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video conferencing which allow people in different locations to hold interactive meetings;
forum boards, which allow people to instantly post information at a centralized location;
and
suggestion box,it is mainly for upward communication as because some people may
hesitate to communicate to the to management directly so they can give suggestion by
drafting suggestion in suggestion box.
information sharing between company employees and can substantially contribute to its
commercial success.[1]
Face-to-face[edit]
Face-to-face communication helps to establish a personal connection and will help sell the
product or service to the customer.[2] These interactions can portray a whole different message
than written communication as tone, pitch, and body language is observed. [3] Information is easier
to access and delivered immediately with interactions rather than waiting for an email or phone
call. Conflicts are also easily resolved this way, as verbal and non-verbal cues are observed and
acted upon. Communicating professionally is very important as one is representing the company.
Speak clearly and ask questions to understand the needs and wants, let the recipient respond as
one resolves the issue. Decisions are made more confidently during a face-to-face interaction as
the recipient asks questions to understand and move forward with their decision.
Email[edit]
When using email to communicate in the business world, it is important to be careful with the
choice of words. Miscommunication is very frequent as the reader doesnt know what non-verbal
cues one is giving off, such as the pitch, tone, or expressions. Before beginning an email, make
sure the email address one is using is appropriate and professional as well as the message one
is going to send. Again, make sure the information is clear and to the point so the recipient isnt
confused. Make sure one includes their signature, title, and other contact information at the end.
[citation needed]
Telephone[edit]
When making a business call, make it clear who is on the line and where one is from as well as
one's message when on the phone. Smile and have a positive attitude as the recipient will be
able to read the caller and that will affect how they react. When leaving a message, make sure
one is clear and brief. One should state their name and who they are and the purpose for
contacting them. If replying to a voicemail, try to respond as soon as possible and take into
consideration the time of day. Don't call too early or too late, as it is important to respect other's
time. Also be mindful of where one is and the noise level as well as the people one is around
when trying to reach someone by phone.[4]
When making a sales call, hope for the person one are trying to connect to does not answer the
phone. Leave up to five enticing messages and one's target audience will be ready to speak
when one either gets a call back or one calls and reaches the person. The enticing message
prepares the person to speak to the representative. It may be that the person is not interested
based on what one had said in each voice message. Always be polite and accept that one may
have many more to call. If the individual is reached, one might ask if there might be someone
better suited for the advertised program.
If one is calling and leaving voice messages, include time of availability for callbacks. There is
nothing worse than a callback coming to one when one is not available. Use the telephone as a
great communication tool. Be polite and always put oneself in the other person's position. For
more tips on making business calls and leaving enticing messages see Harlan J Brown's book
on Telephone Participation.
Listening[edit]
When listening to another employee or customer speak it is very important to be an avid listener.
Here are some obstacles that you might have to overcome:
Surrounding Environment
A good way to overcome these factors is by using LOTS Better Communication method. This
method includes four steps in order to produce good listening skills and the ability to respond
with an educated statement. The four steps to this method are:
1. Listen
2. Observe
3. Think
4. Speak
Doing all of these things while showing good eye contact and body posture will assure the
speaker that he/she is getting full attention from the listeners.
[5]