered as binding upon the bidder.
d) If the bidder does not accept the corrected amount of bid, its bid shall
be rejected and the bid security shall be forfeited or bid security
declaration shall be executed in accordance with Clause 16.
28 Currency for Bid Evaluation
Not used unless specified in Bidding Data.
The Employer will evaluate and compare only the Bids determined to be
substantially responsive.
29.2
In evaluating the bids, the Employer will determine for each bid the
evaluated bid price by adjusting the bid price as follows:
a) Excluding provisional sums and the provision, if any, for contingencies
in the Bills of Quantities, but including Day works, where priced
competitively;
b) Making any correction for errors pursuant to Clause 27;
c) Making
appropriate
adjustments as
described
below to reflect
percentage
discount
offered,
excluding
for
29.4
29.5
If the Employer determines that the bid is unbalanced and hence the
bidder may fail in the performance of his obligations in some items
within the quoted rates, a higher performance security as determined by
the Employer may be requested to mitigate such risks.
F. Award of Contract
31 Award of Contract
31.1
31.2
Even though the bidders meet the eligibility and qualification criteria
specified they are subjected to disqualify if they have:
a)
32 Employer's Right to Accept any Bid and to Reject any or all Bids
32.1
The Employer reserves the right to accept or reject any bid, and to
cancel the bidding process and reject all Bids, at any time prior to the
award of Contract, without thereby incurring any liability to the affected
Prior to expiration of the bid validity period, the Employer will notify the
successful bidder that his bid has been accepted. This letter (hereinafter
and in the Conditions of Contract called the "Letter of Acceptance") will
state the sum that the Employer will pay the Contractor in consideration
of the execution, completion, and maintenance of the Works by the
Contractor as prescribed by the Contract (hereinafter and in the Contract
called the Initial Contract Price").
33.2
33.3
33.4
33.5
At the same time that the Employer notifies the successful bidder that its
bid has been accepted, the Employer will prepare the agreement in the
form provided in the bidding documents, incorporating all agreements
between Parties.
33.6
The Employer shall notify the successful bidder the date, time and venue
for the signing of the agreement. The agreement shall be signed within
28 Days of Letter of Acceptance.
34 Performance Security
34.1
34.2
During the Bid evaluation, if the Employer found that the rate(s) or
amount(s) quoted by the bidder is/are unreasonably low and could not
furnish rational justification to the Employer, the Employer may request
the bidder to furnish a Performance Security to an increased amount
than that specified in the Bidding Data.
SECTION 2
STANDARD FORMS [ CONTRACT]
Letter of Acceptance
Agreement
Performance Security
Data]
for
the
Contract
price
of
Rupees
shall be appointed by
appointing authority 2.
You are hereby instructed to proceed with the execution of the said works in
accordance with the Contract documents.
Authorized
Signature:
[name
of
bidder] (hereinafter called and referred to as "the Bidder") has submitted its Bid dated
..date]
for
the
of..
Name
Construction
of
Contract]
(hereinafter
of
the
at
organization]
having
our
registered
office
.....................................................................(hereinafter
"the
Guarantor"
),
are
bound
[name
(hereinafter
called
"the
Employer")
in
the
sum
of
Sri
of
called
unto
Employer]
Lanka
Rupees
If, after Bid opening, the Bidder withdraws its Bid during the period of Bid
validity specified in the Form of Bid; or
(2)
If the Bidder having been notified of the acceptance of its Bid by the Employer during
(c) does not accept the correction of the Bid Price pursuant to Clause 27 of the
ITB.
we undertake to pay the Employer up to above amount upon receipt of his first
written demand, without the Employer having to substantiate its demand, provided
that in its demand the Employer will note that the amount claimed by it is due to it
owing to the occurrence of one or more of the above conditions, specifying the
occurred condition or conditions.
This guarantee will remain in force up to .(date).
Any demand in respect this guarantee should reach the Guarantor not later than the
above date.
DATE ........................
WITNESS ...................................................SEAL
(Signature, Name, and Address)
[day] day of
20 [year] between
Employer]
(hereinafter
called
{month]
[ name and address of
"the
Employer")
of
the
one
part,
and
[ name and address of Contractor] "hereinafter called "the Contractor") of the other
part.
WHEREAS the Employer desires that the Contractor execute
[name
and identification number of Contract] (hereinafter called" "the Works") and the
Employer has accepted the Bid by the Contractor for the execution and completion of
such Works and the remedying of any defects therein.
NOW THIS AGREEMENT WITNESSETH as follows:
1. In this Agreement, words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract hereinafter referred
Notes on Standard Form of
Letter of Acceptance
to, and they shall be deemed to form and be read and construed as part of this
Agreement.
2. In consideration of the payments to be made by the Employer to the Contractor
as hereinafter mentioned, the Contractor hereby covenants with the Employer
to execute and complete the Works and remedy any defects therein in
conformity in all respects with the provisions of the Contract.
3. The Employer hereby covenants to pay the Contractor in consideration of the
execution and completion of the Works and the remedying of defects wherein
the Initial Contract Price or such other sum as may become payable under the
provisions of the Contract at the times and in the manner prescribed by the
Contract.
IN WITNESS whereof the parties thereto have caused this Agreement to be
executed the day and year aforementioned in accordance with laws of Sri Lanka.
The Common Seal of
was hereunto affixed in the presence of:
Signed, Sealed, and Delivered by the said
in the presence of:
Binding Signature of Employer
Binding Signature of Contractor
DATE : .
SUM GUARANTEED : .
To: (Name of Employer) [hereinafter called "the
Employer"]
.. (Address of Employer)
Whereas
,. (name
and
address
of
Contractor)
[hereinafter called "the Contractor"] has undertaken, in pursuance of contract
No. ..................dated .. to execute.. (name of
Contract) [hereafter
""'"
............................................................................
Date: ..
Witness: ...................................
STANDARD FORM : PERFORMANCE BOND
By this Bond, [name and address of Contractor] as principal (hereinafter called
"""""""
the Contractor ) and [name, legal title, and address of surety, bonding
company, or insurance company] as Surety (hereinafter called the Surety),
are held and firmly bound unto [ name and address of Employer] as Obligee
(hereinafter called the Employer) in the amount of [ amount of Bond]
[ amount of Bond in words] 3, for the payment of which sum well and truly to be
made in the types and proportions of currencies in which the Contract price is
payable, the Contractor and the Surety bind themselves, their heirs, executors,
administrators, successors, liquidators and assigns, jointly and severally, firmly
by these presents.
Whereas the Contractor has entered in to a Contract with the Employer dated 4
the [day] day of [month], [year] for [ name of Contract] in accordance with the
documents, plans, specifications, and amendments thereto, which to the
extent herein provided for, are by reference made part hereof and are
hereinafter referred to as the Contract.
Now, therefore, the Condition of this Obligation is such that, if the Contractor
shall promptly and faithfully perform the said Contract (including any
amendments thereto), then this obligation shall be null and void; otherwise it
shall remain in full force and effect. Whenever the Contractor shall be, and
declared by the Employer to be, in default under the Contract, the Employer
having performed the Employers obligations thereunder, the Surety may
promptly remedy the default, or shall promptly:
1. complete the Contract in accordance with its terms and conditions ; or
2. obtain a Bid or bids from qualified bidders for submission to the
Employer for completing the Contract in accordance with its terms and
conditions, and upon determination by the Employer and the Surety of
the lowest responsive Bidder, arrange for a Contract between such
Bidder and Employer and make available as work progresses (even
though there should be a default or a succession of defaults under the
Contract or Contracts of completion arranged under this paragraph)
sufficient funds to pay the cost of completion less the balance of the
Contract Price; but not exceeding , including other costs and damages
for which the Surety may be liable hereunder, the amount set forth in
the first paragraph, shall mean the total amount payable by the
Employer to the Contractor under the Contract, less the amount properly
paid by the Employer to the Contractor;
or
3. pay the Employer the amount required by the Employer to complete the
Contract in accordance with its terms and conditions up to a total not
exceeding the amount of this Bond.
