DONATION RECEIVED BY THE CHQ

(From 08.10.2008 to 18.11.2008)

The following Branches have responded further and remitted donations to CHQ @ Rs.20/-
per membership & more than the prescribed amount. Our Sincere thanks to all of them.
27 Chennai City North (Tamilnadu) 5000 73 Tirupattur (Tamilnadu) 1000
28 Una (Himachal Pradesh) 1800 74 Tiruvallur (Tamilnadu) 600
29 Tamluk (West Bengal) 2000 75 Arni (Tamilnadu) 500
30 Karur (Tamilnadu) 1500 76 Parbhani (Maharastra) 1000
31 Bardoli (Maharastra) 2000 77 Dharmshala (Himachal Pradesh) 1400
32 Chapra/Saran (Bihar) 500 78 Idukki (Kerala) 1800
33 Patan (Gujarat) 1200 79 Pudukottai (Tamilnadu) 1000
34 Mandsour (Madhya Pradesh) 1000 80 Ambattur (Tamilnadu) 2000
35 Karimganj (Assam) 600 81 Com. Varedraj (Mangalore, Karnataka) 1500
36 Tura (North East) 1000 82 Sub Postmaster & Starff,
37 Bhubaneswar (Orissa) 400 (Nangal P.O. Punjab) 2100
38 Ajmer (Rajasthan) 3500 83 Com. Manavalan
39 Jagtial (Andhra Pradesh) 500 (Avadi Camp, Tamilnadu) 1001
40 Nuzvid (Andhra Pradesh) 400 84 Com. S. Purohit 20
41 Vizianagram (Andhra Pradesh) 1500 85 Com. Ram Lal Juneja 20
42 Karimnagar (Andhra Pradesh) 500 86 Jeethendradas 40
43 Bhathinda (Punjab) 700 87 Niranajan Chatterjee 20
44 Azamgarh (Uttar Pradesh) 500 88 Tiruchirapalli (Tamilnadu) 4000
45 Palani (Tamilnadu) 800 89 Srikakulam (Andhra Pradesh) 2000
46 Palayamkottai (Tamilnadu) 1000 90 Dhubri (Assam) 1005
47 Udumalpet (Tamilnadu) 200 91 Thellessary (Kerala) 1836
48 Tirunelveli (Tamilnadu) 1000 92 Akola (Maharastra) 2000
49 Latur (Maharastra) 1640 93 Chamoli (Uttarakhand) 5000
50 Rajkot (Gujarat) 6000 94 Trissur (Kerala 4000
51 Amravati (Maharastra) 3000 95 Gondal (Gujarat) 3000
52 Sitamarhi (Bihar) 1000 96 Hyderabad South (Andhra Pradesh) 3000
53 Nalgonda (Andhra Pradesh) 1100 97 Gorakhpur (Uttar Pradesh) 1000
54 Puttur (Karnataka) 6000 98 Arunachal (North East) 5000
55 Warangal (Andhra Pradesh) 5000 99 Chariali (Assam) 440
56 Nanjangud (Karnataka) 2000 100 Agartala (North East) 1360
57 Palakkad (Kerala) 3800 101 Bongaigaon (Assam) 1250
58 Goa (Maharastra) 3000 102 Sagar (M. P) 2100
59 Salem West (Tamilnadu) 3000 103 Bilaspur (Chattisgarh) 1000
60 Mandya (Karnataka) 1200 104 Shahdol (Madhya Pradesh) 1000
61 Manjeri (Kerala) 2000 105 Damoh (Madhya Pradesh) 700
62 Koppal (Karnataka) 1500 106 Secunderabad H.O (Andhra Pradesh) 1800
63 Raichur (Karnataka) 1500 107 Secunderabad Dn. (Andhra Pradesh) 1000
64 Mushirabad (West Bengal) 1000 108 Rajahmundry (Andhra Padesh) 1800
65 Adilabad (Andhra Pradesh) 600 109 Kakinada (Andhra Pradesh) 1000
66 Kavali (Andhra Pradesh) 500 110 Gorakhpur (Uttar Pradesh) 500
67 Proddatur (Andhra Pradesh) 2000 111 Kheri (Uttar Pradesh) 520
68 PSD Rajamundary (Andhra Pradesh) 1100 112 Bilaspur (Himachal Pradesh) 1200
69 Kannur (Kerala) 3000 Kudos to the office bearers & members
70 Bhilwara (Rajasthan) 1400 who contributed to CHQ. All other branches re
71 Sikar (Rajasthan) 1500 also requested to remit the donation at the
72 Varanasi West (Uttar Pradesh) 2000 earliest.
BHARTIYA POST 1 DECEMBER, 2008
 General Secretary’s Desk
27TH ALL INDIA CONFERENCE AT GUNTUR FROM 30.11.08 TO 02.12.08
As scheduled, the 27th AIC will be held at
Acharya Nagarjuna University Campus, Guntur from
30.11.08 to 02.12.08 with the notified Agenda.
The efforts to conduct a Seminar on “Changing
Face of Global Postal services under the Globalization
era and its impact on Staff and Customers” become
futile due to the non availability of dates from the
eminent professors & Departmental officers. Now, we
are going to deliberate our subject Committee for whole
three days without wasting any time.
Draft Resolutions will be supplied on
important agendas alongwith the Biennial report which
will be the basis for discussions. Separate Sub
Committee meetings will also be held during the break
hours of the Conference by the Conveners of the sub
committees. We desire that this conference shall
discuss all our issues threadbare and guide the CHQ
FEDERAL SECRETARIAT MEETING – 08.11.08
The NFPE Federal Secretariat meeting was
held on 08.11.08 and discussed about the GDS
committee recommendations and our role. The
Secretariat felt that there are several retrograde, cruel
recommendations in the committee’s report and
decided to launch joint struggle under the banner of
JCA and with Confederation. A detailed note seeking
the modification of recommendation will be prepared
NFPE’s ALL INDIA CONVENTION
The NFPE calls ‘A leaders convention’ in
Guntur on 29.11.08 consisting of all Circle
Secretaries, CHQ office bearers of all the affiliated
unions and also the GDS union. The issues like Need
based minimum wage, Fitment Formula discriminative
and biased against Employees, and also in grade
pay enhanced only for officers, Government
unilaterally implemented the modifications with out
MEETING WITH MOS (C & IT) ON ‘PROJECT ARROW’
The Hon’ble Minister of State for
communications & IT has invited staff side to his office
on 11.11.2008 to give a briefing on the subject of
‘Project Arrow’, According the Secretary General of
NFPE & FNPO along with the General Secretaries
attended the meeting at 11.00 hours. The following
problems developed due to implementation of ‘Project
Arrow’ were appraised to the Minister through
representation.
(i) Absence of transparency in implementation.
(ii) Curtailment of delivery and no proper
scheduling of mail vans.
BHARTIYA POST
for future functioning.
All Delegates are invited and they are
requested to reach the Conference venue in time and
submit the credentials from 29.11.08 evening so that
we can compose the house on 30.11.08 morning itself.
The Quota, Bhartiya Post dues & also the donations
should be cleared in the Conference hall.
The Reception Committee has fixed Rs. 450/
- as delegate fee, a nominal and decided to present
compliments worth about Rs.200/- They strictly
informed that all visitors should pay the delegate fee;
otherwise they will not be allowed inside the campus.
Please maintain discipline in this regard.
The Conference invitation will be despatched
soon. All are requested to attend and cooperate to
make the Guntur Conference a historical success
one.
and submitted to the Department on behalf of Postal
JCA soon.
The programme of action called for by the
GDS union for protest demonstrations on 11.11.08
and Pada Yatra mass compaign from 20.11.08 to
26.11.08 has been unanimously endorsed by the
Secretariat. All are requested to extend support to
these programmes.
any consultation of Staff side etc will be discussed
in the convention. Similarly, the retrograde
recommendations on GDS will take prominent
debates in the convention. The convention will decide
proper agitational decisions by formulating charter of
demands for effective struggles to wrest the demands.
This will be an historic event in the milestone of the
history of Federation and its unions.
(iii) Shortage of staff; keeping full staff in project
arrow identified POs; increase the leave reserve
strength etc.
(iv) Training to staff on technology before
introduction of new services.
(v) Demotivating the supervisory staff by
identifying as regular & FTP. Training & Retraining will
be the best solution for better efficiency.
During the discussions with the Hon’ble
Minister, It is pointed out that the scheme may not be
successful if the Department is not granted with
exemption from screening committee and fill up all
2 DECEMBER, 2008
vacant posts including the residual vacancies. The
Secretary (P) immediately reacted that the exemption
to Postal department from the screening committee
will be received shortly. Hon’ble Minister also assured
that he will take immediate steps with FM & PM. After
the meeting, Secretary (P) conveyed that she is
expecting orders before the end of this month as all
other formalities were over in granting exemption to
Postal Department.
PROJECT ARROW
The project Arrow is the brain child of Hon’ble Minster
of State (C & IT) Sri Jyotiraditya Scindia. Basically
the project arrow is intended for two aspects:
(i) Making the core right (mail delivery is a core
business and making it right is the main motto)
(ii) Look & Feel good of the Post offices (i.e.) the
ambience of the Post offices (It is believed that a better
and pleasant working environment can bring a change
in the mindset of employees as well as customers)
This innovative idea has been derived in
consultation with a company named Mckenze.
GDS COMMITTEE
GDS Committee headed by Sri R. S. Natarajamurti
has submitted its recommendations on 29.10.08.
