BOARD OF DIRECTORS OPEN SESSION MEETING MINUTES

11.11.14 4:00 p.m. WHITE OAK CLUBHOUSE

PLEDGE OF ALLEGIANCE
CALL TO ORDER:

The Board meeting was called to order by Board President

Tony Castro at 4:07 p.m.

BOARD MEMBERS PRESENT:

Tony Castro President
Harvey Campbell- Vice President
Robert Kline - Secretary
Gloria Hass Member at Large

BOARD MEMBERS ABSENT:

Lin Frasier - CFO

MANAGEMENT PRESENT:
Debra Wolf Community Manager
Tosha Ross Administrative Assistant
EXECUTIVE SESSION:
1. Collections Report
2. Attorney Report
3. Third Party Contracts
4. Owners Communication Log
MOTION: Harvey Campbell
SECOND:
Bob Kline
RESOLVED: Motion to ratify all actions taken in Executive Session
ALL IN FAVOR, MOTION CARRIED
CONSENT ITEMS: All consent items were tabled and will be added to the next Board
meeting agenda for consideration to approve.

2015 PROPOSED BUDGET:

MOTION: Robert Kline
SECOND:
Harvey Campbell
RESOLVED: Motion to approve the 2015 proposed budget as submitted, resulting
in a $4.00 monthly increase in HOA dues.
ALL IN FAVOR, MOTION CARRIED
FINANCE REPORTS AS OF 09.30.14: An overview on the communitys financials were
discussed. After review of the reports, a motion was made to approve the financial
reports.
MOTION: Harvey Campbell
SECOND:
Gloria Hass
RESOLVED: Motion to approve the 09.30.14 financial reports as presented.
ALL IN FAVOR, MOTION CARRIED
COMMITTEE REPORTS:
1. Management Committee: No report
2. Social Committee:
a. Committee Chairperson Carol Kline provided an update on recent
community events and the upcoming Christmas Party, which will be held
on 12.14.14 at the Seven Oaks Country Club.
3. Swimming Pool Committee: No report
4. Grounds Committee: No Report
Club House Committee:
a. Steven Filson provided updates on clubhouse matters.
5. Marketing Committee: Rendall Brushey reported that we have 213 registered on
the resident list and we have average 600-900 visits on the website.
6. Management Report:
a. Management reported on Community Manager Debra Wolfs new assistant
Tosha Ross and provided update on revised owner directory, which will be sent
with the Annual Disclosure statements by the end of November.
BUSINESS:
1. Security Transition: Management provided update on the upcoming security
transition for the community for both the alarm monitoring and patrol service.
OWNER COMMUNICATION:

OPEN FORUM: Owners have the right to speak to the Board. This period is devoted to
comments by the owners and discussion of those comments. Except in emergencies, no action
may be taken upon a matter raised under this item of the agenda until the matter is placed on an
agenda as an action item. To accommodate all members, please try to keep your comments to
three minutes. Per Civil Code only general notes are taken at this time and are not part of the
meeting minutes unless they are placed on the agenda as an action item.

ADJOURNEMENT: There being no further business, a motion was to adjourn the

meeting at 5:12 p.m.
Respectfully Submitted,
Tosha Ross