The Surety shall not be liable for a greater sum than the specified penalty of
this Bond.
Any suit under this Bond must be instituted before the expiration of one year
from the date of issuance of the Certificate of completion.
1
An anount is to be inserted by the Surety, representing the percentage of the Contarct Price
specified in the Contarct data,.
4. date of Letter of Acceptance or Agreement.
1
No right of action shall accrue on this Bond to or for the use of any person or
corporation other than the Employer named herein or the heirs, executors,
administrators, successors, and assigns of the Employer.
In testimony whereof, the Contractor has hereunto set its hand and affixed its
seal, and the Surety has caused these presents to be sealed with its corporate
seal duly attested by the signature of its legal representative, this [ day] day
of [month], [year].
Signed By
On
behalf
of
name
of
Contractor]
in
the
capacity
of
In
the
presence
of
Date
Signed By
On
behalf
of
name
of
Surety]
in
the
capacity
of
In
the
presence
Date
of
STANDARD
PAYMENT
FORM
GUARANTEE
NUMBER : .
FOR
MOBILISATION
ADVANCE
DATE:
SUM
GUARANTEED
SECTION 3
CONDITION OF CONTRACT
A. General
1. Definitions
terms.
The
Adjudicator
is
the
person
appointed
in
Acceptance
and
thereafter
as
adjusted
in
include
calculations
and
other
Works
Plant is any integral part of the Works that shall
have a mechanical, electrical, chemical, or biological
function
The Site is the area defined as such in the Contract
Data.
Site Investigation Reports are those that were
included in the bidding documents and are factual
and interpretative reports about the surface and
subsurface conditions at the Site
Specification means the Specification of the Works
included in the Contract and any modification or
addition made or approved by the Engineer.
The Start Date is given in the Contract Data. It is
the latest date when the Contractor shall commence
execution of the Works. It does not necessarily
coincide, with any of the Site Possession Dates.
A Subcontractor is a person or corporate body
who has a Contract with the Contractor to carry out
a part of the work in the Contract, which includes
work on the Site.
Temporary
Works
are
works
constructed,
installed,
and
removed
designed,
by
the
2.1
5.2 The Engineer may delegate any of his duties and responsibilities to
Engineer's Representative or others except to the Adjudicator, after
notifying the Contractor, and may cancel any delegation after notifying
the Contractor.
6. Communications
6.1 Any verbal communication between the Parties including any instructions
given, shall be deemed to be duly given for the purposes of this subclause, if either Party within seven (7) Days, confirms to the other Party
in writing of such verbal communication or instructions. If the recipient
Party does not contradict such confirmation in writing within seven (7)
Days, it shall be deemed to have been accepted.
7. Sub Contracting
7.1 The Contractor may subcontract with the approval of Engineer, but shall
not assign the Contract without the approval of the Employer in writing.
Subcontracting shall not alter the Contractor's obligations.
8. Other Contractors
8.1 The Contractor shall cooperate and share the Site with other contractors,
public authorities, utilities, and the Employer between the dates given in
the Schedule of Other Contractors, as referred to in the Contract Data.
The Contractor shall also provide facilities and services for them as
described in the Schedule. The Employer may modify the Schedule of
other Contractors, and shall notify the Contractor of any such
modification
9. Personnel
9.1 The Contractor shall employ the key personnel if named by the Employer
in the schedule of key personnel, as referred to in the Contract Data, to
carry out the functions stated in the schedule or other personnel
approved by the Engineer. The Engineer may approve any proposed
replacement of key personnel only if their relevant qualifications and
abilities are substantially equal to or better than those of the personnel
listed in the schedule
9.2 If the Engineer asks the Contractor to remove a person who is a member
of the Contractor's staff or work force, stating the reasons, the Contractor
shall ensure that the person leaves the Site within seven Days and has
no further connection with the Work in the Contract
10. Employers and Contractors Risk
10.1............................The Employer carries the risks which this Contract
states are Employer's risks, and the Contractor carries the risks which
this Contract states are Contractor's risks
11. Employers Risk
11.1............................From the Start Date until the Final Certificate has been
issued, the following are Employer's risks
a)
b)
c)
Contractor
shall
submit
Specifications
and
19.1 The Contractor shall be responsible for the safety of all activities on the
Site.
20. Discoveries
20.1 Anything of historical or other interest or of significant value discovered
on the Site shall be the property of the Employer. The Contractor shall
notify the Engineer of such discoveries and carry out the Engineer's
instructions for dealing with them.
21. Possession of the Site
21.1 The Employer shall give possession of all parts of the Site to the
Contractor. The Employer if required may give possession of the Site in
accordance with the approved programme. If possession of a part is not
given by the date stated in the Contract Data, the Employer will be
deemed to have delayed the start of the relevant activities, and this will
be a Compensation Event.
22. Access to the Site
22.1 The Contractor shall allow the Engineer and any person authorized by
the Engineer access to the Site and to any
Replacement of Adjudicator
b)
This Contract and the rights and obligation of the Parties shall
remain in full force and effect and
(ii)
(c) Any award rendered by the arbitral tribunal shall determine the extent
to which the cost of arbitration is to be borne by each Party. The
B. Time Control
27. Programme
27.1 Within the time stated in the Contract Data, the Contractor shall submit
to the Engineer for approval a Programme showing the general methods,
arrangements, order, and timing for all the activities in the works.
27.2 An update of the Programme shall be a programme showing the actual
progress achieved on each activity and the effect of the progress
achieved on the timing of the remaining work, including any changes to
the sequence of the activities.
27.3
32.2
making and considering proposals for how the effect of such an event or
circumstance can be avoided or reduced by anyone involved in the work
and in carrying out any resulting instruction of the Engineer.
C. Quality Control
33. Identifying Defects
D. Cost Control
37. Bill of Quantities
37.1............................The Bill of Quantities shall contain items for the
construction, installation, testing and commissioning work to be done by
the Contractor.
37.2............................The Bill of quantities is used to calculate the Initial
Contract Price. The Contractor is paid for the quantity of the work done at
the rate in the Bill of Quantities for each item.
38. Changes in the Quantities
38.1............................If the final quantity of the work done differs from the
quantity in the Bill of Quantities for the particular item by more than 25
percent, provide the change exceeds one (1) percent of the Initial
Contract price, the Engineer shall re-examine the rate based on market
conditions and adjust the rate to allow for the changed quantity
exceeding the 25 percent.
38.2............................The Engineer shall not adjust rates arising from
changes in quantities if thereby the Initial Contact Price is exceeded
except with the prior approval of the Employer.
38.3............................If requested by the Engineer, the Contractor shall
provide the Engineer with a detailed cost breakdown of any rate in the
Bill of Quantities.
39. Variations
39.1............................Variations may be initiated by the Engineer at any time
prior to issuing the certificate of Completion for the Works, either by an
instruction or by a request for the Contractor to submit a proposal.
39.2............................Variations may be ordered by the Engineer provided
the cumulative value of all such variations issued does not exceed a sum
specified in the Contract Data. Any variation ordered above this limit
would need the prior approval of the Employer.