Indeed, it is one of the report containing various cruel
decisions and more retrograde recommendations
equating the GDS with part-time employees like
Anganwadi workers. Whatever be the loopholes
already existing in favour of GDS employees like time
factor, point systems etc, they have been properly
searched and blocked. Almost the entire report is with
pre conceived motivation to deny all legitimate right to
BONUS STRUGGLE
The leaders of NFPE & FNPO observed hunger fast
from 16.10.08 to 17.10.08 demanding to delete the
discrimination in the bonus ceiling endorsement orders
denying the ceiling revision to GDS on 21.10.08. Due
to our effective negotiations, the Secretary (P) was
pleased and directed to release fresh orders in
supersession of 15th and the orders were issued
accordingly.
However in many circles, they have not drawn
OTHER ISSUES
(i) Modified ACP promotion orders are not yet
issued by the DOPT. Only on receipt of the same, we
can effectively pursue the case further for the extension
of the ACP promotion to Postal employees.
(ii) Cadre restructuring proposal was sent by our
CHQ earlier to the Department. So far no meeting is
Let us meet at Guntur on 30.11.08 in the historic AIC. Till then, with greetings
BHARTIYA POST
Hon’ble Minister conveyed that his doors are
always open and he wants to make the postal
services an efficient service. He is very much
concerned with GDS. Minister & Secretary conveyed
that they are studying the report of the
Natarajamoorthy committee.
After very many years, the Hon’ble Minster
invited the staff side and discussed the issues for
about 25 minutes.
Mckenze is a MNC which is solely functioning on
consultancy pattern. Mckenze offers consultancy to
many loss making companies, organizations in
identifying the areas of loss and suggest to build up
as a profitable organization. This concern is a
successful one in that arena. The game plan is now
being executed through this Project Arrow. The
department is having a plan to identify further 4500
offices under the Project Arrow scheme.
Let us analyse further its out comes and its
performance after some time.
GDS and treat them as second rated citizens of the
Postal department. The report did not contain any
justifications to deny the dues but merely treating them
as part time employees having other avocation and
income. Thus Sri Natarajamurti did the job effectively to
bury the justice Talwar Committee with his bureaucratic
language. Our comments were already exhibited in the
website. Launching struggle unitedly is the only option
for rejecting the retrograde and negative aspects of the
report and save the GDS from further slavery.
arrears bonus to GDS seeking unwarranted
clarifications from Directorate. What kind of orders was
issued during 1995, the similar kind of endorsement
is made now by the revised order with the mention of
superceding the order dt. 15.10.08. As such there is
no need for any clarification and if any thing is made it
is due to the lobby of the Establishment section of the
Directorate which created the problem unwarrantedly
on 15.10.08 by causing such a discriminatory orders.
called for. We will pursue the issue further for early
consideration of our proposals.
(ii) Revision of wages as per the revised pay
structure based on Sixth CPC for RRR candidates,
paid substitutes, casual labourers, contingent paid etc
are being processed by the Directorate.
3 DECEMBER, 2008
 NFPE SEEKING MODIFICATIONS ON GDS REPORT
(Letter No. PF/15/2008 dated 17.11.2008 of NFPE to Secretary Department of Post.)
Sub: Modifications sought over the
recommendations of the Report of
Nataraja Murti GDS Committee - Request
for discussion with the Staff Side - reg.
Sir,
This Federation seek the following
modifications and improvements in the GDS
Committee Report without prejudice to the demand
for grant of Status and Statutory Pension etc and would
highly appreciate if a discussion with the Staff Side is
held by you. Our submission is divided into three
segments viz., Conceptual issues; Wages and
Allowances; and other issues including Trade Union
related issues
1. CONCEPTUAL ISSUES:
(i) Concept of Part Time: The concept of the
GDS Committee mentioned in several places in the
Report that the GDS is like a part time is unjustified
and contrary to facts. We record our strong resentment
over the comparison of GDS to Anganwadi Helpers
and Vetti, thalaiyari type of workers under local bodies
by the GDS Committee. In fact the GDS were called
as extraneous departmental agents with departmental
status since 1858 and they were brought under
provisions of FR&SR up to 1959. Less than 8 hour
employment could not be the justification for terming
them as Part Time. They are permanent workers
employed for less than 8 hours of work recruited under
relevant rules for rendering service up to their reaching
65 years of age. The Supreme Court gave judgment
that EDAs are holders of civil posts. Several Court
judgments are there denying categorising GDS/ED as
part timers. The Department also had accepted this
judgment at least to the level of extending the protection
of law for disciplinary cases. Justice Talwar Committee
also elaborately concluded with the decision that they
are holders of civil posts. Therefore terming the GDS
as part timers is an erroreneous understanding of the
GDS Committee.
(ii) Concept of comparison with regular
employees: The GDS Committee time and again
repeats in its report that the nature of job performed
by the GDS is unlike the regular postal employees.
The reason that certain type of work performed by HOs
or Departmental SOs are not performed in BOs cannot
be the reason to reach a conclusion that the job of
GDS is not the same to that of the regular staff. Even
certain type of work performed by earmarked HOs/
SOs is not done by other HOs or departmental SOs.
We do not therefore differentiate the Postal Assistants
BHARTIYA POST
of one HO and another HO or other SOs. The fact is
that the nature of those work performed by
departmental or a Branch Post Office are one and the
same and the attempt of GDS Committee to
distinguish the nature of job of a regular and a GDS is
unscientific and unjustified observation. The Rules and
Manuals applicable to departmental offices are
applicable to BOs in respect of all the transactions
being carried out. The comparisons earlier arrived at
by Madan Kishore, R.R.Savoor and Justice Talwar
Committee equating BPMs with Mail Overseers;
Delivery Agents with Postmen and other categories
with the Group D is based on scientific approach. That
has not been denied with valid arguments by the
present GDS Committee. Therefore this concept of
contrasting the GDS job profile with that of the regular
is to be totally rejected.
(iii). Franchisee outlets in rural areas: The GDS
Committee has recommended under Para 3.23 in
Chapter III - Systems in vogue in other countries that
in case the Post offices do not generate the minimum
income but there is need to improve access, the
department needs to look into franchisee/Out reach
arrangements. The franchisee arrangement is not a
viable alternative to the GDS System due to so many
reasons. We are totally opposed to the expansion of
Franchisee System. We therefore request that this
recommendation should not be accepted.
(iv). GDS Stamp Vendors: The GDS Committee
recommends for abolition of GDS SV categories. GDS
SVs are more economical than PAs which was the
reason for expansion of GDS SV system. To avoid
congestion in counters the GDS SV stamp selling
counters were separately opened. The time factor for
selling stamps for GDS SV is more stringent than for
the PAs. Abolition or non-filling up of GDS SV posts
based on the tightened and impracticable time factor
will adversely affect the services. Therefore
recommending abolition or non-filling up of GDS SV
category is not a justified step and so we request that
this recommendation should not be accepted.
(v). GDS MM: The GDS Committee in its report
under Para 5.21.4 last line has misrepresented our
request. We only requested to implement the
recommendations of R.R.Savoor Committee about non-
employment of GDS MM in metro and larger railway
stations and regularise them as Group D by clubbing
the vacant posts of Group D and casual and GDS
MM. The Department of Posts already ordered during
July 1989 to regularize the GDS MM in Metro Cities
4 DECEMBER, 2008
and larger platforms by converting all GDS MM posts
into regular Group D posts. Despite our bringing this
fact during our oral evidence, the GDS Committee
omitted the whole point. We request that all GDS MM
should be observed either by combination or by
upgradation to regularise them as multi-skilled Group
C.
(vi). ED SPM: The recommendation to abolish the
ED SOs in urban areas is not acceptable to us.
Upgradation of ED SOs into Departmental SOs is
welcome in urban areas as and when the incumbents
are absorbed in regular stream. But abolition of EDSOs
resulting in withdrawal of postal services will be a
negative step and not acceptable to us. Similarly
conversion of EDSOs into EDBOs in rural areas is a
retrograde step recommended by the GDS Committee
resulting in reduction of existing services to the
customers. We oppose this and request to reject this
recommendation.
(vii). Opening of new BOs: The recommendation
reiterating Savoor Committee for radial distance instead
of road distance for existence of BOs is unscientific.
The public are not going to jump the distance by air
but travel by road only for reaching the offices. We
oppose this concept of radial distance and request
the Department of Posts to continue to reject the same
as was done before. The Government also did not
accept the above recommendation of Savoor
Committee consciously but vested the powers to relax
conditions for opening BOs in Heads of Circles on
public demand or by Peoples representatives. The
suggestion for closure of BOs in one place to relocate
in another place to meet the direction of the Planning
Commission for opening 3000 BOs is also to be
therefore rejected. The GDS Committee has pointed
out that a total of 27326 out of 54652 BOs reportedly
located within 3 KMs radial distance are to be
relocated. Such a step would tantamount to dislocation
of thousands of families of GDS from the village they
have settled down on their employment as per the
conditions. Huge financial strain would be befalling on
them. We are opposed to any such move and request
non-acceptance of this recommendation by the
Government.
(viii). PSSK: The GDS Committee itself observes
that only 6.5% of PSSKs could generate the prescribed
booking of RLs which was as low as one or two RLs a
day. The Scheme was given up due to the stiff
opposition from the Staff Side after the initial launch of
the Scheme. The performance of the Scheme is also
proved to be dismal. This fact has already been
acknowledged by the Government which abandoned
any expansion of this scheme in the recent past. The
recommendation therefore for further expansion of
BHARTIYA POST
PSSK Scheme should not be accepted.
