ANNEXURE I

DELEGATIONOFPOWERTO
THEPROJECTOFFICERSOFMINES/PROJECTS,WASHERIES,CAPTIVEPOWERPLANT
ANDREGIONALREPAIRSHOPS

SL.NO.

Item

1.0

PERSONNEL

1.1

Promotion against sanctioned posts in

collieries/WasheriesProjectOffice:

a) ForclericalgradesIIII

1.2

b) DailyrateduptocategoryIII.
c) MonthlyratedDHmisc.scales.
d) ExcavationcategoryE&D.

Confirmation of employees in
categories as in 1.1 above against
sanctioned
posts
in
collieries/Washeries/projectoffice.

ExtentofAuthority
Full

Full

DO

DO

Full

SpecialRemarks
Allpromotionswillbeonthebasisof
DPCtobeconstitutedbytheProject
Officer and the instructions in the
Cadre scheme for nonexecutives
employees will be followed. GM of
theAreawillbekeptinformed.
Allpromotionswillbeonthebasisof
DPCtobeconstitutedbytheProject
Officer and the instructions in the
Cadre scheme for nonexecutives
employees will be followed. GM of
theAreawillbekeptinformed.

::2::

SL.NO.
1.3

1.4

1.5

1.6
1.7

1.8

1.9
1.10

1.11
1.12

Item

Extentof Authority

Transfer of employees in categories as

Full
in
1.1
above
within
collieries/Washeries/projectoffice.
Acceptance
of
resignation
of
Full
employees in categories as in 1.1
above.
Sanction advance of TA/Transfer TA/ Full in respect of
RRF/LLTC/Pay/Medical
employees
working
underhiscontrol.
DO
SanctionTA/TransferTA/LTC/RRF/LLTC
bills.
DO
Sanction for extension of halt on tour
beyond 10 days but not exceeding 15
days.
DO
Grant of all approved types of leave
and acceptance of fitness certificates
afterleaveonmedicalgrounds.

Sanction advance for purchase of

bicycle.
Sanction of reimbursement of medical Full in respect of
expenses.
employees under his
administrativecontrol.

Sanction of education allowance,

tuitionfee,festivaladvanceetc.
Sanction overtime work and payment Full for nonexecutives
thereof.
working under his
administrativecontrol.

SpecialRemarks

Medicaladvancewillbepaidonthe
recommendation of the Area
MedicalOfficer.

Recommendation of concerned
Medical Officer of the Company is
needed for acceptance of fitness
certificates after leave on medical
grounds.
Deleted.
AsperMedicalAttendanceRules.

Deleted.
As per guidelines, instructions
issuedfromtimetotimeandwithin
allocatedBUDGET.

::3::

SL.NO.

Item

1.13

1.17

Disciplinary action against non

executives in categories as per 1.1
above.
Sanction expenditure on vocational
training
Sanction expenditure on liveries to
employees under his administrative
control.
Sanction of compensation in
accordance
with
Workmens
CompensationAct.
Grantofhonorariareward.

2.0

CAPITALWORKS

2.1

Sanction of estimate for Electrical,

Mechanical, Civil & Structural Works
including renovation/ modification,
forming
part
of
approved
schemes/project reports (other than
plant & machinery & renovation to
residentialbuilding)
Sanction expenditure on furniture,
fittingsandotherofficeequipment.

1.14
1.15

1.16

2.2

3.0
3.1

ExtentofAuthority

SpecialRemarks

Full

Asperruleslaiddown.

Full

Withinallocatedbudget.

Full

In
accordance
with
regulations/
statutory
requirements.

Full

Dress
dress

Deleted

UptoRs.25Lacsineach Within approved budget and in

case.
consultationwithProjectFinance.

Upto 25% of the Within the allocated budget and in

approvedbudget.
accordance with the norms laid
down by Hqrs. and in consultation
withProjectFinance.
AWARDOFCONTRACTSFORCAPITAL/REVENUEWORKS.

OnthebasisoflowestOpenTender.
UptoRs.25lacsineach Within the allocated budget and in
case.
consultationwithProjectFinance.