39.3............................The Contractor shall execute and be bound by each
Variation, unless the Contractor promptly gives notice to the Engineer
with supporting documents to establish that he cannot obtain the
necessary Equipment Materials, Plant, and Temporary Works or any of
them as appropriate, required for the Variation. Upon receiving this
notice, the Engineer shall re-confirm, vary or cancel the instruction.
39.4............................Each Variation may include:
a)
b)
c)
d)
e)
the Employer does not give access to a part of the Site by the site
possession date stated in the Contract data.
b)
c)
d)
e)
f)
g)
h)
i)
unreasonably.
j)
k)
l)
in the amount of tax, duties and other levies payable by the Contractor
provided such changes are not already reflected in the Contract Price or
are a result of Clause 47.1 or otherwise.
For purposes of this sub clause, Change in Law means the enactment of
any new Law or a change to existing legislation and the repeal of, or
modification of existing laws of the country, including any regulations
made, and /or directives issued thereunder, or a change in the judicial
interpretation and the application by a Court prior to the date of this
agreement, and which relates to taxation or imposition of rationing,
proscribing any activity or relates to duties and other import/export
levies which in each case is beyond the control of the Contractors
responsibilities under the Contract.
46. Currencies
46.1............................Where payments are made in currencies other than
the Sri Lankan Rupees, the exchange rates used for calculating the
amounts to be paid shall be the exchange rates stated in the Contract
data.
47. Price Adjustment
47.1 Unless otherwise stated in the Contract Data the amount computed
from the formula given under this sub-clause in respect of the rise or fall
in the cost of labour, Material, Plant and other inputs to the Works, shall
be added to or deducted from the payment to the Contractor.
a)
F = 0.966 (V-Vna )
Px (Ixc Ixb)
All inputs
Ixb
Where :
F= Price adjustment for the period concerned.
V= Current valuation of work done for the period
Vna= Value of non adjustable element or value of work not considered for
price variation
Px= Input percentage of input named X
Ixc= Current indices of input X
Ixb= Base indices of input X
No other adjustment of the Contract Price on account of fluctuations of
inputs shall be made, notwithstanding the fact the contractor has to
pay additional amount under special circumstances.
b)
c)
(i).
(ii).
(iii).
(iv).
(v).
(vi).
Base Indices means the indices for the input, prevailing one
month prior to the latest date for submission of Bid
(vii).
In the case of first interim bill, the current indices for the purpose
of calculation of price adjustment shall be taken as the indices
prevailing on first month after the commencement of the
Contract. For any other interim claim or for the final claim the
current indices shall be taken as the indices prevailing the
calendar month, one month after the previous valuation was
done.
If the Contractor fails to complete the Works within the time for
completion prescribed under Clause 17 or 28 the price adjustment for
the work performed after the due date of completion as described
above shall be made using the current indices prevailed at the due
date for completion.
The weightings for each of the Inputs of cost given in this Clause shall
be adjusted if, in the opinion of the Engineer, they have been rendered
unreasonable, unbalanced or inapplicable as a result of varied or
additional work already executed or instructed under Clause 39 or for
any other reason.
48. Retention
48.1............................The Employer shall retain from each payment due to
the Contractor the proportion stated in the Contract Data subject to the
limit of retention stated in the Contract Data.
48.2............................On Completion of the whole of the Works, half the total
amount retained shall be repaid to the Contractor and half when the
Defects Liability Period has passed and the Engineer has certified that all
Defects notified by the Engineer to the Contractor before the end of this
period have been corrected.
48.3............................As an alternative upon the issue of the Certificate of
Completion the Contractor may submit an unconditional, on demand
guarantee acceptable to the Employer to a value equal to the second
half of the retention money, and valid up to 28 days beyond the end of
Defect Liability Period. On receipt of such guarantee the Employer shall
repay the shall pay the second half of the retention money.
49. Liquidated Damages
49.1............................The Contractor shall pay liquidated damages to the
Employer at the rate per Day stated in the Contract Data for each Day
that the Completion Date is later than the Intended Completion Date.
The total amount of liquidated damages shall not exceed the amount
Plant,
specifically
for
Materials,
execution
of
and
mobilization
the
Contract.
expenses
The
required
Contractor
shall
55. Completion
55.1............................The Contractor shall request the Engineer to issue a
Certificate of Completion of the Works, and the Engineer will do so upon
deciding that the work is completed. Upon completion of the Defects
Liability Period the contractor shall request the Engineer to issue a Final
Certificate and the Engineer shall issue the final Certificate up on being
satisfied that the Contractor has rectified the defects.
56. Taking Over
56.1............................The Employer shall takeover the Site and the Works
within 7 days of the Engineers issuing a Certificate of Completion.
57. Statement at Completion
57.1............................The Contractor shall supply the Engineer with a
detailed account of the amount that the Contractor considers payable
under the contract within 21 days after issuing of Certificate of
Completion. The Engineer shall certify any payment that is due to the
Contractor within 42 days of receiving the Contractors Account if it is
correct and complete. If it is not, the Engineer shall issue within 14 Days
a schedule that states the scope of the corrections or additions that are
necessary. If the account is still unsatisfactory after it has been
resubmitted, the Engineer shall decide on the amount payable to the
Contractor and issue a payment Certificate. The Employer shall pay the
Contractor the amount certified within 28 days of the issue of Engineers
Certification on the amount due. The contractor will be entitled to
interest rate and in the same manner as stipulated in Clause 43.1 if
payments as stipulated herein are delayed.
57.2............................The Contractor shall supply the Engineer an account of
the final amount that the Contractor considers payable under the
Contract, after correction of all Defects notified and within 7 Days after
the end of Defect liability Period. The Engineer shall certify any payment
that
is
due
to
the
Contractor
within
42
days
(a) The contractor stops work for 28 days when no stoppage of work
is shown on the current programme and the stoppage has not
been authorized by the Engineer.
(b) The Employer or the Contractor is made bankrupt or goes in to
liquidation other than for a restructuring or amalgamation
(c) A monthly payment due to the Contractor is not paid within 91
days from the submission of the Contractors statement.
(d) The Contractor does not maintain the performance security, which
is required;
(e) The Contractor has delayed the completion of the Works by the
the
Contract
is terminated,
the
Contractor
shall
stop
Work
immediately, make the Site safe and secure, and leave the Site as soon
as reasonably possible.
60. Payment upon Termination
60.1 If the services of the Contractor under the Contract is terminated
because of a fundamental breach of Contract by the Contractor, the
Engineer shall issue a certificate for the value of the work done and
Materials ordered less advance payments remaining to be recovered at
up to the date of the issue of the certificate and less the percentage to
apply to the value of the Work not completed, Additional liquidated
damages shall not apply. If the total amount due to the Employer
Works or for the supply of goods, Materials, Plant or services, which sum
may be used, in whole or in part or not at all, on the instructions of the
Engineer.
63.2 For each provisional sum, the Engineer may instruct:
(a) Work to be executed (including Plant, Materials or services to be
supplied) by the Contractor and valued under Clause 40; and/or
(b) Plant, Materials or services to be purchased by the Contractor,
from a nominated subcontractor as define under Sub-Clause 63.4
or otherwise.
63.2 If executed by the Contractor, the total sum paid to the Contractor shall
include only such amounts, for the Work, supplies or services to which
the provisional sum relates, as the Engineer shall have instructed.
63.4 In the Contract nominated sub contractor means a sub contractor:
(a) who is stated in Contract as being nominated subcontractor; or
(b) whom the Engineer instructs the Contractor under Clause 39, to
employ as a subcontractor.
63.5 The Contractor shall not be under any obligation to employ a nominated
subcontractor against whom the Contractor raises reasonable objection
by notice to the Engineer as soon as practicable, with supporting
particulars.