(ix). Time factor: [1] The GDS Committee has
recommended application of treasury time factors
applied for Treasurer exclusively dealing cash
transaction is departmental HOs and bigger SOs
where lakhs of rupees are being handled. In respect of
BOs even 1/20th of the cash handled could not be
ensured and most of the currency notes are in smaller
denominations including coins. The comparison is not
a fair one and it is pertinent to note that the treasury
revised norms formulated are not been insisted for
implementation due to its impracticality. [2] Moreover
the recommendation to continue with the time factor
of 14 points fixed at the time of C.V.Rajan Committee
when limited transactions only were available with BOs
for preparation of accounts including closing of account
bag and remittances require revision. The accounting
work is ever increasing due to introduction of
multifarious work in BOs and more time factor should
be granted for this work. In addition the
recommendation under Para 9.16 - 5 stating that the
cash received and remitted to account office should
be excluded for computing work load since this will
cover within the 14 points granted for accounting work
is arbitrary and unacceptable to us. This is a time
consuming work which should be included in the cash
handled while computing the work load. [3] We
welcome the approach of the GDS Committee for grant
of time factor for all work like RPLI, PLI, NREGS, OAP
through SB Account etc under Para 9.16 and request
that such time factor should be included for calculating
the actual work hours for grant of higher TRCA on
Prorata basis. The time factor for GDS Mail Deliverer
shall continue to be compared with the time factor of
Postmen.
(x). GDS Mail Deliverer: The introduction of new
services in rural areas to be performed by GDS Mail
Deliverer would cover any shortfall in quantum of work
and therefore there is no need for introduction of a
new 3 Hours element for GDS Mail Deliverer. It is
apprehended that though not now; such an introduction
might in future be extended to the existing GDS also
causing reduction of TRCA. We request that the
status-quo to continue and the recommendation under
Para 10.17 should not be accepted.
2. WAGES AND ALLOWANCES:
(a) Annual Increase: GDS Committee has
recommended annual increase ranging from 1.74% to
1.96%. This is too low. The percentage of annual
increase shall be at least 3% of TRCA as like regular
employees. The quantum of DA will be any way less
than the regular employees but the percentage of DA
should not be different. We request that this
recommendation of GDS Committee under Para
5 DECEMBER, 2008
No.10.19 should be modified accordingly.
(b) Benefit of 5% TRCA: The GDS Committee
has stated under Para 10.20 (c) that the 5% TRCA
granted in lieu of 50% DA Merger to regular employees
may be absorbed / adjusted in future after 1.1.2006 in
the new TRCA structure. This is most retrograde. As
the 50% merged quantum been taken into account by
the Government for Government Employees, We
request that the GDS also should be given a 1.86 times
fixation benefit in lieu of the 5% additional TRCA granted
from 1.1.2004. More over there is no recommendation
from the GDS Committee for granting weightage for
senior GDS resulting in large number of bunching. We
request that one increment per two year service as
bunching increment as was made available by the 6th
CPC be granted to GDS to offset this anomaly.
(c) Computation of TRCA: The TRCA computed
for different categories of GDS by the Committee
negates Prorata fixation on par with corresponding
regular employees. This comparison evolved
historically by various ED Committees in the past
including Justice Talwar Committee and implemented
by the Government has been summarily rejected and
modified by the present GDS Committee. This is not
acceptable to us. We propose that the existing formula
should be continued and the TRCA accordingly
recomputed as follows:
(i). GDS SPM / BPM: Prorata TRCA of GDS SPM/
BPM should be compared with the pay scales of Mail
Overseers. In the background of large scale
computerisation of BOs during the 11th Five Year Plan
period and the recommendation of the GDS Committee
for giving preference to +2 Candidates in the recruitment
of BPMs in future the elevation of TRCA on par with PA
is justified. Even by the standards of comparison with
the Mail Overseers the BPMs shall be granted Prorata
with the pre-revised 4000-6000 pay scale only. The
recommendation of the GDS Committee in
recommending a lower TRCA is unacceptable. Therefore
we request that the Prorata be worked on the basis of
5200-20200 + 2400/- Grade Pay only as follows:
Sl. No. of Hours Points Minimum TRCA Proposed
based on Hourly rate
1 3 Hrs 75 3045/-
2 3 Hrs-3.30Hrs 87.5 3555/-
3 3.30-4Hrs 100 4060/-
4 4-4.30Hrs 112.5 4570/-
5 4.30-5Hrs 125 5075/-
(ii). GDS MD/SV: The Prorata TRCA of GDS Mail
Deliverer and Stamp Vendors should be fixed in
comparison with the implemented pay band + Grade
Pay of Postmen staff. This has been changed by the
GDS Committee and a comparison with that of the
BHARTIYA POST 6 DECEMBER, 2008
upgraded Group C [old Group D] has been made. This
is unacceptable. The upgraded Group C is a new
concept recommended by Pay Commission for
elevating the Group D into a Group C scale and
extending that scale to the GDS MD/SV who is always
compared with the Postmen is not correct. We request
that the historical comparison of computing Prorata of
GDS MD/SV with the corresponding Postmen Scale
should continue and accordingly the TRCA shall be
computed based on the Pay Band 5200-20200 + Grade
Pay 2000/- on Prorata basis.
Sl No. Category Minimum TRCA proposed
1 up to 3 Hrs 2888/-
2 3-3.45 Hrs 3840/-
3 3.45-5 Hrs 4800/-
(iii). Other GDS categories: The other GDS
Categories which were compared with the Group D for
computation of Prorata wages shall be extended the
benefit of upgraded scale as like their counterpart
regular Group D employees by imparting training as
suggested for the regular Group D by the Pay
Commission. We feel that denial of this upgradation
and computing on the basis of 1S pay scale that is
going to be obsolete is an injustice. There is not going
to be any scale in the Government Services below
Rs.7000/- and therefore no Prorata can be computed
less than 7000/- prescribed as the Minimum Wage
for Central Service. We propose the following TRCA
based on the proportionate pay of upgraded Group D:
Sl. No. Category MinimumTRCa Proposed
1 Up to 3 Hrs 2805/-
2 3-3.45 Hrs 3740/-
3 3.45-5 Hrs 4675/-
D. Dearness Allowance: It is seen that the GDS
Committee has suggested computation of a new Rural
COL Index for grant of Dearness Allowance in future.
This is an attack on the hard won benefit of GDS over
years of negotiations. There cannot be a separate COL
Index for GDS and regular employees. Both are working
in urban as well as rural areas. The vagarities of price
rise and inflation affect both equally. Even the 6th CPC
has not recommended any rural and urban COL
Indexes. Therefore we request that the recommendation
made by the GDS Committee vide Para 11.9 should
not be accepted.
E. Productivity Linked Bonus: The GDS
Committee has recommended that the Incentives for
GDS should be considered as PRIS as recommended
by the 6th CPC which will replace the PLB. The
Government has not accepted this recommendation
as the Staff Side JCM is opposed to any such
replacement or PLB with PRIS. The question therefore
doesn't arise at present. Moreover the other
recommendation of the GDS Committee for limiting
the average TRCA plus DA to 50% of the ceiling fixed
for lowest category of regular employees is an attempt
to deny the existing benefit on PLB to GDS. There is
no different ceiling for the regular and GDS under PLB.
Moreover the Bonus Act of the Government fixed the
ceiling as 3500/- and irrespective of actual monthly
salary or wages, all are restricted to the same ceiling.
Consciously cutting the benefit by fixing another ceiling
as against the Bonus Act will not be acceptable to us.
Therefore we request that the recommendation of the
GDS Committee vide Para 12.15 should not be accepted.
F. Other Allowances: It is most unfortunate that
the GDS Committee instead of recommending Prorata
allowances as recommended by its predecessor
Justice Talwar, has excluded the GDS from the benefit
of all such allowances by just stating that these are
denied on the basis that they are only part timers.
The rationale is totally unscientific. When GDS are
entitled for DA on par with regular employees, what
justification can there be to deny other allowances
too on Prorata basis. The whole approach of the GDS
Committee is untenable. We request that the
Government should reject the inhuman and unscientific
approach of the GDS Committee and should grant all
allowances on Prorata basis.
G. Combined Duty Allowance: Resorting to
combination of duty on large scale with the approach
of granting some allowances but not for converting the
post into a regular post for regularisation of the GDS
is not acceptable to us. This is nothing but exploitation
of labour and having adverse impact on the efficiency.
More over the logic behind fixing mere 500/- or 1000/-
for duties combined with one or two other work for a
BPM by the GDS Committee is not justified. When a
GDS MD or MC if employed will be earning even
according to GDS Committee a minimum of Rs.888/-
or 765/- per hour for a month. The combination of the
entire duties of another GDS is equated with only 500/
- per month is not acceptable to us. Either combination
should result in regularisation or the combined duty
allowance should be matching with full TRCA level of
the combined duty since the GDS is expected to perform
both the duties one after another to the perfection.
H. Office Maintenance Allowance: The
doubling of office maintenance allowance from Rs.50/
- to Rs.100/- per month is unscientific and inadequate.
Even the actual electric consumption for running the
office is not meted out by the Government by this
recommendation. There is other office maintenance
expenditure for up keeping etc. Justice Talwar
Committee recommended a sum of Rs.200/- towards this
allowance. It is requested that the on a separate electric
meter the entire electric charges for the use of the Branch
BHARTIYA POST 7 DECEMBER, 2008
Office should be met by the Department in addition to the
office maintenance allowance of Rs.200/-.