::4::

SL.NO.
3.2

4.0
4.1
4.2

4.3
4.4

4.5

Item

ExtentofAuthority

SpecialRemarks

Without inviting tenders but on the Upto Rs.2 lakh in each Within the allocated budget and in
basis of approved GMs Schedule of case.
consultationwithProjectFinance.
rates in respect of works connected
withproductionandsafety.

MATERIALSMANAGEMENT
To accept stores from vendors in

Deleted
excessofquantityordered.
Issueofstorestocontractors
Full
Asperprovisionsofcontractofwork
order at approved or issue rates if
anyasspecifiedincontract.
Sanctionpurchaseofitemsconnected Upto Rs.10,000/ per Within the overall approved Budget
withHorticulturalworks.
annum.
andinconsultationwithfinance.
Disposal of sundry items (other than Upto Rs.5000/in each In consultation with Project Finance
unserviceable plant and machinery case
and subject to instructions from
and scrap) e.g. dead wood, waste
GM/Hqrs.
paperetc.
Sanction
local
purchase
for a) Rs.0.75 per tonne of Subject to nonavailability of such
production holding items i.e. spares,
raw coal input in items from Regional Stores and in
consumablestoresetc.
respectofwashery.
accordance with the provisions of
PurchaseManual.
Within the overall Stores Budget
and within the overall DoP of Area
CGM/GMs.
b) Rs.0.75 per cu.m of WithinapprovedStoresBudget.
composite
production.
c) Rs.2.5 per tonne of
coalfromUGmines.
d) Development project
limits as fixed from
timetotimebyHqrs.


::5::

SL.NO.

5.0

HIREDSERVICES

5.1

Hiringoffurniture&otherarticles

ExtentofAuthority

SpecialRemarks

5.3

Upto Rs.10,000/ per

annum.
Sanction expenditure on repair & Rs.100,000/ in each Within allocated budget and subject
maintenance of plant & machinery case.
to
clearance
from
Regional
excludingsurveyedoffequipment.
Department workshop and in
consultationwithProjectFinance.5.3
Sanction charges for coal analysis, coal
Full

sampling and gas testing through Govt.

Laboratories.
Also
chemical/mechanical/
metallurgical
analysis and other tests on
parts/components in respect of
RegionalRepairShop.

6.0

OTHERITEMSOFREVENUENATURE

6.1

Sanction repair of roads, buildings,

minor alterations, maintenance of
water supply schemes and electrical
fittings.
Sanction repair of furniture fittings and
otherofficeappliances.

5.2

6.2

6.3

Item

Rs. 25 Lacs for each SubjecttoallocationoffundsbyArea

work.
GM and in consultation with Project
Finance.

Rs.10,000/ in each case Withinallocatedbudget.

with a ceiling of
Rs.100,000/perannum.
Sanction estimates for works directly

Deleted,coveredinsl.No.2.1.
connected with production and safety
(other than plant and machinery) on
approvedGMsScheduleofrates.

::6::

SL.NO.

Item

6.4

Sanction expenditure on garbage

disposal.
Sanction expenditure in emergency on
safety.
Sanction expenditure on official
meetings/seminarsconferences.
Sanction expenditure on professional
books,magazinesandperiodicals.

6.5
6.6
6.7

6.8

ExtentofAuthority

Upto Rs.2 Lakh per Within allocated budget and in

annum
consultationwithProjectFinance.
Full
A report should be sent to GM of the
Area.
Rs.5000/permonth.
Withinallocatedbudget.

Upto Rs. 5000/ per The books may be kept in the project
annum.
office library and proper registers to
bemaintainedfortheirissue/return.
Sanction job estimates in case of

Deleted,coveredinsl.No.2.1.
RegionalRepairShop.

7.0

GENERALFINANCIAL&ADMINISTRATIVEMATTERS

7.1

Sanction of Rly. freight, charges for

Full
postage, telegramme, telephone &
powercharges.
Allotment of quarters to company
Full
employees.
Sanction payment of rent, royalty taxes
Full
andinsurancecharges.
Sanction expenditure for functions on Upto Rs.2000/ for
Independence Day/Republic Day/May each
mine/project
Dayincludingdistributionofsweets.
office
for
each
occasion.
Sanctionexpenditureonentertainment.