63.6 If the Works is executed by a nominated subcontractor the Contractor
shall pay to the nominated subcontractor the amounts which the
Engineer certifies to be due in accordance with the subcontract.
63.7 The Contractor will be entitled to a payment of an amount of 8% of the
amount certified by the Engineer as payment due to nominated sub
contractor, as attendance fees.
64.1 The Engineer may at any time instruct the Contractor to suspend
progress of part or all of the Works. During such suspension, the
Contractor shall protect, store and secure such part or the Works against
any deterioration, loss or damage.
The Engineer may also notify the cause for the suspension. If and to the
extent that the cause is notified and is the responsibility of the
Contractor , the following Sub-Clause 64.2, 64.3 and 64.4 shall not apply.
64.2 If the Contractor suffers delay and\or incurs Costs from complying with
the Engineers instructions under Sub-Clause 64.1 and/or from resuming
the suspended work, the Contractor shall give notice to the Engineer and
shall be a Compensation Event.
64.3 The Contractor shall be entitled to payment of the value (as at the date
of suspension) of Plant and/or Materials which have not been delivered to
Site, if;
(a) the work on Plant or delivery of Plant and /or Materials has been
suspended for more than 28 Days, and
(b) the Contractor has marked the Plant and/or Materials as the
Employers
property
in
accordance
with
the
Engineers
instructions.
64.4 If the suspension under Sub-Clause 64.1 has continued for more than 84
Days, the Contractor may request the Engineers permission to proceed.
If the Engineer does not give permission within 28 Days after being
requested to do so, the Contractor may, by giving notice to the Engineer,
treat the suspension as a n omission under Sub-Clause 39 of the affected
part of the Works. If the suspension affects the whole of the Works, the
Contractor may give notice of termination under Sub-Clause 59
64.5 After the permission or instruction to proceed is given, the Contractor
and the Engineer shall jointly examine the Works and the Plant and
Materials affected by the suspension. The Contractor shall make good
any deterioration or defect in or loss of the Works or Plant or Materials,
which has occurred during the suspension.
VOLUME II
SECTION 4
FORM OF BID AND QUALIFICATION
INFORMATION
FORM OF BID
To: Name and address of Employer
Bid for,
Gentleman
1.
of
Quantities
and
Addenda
for
the
sum
of
Sri
Lankan
Rupees
3.
the Contract Data, and to complete the whole of the Works comprised in the
Contract within the time stated in the Contract data.
4.
5.
Unless and until a formal Agreement is prepared and executed this Bid, together
with your written acceptance thereof, shall constitute a binding contract
between us.
6.
7.
We understand that you are not bound to accept the lowest or any Bid you may
receive.
Dated
this..day
.duly
of
authorized
..20..
to
sign
tenders
for
in
the
and
capacity
of
behalf
of
on
: ..
QUALIFICATION INFORMATION
( to be completed by the Bidder and submitted with the Bid; Provide only the
information requested under ITB Clause 4.1 )
ICTAD Registration
Registration Number
Grade
Specialty
Expiry date
NCASL Membership
Number
Expiry Date
VAT Registration Number
Construction Programme
(attach as annex)
Legal Status
Authentication of signatory
Attorney, as annex)
( attach certified copies of Certificate of
1. Value..
Year
projects)
2. Value..
Year
3. Value..
Year
1. type .
proposed
Capacity
2. type .
Capacity
3. type .
Capacity
4. type .
Capacity
5. type .
Capacity
1.
2.
3.
4.
5.
Managerial:
1.
2.
3.
SECTION 5
BIDDING DATA
Instructions to Bidders
Clause Reference
1.1
The Employer is
Name:
Address:
.., ,
..
...........................................
1.2
1.3
2.1
3.1
3.2
Deleted
4.1
ICTAD Registration
Registration Number
Grade
Specialty
Expiry Date
NCASL membership
Number
Expiry Date
4.2
Construction Programme
Experience in works of a similar nature and size for each of the last
ten years
Any other.
Average annual volume of construction work performed in any of the
last five years shall be at least Rs..
contractual
commitments
and
exclusive
of
any
advance
payments which may be under the contarct shall be not less than
Rs. .
VAT Component shall not be included in the rates. The amount written
in the Form of Bid shall be without VAT. However VAT component shall
be shown separately at the end of the Bid Price Summary.
currency
reasonable).
component
included
in
the
rates/prices
are
19.a
19.2b
Not Applicable
34.0
Price.
36.0 The Adjudicator proposed by the Employer is H.D Chandrasena, F.I.Q.S.
(SL) F.A.I.Q.S.(AUS), F.R.I.C.S, A.I.Arb.(AUS).
Fees and types of reimbursable expenses to be paid to the Adjudicator
shall be on a case to case basis and shall be equally shared by the
Contarctor and the Employer.
Name of the Adjudicator: H.D Chandrasena.
Hourly rate : Rs. 2,000.00
Reimbursable expenses to be
subsistence, accommodation ,etc)
mutualy
agreed
(i.e.
traveling,
CONTRACT DATA
Conditions of
Contract Clause
Number/s
1.1
The Employer is
Name:
Ministry of Education
Government of Sri Lanka
Address:
. ,
..
The Engineer is
Name:
Address:
..
1.1
1.1
1.1
The start date shall be 07 Days from the issue of the Letter of
Acceptance
13.1
16.1
17.1 The Intended Completion Date for the whole of works shall be . th
200
19.1 The Contractor shall comply with all applicable safety regulations,
take care for the safety of all persons
entitled to be on the site, use resonable efforts to keep the site and
works clear of unnecessary obstruction so as to avoid danger to these
25.3
option a
Composition of the arbitral tribunal shall be a sole arbitrator ;
Or
option b
the composition of the arbitarl tribunal is three arbitarctors. One of
each to be nominated by the Employer and the other by the
Contractor, and third to be appointed by the two Arbitrators who shall
act as chairman.
26.1
27.1
The Contractor shall submit a revised programme for the Works within
07 Days of delivery of the Letter of Acceptance.
27.3
35.1
40.1
the
Engineer
may
issue
variation
order
and
Weighting of inputs
Not Applicable
48.1 The Retention from each payment shall be 10% percent of the interim
Payment Application.
The limit of retention shall be 5% of the Adjusted Contract Price.
49.1 The liquidated damages for the whole of works shall be Rs. 15,000 of
the Initial Contract Price per day.
The maximum amount of liquidated damages for the whole of the
works shall be 10 percent of the Initial Contract Price.
51.1
Contract Price
in an amount
as an On demand
st
interim payment at 25 %
SECTION 6
SPECIFICATIONS
A - GENERAL SPECIFICATIONS
General specifications that are applicable to this project are listed below:
1A
1B
1C
1D
1E
B - PREAMBLE NOTES
(a)- GENERAL PREAMBLES
The Contractor should allow against the items or in the prices for everything
contained in these Bills of Quantities which has a monetary value.
Lump sums shall not be given where unit rates are applicable.
Payment against any item in the Bill of Quantities will be made only if such item has
actually been carried out by the Contractor. If the Contractor intends to execute any
alternative method of construction, the Engineer's prior approval thereof shall be
obtained prior to execution of such work in order to ensure payment against the
relevant item.
Unit rates may be used reciprocally in the settlement of accounts unless conflict
between them occurs. The Contractor is therefore to ensure that identical items
occurring in separate bills are not priced at different rates unless this is his
deliberate intention.
The Contractor shall check against the summaries that each copy of the Bills of
Quantities is complete in the number of pages and in the reproduction of each
page.
