Title: GENERAL LEDGER

mySAP: Transaction Documentation

for ENTER G/L/ACCOUNT
DOCUMENT
SAP Module: FI-FINANCE ACCOUNTING

ENTER G/L ACCOUNT DOCUMENT

FB50

Purpose
Use this procedure to enter General Ledger Document Entry

SCOPE
Every document consists of a document header and two or more line items. The
document header contains information that is valid for the whole document, such
as the document date and the document number. It also includes controlling
information such as the document type.
The line items only contain information on the particular item in question, for
instance an account number and amount. Whether any additional information is
present depends on the business transaction involved.
Following are the most critical steps involved in entering and posting a document:
1. Call up the required document entry function. Bear in mind that the
system offers several functions. Each function is designed for a specific
business transaction. The General Ledger document entry function is
covered here which will post one or more debits vs one or more credits to
general ledger master records (accounts).
2. Enter the document header data.
3. Enter the line items.
4. Enhance or correct the line items as needed.
5. Post the document.
The system creates the document, updates the transaction figures for the
accounts affected, and in some cases, displays an internally assigned document
number when the document is posted. Below mentioned are some of the
example
Salary & Wages paid (if not through payroll)
Contractors Payment
Inter Compnay Transcation
Reconciliation Entries of Vendor & Customer with material, which are not passed
through SD & MM

Title: GENERAL LEDGER

mySAP: Transaction Documentation
for ENTER G/L/ACCOUNT
DOCUMENT
SAP Module: FI-FINANCE ACCOUNTING

Statutory payments
Debit & Credit Notes for inter branch & Inter Company
Finalsiation Journal Entries Books closer entries, Provision Entries.
Cash Expenses other than cash Journal
Trigger
Perform this procedure when you want to enter a General Ledger document.
Prerequisites

The particular General Ledger account should already created in chart

of account

Menu Path
Use the following menu path(s) to begin this transaction:

Select Accounting Finacial Accounting General Ledger

Document Entry FB50 Enter GL Account Document to go to the
enter the GL account Document Issue Initial screen.

Transaction Code
FB50
Helpful Hints

Press F1 for help

Press F4 for getting input values
R Required
O Optional
C Conditional

Procedure
1.

Start the transaction using the menu path or transaction code.SAP Easy
Access

2.
Double-click FB50 - Enter G/L Account Document to start the
transaction.enter G/L Accounts Document : Initial screen

Title: GENERAL LEDGER

mySAP: Transaction Documentation
for ENTER G/L/ACCOUNT
DOCUMENT
SAP Module: FI-FINANCE ACCOUNTING

Title: GENERAL LEDGER

mySAP: Transaction Documentation
for ENTER G/L/ACCOUNT
DOCUMENT
SAP Module: FI-FINANCE ACCOUNTING

Enter information in the field as specified in the following table in Header Data
Then continue to go to subsidiary(inner) screen
Field Name

Description

Document Date
Posting Date
Currency

Date of document
Date if posting document
Currency of Document

Req.
Opt.
Con.
R
R
R

Reference
Doc. Header Txt
Document Type

Reference of Document
Narration for entry
Type of Document

O
O
R

User Action and

Values
Date to be entered
Date to be entered
By Default INR will
come
To be entered by user
To be entered by user
To be entered by User

Enter information in the field as specified in the following table in line

item .Please always press<F4>to Select from drop down Menu as per your task
which you are going to perform.

Title: GENERAL LEDGER

mySAP: Transaction Documentation
for ENTER G/L/ACCOUNT
DOCUMENT
SAP Module: FI-FINANCE ACCOUNTING

Field Name

Description

G/L account

General Ledger Account

Short Text

Name of GL in short

D/C
Amount in doc.
Currency
Business area
Cost Centre
Order

D= Debit C= Credit
Amount to be entered

Profit Centre

BA is branch/Location
Which is attached to G/L
If amount is posted to a
internal order
Defined Profit Centre

Req. User Action and

Opt. Values
Con.
R
Enter the GL No by
pressing F4 key
It will display
automatically
R
Select the related item
R
Put the required
amount
R
Required to fill branch
O
O
O

After entering all the required field, go to the option Simulate and see the entry,
after that Click

to save the Document.

The system displays the message, "Document 4900005670 is

saved."
You have completed this transaction.
Result
You have Entered the G/L Account Document