I. Cycle / Foot Beat: The work load calculation
shall be on the basis of the agreement between the
Department and the Staff side reached during 1987.
This should continue without any distortion.
J. Detention beyond working hours: The
recommendation for a paltry sum of Rs.6/- but not
exceeding Rs.12/- per day for detention beyond duty
time for exchange of mails etc is unreasonable and
therefore unacceptable to us. To deny legitimate dues
an argument is put in place that there are other
avocations for the GDS to sustain himself. Accepting
for argument sake that there are other avocations, the
detention beyond work hours will jeopardise such of
those other avocations. Therefore the compensation
beyond work hours shall not be so less but a minimum
of Rs.25/- per hour with other conditions relaxed.
K. Mode of Payment through SB A/c: The SB
account method suggested by the GDS Committee
is not going to avoid the problem of remittance on the
last working day of the month. More over the MOF
orders are clear that as far as the lower grade
employees are concerned the mode of payment
through bank need not be insisted upon. We request
rejection of this recommendation.
L. Service Discharge Benefit Scheme: The GDS
Committee has proposed for a Service Discharge Benefit
Scheme akin to pension payment. We want some
modifications. The Severance amount of 60,000/- should
be uniform for all GDS as at present and not according to
number of years of service put in to facilitate moderate
monthly payment under the Benefit Scheme. In addition
we request that since the minimum pay in Central Services
is 7000/- and the minimum pension will be therefore 3500/
-, the amount to be paid to GDS as Discharge Benefit
Scheme shall not be less than Rs.1750/- per month. The
GDS Committee has omitted to mention about the
continuation of Severance Amount to GDS who become
regularised as Postmen or Group D. We request that the
status quo on this matter shall continue.
M. Gratuity: The recommendation made in Para
14.7 for payment of ex-gratia Gratuity is against the
Honourable Supreme Court Judgment and against the
Gratuity Act. The Gratuity is to be calculated not only
on the basic TRCA but also on the Dearness
Allowance quantum. The maximum ceiling of 60,000/-
recommended is unjustified and the ceiling is to be the
same quantum under the Gratuity Act as disposed of by
the Honourable High Court of Punjab and Haryana and
subsequently by the Honourable Supreme Court of India.
N. Leave: The recommendation falls short of
grant of adequate paid leave on Prorata basis with the
regular employees. The carry forward system is also
discriminatory. Instead of one year the leave
accumulation shall be permitted without restrictions
to enable the GDS to get paid leave for continued
sickness etc. We welcome the recommendation for
grant of paid maternity leave for the women GDS but
would like the modification thereon to remove the
condition prescribed to exclude medical termination
of pregnancy since to save the mother medical
termination may become necessary sometimes and
also that the same should be compensated from the
Welfare Fund. We request that the same be done from
the Government Exchequer. We also request that
proportionate child care leave as like regular women
employees may be considered.
3. OTHER ISSUES INCLUDING TRADE UNION
RIGHTS:
(a) Transfer: The transfer entitlement may include
request transfer for all GDS in vacant posts without
any conditions. Our Honourable Minister of State for
Communications & IT in his open letter to GDS had
committed that request transfer to GDS will be liberally
considered. This commitment should be honoured by
the Department. For an official working for the
department for 40 years or so cannot be denied the
opportunity to get a transfer against any vacant posts.
(b) Recruitment: There are certain
recommendations made by the GDS Committee which
are stepping out of jurisdiction of a GDS Committee.
These require to be ignored by the Department and
not accepted. They are: [1] Amending the Rule 38 of
Vol. IV to deny transfer to upgraded Group C; [2]
Increasing the Direct Recruitment quota of Postal
Assistants / Sorting Assistants to 75% and reduction
of promotional quota to 25%; and [3] reducing the
promotional quota of Postmen/Mailguard vacancies
available to [Group D] multi skilled Group C by half.
(c) Examination to upgraded Group D: The
GDS Committee has recommended for examination
to be selected to the posts of upgraded Group D posts
in PB-1 with 1800/- Grade Pay. There is no need for
any examination and the status quo method of
seniority-cum-fitness through DPC should continue.
After selection they may be imparted with training as
intended for the Group D employees.
(d) Discharge Age: The retirement age is
recommended to be reduced as 62. This is not
acceptable to us. There is no justification for reduction
of retirement age without regularisation or grant of civil
servant status etc.
(e) Nature of Penalties: We are opposed to
change of nomenclature of GDS Conduct &
Employment Rules into GDS Conduct & Engagement
Rules as recommended by the GDS Committee. This
BHARTIYA POST
recommendation is against the spirit of the Honourable
Supreme Court Judgment already accepted by the
Government that erstwhile ED Employees are holders
of civil posts covered by comprehensive recruitment
rules. They are recruited against posts under the
Department of Posts and not simply engaged for doing
casual work. So the recommendation for change of
nomenclature suggested by the GDS committee is
retrograde and unacceptable. Secondly we request
that an element of minor penalty for minor lapses be
introduced in the Conduct Rules. The rejection by the
GDS Committee to recommend for revision of exgratia
payment for put off duty GDS requires to be
reconsidered for increasing the quantum of such put
off duty ex-gratia allowance to help the suspected GDS
survive by moderate earnings.
(f) Trade Union Rights: The recommendation
of the GDS Committee for reducing the periodicity of
monthly meetings, bi-monthly meetings, four-monthly
meetings etc is negative. The existing facility is being
reduced. These recommendations are requested to
be rejected and status-quo with the periodicity of
meetings should be protected. In addition we request
for improving the trade union rights. The
recommendation about the periodicity for holding the
All India Conferences of GDS Unions may be best left
for the decision of the unions concerned.
(g) Security: The recommendation of the GDS
Committee for increased Security to be furnished by
the GDS may not be accepted and the status quo
continued to avoid additional expenditure for the GDS.
(h) Review of Establishment: We oppose the
recommendation of the GDS Committee for annual
review of establishment but request for the continuation
of the status quo of triennial review.
We request that the Staff Side may be called
for discussions to explain our view points on all the
aforementioned issues and also before taking a final
decision for implementation of the GDS Committee
recommendations.
Note: -
The Draft was finalised after discussion with all the
General Secretaries affliated to the Federation.
(Editorial contd. from page 1)
massive action to secure what is our due. We shall
not vacillate or hesitate, let us a disciplined Army to
the arena and compel the Government and Postal
board to accept our demands and resolving the
problems of the staff. We shall take decision on this
direction in the august All India conference to launch
action programmes culminating to indefinite strike.
We shall succeed. We must succeed.
Success will be ours.
8 DECEMBER, 2008
 SUMMARY OF GDS COMMITTEE RECOMMENDATIONS
1. Chapter – 2 2.9.1
The Department may approach the Nodal
Department, Ministry of Labour & Employment for making
suitable amendment in the provisions of the Industrial
Disputes Act 1947 for removing the anomalous position
of GDS being governed by GDS (Conduct & Employment)
Rules 2001, and Industrial Disputes Act, 1947
simultaneously.
2. Chapter – 3 3.23
India Post may examine the relevance of the
experience of different postal administrations in
maintaining the network. The GDS Committee has
suggested various measures to improve the viability of
rural Post offices. In case the Post offices do not generate
the minimum income, but there is need to maintain
access, the department needs to look into franchisee/
Out reach arrangements.
3. Chapter – 5 5.16.1
The Department should pursue various
technology options to make dispensing of stamps easier
and cost effective. It may also utilise electronic franking
machines across the counters for reducing the stocking
of stamps.
4. Chapter -5 5.16.2
Stamp sale in Post office could as well be
entrusted to counter clerks in the present circumstances
of reduced stamp sales due to computerisation.
5. Chapter -5 5.16.3
The committee suggests for reviewing this
scheme of stamp vending through licensed stamp
vendors and make it more popular. The Department may
also consider popularising franchised outlets in the urban
areas
6. Chapter -5 5.16.4
The Committee further suggests that the GDS SVs
not justified statistically may not be filled up and there may
not be any further recruitment of GDS SVs in their place
7. Chapter -5 5.20.1
The urban Post offices may be reorganised in a
manner that public facilities are enhanced and at the same
time multi skilled group ‘C’ posts are justified in such offices.
8. Chapter -5 5.20.2
The group D nature of duties and duties of
house keeping nature may be managed through
alternative arrangements
9. Chapter -5 5.20.3
In the semi urban and rural departmental Post
offices, the GDS packers have to be continued if the Post
offices do not justify full time posts
10. Chapter -5 5.20.4
The duty chart and hours of attendance of GDS
packers be fixed by the Sub Divisional Inspector for strict
adherence.
BHARTIYA POST 9 DECEMBER, 2008
11. Chapter -5 5.20.5
The engagement of GDS packers in larger
offices like LSG/HSG be avoided and Department may
consider creation of justified multi-skilled Group C posts.
Creation of new posts will however be subject to existing
instructions and orders on the subject.
12. Chapter -5 5.22.1
There is a need to conduct a work study of the
Group ‘D’ in Mail offices and Transit Mail offices. It is
possible to lay down standards for the indoor work
performed in Mail offices and Transit Mail offices. As
regards Mail exchanges, conveying the bags over
platforms, waiting time for exchange of mail and actual
time of exchange, guide lines could be worked out
depending on the number, type of exchanges, number
of bags exchanged and this area of work could be
adjusted as per actual observation in different Mail offices
and Transit Mail offices. Such a fixation of standards will
broadly take into account the Group ‘D’ assistance
required at various times and will reflect the changing
traffic needs from time to time.
