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KEMOKAI Almilton
More than seven (7) years' experience in Administration and Finance with
multi-sector programming, including health, water and sanitation, and
emergency relief programs in Liberia.

PERSONAL DATA
Name: Almilton KEMOKAI
Nationality: LIBERIAN
Date of birth: November 02nd, 1977 (Bong Mines) Bong County
Tel: +231 6 574166 / +231 6 600050
Email: akemokai.lakepiso@gmail.com/akemokai@oxfam.org.uk

COMPETENCIES
• Managing: Managerial skills, Familiar with financial tools and management,
very at ease with numbers, excellent logic & analytic skills, demonstrated
skills in budget control / monitoring performance, able to identify and report
risks and problems, organized and able to prioritize, advanced knowledge of
Excel, able to train / coach finance staff, fast-learner. Leadership and
supervisory skills mentor and develop staff. Effectiveness and efficiency by
providing administrative support and specialized assistance to more senior
and executive staff in the assigned areas of duties and responsibilities.

• Commitment to continuous Learning: Willingness to keep abreast of new

developments in the field.

• Communications: Excellent communication (spoken and written) skills,

including the ability to convey complex concepts and recommendations to
staff at senior levels, both orally and in writing, in clear, concise style.
• Planning and Organizing: Ability to coordinate the work of others, work to
tight deadlines and handle multiple concurrent projects/activities.

• Teamwork: Excellent interpersonal skills, including ability to operating

effectively across organizational boundaries; ability to establish and maintain
effective partners and working relations in a multi-cultural, multi-ethnic
environment with sensitivity and respect for diversity. Ability to develop and
maintain effective work relationships with Budget/Finance, Human Resource,
Counterparts, and client departments.

• Technological Awareness: Fully proficient in various MS office applications

especially word, Excel and other IT applications.

• Professionalism: Ability to manage processes, maintained accurate

records, interpret/analyze a wide variety of data, and identify/resolve data
discrepancies and activity problems.

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 PROFESSIONAL ASSIGNMENTS

• May 2009 – Present: Administration Officer (Liberia WaSH Consortium)

Oxfam GB Liberia
10th Street, Sinkor
Monrovia, Liberia
West Africa

Administrative Officer Tasks:

Responsible for the following duties: Human Resource Management - Follow up
with FPD on various related human resource activities e.g., recruitment,
placement, performance appraisal, job classification reviews, separation of staff
members, ensuring consistency in the application of rules and procedures
applicable to HR Assist Office of the Project in performing the functions of
Programme Case Officer (PCO) i.e. building of vacancy announcements,
interviewing, evaluation and recommendation as assigned; Provide sound advice
to the Office of the Project on conditions of service, duties and responsibilities, and
privileges and entitlements under the Staff Rules and Regulations. Budget and
Finance - Follow up with Budget and Finance Section on various related budget and
finance activities including but not limited to: Monitor and coordinate the
production of programme reports, the work programme and budget with various
Section; Prepare special reports, analysis, Assist in the development and
implementation of procedures to ensure that the appropriate accounting and
financial management controls are consistent with Oxfam Policy and Practices.
General Administration - Draft various types of internal and external
communications/ documents including memorandums, summaries for discussion,
presentations, proposals etc; Conduct research and provide detailed analysis and
recommendations for action/ improvement in relation to the work of the
Consortium; Coordinate and facilitate in the preparation and implementation of the
work programme for the Consortium with the various team leaders; Prioritize work
load of the office, and bring high priority matters/ information to the attention
Consortium Coordinator; Coordinate and organize internal/ external meetings and
associated travel with other organizations as and when required; Define
requirements and work with systems units with respect to improving reporting
systems and cost effective utilization of program resources; Review existing
workflow of the Consortium, identify areas of improvement and facilitate the use of
innovative technology to streamline the workflow and processes of the Project;
Represent Office of services in intra- and inter-agency committees, working groups
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 and other groupings as required; Perform back-up functions to other administrative
service as requested by the Consortium Coordinator; Perform other related work as
required.

• March 2009 – May 2009: Financial Administrator

NEPI
Camp Johnson Road
Monrovia, Liberia

Financial Administrator Tasks:

Purchase Invoices, Attach to orders and delivery notes, Check coding, Deal with
any queries, Process invoices, Check person responsible for order is authorized and
that they have signed invoice off, Check total invoice cost against Aged Debtors
listing, Write cheques in preparation to sign, Send out cheques, Process payments
On completion of payments, place into next F&GP file, Bank Receipts, Bank
cheques and cash
Information from receipts, Check outstanding orders and delivery notes and clear
files, Petty Cash, Code petty cash vouchers, Reconcile and prepare cash float for
Information Center in the morning, Carry out Bank Reconciliations
Entering Payment run on to Omega via respective Bank Accounts, Maintaining
Cash flow spreadsheet, Month end Procedures, to take all telephone calls and deal
with any queries made either in person or by telephone
To provide local information to members of the public
To liaise with local organizations, sell tickets, advertise and promote their activities
To receive monies and maintain cashbook

• February 2007- February 2009: Assistant Financial Coordinator

MSF – Swiss/Spain coordination
Mamba Point, Monrovia
Liberia, West Africa

Assistant Financial Coordinator Tasks:

Chart of accounts, Financial guidelines, Standards for accounting quality (paper and
electronic), Purchasing / validation / payment procedures, Cash security rules (cash
holding limits for safe and petty cash, security envelopes, cash movement, currency
exchange, advances), Donors’ specific requirements, as per donor guidelines, National
tax regulation and other legal requirements from the local government, Responsible for
safety of cash during storage, and daily payment and transfer (in accordance with cash
security rules), recommend improvements, Ensure petty cash boxes are properly
handled, cashbooks maintained, and a cash count performed every day, by all
cashiers/accountants on the mission, Monitor cash balance levels in capital, anticipate
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short-term needs and request relevant cash transfers or withdrawals to avoid any
shortage, Consolidate the monthly cash request, Prepare transfers to the fields according
to need, in a timely manner, and in accordance with cash security rules, Ensure close
and proper follow-up of all cash advances, in capital and on the field, Ensure payments
to suppliers are performed in a strict but swift manner, Ensure compliance with cash
control procedures for each cash Balzac, Check refunds are properly followed-up and
encoded, Prepare cheque payments, transfer requests and bank reconciliations for all
bank accounts in capital, check all bank reconciliations from the field, Develop relevant
(or suggest improvements to existing) tools and forms to help finance staff record and
follow-up recurrent costs in a proper and consistent manner (incentives, per diems,
utilities, refunds, etc), Perform extracts of expenses from SAGA the accounting software
package, Prepare monthly budget follow-up, fill & update relevant comments, Direct
supervision of finance team in capital, Provide support to (answer questions, feedback)
and maintain control (spot-checks, reminders, advice) over finance staff under
supervision, for any cash, accounting, allocation, any SAGA issue, Perform relevant
technical training for finance staff in capital or on the field (in particular assistants,
officers and cashiers) for skills improvement in the area of accounting, Perform regular
performance evaluation of staff under direct supervision, identify relevant training needs
& opportunities, Ensure correct calculation of all relevant taxes according to local legal
obligations (social contributions, employer charges, taxes on services, VAT, import
duties, licenses, etc), ensure timely payment, and proper filing of all tax-related
documents (including exemptions / periodic declarations / support documents / proofs of
payments), & Main interlocutor and facilitator for external, internal or government
audits.

• October 2003 - February 2007: Administration Support, Field

Administrator & HR Administrator
MSF – Swiss/Spain
Benson Hospital
Red-light, Paynesville
Monrovia, Liberia
West Africa

HR Administrator Task & Responsibilities:

Working closely with departments, increasingly in a consultancy role, assisting line
managers/department supervisors to understand and implement policies and
procedures; Promoting equality and diversity as part of the culture of the organisation;
Liaising with a wide range of organisations involved in areas such as race relations,
disability, gender, age, religion and health and safety; Recruiting staff - this includes
developing job descriptions, preparing advertisements, checking application forms,
shortlisting, interviewing and selecting candidates; Developing policies on issues such as
working conditions, performance management, equal opportunities, disciplinary
procedures and absence management; Advising on pay and other remuneration issues,
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including promotion and benefits; Undertaking regular salary reviews; Negotiating with
staff and their representatives on issues relating to pay and conditions; Administering
payroll and maintaining records relating to staff; Interpreting and advising on
employment legislation; Listening to grievances and implementing disciplinary
procedures; Developing HR planning strategies with line managers, which consider
immediate and long-term staff requirements in terms of numbers and skill levels;
Planning and sometimes delivering training, including inductions for new staff; &
Analyzing training needs in conjunction with departmental managers.

Field Administrator Task & Responsibilities:

Recruit, brief, supervise and coach the national personnel, brief, supervise the expat
team (including briefing, mid-term discussion/evaluation and debriefing), prepare new
job profiles/Job description in case of vacancies, supervise and coach the expat team in
their HR tasks, follow up contracts of national personnel, define/follow salary policy,
internal staff regulation, mobility staff and project visits, follow up and re-adjust Nat
personnel salaries according to the internal regulation, labor law and inflation/'per capita
income, establish a proper secretarial management chain (files, archive, back up
diskettes, etc), In charge of ticketing / visa / travel permit / holiday for expats, subscribe
insurance for house / office, cars, request and obtain all necessary authorizations for the
good development of the project (including all taxes exemption, authorization to buy
cars, medicine and medical equipment, etc), follow up contracts (house, office), prepare
monthly accounting and follow up of budget, prepare monthly accountancy of the
project, responsible for the accountancy software, accountancy reports and payments of
the mission, ensure the safety and security of the cash and money transfers, organize
the transfer of money between HQ/Mission, through follow up of budget, provisional
budget, invoice, prepare the budget of the mission and its revision in collaboration with
each team members and with HQ support, & responsible for the follow up of budget.

Administration Support Task:

Relieve management of administrative detail, all projects, Coordinate work flow, Update
and chase delegated tasks to ensure progress to deadlines, Maintain procedures manual
to ensure consistent performance of routines, Handle administrative detail, all projects,
Seek greater role in projects within administrative and other areas of competence, hire,
train and supervise part-time or full-time staff, & Recommend management action to
improve standard, Take part in any administrative meetings.

EDUCATIONAL BACKGROUND

• 2000 - 2009 BBA in Accounting

College of Business & Public Administration
University of Liberia, Capitol Hill
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 Monrovia, Liberia
West Africa

• 2009 – Present MBA Candidate - Finance

University of Liberia, Capitol Hill
Monrovia, Liberia
West Africa

• 1996 – 1999 Diploma, WAEC Certificate

Nathan E. Gibson High School
Morris Street, Paynesville
Monrovia, Liberia
West Africa

LANGUAGE
Language Oral Comprehension Written
• English Good Good Good

REFEREES

1) Barnaby Caddy
Email: soljogja@yahoo.fr

2) Tetee Smith/ HR Officer-OXFAM GB Liberia/ telephone: +231 (0) 6552089

Email: tesmith@oxfam.org.uk

3) Muyatwa Sitali Coordinator Liberia WASH Consortium-Oxfam GB - Liberia/

telephone: +231 (0) 7 7916323
Email: Msitali@oxfam.org.uk