Date: 28 Oct 2014

DEPARTMENT OF CIVIL ENGINEERING

TRAINING CELL
Guidelines for Conduct of Industry Oriented Hands on Experience (IOHE)Training
As part of the curriculum for the Bachelor of Engineering in Civil Engineering, it is mandatory for
all BE Civil Engineering students to undergo training at any external organization of repute for a
minimum period of SIX MONTHS during their study period at this university. The course is a 25
credit course and is entitled INDUSTRY ORIENTED HANDS ON EXPERIENCE (IOHE). The
tentative date for commencement of training for CE 2011 batch is 01 Jan 2015.
INDUSTRY ORIENTED HANDS ON EXPERIENCE (IOHE) training shall be conducted for the
Students of BE Civil Engineering students as per the following guidelines
SELECTION OF ORGANISATION
INDUSTRY ORIENTED HANDS ON EXPERIENCE (IOHE) will be considered as a full-fledged
course of 25 credits. Guiding Principle behind internship/training would be improvement in
knowledge/skills & employability of the students and emphasis would be on core companies and
practical/field work on live project situations and translation of academic knowledge acquired to ground
situations. Students will have a choice to undergo IOHE in any field related to civil engineering at
an industry/research lab/organisation of repute.
1.

Students must apply to the Training Coordinator in the prescribed format given in Annexure-I to this
notice indicating his/her choice of organization where he/she would like to undergo Industrial
Training. The students must keep the following points in mind, while approaching any organization
for pursuing their IOHE
a. The organisation should be of repute and must have been in existence for at least five years.
b. Organization in principle should agree to engage students in a meaningful Live Engineering
Project for the full stipulated period of training as mentioned above and also help the university in
conducting periodic evaluations of the students which includes submission of monthly progress report
on training to the University and visit by the faculty to the site.
c. Once approved, the students are not permitted to change their training organisation without
prior permission from the university.

2.

Based on the information provided by the student in Annexure-I, university would scrutinize
the details of the organization and will give its approval. Students in their own interest and to avoid
rejection of their requests should approach only those organizations, which fulfil the criteria of
selection laid down by the university.
Page 1 of 15

3.

Thereafter, students may collect formal request letter/NOC for the approved organisation (draft
provided in Annexure 2) to be submitted to his / her prospective training organisation from
Training Co-ordinator, Civil Engineering Department.

4.

The student should obtain a consent letter (As per draft provided in Annexure 3) from the training
organization and submit it to the Office of Training and Placement, Civil Engineering Department as a
proof of acceptance by the organisation.

5.

Commencement of IOHE course on 01 Jan 2015.

MONITORING
6.

Each student has to submit a joining report intimating the date of his/her joining training as per
Annexure-IV. The students have to ensure that the joining reports are received by the university
within 15 days of joining the organisation by hand/registered post. Delays in submission are liable to
attract academic penalties.

7.

For effective monitoring of training each student has to obtain a progress report for each month from
the industry coordinator/ immediate supervisor/ Project Manager as per Annexure-V and submit the
same during Mid Term/End Term Evaluations.

8.

The students are required to maintain a Daily Diary to keep a record of their daily work, which they
have to present during the Mid Term/ End Term evaluations.

EVALUATION
9.

The evaluation scheme of INDUSTRY ORIENTED HANDS ON EXPERIENCE (IOHE) will be

as follows:

10.
a) Total Credits: 25 Credits
b)
Component
Mid Term Evaluation I

Schedule
First week of March

Credits
2 credits

Mid Term Evaluation II

First week of May

3 credits

End Term Evaluation

First week of July

20 credits

Details
Students have to give a brief
presentation
of
the
work
accomplished during the period and
present the monthly progress reports
and daily diary to the evaluator
Feedback from Industry/ Monthly
Reports
Feedback from faculty coordinator
Project Report/ Daily Diary
Presentation/Viva

25 credits
Total
Note: The students will be informed well in advance about the exact dates of evaluation through
chalkpad notice. Therefore the students are advised to check their chalkpad account regularly
during the training period.
11. On successful completion of INDUSTRY ORIENTED HANDS ON EXPERIENCE (IOHE),
students are required to submit a Project Report to the university within a week of completion
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of his/her training along with a feedback (As per Annexure-VI).

