Constitution and By-Laws

PHILIPPINE INSTITUTE OF CIVIL ENGINEERS INC.
Manuel S. Enverga University Foundation, Charter 23

College of Engineering and Technical Department
Lucena City
CONSTITUTION AND BY-LAWS

ARTICLE I - NAME, LOCATION AND OBJECTIVES
Section 1. Name: The name of this organization shall be Philippine Institute of Civil
Engineers, Inc. Manuel S. Enverga University Foundation, Charter 23 or the PICE-MSEUFStudent Chapter.
Section 2. Headquarter. The said chapter shall maintain a headquarter in CETD Building
( 1 Floor), Manuel S. Enverga University Foundation.
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Section 3. Objective. The objectives of the chapter shall be:

a) To encourage civil engineering students to work together in fellowship
dedicated to science and technology.
b) To enhance and improve Civil Engineering students curriculum and
facilities in school.
c) To provide encouragement, guidance, and fellowship to Civil Engineering
students;
d) To stimulate research to Civil Engineering students; and,
e) To maintain high ethical standards in the practice of Civil Engineering.
ARTICLE II - QUALIFICATIONS FOR MEMBERSHIP
Section 1. Membership shall consist of the student members with the following
qualifications:
a) A bonafide MSEUF Civil Engineering Student
b) Third, Fourth or Fifth Year
c) Of good moral character
Section 2. Admission of new members shall be based from the following requirements:
a) Applicants should pass and gain an average point of seventy percent (70%)
of the total items in the Written Examination given by the Academic
Committee Head.
b) Applicants should undergo Oral Examination to be administered by the
members and be graded only by the officers
c) The overall rate of the applicants shall be based from Oral Examination
(50%) and Written Examination (50%) and the accumulated score must
mot be lower than seventy percent (70%).
d) The applicants who will fail to pass the examinations given will be
subjected to probationary status.
e) The top three (3) applicants will automatically gain five (5) signatures from
each of the members.
f) There will be a one (1) month or twenty (20) school days signing that will
test the willingness, ability and passion of each of the applicants.
g) All those who comply with the aforementioned requirements will be
admitted through Formal Acceptance.
COLLEGE OF ENGINEERING & TECHNICAL DEPARTMENT

Manuel S. Enverga University Foundation
University Site, Brgy. Ibabang Dupay, Lucena City, Philippines
Telephone No. (042) 710-3151; email: engg.dept_mseuf@yahoo.com.ph

Lucena City
ARTICLE III - SIGNING PROCESS

Section 1. There will be a one (1) month signing process that will test the willingness,
ability and passion of the applicants.
Section 2. The first week is the Familiarization Week; the applicants must be acquainted
with the objectives, history, advisers and members. The second and third week is the Talent and
Order Week.
Section 3. At the end of the second week there will be a Pre-Deliberation and the Final
Deliberation will be on the fourth week.
Section 4. The members have the right to order the applicants with the things which are
related with the objectives and goals of the organizations.
Section 5. The members should not harm the applicants physically, mentally and
emotionally. The applicants are not allowed to purchase anything ordered by the PICE Members
without money given to them.
ARTICLE IV - MANAGEMENT
Section 1. The governing body of the chapter shall be vested in the set of officers. The
Officers shall manage the affairs of the chapter in conformity of the provisions of these By- Laws.
Section 2. Quorum. A majority of the directors shall be necessary at all Board Meetings to
constitute a Quorum for the transaction of the Business.
Section 3. Power. The Officers shall have control and supervision over the business or
affairs of the chapter and shall have the following express powers:
a.) To make and change the rules and regulations provided these are not inconsistent with
these By-Laws or the policies of the chapter.
b.) Plan, organize, direct and control the annual activities of the chapter.
c.) Approve or ratify expenditures as proposed by the officers.
Section 4. Minutes of all meetings shall be kept carefully preserved as record of business
transaction at that meeting.
Section 5. Sickness, absence or disability. In case of sickness, absence, or disability of any
of the officers, the remaining officers may delegate and enhance the powers, duties,
responsibilities and functions of the book absent or disabled to any member of the remaining
officers.
Section 6. Vacancy. In the event of vacancy in any officer other than that of the president,
the remaining officers shall appoint to fill the unexpired term.