7.2
7.3
7.4

7.5
7.6

SpecialRemarks

Sanction miscellaneouscontingent and Rs.5000/permonth.

petty expenditure including Tea, Coffee,
etc.,forofficialmeeting.

In accordance with rules for House

allotment.

WithinoverallauthorityofAreaGM.

Deleted.
Withintheapprovedbudget

ANNEXURE II

DELEGATIONOFPOWERTO
THESTAFFOFFICERSOFTHEGENERALMANAGERSOFTHEAREAS

SL.NO.

ExtentofAuthority

Towhom
delegated

SpecialRemarks

Subject to recovery from

the dues of the deceased
employee.

PERSONNEL

1.0

Sanction of advance to dependents of Upto Rs.2000/- in each

employees in case of death while on duty. case
of
deceased
employee.

S.O(P)

1.1

Sanction of Exgratia payment including Upto Rs.1000/ in each

honorarium
case subject to a limit of
Rs.10,000/perannum.

S.O.(P)

1.2

1.3

1.4

1.5

Sanctionexpenditureon
sports/games/cultural
Andrecreationalactivitiesforthewhole
Areaincludingeducationalfacilities.
Disciplinaryactionagainstemployees.

Sanctionofpension,familypensionand
Gratuity.
Sanctionofcompensationinaccordance
WithworkmensCompensationAct.
Sanction of expenditure on Vocational
training.

S.O(P)

1.6

1.7

ITEM

60% of the approved

budget.

Fullinrespectofnon
ExecutivesoftheArea.
Fullinrespectofnon
ExecutivesoftheArea.
Full

Full

S.O.(P)

S.O(P)

S.O(P)

S.O(Trg.)

Sanctionexpenditureonlocaltrainingand Upto Rs.10,000/ in each SO(Trg)/

HeadofTrg.
Skilldevelopment.
occasion with a ceiling of
Institute.
Rs.1,00,000/Perannum.

Within approved overall

budget and in
consultationwithFinance.
Asperruleslaiddown.

As per rules and in

Accordance with detailed
Annual Trg. Plan approved
ByAreaGM.
WithinthetrainingBudget.


::2::

SL.NO.

ITEM

ExtentofAuthority

Towhom
delegated

SpecialRemarks

S.O(C)

Within approved budget

and in consultation with
Finance.

2.0

CAPITAL

2.1

SanctionofestimateforCivil&
Structural Works forming part of
approvedschemes/project
Sanction of estimate for E&M works
including
Renovation/modification
forming
part
of
Approved
scheme/projectreports.
Sanction expenditure on furniture &
fittingsandOtherequipment.

UptoRs.5lakhs
ineachcase.

UptoRs.1,00,000/
Perannum.

SO(Admn)

2.4

SanctionestimatesforLT/HTPower
supplylines&Telephonelines.

UptoRs.5lakhs
Perannum.

SO(E&M)

3.0

AWARDOFCONTRACTFORCAPITAL/REVENUEWORKS

3.1

Onthebasisoflowestopentender.

2.2

2.3

UptoRs.5lakhsin
eachcase.

SO(E&M)

SO(C)

SO(E&M)
SO(Excvn.)

Within approved budget

and In accordance with
norms Laid down by Hqrs
and in Consultation with
Finance.
Subject
to
technical
vettingByCE(E&M)forHT
lines Beyond 11 KVA and
within approved budget
and in consultation with
Finance.

Within the allocated

budgetandinconsultation
withUnitFinanceofGMs
Office.

::3::

SL.NO.

ITEM

4.0

MATRIALSMANAGEMENT

4.1

Sanction purchase of stationery items

anddrawingmaterialsfortheArea.

4.2

Sanctionpurchaseofuniform/liveries
fortheArea.

4.3

Sanctionofpurchaseofitemsconnected
with Horticultural works in respect of
GMsUnit.
Sanctionlocalpurchaseofmedicines,
drugs,Dressingmaterials,chemicalsetc.

4.5

4.6

4.7

Procurement of stores & spares against

rateContract/Depotagreemententered
intobyHqrs.
Toacceptstoresfromvendors.