12. The layout of the report must be as per specified guidelines given in Annexure-VIII. A standard
cover page has to be used by the students (As per Annexure-IX) and the report shall contain a
certificate of successful completion of IOHE (As per Annexure-VII) from host organisation and a
declaration as per Annexure-X in original
Important: It may be noted that project reports not conforming to the guidelines given above
and those specified in Annexures- VII, VIII and IX and X will not be accepted by the university.
13. Work done by the student will be evaluated on the basis of criteria given in paragraph no 12.
14. On successful presentation of the work, a valid grade will be awarded to the student, which will be a
part of his/her final transcript.
15. In case, any campus- placement activity is scheduled during the IOHE for, students would need to
take leave from their respective organizations and be available in campus for their placements.
16. After completion of the training, each student shall submit a feedback to the training coordinator as
per Annexure-XI which shall be utilised in improving training program for subsequent
batch/batches.
Important Dates for 2011 Batch

Sr. no. Description of the task to be completed

Due date

1.

Start looking for prospective IOHE organisations

2.

Students submit the filled Performa as provided in Annexure 1 to the 31st Oct 2014
Training coordinator, Civil Engineering Department
Last date for approval /disapproval of IOHE places by University
10th Nov 2014

3.
4.

5.

Notified

Collection of request letters by students from University to be 15th Nov 2014

submitted to IOHE organisations
to
25th Nov, 2014
Last date for submission of consent letters collected from IOHE 10th Dec 2014
organisation and submission of the same to university
by the students.

6.
7.

Start of IOHE
End of IOHE

1st Jan 2015

30th Jun 2015

8.

Submission of project report

7th Jul 2015

Bidyut Kumar Panda
Coordinator, Training Programs
Civil Engineering Department

Cc:
VC and Registrar for their kind information
Dean Civil for his information please
HOD & Faculty Members of Department of Civil Engineering
Chalkpad Notice Board
All Notice boards in Academic block

Page 3 of 15

Annexure - I

To
The Training Coordinator,
Civil Engineering Department
Chitkara University, Himachal Pradesh
Sub: Request for issue of formal request letter/NOC for pursuing IOHE
Dear Sir,
I .. Name, ID No. would like to pursue my
Industry Oriented Hands on Experience (IOHE) Course at the organization mentioned below:
a. Name of the Organization :
b. Address of the organisation
c. Name & designation of the person to whom the
formal request letter/ NOC is to be addressed:
d. Website of the organization :
e. No. of years of existence of organization :
f. Project where you are aspiring to pursue your training:
I request you to accord your kind approval and issue me formal request letter/ NOC to enable me to
pursue my IOHE.
Yours sincerely,

Name and signature of student

Communication Details of the students:
E mail ID:
Mobile No:
Fathers Mobile No:

Page 4 of 15

Annexure II

Chitkara University
Atal Shiksha Kunj, Atal Nagar,Barotiwala,
Distt - Solan - 174 103 Himachal Pradesh, India.
Phone: 01795-661011
www.chitkara.edu.in

Department of Civil Engineering

To
M/S ------------------------------------------Subject: Request to allow our student (s) to Pursue Industry Oriented Hands on Experience (IOHE)
Course at Your Esteemed Organization
Dear Sir / Madam,
It is a matter of great pride for us that our batch of engineering students of Chitkara University are ready to
pursue their six months internship program named Industry Oriented Hands on Experience (IOHE) course
starting from --------------------.
Chitkara University has been established by the Himachal Pradesh State Legislature under the "Chitkara
University Act". It is a government recognized University empowered to confer degrees as per the Sections 2(f)
and 22(1) of the UGC Act, 1956. Since its inception, Chitkara University has been placing a lot of emphasis on
Industry-Academia collaboration. The unique features of our academic system are

a learning centric approach,

continuous evaluation system,
emphasis on application oriented learning by students and
a strong Industry-relevant curriculum.