Lucena City
Section 7. Duties of the President.

a) The President shall be the chief executive of the chapter.
b) He/She shall preside over all meetings of the chapter.
c) It shall be his/ her duty to implement the decisions and resolutions of the
officers and of all the will of the members of the chapter and shall have
general supervision over the affairs of the Institute Chapter.
d) He/she shall perform all the duties and functions inherent in the office of
the President and such others as any be assigned to him/her from time to
time by the officers.
e) He/she is empowered to appoint committees which may be found
necessary to carry out functions or objectives of the chapter.
f) He/she shall submit annual reports of the operations and activities of the
chapter to the members of the annual meetings.
Section 8. Duties of the Vice- President.
a.) In case of death, absence or disability of the President, the Vice-President
shall assume and discharge all the duties of the President.
b.) He/she shall perform such duties as the President and/or the Officers may
assign.
Section 9. Duties of the Secretary.
a.) The Secretary shall properly keep and file a record of the minute to the
members of the chapter.
b.) He/she shall have a complete roster and directory of the members, a file of
activities awards and guest of the chapter.
c.) He/she shall send to all members in good standing reports, publications,
newsletters, etc., as directed to the seal of the chapter.
d.) He/she shall be custodial to the seal of the chapter.
e.) He/she shall attest all membership certificates and all formal contracts
executed by the chapter or the officers.
f.) He/she shall attend to all correspondence of the chapter.
g.) He/she shall render annual reports of his/ her office at the annual meetings.
h.) He/she shall prepare the agenda for all meetings of the chapter or the
officers.
i.) He/she shall send out proper notice, either oral or writing of the meeting of
the officers.
j.) He/she shall perform such duties and functions as may be assigned to
him/her by the officers.
Section 9. Duties of the Under Secretary.
a) He/she will serve as an administrative officer to the secretary in keeping
records and maintaining files and correspondence,
b) He/she will be an co-organizer in scheduling of meetings and to take
detailed note of the proceedings,
c) He/she is in-charge in documenting the organizations activities and back
up in communication affairs.


Lucena City
Section 10. Duties of the Treasurer.

a.) He/she shall be responsible for the collection of all fees, dues and such
funds as are due to the chapter.
b.) He/she shall have the custody of all funs and properties of the chapter.
c.) He/she shall keep true, proper and accurate accounts of the funds
properties, assets and liabilities of the chapter and have such accounts upon
examination of all responsible hours by any members.
d.) He/she shall deposit the funds of the chapter in such banks as any be signed
by the President and him/her in the name of the chapter.
e.) He/she shall render reports as to the financial status of the chapter at every
annual meeting and perform such duties as the officers may order.
Section 11. Duties of the Auditor.
a) He/she shall be responsible for the examination of all financial records of
the liabilities of the chapter and must see to it that all fund properties,
assets and liabilities of the chapter are properly recorded by the treasurer.
Section 11. Duties of the Public Relation Officer.
a) He/she shall act as the news information center of the organization.
b) He/she shall prepare and dissemate communication letters to the other
student organizations in the university.
Section 12. Board of the Directors Duties.
a) Community Extension Service Committee Head
i. He/she will serve as the officer who will be responsible for the outcampus activity concerning the wellness and general welfare of the
society.
ii. He/she will be the linkage with non-government organizations that
are abiding the same principles and objectives PICE have.
b) Academic Committee Head
i. He/she will serve as the officer who will be responsible for the
making
ii. He/she will be the linkage with non-government organizations that
are abiding the same principles and objectives PICE have.
c) Finance Committee Head
i. He/she will act as the machinery for the collection of fees and other
dues from the members.
ii. He/she will plan and undertake fund raising activities by the
organization.
d) Membership Committee Head
i. He/she will supervise the performance of the applicants
ii. He/she will take in charge of the communication letters concerning
the new members.