ExtentofAuthority

Upto25%ofthe
approvedbudget

Towhom
delegated

SO(Admn.)

UptoRs.10,000/per
annum.

SO(C)
SO(Env.)

Rs.10,000/ineach
casewithceilingof
Rs.5Lakhsperannum.

AMO

Full

SO(M)/
SO(Safety)
SO(Stores)
AMO

SpecialRemarks

Within approved budget

And in consultation with
Finance. For CCL Press
Items,NACertificatetobe
Obtained.
Within the approved
budget
And
in
consultation with Finance
and in accordance With
Dress regulations or
Statutory
dress
requirements
&
guidelines.
Within
the
overall
approved budget and In
consultationwithFinance.
Within approved budget
and cases where the rate
contract supply has failed
and in Consultation with
Finance.
Deleted, entrusted to GM
asperCl.No.4.2(a).

::4::

SL.NO.
4.8

4.9

ITEM

ExtentofAuthority Towhom
delegated

Disposal of sundry items (other than

Unserviceable P&M and scrap) e.g dead
wood Waste paper etc. in respect of
GMsunit.
Issueofstorestocontractorsinrespect
ofGMsUnit.

UptoRs.5000/in
each.

SO(Admn.)
SO(Stores)

Full

SO(C)/
SO(E&M)
SO(Excv.)
SO(M)

5.0

HIREDSERVICES

5.1

Sanction of Lawyers fee on approved

ratesinrespectofretainedLawyers.
Sanction charges for coal analysis, coal
sampling,gastestingetc.
Hiring of furniture & other articles in
respectofGMsunit.
Sanction of demurrage and wharfage
chargesforincomingconsignments.

5.2
5.3
5.4

6.0

OTHERITEMSOFREVENUENATURE

6.1

Sanction repairs of roads, buildings,

minoradditions/alterations,maintenance
of water supply schemes & external
fittingsinrespectofGMsunit.
Sanctionexpenditureongarbagedisposal
inrespectofGMsUnit.

6.2

SpecialRemarks

Full in respect of Govt. GM(Oprn.)/SO(M)

laboratories.
Upto Rs.10,000/ per SO(Admn.)
annum.
Upto Rs.1,000/ in each SO(P&A)
case with a ceiling of
Rs.10,000/permonth.

In consultation with
Finance and subject to
instructionsFromHqrs.
As per the provisions of
contract of work order at
approvedorissuerates,if
any, as specified in
contract.

Delegated to GM, Cl.No.

5.11.
Nochange

Reasonstobereportedto
GM.

Upto Rs.5 lakhs in each SO(C)

case.

Within approved budget

and in consultation with
Finance.

Upto Rs.2,00,000/ per SO(C)

annum.

In consultation with
Finance
and
within
approvedbudget.

::5::

SL.NO.
6.3

6.4

Towhom
delegated

Sanction expenditure on official Upto Rs.5,000/ in each SO(P)

meetings/seminarsfortheAreaOffice.
case with a ceiling of
Rs.50,000/perannum.
Sanction of repairs to furniture, fittings Upto Rs.5,000/ in each SO(Admn.)
and other office appliances in respect of case with a ceiling of
GMsUnit.
Rs.50,000/perannum.

GENERALFINANCIAL&ADMINISTRATIVEMATTERS

7.1

Allotment of quarters in respect of GMs Full

Unit.
Sanction of payment of rent, royalty Full
taxes,insurancechargesetc.inrespectof
GMsunit.
Sanction contingent expenditure on tea, Rs.5,000/permonth.
coffeeetc.forofficialmeetings.

7.3

ExtentofAuthority

7.0

7.2

ITEM

SO(Admn.)

SpecialRemarks

In consultation with
Finance & within the
approvedbudget.

SO(M)

As per House Allotment

rulesframedbyHqrs./GM.

AllStaffOfficers.

Withinapprovedbudget.