The Contractor's prices and extension shall be entered in waterproof ink.
Unit rates and extensions shall be given in Sri Lankan Rupees to a maximum of two
significant places of decimals.
The various documents collectively referred to herein as the Bills of Quantities
jointly constitute the Bill of Quantities referred to in the Conditions of Contract.
These Bills of Quantities have been measured generally in accordance with the
principles laid down in the Method of Measurement of Building Works (First
Revision) SLS 573: 1999 published by Sri Lanka Standard Institution (as here below
defined) except where otherwise stated and rates shall include for everything
required for complete sections of work in accordance with the specifications and
drawings.
In the Bills of Quantities, if any materials/ fittings are described by using a trade
name, it is only for the purpose of indicating the minimum level of quality and
standard required. The Bidder may use any other material/fittings, which are
considered as equivalent in quality and standard to those specified therein subject
to the approval of the Engineer".
Items in the preambles section of these Bills of Quantities are deemed to qualify
and to form part of every description of measured work to which the, refer including
composite descriptions.
No amendment which has not been authorized in writing by the Engineer shall be
made to these Bills of Quantities. The Contractor shall not use these Bills of
Quantities as a construction programme or for the purposes of ordering materials or
arranging sub-contracts. The references for these activities shall be the drawings,
meter
square meter
cubic meter
mili meter
number
tonne (1000Kg)
kilograms
BS
PS
h
- hour
ltr
- liters
CP
- Code of Practice
- British Standard
- Provisional Sum
BOQ - Bills of Quantities
Every description shall read as if the phrase "and the like or higher standard" were
incorporated into it.
Where specific classifications have been given but are deemed to include other
categories of work only the classified item shall be given in descriptions.
"Prices also to include"; items under this heading fall into two categories.
a) Those which are deemed to be included in descriptions and therefore, in prices.
b) Those for which the Contractor shall allow in his prices.
"Approved", "Directed", "Selected" and similar expressions shall relate to the
Engineer's decision.
Prices also deemed to include ;
Rates shall be comprehensive and include for the following:
Fitting and / or fixing materials and goods in any position, hoisting to any
height.
Allow for protection of finished surfaces / fittings etc.. of all work sections.
All measurements are net and the rates shall include for all laps (except for steel
Reinforcement) waste working space and trade or traditional allowances.
The pricing of materials shall take account of the following:
Pricing Preambles, Drawings and Specifications and shall apply reciprocally between
sections of the works unless otherwise described.
Materials shall be of the best quality available unless otherwise described.
All materials shall be transported, handled, stored and fixed in accordance with the
printed instructions or recommendations of their manufacturers or suppliers.
Protection of completed work, all casings and temporary coverings and making
good and clearing away upon completion.
Building paper, damp proof membrane, quilts and all non-rigid sheet materials shall
include cutting or forming holes and notching and the extra labour of turning up at
edges and the like.
Holes, mortices, pockets, grooves, chases and the like and items described as "built
in" and "cast in" shall include making in its fullest sense and through, around, into
over and up to the items concerned.
Items described as "cut" shall include general making good similarly.
Where the word "allow" is used the cost of the items shall be the responsibility of
the Contractor.
In the event of there being any discrepancies between details on drawings,
descriptions in specifications and descriptions in the Bills of Quantities, then the
rates and pricing shall be deemed to relate to the documents order of precedence
set out in the Conditions of Contract
The amounts set against any Provisional Sums for supply of materials shall be the
net CIF amount adjusted for all discounts and customs duties. The amounts set
against any items of profit shall include for all costs in connection with letters of
credit, bank charges, interest charges and insurance after the materials come under
the control of the Contractor.
The Contractor should leave the whole of the works ready for immediate occupation
to the satisfaction of the Engineer including the following:
(a) Cleaning and touching the buildings both inside and out, leaving all surfaces
free of cracks, blemishes or splashes.
(b) Replacements of all or any chipped, cracked or broken items.
(c) Removal of rubbish, debris or excess spoil from the site area and raking over
and cleaning all unused parts of the site area.
Fix only
The expression "fix only" used in these Bills of Quantities means that the Contractor
shall provide the following facilities:
(a) Fixing with all necessary accessories and the like.
(b) Supplying full size templates, giving and marking dimensions and taking
responsibility for their accuracy.
(c) Getting in, protecting, handling, distribution and placing in position and
assembling as required.
(d) Casing up and protection, including clearing away protection on completion of
the works including Sub- Contractor works.
(e) Full cost of replacement of any item which are damaged, broken, lost or stolen
after the acceptance of the items from the supplier or Employer and until
handing over the complete works.
(f) Other necessary and usual facilities and documentation.
Supply only
The expression "supply only" used in these Bills of Quantities means that the
Contractor is to provide for everything in connection with such Items except fixing
in position.
Sub-Contractors
Sub-contractors, whether nominated or not, are to be let on a current form of sub
contract designed for use in conjunction with the General Conditions of Contract
amended as necessary to incorporate the appropriate provisions of the main
Conditions of Contract.
The Contractor should ascertain from sub-contractors and suppliers before the work
is put in hand particulars of positions in which chases, holes, mortices and the like
will be required to be formed or left. No claim for the extra costs of cutting away
work already built due to the Contractor's failure to ascertain these particulars will
be admitted.
Any local sub-contractors which the Contractor proposes to use for the works are
subject to the approval of the Engineer and Employer.
The Contractor shall provide for approval a list of sub-contractors who will be
employed on the works. If the Contractor is refused permission to use any of his
proposed sub-contractors, then the work shall be sub-let at no extra cost to an
approved sub-contractor.
Any sub-contractor who has not been approved by the Engineer shall not be used in
Contractor.
Prime Cost Sums In Unit Rates
Certain rates within the Bills of Quantities will include Prime Cost Sums. The
material specification and fixing details will be specified. The Contractor is to
include against each heading the necessary uplifts and additions required to give
his final rate. This rate will then be carried to the relative places within the Bills of
Quantities.
These prime cost sums are subject to alteration and no additional claim will be
allowed for the varying of these items.
Generally
Rates for all items of works in all trades shall be deemed to include for
hoisting, scaffolding and supports, use of small plant and general
superintendence of work at site.
Definitions
Rock is defined as any material met with which is of such size or position that, in
the opinion of the Engineer it can only be removed by means of wedges, special
plants or explosives..
Method of Measurement
The method of measurement and re- measurement shall be taken according to Sri
Lanka standard 573: 1999 but generally will be as follows:
(a) Where there is no reduced level excavation, other excavations will be measured
from natural ground level.
(b) In instances where there is excavation to reduced levels other excavations will
be measured from the reduced level.
Should the Contractor be able to use any excavated material arising from the works
as general filling then it shall be measured as material back filled in making up
levels with a deduction of items for filling and for material removed from site.
Prices also to include
Rates for excavation shall be deemed to include for the following ;
(a) Excavating by whatever means are necessary including hand excavation in any
kind of ground, except rock..
(b) Overbreak including filling with mass concrete to the levels required by the
Engineer.
(c) Trimming or grading ground to produce level surfaces or surfaces to falls or
slopes including necessary planking and strutting
(d) Ramming, levelling and compacting sides and bottoms of excavations.
(e) Additional excavation for working space arising out of any cause, as excavation
measured net unless otherwise specified in item description.
(g) Any hand excavation required around existing services or the like.
(h) Bulking after excavation and disposal of surplus excavated material away from
the premises.
(i) Dewatering.
(j) Earth work supports.
(k) Compliance with relevant acts, by laws and regulations relating to excavations
Hard Rock
The tenderer at the time of preparing the tender shall ascertain the prevailing laws
and regulation as to the legal requirements of blasting rock and shall allow in his
prices accordingly.