Chitkara remains one of the top choices for engineering aspirants in North India every year and has been growing
very fast on Pan India basis, so as to produce engineering professionals of the highest standards.
IOHE is a 25 credit course, where a student is expected to work on a live engineering project. The project being
pursued by the student is to be jointly evaluated by the host organization of the Industry and the University.
Therefore, the faculty from this university may please be permitted to visit your work site/ premises with prior
permission to evaluate the students periodically. The evaluation criteria adopted by us is placed at Appendix to
this letter. If any modifications are desired they can be considered.
I am sure our students shall contribute to productivity in your organisation and will in turn gain valuable
hands-on experience.
Through this letter, I would request you to enrol our student(s) in your esteemed organization for a six months
IOHE (01 Jan 20-- to 30 Jun 20--), with their detail (s) as mentioned below:
Name of student ----------------------------ID no. -----------------------------------------Sincerely yours,
Coordinator,
Training Programs

Page 5 of 15

Annexure to Letter to training organisation

Details of Evaluation Criteria Adopted by the University
1.
2.

Total Credits: 25 Credits

The evaluation will consists of the following components:

Component
Mid Term Evaluation I

Schedule
First week of March

Credits
2 credits

Mid Term Evaluation II

First week of May

3 credits

End Term Evaluation

First week of July

20 credits

Total

Details
Students have to give a brief
presentation of the work accomplished
during the period and present the
monthly progress reports and daily
diary to the evaluator
Feedback from Industry/ Monthly
Reports
Feedback from faculty coordinator
Project Report/ Daily Diary
Presentation/Viva

25 credits

3.

On successful completion of INDUSTRY ORIENTED HANDS ON EXPERIENCE (IOHE),

students are required to submit a Project Report to the university within a week of completion of
his/her training along with a feedback and certificate of successful completion of the IOHE from
host organisation.

4.

The students are required to submit a monthly progress report of their training from their training
organisation signed by the immediate supervisor and the project manager to the university by 10th
of each month.

5.

Visit by the faculty to the worksite with prior permission from the training organisation at mutual
convenience for evaluating the students.

Page 6 of 15

Annexure-III

To be typed on letter head of the training organisation

To
The In-charge,
Training Programs,
Department of Civil Engineering,
Chitkara University, Himachal Pradesh.
Subject: Consent for Enrolling Student of Your University for Training at Our Organisation.
Dear sir,
I hereby state that, Student ID .Mr. / Ms. -------------------------------------------------------------,
student of your University has approached our organization for pursuing his / her Industry Oriented Hands on
Experience (IOHE) Course. As per the requirement of your University, I on behalf of my organization agree to
the following conditions
a. Student would be deputed to work on a live Engineering project during his full period of IOHE course at
our organization.
b. Our organisation will assist Chtitkara University in conduct of necessary evaluation components.
c. We would facilitate the visit of faculty members from Chitkara University to the worksite at mutual
convenience, when the student is pursuing his/her course work at our organization
We are glad to inform you that our organization has agreed to pay INR .. per month as stipend
to the student. (Delete it, if not applicable).
The Student is expected to follow the rules and regulations of our organization during his / her period of stay.
(Please attach a sheet containing the specific rules and regulations, if any, which you expect the student to
follow).

Sincerely yours

Name:
Designation:
Email id

(Mandatory):

Seal of the organization (Mandatory)

Contact No (Mandatory) :

Page 7 of 15

Annexure-IV
JOINING REPORT

(To be sent by student within a week of joining by Registered Post to Training Coordinator, Civil
Engineering Department).
1.

Student I D

__________________________

2.

Name

__________________________

3.

Name of the Project

__________________________

4.

Name & Address of the Organization

__________________________
__________________________
__________________________

5.

Telephone No.

__________________________

E-mail :

__________________________

Address of the Site

__________________________
__________________________
__________________________

6.

Telephone No.