13. Chapter -5 5.22.2
The requirement of Group ‘D’ and part time
engagementto cope with bunching of exchange and train
arrival/departure requires to be carefully assessed and
part time staff component managed from casual em-
ployees for limited extra need of manpower at peak hours.
GDS which is intended for operating rural postal system
needs to be phased out from Mail offices which are mostly
located in urban areas. This work may be managed by
normal Group ‘D’ or part time staff as the case may be.
14. Chapter -5 5.22.3
The GDS Mailman be treated as a wasting
group in RMS
15. Chapter -5 5.22.4
The engagement of GDS in unapproved catego-
ries like Sweeping, Gardening, Rest House Attendants,
Call boys, Box boys, Waterman be given up immediately.
There is no justification to have GDS Mailman engaged
for non operative work in RMS. These GDS Mailmen who
are presently engaged in non operative duty should im-
mediately be shifted to operational areas.
16. Chapter -5 5.22.5
The Department may examine the duties that
can be entrusted to the multi skilled group C and separa-
tion of nature of duties pertaining to group D work. All the
future recruitments be made in multi skilled groups ‘C’
posts. The Department may examine managing the house
keeping functions and duties of the nature of group ’D’
through alternative means. An exception however needs
to be made for absorption of temporary status group ‘D’.
17. Chapter -6 6.11.1.
There should be no ED Sub offices both in ur-
ban and rural areas
18. Chapter -6 6.11.2.
The existing offices in the urban areas should
either be closed or upgraded to departmental Sub Post
offices based on statistical and financial justification.
19. Chapter -6 6.11.3
In case the EDSOs in urban areas are not jus-
tified for upgradation, the Department may consider their
closure by providing alternate arrangement for provision
of Postal services.
20. Chapter -6 6.11.4
Existing ED Sub offices in rural areas should
either be converted into EDBOs or upgraded into de-
partmental SOs if justified by norms.
21. Chapter -6 6.11.5
On down gradation, the existing incumbent
working in the post of EDSPM may be placed in the TRCA
corresponding to 5 hours workload of GDS BPM and his
allowances paid as GDS SPM be protected.
22. Chapter -6 6.11.6
The downgraded EDSPM will earn the future
annual increase if the workload of the downgraded
EDSO assessed on revised norms reaches 125 points
per month in point system.
23. Chapter -6 6.11.7
The protection will be limited to existing incum-
bent only. If he relinquishes the post, for any reason, the
TRCA of the new incumbent will be fixed as per workload
of ED BPM in point system.
24. Chapter -7 7.14.1
The following services and products need to
be covered while defining the Universal Service
Obligation in the rural areas as provision of these
services by other players is non existent or not available
upto the desired level:
Product/Service
a) Postcard/Letter card/Letter/Packet
b) Parcel
c) Blind literature
d) Newspapers & Periodicals
e) Registration
f) Acknowledgement
g) Money order upto Rs. 5000/-
h) Bill Payment facility
i) Government services and Insurance services
The above products and services are
considered necessary to be provided to enable fulfilment
of social role of the Post office in rural areas.
25. Chapter -7 7.14.2
The Committee recommends for review of the
existing rural Branch post offices, to ensure satisfaction
of distance condition. The distance should be radial
distance but not distance by road, and such distance
should be based on the digital map or certified by State
Government authority and to rationalise identified Branch
Post offices (which are opened in contravention of the
distance norm) to places where justification exists on
present norms. The XI Five Year Plan provides for
BHARTIYA POST
opening of 3000 Branch Post offices and 10,000 Retail
outlets. The opening of the new Branch offices where
justified may be either by relocation or through
Franchisee / Outreach arrangements.
26. Chapter -7 7.14.3
Digital maps in multi-layer format be got pre-
pared to locate the Post offices with required data base
attached to them, in order to locate areas which are de-
prived of postal facility and need to be provided such
facility. This can lead to a rationalisation of Post offices
and a more efficient use of resources.
27. Chapter -7 7.14.4
Panchayat Sanchar Seva Kendras have been
the low cost option for expanding the rural postal net-
work in rural and remote areas to provide basic facility in
Gram Panchayat Head Quarters without a Post office.
There is need to take a comprehensive look into Postal
Planning including provision of facilities at Panchayat
Sanchar Seva Kendras.
28. Chapter -7 7.14.5
Extension of postal facilities are suggested in
the following cases. This can be through Franchisee
Outreach arrangements.
(i) Head quarters of village Panchayat where there
is no postal outlet at present and there is no Post office
in the Panchayat area which can be shifted to the GP
Headquarters.
(ii) Locations where PSSKs are now functioning
subject to the condition that there is no Postal facility in
any of the villages under the Panchayat. If there is already
a Post office in any of the villages under the Panchayat,
the Post office may be shifted to the Headquarters village
and there will not be any need for any additional facility
unless a postal outlet is justified for a village which is
not the Headquarters of a Panchayat village separately.
The area of operation in case of Panchayat can cover
the entire Panchayat area along with villages coming
under the Panchayat.
(iii) Villages which fulfil all the three criteria,
though not the Headquarters of a Panchayat.
(iv) Villages which fulfil only two criteria of distance
and population but not the income condition could also
be considered for providing Postal services.
29. Chapter -8 8.12
The income formula for the BOs can be taken
as follows.
1. Stamp Sales - 83% of the stamp sales
2. Unpaid postage realised -75% of revenue
3. Commission on MOsissued -24% of revenue
4. Commission on MOs paid -38% of revenue
5. Commission on IPOs sold- 40% of revenue
6. Commission on IPOs paid- 40% of revenue
7. SB/RD transactions - Rs 41.28 x No. of live accounts/
12
8. RPLI premium collections - Rs 3.11 x No. of RPLI
transactions per month
9. Bills collection - Rs 3.11 x No. of bills collected per
10 DECEMBER, 2008
month or sent.
10. Retail Post - 25% of the revenue of the total revenue 37. Chapter -9 9.16.6
1% of the same can be added for other functions which For stamps sale, the norm may be prescribed
cannot be measured and quantified. at Rs. 60/- stamps per month to earn one point purely on
30. Chapter -8 8.13 adhoc basis. The Department may take up work study
The present method of calculating the cost may for fixation of new norms for workload of Branch offices.
continue to be adopted with the following changes. In 38. Chapter -9 9.16.7
the present formula, an amount of Rs.2 is added as The Committee also recommends that the workload of
indirect overhead charges to the cost of the BO. This the Branch Postmaster be reviewed at the end of every
indirect overhead charge was prescribed in 1982 and calendar/financial year. For this purpose a statement be
the Cost index has gone up by 22.82 times during the introduced for submission at the end of every month to
last 26 years. There is a need for revising the indirect the divisional office which should contain statistical
overhead charge taking into account the present over information on all the inputs required for assessment of
head costs. Pending a detailed study, it is suggested the workload except handling of unregistered articles.
that the formula adopted by Shri M. P. Rajan to take 1% of The information received from the Branch Postmasters
the total cost as indirect overhead charges on ad-hoc may be posted in a prescribed register BO wise at the
basis may be adopted and a detailed review taken up Divisional office. At the end of calendar/financial year the
for fixing the over head charges. statistical inputs should be consolidated to arrive at
31. Chapter -8 8.18 monthly average and for assessing workload in respect
Rationalisation of the establishment in the of the accountable articles. In regard to unregd articles
Branch Post office be undertaken in tune with the traffic the information can be either taken from inspection report
needs subject to fulfilment of universal service obligation or be obtained from concerned Account office for 2
in respect of delivery/collection of mails in rural areas. working days in the middle of the week. This entire
Carrying out simultaneous review of establishment of Sub process is to be completed in the month following end
office and its Branch offices for identifying surplus posts of the calendar/financial year and the revision if any is to
and to utilise them in needy areas is recommended. be given effect from the first day of following year.
32. Chapter -9 9.16.1 39. Chapter -9 9.16.8
The workload of GDS BPM may continue to be The workload of GDS Mail Deliverer / Mail Carrier may
assessed by the existing method of Point system with modi- be calculated by Cycle Beat formula wherever the beats
fications suggested for cash handling and stamp sales. are Cycleable. In case of distances which are partly
33. Chapter -9 9.16.2 Cycleable the Cycleable distance be calculated on cycle
The BOs be generally kept open for a minimum beat rate and the foot beat on foot beat rate.
of 3 hours. The working hours of BOs may range from 3 40. Chapter -9 9.16.9
hrs to 5 hrs based on work load. The Branch Postmas- The distance traversed for delivery work in main
ters may be entrusted with delivery/conveyance work or villagewith a population of less than 5000 be fixed at 3
both where the work load of the BPM is less on payment kilometres and in fairly big villages with a population of
of combined duty allowance. Further retention creation more than 5000, the distance in cusba may be fixed at 5
of any additional posts in the BO be subjected to work kilometres. The actual distance between the BO village
load and financial viability of the BO as criterion. and attached villages by shortest route be taken for
34. Chapter -9 9.16.3 workload purpose.
The time factor applicable for PLI can be adopted 41. Chapter -10 10.37.1
for RPLI Premium Collections and Bills collection. The TRCA for various categories of GDS is rec-
35. Chapter – 9 9.16.4 ommended as below:
For NREGS transactions, Old Age Pension Pay- Category of GDS Scale proposed Annual Increase
ments through SB accounts, the present norm for SB
GDS SPM Rs. 4575-85-7125 Rs. 85
Transactions may be adopted.
