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Oracle Payments Implementation Guide
Release 12.1
Part Number E13416-04
Step Type
required
conditionally
required
The Oracle Payments setup checklist for the funds disbursement process is shown in the table below. These
setup steps must be performed in Oracle Payments in the sequence indicated.
Funds Disbursement Setup Checklist
Step Number Setup Step
Step Type
Oracle Application
12.
13.
optional
Oracle Payments
14.
optional
Oracle Payments
15.
optional
Oracle Payments
16.
optional
Oracle Payments
17.
required
Oracle Payments
18.
required
Oracle Payments
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following:
Checks
Electronic Funds Transfer (EFT)
Bills Payable
Wire
Purpose
The purpose of creating funds disbursement payment methods is to:
define the payment methods you want to use to make payments
define rules to default payment methods onto documents payable
assign validations to be run on documents payable, payments, and payment instructions
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For example, if a formatting template uses a format value of WIRE, but you want to create several new wire
payment methods that each have different validations, you can enter WIRE in the format mapping value for
each, and that is the value that will appear in the payment file for all payment instructions that have those
payment methods.
In the Anticipated Disbursement Float field, enter a value that represents the number of days after
submission of the payment instruction until the funds leave the first party payer's account.
No Conditions Set
Selected
Conditional
Conditions Exist
Selected
Never
No Conditions Set
In the Usage Rules: Update Conditions for <Product Name> page, the First Party Organization subregion
uses access control security so that when you click the Add button, you only see the first party organizations
to which you have access. That is, you can only add first party organizations to which you have access.
If, after completing the Create Payment Method: Usage Rules page, you click the Review button, the system
navigates to the Create Payment Method: Review page and skips the remaining tasks in creating a payment
method. The system inserts, however, default values for payment field validations. No validations are
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assigned for this payment method. The Create Payment Method: Review page reflects the default
information when you navigate to it by clicking the Review button.
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do not match those on the invoice, then Oracle Payments determines whether the conditions for Payment
Method EFT matches. If the conditions for Payment Method EFT match those on the invoice, then Payment
Method EFT defaults onto the invoice.
Generally, the source product allows the user to override the default payment system manually.
Purpose
The purpose of setting up payment method defaulting rules is to create and maintain defaulting rules for
when payment methods are to default on documents to be paid.
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Purpose
The purpose of entering country-specific bank instruction codes required by a particular country's payment
system or bank is to enable you to process payment instructions to the country-specific payment system or
bank.
Purpose
The purpose of entering country-specific delivery channel codes required by a particular country's payment
system or central bank is to enable you to specify how payments are to be delivered to payees by the
country-specific payment system or bank.
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Oracle Payments provides many seeded delivery channel codes. The Author column of the Delivery Channel
Codes page displays Oracle Payments for seeded delivery channel codes and the applicable user name for
user-defined codes.
Purpose
The purpose of entering country-specific payment reason codes required by a particular country's payment
system or central bank is to enable you to specify the reason for the payment to the country-specific
payment system or bank.
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Prerequisites
Before you can set up payment process profiles, you must perform the following setup steps:
funds disbursement payment methods
formats
payment systems and transmission configurations, if you plan to use them
Purpose
The purpose of setting up payment process profiles is to specify the details of the payment process.
Payment process profiles are blueprints that contain all the rules for creating and disbursing payments.
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Allow Manual Setting of Payment Completion check box. This setting enables payment administrators
to mark payments complete manually in the Payment Processes region of the Funds Disbursement
Process Home page.
Automatically Transmit Payment File after Formatting check box. If selected, the payment file is
automatically transmitted to the payment system or bank after it is formatted. If it is not checked, a
payment administrator will have to initiate transmission from the Funds Disbursement Dashboard.
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However, there is no assurance that only a single payment instruction is created with payments from within
a payment process request because payments within the same payment process request may contain
different payment process profiles, and therefore need to be grouped into separate payment instructions.
Feature
Description
RFC Identifier
check
box
Identifier of the Regional Finance Center. This is relevant if you are deploying Oracle
Payments for use by a United States federal agency.
Payment
Function
check
box
Function of the payment, that is, a type of payment. Examples of payment functions are
Supplier Payment and Employee Reimbursement.
Description
Corporate An exchange rate that is optionally used to perform foreign currency conversion. The corporate exchange
rate is usually a standard market rate determined by senior financial management for use throughout the
organization. This rate is defined in Oracle General Ledger.
Spot
A daily exchange rate used to perform foreign currency conversions. The spot exchange rate is usually a
quoted market rate that applies to the immediate delivery of one currency for another.
User
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If you select the Override Payee Delivery Method Preference check box, you can override the
supplier/payee's delivery method preference that was set in the supplier/payee setup.
If the Override Payee Delivery Method Preference check box is deselected, the delivery method preference
set at the supplier/payee level is used, overriding the delivery method set in the Create Payment Process
Profile page or in the Update Payment Process Profile page.
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system account if you want to use the same payment process profile for different payment system accounts.
If you did not navigate directly from the Create Payment Process Profile page, but instead clicked the
Update icon on the Payment Process Profiles page, and you deselect the Enabled check box in the Payment
System subtab of the Update Payment Process Profile page, the system end dates the payment system
account but does not delete it.
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region.