Lucena City
e) Liaison Officers
i.
ii.
iii.
He/she will act as liaison between the members and officers of the
Philippine Institution of Civil Engineers .
He/she will be the linkage between the Philippine Institute of Civil
Engineers and duly accredited organizations or independent groups
of Manuel S. Enverga University whose objectives and purpose are
concurrent with that of PICE.
He/she will support to the Board of Directors.
Section 13. The PICE-MSEUF-Student Chapter shall have its own adviser who shall be a
member of the PICE Inc. and a faculty of the MSE University Foundation.
ARTICLE V MEETING OF THE CHAPTER
Section 1. A regular meeting shall be called monthly and shall be attended by the
members.
Section 2. The annual election meeting of the chapter shall be held one week before the
final examination of one regular school year.
Section 3. Special meetings of thus chapter may be held from time to time upon the call of
the President or by the Secretary upon the request of at least two (2) members in good standing
and such request shall state the purpose of the meeting.
Section 4. Notice of meeting. In any meeting except annual election meetings and regular
meetings, notice in either oral or written shall be required.
Section 5. Quorum. In all duly announced meetings of the chapter, majority of the
members shall constitute a quorum.
ARTICLE VI FINES AND DUES
Section 1. The chapter entrance fees shall be due immediately for the acceptance of
membership.
Section 2. The chapter entrance fees of new members shall be as recommended by the
Officers and ratified by the members in the general meeting. Upon payment of the entrance fees.
Section 3. The Officers may be prescribed from time to time publication fees and other
fees and/ or occasional contribution from all members.


Lucena City
Section 4. Funds. The funds of this chapter shall consist of monthly dues (10) and fines
from the absents for meeting (P10), activities (P100) and lates (P5).
Section 5. Any member who wishes to be accredited as a member of the National Institute
shall pay the amount prescribed by it.
ARTICLE VII NOMINATION AND ELECTION OF OFFICERS AND DIRECTORS
Section 1. The Officers shall be consist of fifteen (15) members, twelve (12) whom shall
be elected annually by the members of this chapter and three (3) are appointed. The Officers shall
hold office for one year until their successor shall have been elected and qualified.
Section 2. The Secretary shall send to each member at least one week before the annual
election meeting, a copy of the provision of these By-Laws relating to the election of the set of
officers together with any information that may be required.
Section 3. Any member of good moral and academic standing may be nominated. No
officer shall be eligible for a third consecutive term in the same office.
Section 4. The twelve (12) persons who get the highest number of nomination from the
body will automatically be held as the set of officers.
Section 5. The twelve (12) elected members will discuss their assignment of positions in
line with their abilities and skills.
Section 6. Without further notice, immediately after the election of the officers and all of
those term of office shall start immediately after induction.
ARTICLE VIII RESIGNATION AND TERMINATION
Section 1. A member may resign by the written communication to the secretary who shall
present his/her name to the officers. If all his/her current financial obligation to the chapter has
been met and if no charges are pending against him/her, his/her resignation shall be accepted as
resigned in good standing.
Section 2. The Officers shall consider proceedings looking toward the discipline which
may include expulsion, suspension, or admonition of any member, upon information coming to its
notice or upon the written request of any two (2) members that, for the cause or causes set forth a
person belonging of the chapter may be disciplined.
Section 3. Membership may be terminated if any of the members commit any of the
following:
a) If he/she undergoes suspension for three regular semesters
b) If he/she is not currently enrolled
c) If he/she makes three consecutive absences on any meetings of the chapter.


Lucena City
d) If he/she commits any act that is contrary to the policies of the chapter or to
the provisions of this By-Laws.
Section 4. Any officer may be terminated from the office if he/she to attend to the
responsibilities that are provided by this constitution.
ARTICLE IX AMENDMENTS
Section 1. Proposals to amend these By-Laws shall be considered by the Officers upon the
recommendation of any two (2) members in good standing of the chapter.
Section 2. An affirmative vote of at least a majority of all the members of the chapter shall
be necessary for the ratification and adoption of the proposed amendments for these laws.
Section 3. Amendments to adopted shall take effect immediately upon ratification of the
secretary as authorized by the Officers that the said amendment have been duly ratified


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PHILIPPINE INSTITUTE OF CIVIL ENGINEERS INC.

Manuel S. Enverga University Foundation, Charter 23