36. Chapter -9 9.16.5 GDS BPM Rs.2745-50-4245 Rs. 50
For cash handling, handling of Rs.20, 000 per (3hourswork/upto
month may be fixed for earning one point of work load 75 points)
per month. All receipts and payments viz. Money Order,
Rs. 3200-60-5000 Rs. 60
SB/RD/TD deposits/withdrawals, RPLI/PLI premium
collections, bills collection, bills paid may be included (3hrs.30 min/upto
towards cash handling. The cash received and remitted 87.5 points)
to Account office may be excluded since the BPM is given Rs. 3660-70-5760 Rs. 70
a credit of 14 points for accounts and mails work which
(4hrs/upto100points)
includes preparation of accounts, verification of bal-
ances and checking of the contents of BO bag received
BHARTIYA POST 11 DECEMBER, 2008
 for taking an escort, the extra reimbursement of Rs 25
Rs. 4575-85-7125 Rs .85
may be paid and grant of this allowance is subject to
(5 hrs./upto125 conditions prescribed in para 10.20
points) 46. Chapter-10 10.37.6
GDS Mail Rs. 2665-50-4165 Rs. 50 The FSC for GDS SPM/BPM may be revised to
Deliverer / upto3hrs workload Rs 25 per month and for other categories of GDS doing
GDS SV This will be applic- delivery work the FSC may be revised to Rs 10 per month
able for future en- 47. Chapter-10 10.37.7
gagements and For each item of work for the GDS BPM. In cases
where BPM is attending to delivery in the BO village only
present incumbe-
it may be limited to Rs 250 per month. As regards con-
nts will continue veyance, the BPM entrusted with exchange with MMS or
to be paid for a train, such compensation be limited to Rs 250 per month.
minimum of 3 hrs. 48. Chapter-10 10.37.8
45 min. The GDS Mail deliverer or Mail carrier are at times
Rs. 3330-60-5130 Rs. 60 attached the additional duty of another post due to various
reasons. This is generally for a limited number of days. In
(more than 3 hrs.
such cases, they may be paid compensation @ Rs. 25/-
and upto 3 hrs. per working day against the existing Rs. 75/- per month.
45 Min) 49. Chapter-10 10.37.9
GDS Mail Rs. 2295-45-3695 Rs. 45 Constitution of a committee for verification and
Carrier / (upto 3 hrs.workload) checking of TRCA fixed is recommended.
PKR./Mail This will be 50. Chapter-10 10.37.10
The revised TRCA be made effective from 01-
Man applicable for
01-2006 and all other allowances may be made pro-
future engageme- spective from the date of issue of the orders. The ar-
nts and present rears of TRCA may be paid in two instalments of 40%
incumbents will and 60% each spread over two financial years.
continue to be 51. Chapter-10 10.37.11
paid for a minimum There is a need to evolve different wage struc-
ture based on consolidated allowance and incentives to
of 3 hrs.45 min.
generate higher level of transactions in the rural Post
Rs.2870-50-4370 Rs. 50 offices. The Department may consider evolving a sys-
(more than 3hrs tem which will incentivise the person engaged in the
and upto 3 hrs 45 rural network and such a change may be considered for
min of workload) future engagement of GDS.
52. Chapter-10 10.37.12
Rs. 3635-65-5585 Rs. 65
The payment of TRCA may be made through
(more than 3 hrs45 Savings bank accounts.
min of workload) 53. Chapter – 11 11.9
42. Chapter-10 10.37.2 The Government may explore the possibility of a
The office maintenance allowance is recommended specific survey to construct a separate cost index based
to be revised to Rs 100 per month for GDS SPM/BPM. on the consumption basket in rural areas through National
43. Chapter-10 10.37.3 Statistical Commission. Till such time a separate index is
The rate fixed by Finance Ministry for payment constructed for rural areas, the Department may continue
of Cycle Maintenance allowance may be adopted for to use the existing AICPI (IW) for estimating the DA and
GDS. The Committee recommends that the condition of compensate the GDS for increase in cost of living.
minimum requirement of 10 Kms may not be insisted 54. Chapter – 12 12.15.1
upon and all the GDS MD/MC may be paid CMA if the As recommended by the Pay Commission the
track is Cycleable. bonus may be calculated with reference to productivity
44. Chapter-10 10.37.4 as measured by the % of increase in revenues vis-à-vis
The Boat allowance may be fixed by the Circles the staff expenses as compared to the base year with
taking the actual charges paid into account subject to a suitable correction to technology where adopted.
maximum limit of Rs 50 per month 55. Chapter – 12 12.15.2
45. Chapter-10 10.37.5 Till such time a new PLB formula is worked out,
The allowances for BPM for remitting cash may the exgratia for Gramin Dak Sevaks may be calculated by
be prescribed at Rs 50 including transportation cost and limiting the average TRCA plus D.A to 50% of the ceiling
BHARTIYA POST 12 DECEMBER, 2008
fixed to lowest category of departmental employees. recommendations of a committee constituted for this
56. Chapter – 12 12.15.3 purpose.
The Committee has suggested increase in the 62. Chapter -14 14.10.1
incentives for GDS engaged in BOs and EDSOs. When The Committee recommends that the rate of monthly
the Department decides to put in place increased incen- subscription and amount of insurance cover under the
tives, this will be in the nature of PRIS as recommended Extra Departmental Agents group insurance scheme
by the Sixth Pay Commission in replacement of PLB. 1992 be increased as under:
57. Chapter – 13 13.6.1 Rate of Monthly Subscription Insurance Cover
The Committee recommends the revision of the exist- (for all categories of GDS)
ing rates of commission subject to detailed examina- Rs. 50 Rs.50,000
tion by the Department
63. Chapter – 14 14.10.2
Existing Proposed A detailed review of the current mortality rate
(1) Net Savings 2% No change with a view to revise the apportionment between
Bank Deposits savings and insurance fund needs to be under taken.
(2) Recurring Nil 1% 64. Chapter – 14 14.10.3
Deposit The Department may devise an appropriate
(3) Time Deposit 1% No change machinery for periodical review of the mortality rate and
1-3 years adjustment of apportionment ratio.
(4) Time Deposit 5 2% No change 65. Chapter – 14 14.14.1
years The Severance amount payable at present may
(5) Procurement of Rs. 250/ -per Rs. 250 for be revised to Rs. 1500/- for every completed year of ser-
new RPLI business wholelife polic- vice subject to a maximum of Rs.60,000-
lakh of new es, convertible 66. Chapter – 14 14.14.2
business whole life polic- The eligible period of service for grant of
procured(for es and Rs.400 Severance amount may be brought down to 10 years
Endowment, per lakh of new as against existing 15 years
AEA,Children’s business proc- 67. Chapter – 14 14.14.3
policies only) ured (for The Government may introduce a service dis-
Endowment, charge benefit scheme by making a contribution of Rs.
AEA, Childrens 200 per month for the period the GDS is on duty. The
polices) fund may be managed by PLI Directorate or any other
(6) Renewal RPLI 1% 2% suitable agency to get adequate secure returns. The
Premium eligibility of service for getting benefits under Severance
Collections amount/Service discharge benefit scheme may be pre-
scribed at 10 years of continuous satisfactory service.
58. Chapter -14 14.7.1
68. Chapter – 14 14.14.4
The existing nomenclature of ex-gratia gratuity
The total accumulations payable at the time of
needs no change as the GDS are engaged on a part
discharge (including Severance amount if any) may be
time basis and are not governed by the CCS (Pension)
annuitised and monthly payments made. The monthly
Rules 1972.
payments will be made to the GDS on discharge and in
59. Chapter -14 14.7.2
the case of death of the GDS while in service, to the
Ex-gratia gratuity may be granted at the rate of
surviving spouse of the GDS at 50% of the monthly pay-
half month’s basic allowance for each completed year
ment.
of continuous service earned on the basic allowance
69. Chapter – 14 14.14.5
drawn before discharge from service subject to a
A GDS joining the new service discharge ben-
maximum of Rs 60,000/- or 16 ½ months basic TRCA
efit scheme will be eligible for Severance amount at the
calculated at the rate of half a month’s TRCA for each
rate of Rs. 1500 for every completed year of service as
completed year of service whichever is less
on the date of introduction of new scheme in addition to
60. Chapter -14 14.7.3
the new discharge benefit on the contributions made by
The eligible minimum period for entitlement of
the Department.
ex-gratia gratuity may be reduced from 15 years to 10 years
70. Chapter – 14 14.14.6
61. Chapter -14 14.7.4
A GDS opting to continue with Severance
Leave without allowances of 30 days or more
amount scheme will be entitled to receive Severance
at a time be deducted from the total eligible service.
amount @ Rs. 1500/- for every completed year of ser-
However cases of leave availed without allowances for
vice subject to a maximum of Rs. 60,000/-, provided he
30 days or more due to genuine prolonged illness may
has put in more than ten years of continuous satisfac-
be condoned by the Head of circle on the
BHARTIYA POST 13 DECEMBER, 2008
tory service. the same.