Hard rock requiring blasting
Rates for excavation in rock requiring blasting shall include for:(a) Obtaining all necessary permits and taking precautionary measures during
blasting operation.
(b) Complying with all regulations and instructions issued by relevant government
or local government authorities.
(c) Additional Insurance cover; if necessary.
(d) Sledding and stock piling excavated rock etc. as directed by the Engineer.
(Maximum distance of stock pile 100 meter from the point of excavation).
Note
For the purpose of measurements, percentage of voids in stock pile shall be taken
as 20% the volume considered for payment shall be the gross volume of stock pile
X 0.80
2.0
EARTH FILLING
The Contractor shall obtain prior approval from the Engineer for characteristics of
the soil to be used for filling.
Method of Measurement
The measurement for earthwork has to be the net volume of earth after compacting
to the approval of the Engineer.
Prices also to include
Rates for earth filling shall be strictly as per specifications and to be priced
accordingly.
Rates for earth filling shall include delivery, filling in layers as per specifications and
consolidating ramming, compacting etc., using equipment approved by the
Engineer.
3.0
CONCRETE WORK
Generally
Unless otherwise stated all concrete shall be:(a)
The grade of the concrete shall be as specified in the drawings. Any
descrepency within the document with respect to the grade of concrete, the
drawings shall supersede and the rates shall include to cover the cost of grade
spcified in the drawings.
(b) All concrete shall be so cast as to receive only that finishing on it's exposed
faces as specified in the respective items in the BOQ .
(c)
All concrete shall be made dense with a vibrator and finished with
monolithic to receive tiles, granite etc. The type and stability of which shall be
agreed with the Engineer prior to commencement of concerning of each item.
(d)
Handmixing of concret of quality B15 or above shall not be allowed
throughout the contract.
Prices also to include
The Contractor should ascertain from the Engineer the total number of locations of
items to be formed in and cast into in-situ and precast concrete including those
which are not specifically shown on the drawings.
No cutting away of concrete shall be carried out without the approval of the
Engineer.
All remedial works shall be carried out at the Contractor's expense.
Rates for concreting shall be deemed to include for the following ;
(a) Plant for mixing, handling, hoisting, depositing compacting, vibrating, curing,
making good after removal of form work and for any tests when necessary.
(b) Filler boards and sealants and external wall finish and shall be to the Engineer's
approval.
(c)
Forming joints between new concrete and old concrete as per drawings and
specifications unless separately stated or provided for.
The rates for plain concrete foundations and concrete blinding shall
include for the following ;
(a)
The rates for reinforced concrete shall include for working concrete around
reinforcement.
4.0
FORM WORK
Generally
Form work centring and moulds for concrete construction shall be of plywood,
timber, steel or pre cast concrete and shall be erected true in line, levels and
vertically and to the required shapes and sizes and shall be of suitable design and
substantial and rigid construction as to prevent deformation due to the placing and
compacting of concrete and any incidental loading. All form work and centering
shall be so constructed that no grout shall leak out during concreting.
Form work and centring shall be provided with adequate walling, struts braces, ties
and clamps so as to maintain the dimensions lines and levels shown on the drawings during the entire operation of placing and compacting the concrete and to
prevent any sagging exceeding 3 mm under the weight of wet concrete and any
other super imposed loads which they would be subjected to during construction.
The contractor shall provide sufficient form work and moulds to ensure the
adequate progress of work and the Engineer may direct the Contractor to provide at
Contractor's expense such additional form work and moulds as they may deem
necessary if in his opinion the proper progress of the work is retarded by their
absence.
Method of Measurement
Formwork has been measured the net contact surface measurement between
concrete and formwork.
Prices also to include
Rates for formwork shall be deemed to include for the following ;
(a) Small quantities.
(b) All cutting and waste including raking curved or circular cutting and cutting and
Carefully coating with shutter oil ensuring that no shutter oil is applied to
surfaces of reinforcement.
(e)
Easing, striking, removing and cleaning and preparing for re-use and removal
Cutting out and re-casting unsatisfactory work or work not fulfilling the
requirements of the specification or carrying out
REINFORCEMENT
Generally
The size of reinforcement rods described in the drawing or elsewhere shall be the
minimum size and the rolling margin and any other tolerance shall be wholly above
this size. Hooks and laps have been measured with the quantities.
All reinforcement shall be free from mill scale, dirt, oil, paint, grease or loose rust
before fixing in position and shall be brushed with a stiff wire brush if so directed by
the Engineer.
Reinforcement shall be bent cold by applying a slow even pressure on an approved
type of bending apparatus.
Re-bending of incorrectly bent bars shall not be attempted.
distance pieces.
The rates for fabric reinforcement shall include for the following:
(a)
Straight raking curved and circular cutting and waste, bending to profiles,tying
wire, spacers, chairs, laps of one full square / rectangular module or as noted.
6.0
PRE-CAST CONCRETE
Unless otherwise specified:All concrete shall be so cast as would require only that finishing on its exposed
faces as specified in the respective items in the BOQ. Any extra labour or material
required to obtain the specified finish shall be at the Contractor's expense.
Prices also to include
Rates for pre cast concretet shall be deemed to include for the following ;
(a)
bedding
mortar, temporary struts , hoisting and fixing in position to the approval of the
Engineer.
(b) Forming a fair face in accordance with the specification to all exposed
surfaces.
(c) Hacking or forming keys to all other surfaces.
(d) Sills and copings, etc., shall include for plain ends and mitred angles where
necessary
7.0
MASONRY WORK
All rough and fair cutting, plumbing angles, forming rebated reveals, rough
arches, featured openings, vent oppenings, raking out
cutting and pinning, forming or cutting chases, making good and like expenses.
(b) All kerbs, goggles, cramps, dowels, ties, templates, plumbing, settings, jointing,
pointing, and fixing in position including hoisting and cleaning down.
(c ) Builders work in connection with electrical installation, plumbing and drainage
work.
(d ) Provision of stiffeners for all 115 mm thick walls, which exceed 3000 mm
length.
(e ) Brick work shall include preparation of surface to receive any external wall
finish like plastering and shall be to Engineer's approval.
(f ) Preparation of existing surface for proper bonding.
(g) Scaffolding whether specified separately or not.
(h) Extra material for curved work.
(i) Brick Work shall include form joints between brickwork and existing surfaces of
any material, approved filler between joint and approved sealant.
(j) Material testing at a recognized laboratory, provision of certificates.
(k) Grouting up at back of walls built against other construction.
(L) Handmixing shall not be permitted at any time and purpose.
(M) Proper curing with water of bricks, blocks etc and structures during and after
construction.
(N) Direct sun-shine protection .
(O) Discarding of pre-mixed cement mortar that has remained unused for more than
1.00 hour.
8.0
ASPHALT WORK
into grooves, ends angles intersections, outlets, and extra materials for
turning into grooves.
9.0
Definitions
"Welding" is deemed to be in accordance with the specification and for the
material to which it is to be used. Gusset plates, shoe plates, ends, caps,
cleats, brackets, stiffeners, bolts, etc., have been included in the weights of
Notches, holes, slots, mitres, ends and for all drilling and splay cut
ends.
10.0
Timber for roof shall be pressure impregnated against insect attacks, and all timber
samples to be approved by the Engineer.
Prices also to Include;
Rates for roof covering and roof plumbing
following ;
(a) Hoisting and fixing timber and calicut tiles complete with all nails, screws clips, J
bolts, cobles etc., and straight and square cutting and disposal of all waste.