ANNEXURE III

DELEGATIONOFPOWERTOCOLLIERYMANAGERS

SL.NO.
Item
1.0 PERSONNEL
1.1

ExtentofAuthority

SpecialRemarks

1.3

of Full in respect of all nonexecutives under Medicaladvancetobepaidonthe

theiradministrativecontrol.
recommendation of the Medical
Officer.
Sanction of TA/RRF/LTC/Medical
DO
AsperMedicalAttendanceRulesas
bills
regardsmedicalbills.
DO
SanctionofCL/EL

1.4

SanctionofWageBill

DO

1.5

Issue of charge sheet and take

disciplinaryaction.

DO

2.0

HIREDSERVICES

As per Standing Orders and other

ruleslaiddown.

2.1

Sanction charges for coal UptoRs.10,000/perannum.

analysis, coal sampling, gas
testing
through
Govt.
laboratories.

1.2

Sanction
advance
TA/LTC/RPF/Medical

::2::

SL.NO.

3.1

Sanction purchase of production Rs.0.30percu.m.ofcompositeproduction Within the overall limit of funds

holding items i.e. stores, spares, foropencastmines.
available to Area GM subject to
consumablesetc.
Rs. 1.00 per tone of coal raised for U/G nonavailability of such items from
mines.
Regional Stores and in accordance
withtheprovisionsofthePurchase
Manual.
The actual output for the previous
monthwillbebasisfordetermining
the funds available for local
purchase for the subsequent
month.

Sanction
expenditure
in
Full
With immediate information to
emergencyonsafety
PO/GM.

4.1

4.2
4.3

SpecialRemarks

OTHERITEMSOFREVENUENATURE

4.0

ExtentofAuthority

3.0

3.2

Item

GENERALFINANCIAL&OTHERMATTERS
SanctionpaymentofRailway
freight,chargesforpostage,
telephone,telegramsandpower
charges
Sanctionpurchaseofstatutory
books&registers.
Sanctionofcontingent
expenditureontea,coffeeetc.
forofficialmeetings.

Full

UptoRs.5,000/perannum.
Rs.5,000/permonth.

AfterobtainingNAcertificatefrom
CCLPress.
Withintheapprovedbudget.

ANNEXURE IV

DELEGATIONOFPOWERCOMMONTOEXECUTIVESOFE4LEVELANDABOVE
REPORTINGTOPROJECTOFFICERSOTHERTHANCOLLIERYMANAGERS

SL.NO.
Item
1.0 PERSONNEL
1.1

SpecialRemarks

1.3

of Full in respect of all nonexecutives under Medical advance will be paid on

hiscontrol.
the recommendations of the Area
medicalOfficer.
Sanction of TA/LTC/RRF/LLTC/
Asabove
AsperMedicalAttendanceRulesas
Medicalbills
regardsmedicalbills.
SanctionofCL/EL
Asabove

2.0

FINANCIAL&GENERAL

2.1

Sanction local purchase of UptoRs.5000/permonth.

materialsformeetingdaytoday
emergent requirements of
maintenance.
Sanction
miscellaneous Rs.5000/permonth.
contingent
and
petty
expenditure including Tea,
Coffee,etc.,forofficialmeeting.

1.2

2.2

ExtentofAuthority

Sanction
advance
TA/LTC/RRF/LLTC/Medical

Within the authority delegated to

Project
Officer
and
with
informationtohim.
Withintheapprovedbudget

ANNEXURE V

DELEGATIONOFPOWERTO3RDLEVELEXECUTIVESINAPROJECT
I.E.THOSEDIRECTLYREPORTINGTOSUPERINTENDENTOFMINES/MANAGER

SL.NO.
1.

2.
3.
4.

5.

6.

Item

ExtentofAuthority

SpecialRemarks

Sanction casual leave and earned Full in respect of nonexecutives under his Applications; after sanction, to be
leave.
administrativecontrol.
sent to Colliery Managersoffice for
record.
Allow resumption of duty to Full in respect of nonexecutives under his
employeesonreturnfromleave. administrativecontrol.
Allow/disallow employees to join

dutyincasesoflatecoming.
Allotment of place of work and

assignment of employees in
different shifts in the interest of
work.
Makeactingarrangements

Inaccordancewithrules.Sanctionof
acting allowance to be done at the
higherlevel.
Reviewofperformancereport.

Performance report to be initiated

bySupervisor/Foremanconcerned.