__________________________

E-mail :

__________________________

Residential Address of the Student

__________________________
__________________________
__________________________

Telephone No.

__________________________

E-mail :

__________________________

I hereby inform that I have joined the organization on _____________________ for the Project
Semester in the industry.

Dated :

Signature of the Student

CERTIFICATE BY THE CO-ORDINATOR IN THE INDUSTRY

Certified that the above-mentioned student has joined our organization for the project semester in the industry.

Dated :

Signature of the Coordinator

(With Seal)
Name of the Coordinator:
Designation:
Phone No.:
E-mail (if any):

Annexure-V
Page 8 of 15

PROGRESS REPORT ON INDUSTRIAL TRAINING

Student I D & Name of Student: ...
Name of Organization & address: ......
Phone No: . E-mail .
Site Address ..
Phone Nos: E-mail ..
Name of Industry Coordinator
Designation Phone No.

E-mail ....

DETAILS OF PROJECT
Stipend (if any) ... Accommodation/Meals
i) Topic/Title of the Project ..

ii) Type of Project .

iii) Details of Project Semester Assignment..

BRIEF PROGRESS REPORT FOR THE PERIOD FROM:TO ..

i) Attendance: Total Working Days (during this period): Present:Absent
ii) Task Assigned during this period .............................................

iii) Task Accomplished (during this period): ....

iv) Remarks/warnings by Industry Coordinator ..

v) Remarks/Warnings by the Project Manager (if any)

..

(Signature of Industry Coordinator)

(Signature of Project Manager)

Name .
Designation

Name
Designation

Page 9 of 15

Annexure-VI
FEEDBACK FROM INDUSTRY ON PROJECT SEMESTER
Name of the Organization
PROJECT SEMESTER: January . To June
Student ID:___________________

Student Name:_____________________

1.

Were the students serious about their work?

2.

Were they allotted specific projects?

Yes / No

3.

Has the work done by the students been of value to the

Company?

Yes / No

4.

Did the students have adequate background knowledge?

5.

Did the students have adequate maturity and adjustability?

6.

Do you think that the Institute can interact with the industry /
organization in some other way also? If Yes, Please specify.

7.

How do you rate the student overall?

8.

Will you consider the student to be absorbed in your

organization (if given chance)?

Yes / No

9.

Would you like to accept students from Chitkara University,

Himachal Pradesh again in next year?

Yes / No

10.

Overall Grading

Name:

__________________

____________________
Designation: ____________________

A
B
C
D

Excellent
Very Good
Satisfactory
Marginal

Page 10 of 15

Yes / No

Signature:

Annexure-VII
Date:
CERTIFICATE OF COMPLETION OF TRAINING

This is to certify that Mr./Ms. Name of student student of B. Tech. (specify branch) of Chitkara
University (Himachal Pradesh) has successfully completed six months industrial training from
Date to Date at this organisation. During this training, he/she worked on Assigned Job in
Department under the guidance of Name of the guide. His / Her overall performance during
the training period was Comments.

(Signature)
Name
Designation
Department
(Authorized Signatory with company seal)

Page 11 of 15

Annexure-VIII
GUIDELINES FOR PROJECT REPORT
CONTENTS OF THE PROJECT REPORT
1.
2.
3.
4.
5.
6.
7.
8.
9.

10.

Cover page on hard paper (Black colour with golden letters)

Inner page same as cover page but on the soft paper
Declaration
Certificate
Acknowledgement (if any)
Contents
List of tables
List of figures
Report should be divided into at least the following sub headings. (Note: Each sub heading
should start on a new page)
Summary
Introduction
Work
Industry
Review
Details of the work including work programme & results
Conclusions and Future Scope of Work
References (if any)
Impediments/difficulties faced during project semester on project work; Suggestions related
to work/project semester.