(b) Raking cutting and curved cutting. In case of exposed roof framing, timber shall
be plane finished only in eaves ceiling area.
(c) Applying two coats of wood preservative.
SUSPENDED CEILINGS
The rates for suspended ceiling tiles and panels and the like shall include for
chamfering all cut edges; vertical bulkheads and cutting around light fittings,
grills and diffusers or the like are also deemed to be included.
Rates shall also be deemed to include any depth between the soffit of the
slab to which the ceiling is suspended and the finished level.
All linear items shall include for angles, ends and the like.
12.0
Generally
The whole of the timber used in the work shall be the best of its kind
obtainable and shall be thoroughly dry and well seasoned free from shakes
vanes, loose or dead knots and any other defects and shall be to the
approval of the Engineer and stored under cover when not in use.
Any
As Stated in the
bill of quantities
Timber shall be as stated in Specification and drawings for all timber works.
Prices also to Include;
Rates for carpentry and joinery
following ;
(a)
(b) All labour materials, hardware materials, all fixing materials, adhesives,
sanding sealer, bleached finished or gloss
ironmongery.
(c ) Fixing timber joints and members to masonry with approved fixing
method.
(d) All necessary ironmongery such as hinges, locks, hooks etc., which shall
be of best quality, Union or equivalent, and to the approval of the
Engineer. It is the Contractor's responsibility to get the approval for
ironmongery prior to execution of carpentry and joinery work
(e) All doors and windows shall include application of two coats of sanding
sealer and a primer under coat, and preparation of surface and spray
polishing to the approval of the Engineer.
(f) Rates shall include making opening for light fittings in ceiling.
(g) Glazing for doors and windows shall be 5mm glass.
(h) Measurements for doors with partitions included in the partition.
(c) Testing, easing and adjusting including oiling and leaving in perfect
working order.
(d) Adhering strictly to mastering and sub-mastering schemes.
(e) Supplying and labeling at least two keys for each and every lock and
handing to the Employer's Representative.
(f) Master key if required by the specification or drawings.
The rates for ironmongery described as "fixed to hardwood" shall include for
fixing to plywood blockboard and the like.
13.0
Generally
Sizes given in the description of items are nominal sizes. The Contractor
shall visit the site and take all necessary spot measurements to determine
the actual sizes of opening before fabricating the units.
Definitions
"Welded" or "welding" unless otherwise stated shall be continuous butt or fillet
welding left as laid.
Prices also to Include;
Rates for Glass Wall shall be deemed to include for the following ;
(a).All necessary welding materials, cutting to length, bending and shaping
as required, buffing all visible welds smooth and even for fabricating work
delivery, handling, hoisting, jointing, polishing and fixing in position.
(b).Prepare and submit shop drawings where required and obtain Engineer's
approval prior to proceeding with the fabrication and work. The contractor
shall check site dimensions and make fabricated work correspond to the
Approved Shop Drawings.
(c). All metal shall be well formed to shape and size, with sharp lines or
angles. Shearing and punching shall be left clean to true lines and
surfaces, Shop connections shall be welded or riveted and site
connections bolted unless otherwise noted. Use flat headed counter sunk
rivets where riveted connections are exposed to view in finished work.
Bolts shall be turned up tight, and threads nicked to prevent loosening. All
bolts shall be provided with washers.
(d). Form exposed connections with hair line joints which are flush and
smooth
using
concealed
fasteners
wherever
possible.
If
exposed
fasteners are unavoidable use counter sunk flat head screws or bolts.
(e). All preparation work to floor, walls and ceiling for fixing Glass Walls.
(f). Raking and curved cutting where necessary.
(g). Normal edges are deemed to include the glass work.
(h). All sealant, mastic, setting blocks and fixing wherever necessary.
(i). Approved beading system to Glass Walls to prevent ingress of water and
air.
(j) Metal door frames shall include for assembling, fixing with clamps, and
filling with mortar, temporary
supports and removal of base ties.
(k) Floor plates, duct covers and the like shall include narrow widths laying
in position and for all holes, slots and the like making good.
Joints between Glass panels shall be Butt Joints.
Contractor shall carry out glazing work according to the drawings and
specifications.
Aluminium work shall be carried out by a specialised Sub Contractor who can
provide the performance specification for aluminium components approved
by the Engineer.
All glass in partitions, doors, windows etc., shall be 5 mm thick clear glass
and shall be included in the rates.
The tenderer is requested to provide the details of his aluminium subcontractor, country of origin, micronage, thickness, type and make of glasses
etc., along with his tender. Samples of all items required in aluminium work
shall be submitted for prior approval without any additional cost.
Rates shall include all necessary ironmongery, such as hinges, lock, hooks
etc., of approved quality. (As per attached schedules)
All glass panels shall be 3 mm thick glass and shall be included in the rates.
All locks, floor springs, and other necessary ironmongery shall be of best
14.0
WOODWORK
Method of Measurement
Sizes of sawn timber are basic.
Sizes of milled timbers are finished.
All timber sizes indicated in the descriptions shall be finished sizes after
planning.
Woodwork shall be deemed to be fixed with non-corroding nails and screws
unless otherwise described, all plugging pellating, etc., is deemed to be
included.
Screwed woodwork shall be so described and shall be deemed to be fixed
with non corroding screws.
Special millings shall be described according to convention except that
grooves, rebates and the like shall include for splayed grooves, rebates and
the like.
Generally
(a) Thickness of plaster work, bedding, backing etc. given in the description
of items are the optimum thickness required.
(b) Finished work must conform in all respect to the approved samples.
(c) Pointed edges special tiles or the like to ceramic or clay tiles, marble
work and the like shall be deemed to be included.
(d) Brushing and cleaning off and damping down all backgrounds.
(e) Square and rounded edges coving at wall, floor and ceiling junctions,
quirks, wee joints and making good to frames and the like..
(f) Dubbing out as necessary to take up tolerances in the structure and
cambers in floors and the like.
(g) Before proceed the work the sample panels of different finishes should
get the approval of the Engineer. Each panel shall not less than O.5 m2 in
area.
Prices also to include
Rates for wall finishes shall include for,
(a) All temporary rules, screeds, grounds, consequent wastage etc., raking
out joints of new brickwork or hacking new concrete for key, internal and
coved angles, joints between different surfaces and between new and old
plastering, arises, intersections between curved or irregular surfaces etc.,
and all making good around pipes, sanitary fittings and similar fixtures.
(b) Expanded metal or the like in areas of different modes of construction.
(e.g. Block work and concrete work.)
(c) Builders work in connection with electrical installation and plumbing.
(d) Plasterwork shall include forming door and window reveals unless
separately stated or provided.
(e) Proper finishing at fair joints and outlets, working over and around
obstructions, dividing strips where applicable, and all extra work
necessary for patterned work.
(f)
Making adequate space for drawing of all conduits on walls and
partitions.
(g) Curing and cleaning off / down upon completion.
(h) All normal cutting arises, rounded edges, bedding and pointing.
Rates for floor finishes shall include for,
(a) Treads and risers are deemed to include fair edges, internal and external
angles.
(b) Strings and aprons are deemed to include ends, angles, rammed and
wreathed covers.
(c) Skirting kerbs and edges of floors are deemed to include fair edges,
rounded edges, covered junctions, angles, angles and the like.
(d) Straight raking curved and circular cuttings and all consequent wastage
(e) All setting out temporary rules, screeds, template and supports.
(f) Curing and cleaning off/ down upon completion.
(g) Spacers, cover guards, etc. to tiling or the like.
(h) All labours and making good around pipes, ducting and fittings and the
like.
(i) Finishing to slopes and cross falls.