71. Chapter – 14 14.14.7 75. Chapter – 15 15.5.3
The payments under the new scheme may be 50% of the welfare funds may be allocated to
made eligible for Gramin Dak Sevaks who are discharged the welfare grants of Gramin Dak Sevaks in the circle.
on rendering satisfactory continuous service and to the 76. Chapter – 15 15.5.4
spouse of GDS who die while in service. The existing rates of scholarships and book
72. Chapter – 14 14.14.8 awards which were fixed more than 10 years back may
The Gramin Dak Sevaks whose services have be suitably revised.
been dismissed /removed for unsatisfactory work/miscon- 77. Chapter – 15 15.6.1
duct will not be eligible for any payments under this Department may examine introduction of a con-
scheme. The amount that would not be payable under this tributory insurance health scheme for in-patient treat-
scheme either due to the aforesaid reason or due to ineli- ment of Gramin Dak Sevaks through Government Hos-
gibility for any reason will be credited to the Government. pitals/ Private Hospitals. The insurance premium may
73. Chapter – 15 15.5.1 be contributed jointly by the Government and the GDS
After evaluating the present schemes, the GDS Com- as fixed by the Government. The GDS and the spouse
mittee recommends the following proposed assistance may also be covered under the health scheme without
under welfare schemes:- contribution from the discharged GDS.
78. Chapter – 15 15.6.2
Sl. Name of Welfare Present Proposed Presently, discharged Gramin Dak Sevak do not
No Scheme Finanacial Assistance get any assistance for medical treatment. It is recom-
Assistance mended that the Welfare Fund Scheme may also be
1. Immidiate relief Rs.7000 Rs.8000 extended to the discharged GDS for providing financial
on death assistance of inpatient treatment obtained from govern-
2. Relief to the depe- Rs.7000 Rs.8000 ment hospitals as in the case of GDS in service. The
ndent of GDS who financial assistance, however, be limited only to Gramin
die while on duty Dak Sevak and the spouse.
due to any accident 79. Chapter 16 16.14.1
3. Death due to attack Rs.10000 Rs.20000 To help female Gramin Dak Sevak to
by robbers, terrorists fulfill the role of maternity, she may be paid 3 months
riots etc while on TRCA out of the welfare grant for the first two children,
duty which will be limited to two confinements during the
4. Death occuring due Nil Rs.150000 whole service.
to enemy action in 80. Chapter 16 16.14.2
war or border skirm- Financial grant shall not be admissible for
ishes or action medical termination of pregnancy (abortion, miscarriage
againts militants, and still births)
terrorists, extremists 81. Chapter 16 16.14.3
etc. Minimum service of one year be prescribed for
5. Funeral expenses Rs.250 Rs500 being eligible for the financial grant in case of maternity
6. Financial assistance Rs.750 Rs.750 leave.
in natural calamities 82. Chapter 16 16.14.4
7. Nutritional diet to Women GDS Mail Deliverers and Mail Carrier
GDS suffering from may also be considered for lighter and stationary duties
tuberclosis wherever possible before and after maternity.
(a) Indoor treatment Rs.200 PM Rs.400 PM 83. Chapter 16 16.14.5
(b) Outdoor treatm- Rs,100 PM Rs.200 PM The existing powers delegated to Divisional
ent heads for grant of leave without allowance beyond 180
8. Financial assistance Rs.1500 up to Rs.5000 days for GDS for working against departmental vacancy
in case of prolonged of Postman/Group D may be extended to grant leave
and serious illness/ (with financial grant from welfare fund) for three months
major surjeries and for grant of leave without allowances for another
three months during the period of confinement and there-
74. Chapter – 15 15.5.2
after, limited to two confinements only
The existing scholarship and book award
84. Chapter 16 16.14.6
scheme may be liberalised in respect of Gramin Dak
Paid Leave up to maximum of 20 days in a year
Sevaks to cover upto two wards for grant of scholar-
in place of 10 days Paid Leave in a block of Six months
ships and book awards subject to condition for grant of
without accumulation is recommended.
BHARTIYA POST 14 DECEMBER, 2008
85. Chapter 16 16.14.7
In single handed Branch offices, Gramin Dak
Sevaks will provide his/her substitute on his own
responsibility during the Paid Leave period. The GDS
will provide names of one or two persons who possess
required qualifications for engaging during leave
periods and such list will be approved by the appointing
authority. The GDS will get prior sanction of leave from
the competent authority. In the Branch Post offices having
more than one hand, combination of duties may be
resorted to for managing the work during the leave period.
The person entrusted with the combined duty may be
compensated at Rs 25.00 per day towards combined
duty.
86. Chapter 16 16.14.8
The Department may consider that all future
engagements in leave vacancies/short term vacancies
be managed by combination of duties and if such a
course is not feasible, they may be managed by local
arrangement unless it is decided to make a provisional
arrangement after following the regular process of en-
gagement and such local arrangement should not ex-
ceed 90 days. In long term arrangements, the tempo-
rary engagement will be subject to work load and finan-
cial justification of the office.
87. Chapter 16 16.14.9
The present ceiling on availing leave without
allowances upto 180 days in a period of one year either
in a stretch or in intermittent intervals may continue.
88. Chapter 16 16.14.10
The term appointing authority for GDS SPM/BPM
may include Deputy Supdt of Post offices of postal divi-
sions which are in charge of Junior Administrative grade
officers. If the post of Deputy Supdt of Post offices is not
available the term Head of the division should include
JAG officer in charge of the division as appointing au-
thority.
89. Chapter 16 16.14.11
For all categories of GDS, it may be prescribed
that they possess knowledge of regional language as
evidenced by their having studied the regional language
as a subject of study in matriculation or 8th standard as
the case may be.
90. Chapter 16 16.14.12
The existing instructions below note II under
Rule 3 which deals with terms and conditions of en-
gagement may be separated and framed as Rule 3A
with caption terms and conditions of engagement.
91. Chapter 16 16.14.13
The existing Rule 6 of the conduct rules stating
that the Sevaks are not eligible for pension and their
eligibility for ex gratia gratuity and other amounts as may
be decided from time to time may be reframed.
92. Chapter 16 16.14.14
A separate conduct rule after existing Rule 5
about the applicability and payment of TRCA to the
Gramin Dak Sevaks as may be decided from time to
BHARTIYA POST 15
time based on the work load may be framed.
93. Chapter 16 16.14.15
Failure to take up residence in the place of duty in re-
spect of GDS SPM/BPM after engagement should be
treated as violative of conditions of engagement of GDS
and liable for disciplinary action under Rule 10 of the
conduct rules requiring removal/dismissal. This clause
should be incorporated in the letter of engagement. This
should be clearly stipulated by reframing the existing
instruction No (vii) below note II under Rule 3 of the con-
duct rules.
94. Chapter 16 16.14.16
The transfer facility may be restricted only in the
cases of women GDS getting married, surplus declared
GDS provided alternate engagement at a different place
and wards of deceased Gramin Dak Sevaks provided
with engagement in a post away from his place whereby
he cannot look after the interest of the family of the
deceased. The transfer be restricted within the division
subject to other conditions.
95. Chapter-16 16.14.17
The Security for the GDS BPM/SPM may be
revised to Rs. 25000 and for other categories of GDS it
may be revised to Rs. 10,000. The security may be in the
shape of Fidelity Guarantee Bond or National Savings
Certificate. The present periodicity of yearly renewal of
the FGB may be fixed in quinquinniel block (once in five
years) so that the required premium for five years block
may be recovered and FGB obtained for full block at a
time. In case of any fresh engagements in the middle of
the block the FGB can be taken from the date of joining
to the end of the block. The block can be fixed uniformly
for five years for all. This increase in periodicity will reduce
considerable work in the Head Post office.
96. Chapter 17 17.3.1
The Committee observed that though
operationally the present qualification of Matriculation
prescribed for the GDS SPM/BPM is adequate, to provide
for higher administrative efficiency in the context of new
services that are likely to be introduced in rural offices
and improvement in educational levels, preference may
be given to the candidates with higher qualification of
10+2. No weightage need be given qualification higher
than 10+2. There is also need to prescribe that the
candidates should have knowledge in local language,
as this will be
essential for functioning of the BPM.
97. Chapter 17 17.3.2
The Committee suggests that there may not be any
relaxation in the minimum educational qualification for
the wife of the deceased GDS while making
compassionate appointment as BPM/EDSPM and
relaxation of educational qualification may however be
considered for other GDS posts.
98. Chapter 17 17.4.6
The existing recruitment procedure requires
refinement and it should be clearly indicated in the
DECEMBER, 2008
notification about the provision of suitable
accommodation on his own arrangement by the
selected candidate and mandatory condition of taking
up residence in the place of duty before taking up
appointment. Similarly in the letter of engagement, the
appointing authority should clearly intimate that any
failure to take up residence in the place of duty would be
violative of the conditions of engagement and liable to
be proceeded under Rule 10 of GDS (Conduct and
Employment) Rules, 2001 and the note II (vii) below Rule
3 of the Conduct rules may be modified to this effect.
99. Chapter 17 17.6.1
The Committee suggests that preference may
be given to the persons who are within 45 years for
general category and giving age relaxation to SC/ST/
OBC candidates as applicable. However where the
candidates within the suggested age group are not
available, relaxation in age condition may be allowed for
engaging the GDS subject to his being found fit and
fulfilling all other conditions for engagement as GDS.
100. Chapter 17 17.8.1
Keeping in view the need for efficient discharge
of duties and also that an increase in the benefits/
payments on discharge of GDS are now being
suggested, the age of discharge of GDS be fixed at 62
years against present age of 65 years. With this, there
will be one time extra outgo of cash disbursement
towards ex-gratia gratuity and Severance amount The
Department may effect this change in a phased manner
over a period of 3 years.
101. Chapter 17 17.12.2
A selection committee may be constituted at
the Divisional level for recruitment to all the GDS posts
that are needed to be filled up once in a quarter as
detailed in this para.