Please note the case of letters in the cover page. The 3rd line is 16 pt bold and other lines
are 12 pt. The page is centered. Department and Institute names are bold.
The matter contained in the report should be typed in MS word (1.5 spacing) Times New
Roman, 12 pt or equivalent with other software. Subject matter should be typed on both
sides of paper and the alignment of paragraphs should be justified
Text and Numbering Scheme to be followed
Order
Font
Numbering
Size
B

Main Heading
Arial
X
12

Sub Headings
Arial
X.1
12

Sub Points
Arial
X.1.1
12
Body Text
Times New Roman
-12
X
Numbering of the Figures: X.1, X.2, X.3,so on.

I
X
X
X
X

U
X
X
X
X

X Order of the Topic as listed in the Content

Figures and tables may be inserted in the text as they appear or may be appended in order.
List of references shall be appended at the end.
Paper: A4 size & white in colour.
No. of Pages: Report must have Minimum of 60-70 Pages.
No. of Copies: A total of THREE copies must be prepared one for the student, second for
the industry coordinator and third for the institute.
Binding: Black coloured hard book binding should be done with the front page printed (In
golden) on the face of the binding, as it is inside the Report.
Page 12 of 15

Annexure-IX

PROJECT REPORT
(Project Semester January-June 2015)

(TITLE OF THE PROJECT)

SUBMITTED IN PARTIAL FULFILLMENT OF THE REQUIREMENT FOR THE AWARD OF

THE DEGREE OF

BACHELOR OF ENGINEERING
IN
CIVIL ENGINEERING

(Name of student)
Student I D..

Under the Guidance of

(Name of faculty coordinator

with designation)

(Name of Industry coordinator

with designation)

School of Civil Engineering

CHITKARA UNIVERSITY
HIMACHAL PRADESH

________________ to______________, ___________

(Start Month)
(End Month)
(Year)
Page 13 of 15

Annexure-X

DECLARATION
I hereby declare that the project work entitled (Title of the project) is an authentic record of my own
work carried out at (Place of work) as requirements of six months project semester for the award of
degree of B.E. (Civil Engineering), Chitkara University, Himachal Pradesh, under the guidance of
(Name of Industry coordinator) and (Name of Faculty coordinator), during ________to _______, 2015).

(Signature of student)
Name of Student
Student I D
Date: ___________________

Certified that the above statement made by the student is correct to the best of our knowledge and
belief.

(Name & Designation)

Faculty Coordinator

(Name & Designation)

Industry Coordinator

Page 14 of 15

Annexure-XI

Chitkara University, Himachal Pradesh

Department of Civil Engineering
STUDENTS FEED BACK FORM
1.

Name and Place of the Industry:

2.

Students name

3.

Are you satisfied with the manner the department did your:
(i)
Placement in various industrial units
Satisfied
Unsatisfied
(ii)
Registration & Orientation
Satisfied
Unsatisfied
(iii)
Evaluation
Satisfied
Unsatisfied
If not satisfied, please give your suggestions overleaf.

5.

Was the technical assistance/guidance received from the Institute satisfactory? If not, identify the areas where
assistance was lacking?
_____________________________________________________________________________________________
_____________________________________________________________

6.

Were you given a single project or number of similar projects?

7.

Specify areas of the project carried out by you

8.

What additional subjects did you study in order to successfully complete the projects in the Industry?
PROJECT
SUBJECT

9.
i)
ii)
iii)
iv)
v)

Student I D

Branch: Civil

Single

No. of
Projects

Analysis & Design/Fabrication/

R&D/Supervision/

Problems faced in the Industry with regard to:

Project identification
Problem analysis
Implementation of the Project
Acceptance in Industry
Recognition of the work done by you

10.
I

Has the Project Semester proved to be an exercise that has enhanced your
Personal Attributed at work:
i)
Communications Skills
ii)
Confidence level
iii)
Creativity
iv)
Planning skills
v)
Adaptability
vi)
Being methodical
vii)
Organizational skills
II
Technical Aspects
Knowledge
Skill at work
11.
Were you provided the following
i)
Stipend
ii)
Accommodation
iii)
Conveyance
12. Any additional information/suggestion for further improvement of the project:

YES

No

YES

No

______________________________________________________________________________________
A-Excellent
B-Good
C-Fair

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