(j) All normal cutting arises, rounded edges, bedding and pointing.
16.0
PAINTING
Generally
All paint materials shall be best quality and shall be prepared products of
manufacturers approved by the Engineer in writing.
All surfaces to be painted shall be prepared as directed and the prepared
surfaces shall be approved by the Engineer before painting.
Unevenness and fillings in plastered surfaces shall be filled with gypsum and
allowed to set and sand papered to give a smooth and even surface.
(b) Painting shall include one coat of Acrylic filler and finished with perfectly
levelled paint consisting of two coats of approved colour and quality and
shall be to the approval of the Engineer.
(c) Painting in metal work is deemed to include work to attached holder
bats, fastenings and the like.
(d) Work to services is deemed to include work to saddles, pipe hooks,
holder bats, conduit box and the like.
(e) Painting work shall include painting door and window reveals unless
separately stated or provided for.
(f) Protecting floors, and fittings etc.
(g) Removing and replacing doors, furniture and cleaning upon completion.
(h) Providing samples and specification of all paints to be used in the works
and painting to an approved colour scheme and design.
Note:
Painting and similar work to timber surface, metal surfaces, PVC surfaces
and any other surfaces requiring painting have been measured with the
relevant items.
17.0
Generally
Unless otherwise specified in the BOQ, the rates for the following shall include P.V.C. piping for water service/waste water etc., such plastic piping and
fittings shall comply with the latest B.S.S viz. B.S.S. 3505 for PVC Pipes and
BSS 1972 for polythene pipes.
All work shall conform to the general specifications for drainage and water
service and to the requirements of the local authorities and other controlling
bodies.
All pipes shall be of U.P.V.C. and the type as specified in drawings.
.
The diameter of piping shall be the nominal internal bore of the pipe.
Quality of sanitary fittings shall be as provided in the specifications or
equivalent quality. It is Contractor's responsibility to obtain approval of the
fittings prior to fixing.
(g) Rates for piping for plumbing and drainage work shall be up to the fixing
of the sanitary fixtures and appliences.
(h) Laying, chasing, burying, chipping concrete / masonry work where
necessary and fixing pipes and fittings making good all worked disturbed.
(i) All laps, straight, cutting, jointing, fixing and waste of pipes.
(j) Applying painting to all exposed faces of pipe work as directed.
Sanitary Fittings
The rates for sanitary fittings and the like shall, unless otherwise described
The rates for pipes are to include for all short lengths, joints and couplers as
necessary and for all cutting at manholes and the like.
The rates for fittings on pipes are to include for jointing to pipes with all
necessary additional couplings flanges, etc. and any necessary cutting of
pipe work.
18.0
ELECTRICAL INSTALLATION
Generally
The height and the position of the lights shall be as per Engineer's approval.
It is the contractor's responsibility to get the approval of the Consultant for
electrical accessories, wires etc., prior to installation.
Prices also to include
Rates for electrical work shall include for:
(a) All conduits, conduit fittings, junction boxes, draw wire, cables, earth
conductors, screws, nails, clips, brackets, straps, 3 core flexible cables,
hardware, GI chains, fixing and insulation materials, cutting holes and
chases in brick work, concrete work , draw wires in empty conduits etc.,
and making good.
(b) All cutting, short lengths, small quantities, joints in the running lengths,
pipe sleeves through walls, assembling component parts and all
connections.
(c ) The contractor shall include in his rates the cost for supplying, installing
and laying of all conducting, wiring, wooden plugs, wooden boxes, panel
boards etc.
(d) The contractor shall price for all switches, ceiling roses, holders, flexible
codes, fan hooks etc., for all light fittings and fans (wherever necessary)
main switches, earth leakage, circuit breakers etc., as shown in detail in
the drawings, the quality and workmanship of which shall be to the
approval of the Engineer.
(e) Rate for light fittings shall include supply and fixing of fittings up to the
fixing point of the light fitting. It is Contractor's responsibility to obtain
approval for such fittings by submitting samples prior to supply and fixing
in position.
(f) Supplying, installing, testing and commissioning of the system for
power and lighting. All complete to the working order and to the entire
satisfaction of the engineer.
(g) Cleaning off all protective wrappers and leaving
ready for use.
(h) Leaving all equipment, etc., and clean to full
working order.
(i) Consulting and co-operating with other trades.
(j) Giving notices, obtaining permits, paying fees etc.
(k) Provision of shop drawings and circuit diagrams including conduit
layout drawings etc.
(l) Labeling switch and distribution boards and other equipment. Providing
samples of switches and other fittings.
(m) Earthing the installation.
(n) Testing installations as required by the Engineer and submission of
certificate of conformance of Electrical Installations to IEE regulations by a
Chartered Electrical Engineer registered with the Ceylon Electricity Board
(o) All materials, equipment, wiring and workmanship shall confirm to local
codes of specification, BS Standards, latest I.E. regulations and Ceylon
Electricity Board specifications.
(p) Make and manufacture of equipment to be submitted with the tender for
Engineer's approval.
19.0
POINT WIRING
Rate shall include all cables, conduits, clips, earth cables, draw wire, wiring
accessories, hardware fixing and insulating materials, cutting holes, chases
and make good.
20.0 FIRE FIGHTING & FIRE PROTECTION SYSTEM
The Contractor shall refer to & study all drawings attached to the tender
document & base his bid on the measurements and specials as indicated in
these drawings.
The basic schedule of rates, attached to this document must be filled in to
complete the bid. Bids with out this information may not be considered.
Where "Item" is used to describe a quantity it is deemed that all works
required to complete & commission the service is included & as such no remeasurement will be permitted on such items.
Where unit rates stated in the bills differ from those in the basic schedule of
rates the former shall prevail. Rates shall allow for the chipping of concrete
where necessary for the passage of pipes through floor slabs etc.
The Contractor shall submit charts /lists indicating the country of origin &
performance of all equipment offered by him. He shall also provide two (2)
copies of 'as built' drawings on completion of the said works.
All equipment offered shall comply with the requirements of the CIVIC fire
department in respect to coupling, standards etc. Fire sump 10 m3 taken
under builders work.
Labour
Item
No.
Description
Charge Hand
Skilled
Semi-Skilled
Un Skilled
Plant Operator
Basic Rate
(Rs.)
Unit
Materials
Basic
Item
No.
Description
R
a
t
e
Unit
(Rs.)
3.
4.
5.
1.
2.
Cu.m
20mm
Cu.m
25mm
Cu.m
37mm
Cu.m
Description
R
a
t
e
Unit
(Rs.)
Poker vibrator
Hour
Hour
Concrete Braker
Hour
7.
Specified - Materials
Unit
Cu.M
Metal
Cu.M
Metal 1
Cu.M
Metal 1
Cu.M
Metal 2
Cu.M
Rubble 6 9
Cu.M
Lime slaked
Kg
Lime Boiled
Kg
Cement
50 Kg
M.Ton
Price
Source
M.Ton
Structural Steel
M.Ton
Cu.M
Cu.M
Cu.M
Cu.M
Wood primer
Ltr
Wood preservatives
Ltr
L.M
L.M
Sq.M
Sq.M
Welding Rods
No.
Name:
Signature
of
Contractor:
Title: ..
Firm
Name:
.
Date:
..
Registered
Address
(Rubber Stamp)
SECTION 7
BILLS OF QUANTITIES
SECTION - 08
LIST OF DRAWINGS
HS DE 01
HS DE 02
HS DE 03
HS DE 04
HS DE 05
HS DE 06
..
HS DE 07
HS DE 08
..
HS DE 09
HS DE 10
HS DE 11
HS DE 12