Description of Fields Under the Bank Instructions Region, Payment Instruction Creation Subtab of the
Update Payment Process Profile Page
Field
Feature
Description
Bank Instruction 1 and List of Values Bank Instruction Code. For information on setting up bank instruction codes, see
2
Step 14. Setting Up Bank Instruction Codes.
Bank Instruction
Details
Enterable
Field
Feature
Description
Enterable
field
Prefix on the file name that is submitted to the payment system or bank.
Enterable
field
Extension on the file name that is submitted to the payment system or bank
Enterable
field
Location on the deploying company's computer from which the payment file is
submitted to the payment system or bank
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Feature
Description
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Sequence
Name
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Enterable field
Payment
Automatically populated by
System Account any enabled payment
Name
system accounts
Last Used
Number
Enterable field
Set Schedule
Icon
Opens the Concurrent Request program page, where you need to run
the program with name Reset Periodic Sequence Value by specifying
when and how frequently you want Oracle Payments to reset the
sequence value.
Note: If no payment system is selected or entered for the Payment System field in the Payment System
subtab of the Update Payment Process Profile page, then the Periodic Sequences in Format region is not
displayed.
The Periodic Sequences in Format region always displays three rows, which enables you to enter up to three
sequence names. When you enter a sequence name in the Periodic Sequences in Format region, the
Sequence Settings table displays all the payment system account names that were enabled in the Payment
System subtab of the Update Payment Process Profile page.
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Feature
Description
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Outbound Payment
File Prefix
Enterable
field
Outbound Payment
File Extension
Enterable
field
Outbound Payment
File Directory
Enterable
field
Folder on the deploying company's computer from which the positive pay file is
submitted to the payment system or bank.
Automatically
Transmit File
Check box
If selected, Oracle Payments transmits the positive pay file when payments are
issued. That is, when checks are printed, then the positive pay file is generated and
transmitted.
Feature
Condition Drop-down
list
Description
Specifies when or for which payments this remittance advice is generated.
Number of Documents option indicates the number of payments that must be included in a
payment instruction for Oracle Payments to generate separate remittance advice for the
included payments. The Payment Detail Length option indicates the minimum payment detail
length required to generate separate remittance advice for a payment.
The function accepts one parameter, the Payment ID. This function must return either Y or N.
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Overview
The first party payer, or deploying company, that disburses payments, can set system options for payment
features. Oracle Payments seeds one enterprise-level system option on the Disbursement System Options
page. When you access this page, you can view the default system options for the entire enterprise.
Enterprise-level system options are updateable if you have been assigned security update permission.
You can also view the system options for each organization to which you have access in your security
profile. This means that you can only view and update those organizations to which you have security
access. For information on security access for multiple organizations, see Define Multiple Organization
Security Profile, Oracle Applications Multiple Organizations Implementation Guide.
Upon initial implementation, the enterprise-level settings display the seeded settings for enterprise-wide
options, which are used for the enterprise and all organizations within the enterprise. Once you change a
value on the Update Disbursement System Options: Enterprise-wide page, the user interface displays the
existing values in the database. If you have update access, you can change the system options at the
enterprise-level or the organization-level. Making a change at an organization level creates a record for the
organization. After that, any changes made to the enterprise-level do not update the organization-level.
Note: Only some system options, such as default payment method, can be set at the organization- level.
Note: The Disbursement System Options are treated as defaults. Source products can override these
settings when a payment process request is submitted.
Purpose
The purpose of setting up disbursement system options is to specify how the payment process runs at the
enterprise and organization-levels.
Features
Description
Radio
button
Radio
button
This option uses the default payment method set for each
supplier, or payee, in iSupplier Portal.
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Features
Description
Document
Drop-down
list
These options either direct Oracle Payments to stop payment processing for
review of the applicable documents if validation failures occur or to reject
some or all of the documents.
Payment
Drop-down
list
These options either direct Oracle Payments to stop payment processing for
review of the applicable payments if validation failures occur or to reject
some or all of the payments.
Check box
If the check box is selected, you can change the bank account to which you
are making a payment on the Review Proposed Payments page. If Review
Proposed Payments after Creation is set to No, this field is not used.
If the check box is deselected, you cannot change the bank account to which
you are making a payment.
Format
List of
values
Oracle Payments seeds one Status report format, which you can select from
the list of values. You can also create your own Status report formats. If you
create your own Status report formats, they are available as options from the
list of values.
Automatically Submit at
Payment Process Request
Completion
Check box
If the check box is selected, Oracle Payments automatically runs the Status
report after the Build Payments program completes.
If the check box is deselected, Oracle Payments does not run the Status
report after the Build Payments Program completes.
Check box
If the check box is selected, the formatted payment file created from the
payment instruction is stored in the database.
Validation Failure
Results Region
Proposed Payments
Region
Payment Process
Request Status Report
Region
Payment Instructions
Region
Save Formatted Payment
File in Database
Features
Description
Bank Charge
Bearer
Drop-down
list
When funds are sent by EFT, the bank that does the processing charges a fee. By
selecting an option from the Bank Charge Bearer drop-down list, you can indicate the
party who is responsible for paying the EFT fee. This field may not be used by all banks in
all countries.
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Pay Each
Document
Alone
Check box
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If the check box is selected, each document payable submitted to Oracle Payments is
built into its own payment. That is, documents payable are not combined with others to
create payments.
Copyright 2000, 2010, Oracle and/or its affiliates. All rights reserved.
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