Personnel Department

Introduction:The institute of personnel management London, U.K.,

defines personnel management has that part of management
concerned with people at work and with their relationship within
an organization. Its aim is to bring together and developed into
an effective organization of man and woman who make up an
enterprise and having regard for the well being of individual and
of working groups to enable them to make their contribution to
its success.
Human resources have very much important in every
organization. Human resources are the back bone of industry.
The policy of the Garden Silk Mills Pvt. Ltd. suggest as To get
customer satisfaction by providing a very high standard of
products by including every employee.
Chart of Personnel Department
Director
Manager (Personal
Administration)
Time Keeping
Head
Clerk

Recruitment & Selection Process:Recruitment:

It is the process of finding and attracting capable applicants
for employment. The process beings when new recruits are
sought and end when their applicants are submitted.
Selection:
It is the process of differentiating between applicants with
a greater likelihood of success in a job.
Process of recruitment & selection:

In Garden Silk Mills Pvt. Ltd., first of all decided how

many number of personnel are to be contacted and what
type of personnel to be contacted.

Then after they decide area from where they will get
their employee. They looks employees at internal
recruitment, present employees, employees referral,
professional
association,
advertisement,
campus
recruitment, walk ins write ins talk ins, Radio &
television etc.

They start finding the employees before two months

ago from their required time.

Then after screen out employee and decides whether

they are applicable to do the job or not.

In this step, preliminary interview is to be taken, in

this interview general question is asked and check the
capability of the applicant.

Employment interview is to be taken and the applicant

who passed all above step is selected.

Job is offered to selected applicant through letter of

appointment.

Wages & Salary Administration:Compensation or Remuneration is the reward in monetary

terms or in the forms which can be express or understood in
monetary terms payable to or paid to employees for the services
rendered by them to the organization. It includes such areas as
job evaluation, survey of wage and salaries analysis or relevant
organizational problems, development and maintenance of wage
structure, establishing rule for administering wages, wage
payments, incentives, wage changes and adjustments etc.
While deciding the structure of wages and salaries, Garden
Silk Mills Pvt. Ltd. follows

Basic wages
Provident fund
Attendance
Special allowances
C.C.A.
Overtime
House Rent allowance
Convenience allowance

All above factor are being taken in mind while deciding

wages & salaries of employees. In case of time rate wages, its
decided based on attendance of particular employees. In Garden
Silk Mills Pvt.Ltd. wages or salaries will be paid on 7 th day of
each month.

Incentives & Motivation System:Incentives are payment plans which provide encouragement
by extra payment over and above regular time rated
remuneration for the extra performance. To get desired or
targeted result, organization can provide extra remuneration for
better performance of employees. In other words, an incentive
scheme is a plan or programmers to motive individuals or group
performance.
Garden Silk Mills Pvt.Ltd. and other company also use
certain incentives to motivate its employees. Motivation means
to force a person and involve him to complete the work in right
time and place with help by providing a basic need or special
need to worker. Specially Maslows need hierarchy used to
motivate employees such as basic need, special need, safety
need, recognize, identify, self realization.
Extra salary is one such type of incentive which is given to
those employees who show sincerity and regularity throughout
the year in their work. Salary is the main factor to motivate
employees. Safety need is also used to complete the work.
1).Personality:
There are certain qualities of good personality such as out
look, communication, nature, presentation, good behavior,
positive attitude.

2).Look:

The person in a formal dress.

In proper hair style.
Clean shoes.
In case of mail, plain & light shirt and dark pent.
Other factors that adds flavors to look.

3).Communication:
Communication is a mature process; we find
communication not only between human being but also between
in animal. Communication means express words and ideas of the
one person to other in a way that the person can understood
clearly and easily. This can be done in three ways.
4).Verbal:
Here selection of correct word is most essential factor
because verbal communication means express ideas in word by
speaking.
5).Written:
Written communication means one can present his view
form of written point and points clearly understood by other
person. One can add sketches/pictures with text to support own
view and create a clear picture of the idea.
6).Gesture:
Gesture communication means one can express idea
through body language. Body language should be perfect and
well balanced.

To make communication be perfect by whom, what, why,

when, where & how added while receiving and giving any
instruction. It should be maintained to make communication
perfect and confusion less and mis-understanding less.
7).Nature:
Nature of a person should a person should be balanced not
too rigid or to flexible so as to tackle situation smoothly.
8).Good behaviour
Behaviour of one person doesnt put others in trouble or
should hurt others by means of word or action.
9).Positive attitude & thinking:
Positive attitude and thinking of a person will add up to
personality.

Quality of a successful manger:The manager has to express the ideas in such way that
it is clear to other and to grasp others idea clearly.
Motivation is an effective tool for getting critical tasks
completed within specified period or in desired manner
to achieve certain goal.
Manager has to take correct decision i.e. what, when,
where, why, how a specific job is done based on
information and knowledge.
The manager has to synchronized different activities
being carried out by different individuals/group/
departments. This synchronizing technique is called coordination.

The manager has to develop both his/her self and the

subordinates, so that one can take more or extra
responsibilities by empowering own subordinates.
If a manager performs above functions i.e. communication,
motivation, decision making, co-ordination, development etc.
perfectly then he/she can be a successful manager even though
he/she may not have other skills.

Training Process:Training is a short term process utilizing a systematic and

organized procedure by which non-managerial personnel learn
technical knowledge and skill.
Training helps the persons to improve their knowledge and
skill. This is self development process. Training based on learns
& teach. Training puts its meaning powerful when it receives a
positive and better feedback from trainees. The complete system
of a particular organization or in the department and its outcome
depends upon the
Input

Process

Output

Input can be raw-material in any form. Input can be a

simple data which needs processing and finally get output. I
would like to take example of cheque.
Input: A/c No., Name, Amount, Sign
Process: Cross verification in bank
Output: Receives money from the bank.

Need of training :
To improve knowledge & skill.
To develop attitude & behaviour.
Reduced cost, accident and mistake.
Increase efficiency
To increase productivity
Imparting information on new technology and
methodology.
To maintain industrial relation.

Infrastructure for training department :Whatever the things and materials, facility required for
imparting training.

Training room/Seminar room.

Board
Chair
OHP (Over Head Project)
VCR, CD Player
Television
Audio deck karaoke facility.

Automatic slide projector

Computer with multimedia facility
Video projector demonstration for technical guidance.
Picture and feature for illustration