102. Chapter 17 17.14.1
Induction training for GDS BPM be made
inclusive and the period increased to two weeks through
a qualified trainer. Provision also be made for training of
any new products introduced and refresher training at
suitable intervals.
103. Chapter 17 17.14.2
The period of training of GDS MD may be
increased from 3 to 5 days. The training may include
marketing of services like SB, PLI, RPLI and Bills
collection.
104. Chapter 17 17.26
rules that recruitment to Group ‘D’ is a direct
recruitment and GDS are given preference over outsid-
ers in recruitment.
1.1 The multi skilled Group ‘C’ Posts be filled up
from outsiders through a recruitment examination. How-
ever, preference may be given to the extent of 75% to
GDS and 25% to the eligible Casual labourer recruited
before September 1, 1993.
1.2 The Gramin Dak Sevaks upto the age of 50 years
having matriculation qualification and who have put in 5
BHARTIYA POST
years continuous service may be allowed to take this
examination.
1.3 In respect of Casual labourer, they should fulfill
the educational qualification of matriculation and should
have been recruited initially through employment
exchange and governed by the orders of DOPT for
relaxation in this regard. The examination will be based
on requirement for proper discharge of Group ‘C’ duties
which will be identified by the Department.
1.4 The duties which are of Group ‘D’ nature may
be managed by other means.
1.5 In order to maintain to local character of
employment, the multi functional Group ‘C’ may not be
allowed transfer from the Division or Unit to which they
are recruited. The existing provisions of Rule 38 of Vol.
IV be modified to this effect.
105. Chapter 17 17.26.2
It is recommended for modifying the present
recruitment rules for Postman/mail guard categories.
25% of the vacancies may be filled up through multi
functional Group ‘C’ candidates with matriculation quali-
fication upto the age limit of 50 years on the basis of
merit in a common examination. Out of the balance of
75% of the vacancies, 50% of the outsider vacancies the
GDS may be given preference over the outsiders. The
Gramin Dak Sevaks with matriculation qualification with
50% of marks, and who have put in 5 years of satisfac-
tory continuous service and upto the age of 45 years
(retaining the existing age relaxation for SC/ST and OBC
candidates) be permitted to take the examination. The
remaining 25% of the vacancies may be filled up through
outsiders with matriculation qualification with 50% of
marks and upto the age limit of 18-25 years. All these
candidates should have studied Matriculation with state
language as one of the subjects.
2.1 The examination should be for testing analytical
ability, arithmetical ability and data entry on computers.
The minimum qualifying marks for multi-skilled Group
C candidates and GDS candidates may be prescribed
at 45% in each paper and for the outsiders the qualifying
marks
in each paper be prescribed at 50%.
2.2 The unfilled vacancies if any, in 25% of quota to
be filled up through multi-skilled Group C through
examination may be added to 50% of GDS quota to be
filled up through GDS on merit. The unfilled vacancies of
75% quota (of multi skilled Group C & GDS) if any be
filled up through meritorious GDS of other Postal
Divisions in the place/region. If vacancies still remain
unfilled, they may be added to 25% outsider quota for
the division.
2.3 In order to maintain local character of
employment recruited from the quota of outsiders and
the postmen selected from multi functional Group ‘C’,
they may not be allowed transfer from the division or unit
in which they are recruited. The existing provision of rule
38 of Vol. IV be modified to this effect.
16 DECEMBER, 2008
2.4 For providing transparency, the examination be
supervised by an officer not connected to the recruitment
division. Similarly, a committee consisting of Divisional
head and Supdt. of Post offices of neighbouring division
co-opting ASP Headquarters be constituted for opening
the answer script bundles, tabulation and announcement
of the results.
2.5 The unfilled vacancies of 75% quota (of
multifunctional Group C & GDS) if any be filled up through
meritorious GDS of other Postal Divisions in the place/
region. If vacancies still remain unfilled, they may be
added to 25% outsider quota.
106. Chapter 17 17.26.4
The Recruitment to Postal Assistant/Sorting As-
sistant could be 75% by direct recruitment and 25% by
promotion through a Limited Departmental Competitive
Examination. GDS may be allowed to compete for the
unfilled vacancies of departmental quota in the exami-
nation subject to
(a) Their possessing the minimum educational
qualification of 10+2 Standard Senior Secondary
(excluding Vocational Streams) and have put in a
minimum service of 5 years.
(b) Only those Gramin Dak Sevaks shall be eligible
for being considered who have secured marks, not below
the marks secured by the last direct recruit selected in
the previous recruitment of the relevant category as the
case may be for, Scheduled Castes, Scheduled Tribes
or Other Backward Classes or OCs.
(c) They may be allowed up to 30 years of age (35
years for Schedules Castes or Scheduled Tribes
communities and 33 years for other Backward Classes
community) as on the crucial date fixed for the direct
recruitment of the same year.
107. Chapter 17 17.26.5
The term “substitute or provisional
appointment” be changed as “substitute engagement
or temporary engagement.” for engagement of GDS.
5.1 Temporary engagement should not stretch
beyond 90 days and any extension beyond 90 days
should have prior approval of the Postmaster General.
5.2 The temporarily engaged person may be paid
consolidated allowance of the lowest TRCA applicable
to the vacancy with DA thereon and not eligible for any
other benefits other than the incentives provided for the
engagement.
5.3 The period for temporary engagement will not
count for any purpose even if he is regularised
subsequently by due process of selection.
108. Chapter 18 18.15.1
In the light of the clarification issued by the Nodal
Ministry, the instruction issued by the DG P&T in letter
No 151-7/78-Disc II dated 29-06-1978 about the
quantum of recovery of pecuniary loss requires to be
modified.
109. Chapter 18 18.15.2
The Committee recommends that the
BHARTIYA POST 17
Department should provide a commensurate
honorarium to the retired officers working as inquiry
officers, depending on the complexity of the case. The
Committee feels that such commensurate financial
incentive will encourage many retired officers to
undertake the job willingly. The Committee also
recommends that the circles may draw a list of retired
Group ‘A’ and Group ‘B’ officers who are willing to
function as Inquiry Officers and communicate to the
divisions for effective utilisation of their services. A
Provision also exists for payment of honorarium to the
Departmental officials functioning as IO / PO subject to
certain conditions. The Department may consider
revision of the honorarium now currently paid and make
it attractive so that the existing Department Officers take
interest and initiative for quick disposal of the enquiries
and submission of the IO reports.
110. Chapter 18 18.15.3
The present amount of compensation (paid as
ex-gratia) in case of put off duty for the First Ninety days
may be retained in its present form.
111. Chapter 18 18.15.4
Review may be under taken after three months,
if enquiry is delayed due to reasons attributed to the
GDS, ex-gratia may be reduced by 50% and if delay is
not attributable to the GDS, the ex-gratia may be
enhanced by 50%.
112. Chapter 18 18.15.5
Under Rule 19 of GDS (Conduct & Employment)
Rules, 2001, the revisionary power may be exercised by
CPMG or PMG under whose jurisdiction the petitioner is
engaged.
113. Chapter 18 18.15.6
The review powers are with President under
Rule 20 of GDS (Conduct & Employment) Rules, 2001.
Time limit for preferring the review petition may be fixed
as two years from the date of issue of appellate order or
revision order sought to be reviewed.
114. Chapter 18 18.15.7
A new Conduct Rule 29 (A) may be incorporated
by suitable amendment and modification in the existing
GDS (Conduct & Employment) Rules, 2001 that “The
GDS will not engage in any activity with any outside
agency which will be detrimental to the Business of the
Post office”.
115. Chapter 18 18.15.8
A Conduct Rule prohibiting the GDS from
contracting another marriage may be framed.
116. Chapter 18 18.15.9
The GDS (Conduct & Employment) Rules, 2001
may be renamed as “GDS (Conduct & Engagement)
Rules.”
117. Chapter 19 19.5.1
A channel of correspondence to effectively
address the problems of GDS at Divisional, Regional,
Circle & Directorate levels needs to be ensured.
118. Chapter 19 19.5.2
DECEMBER, 2008
 Formal meetings to discuss unresolved issues
through correspondence be held once in 3 months at
Divisional level, once in 4 months at Regional level and
once in 6 months at Circle and Directorate level.
119. Chapter 19 19.5.3
The cost of a substitute wherever it is necessary
to engage be met from the Department upto 2 members
for periodical meetings subject to the provision that the
combination of the duties is not feasible.
120. Chapter 19 19.5.4
The present periodicity of holding All India
Conference may be revised to 3 years with a grace period
of six months.
121. Chapter 19 19.5.5
Formal regular meetings with Recognised GDS
unions once in six months at Directorate Level with
Member (P), as Chairman, the participation of concerned
Dy. Directors General with Directorate (SR) as the
convener be conducted. The unresolved issues in six
monthly meeting with Member (P) if any may be placed
before Secretary Posts for perusal and action as deemed
necessary.
122. Chapter 19 19.5.6
The Department may consider amending the
existing Rule 4(d) (i) of EDAs (RSA) Rules, 1995 for the
purposes of recognising second association. The
existing percentage of 15% of membership may be
revised to 30,000 verifiable membership.
123. Chapter 20 20.5.1 1.
Getting the approval of Reserve Bank of India
(RBI) for opening of account with any Branch of
Nationalized Bank without minimum ceiling of annual
turnover for opening of account with the banks.
2. Getting transactions of all Nationalized Banks
in the circle for PO-Bank transactions.
3. Computerised reconciliation of information on
daily basis of Bank transactions at Head Post Office
level and passing it on to RBI and Nodal Branch of the
Nationalized Banks.
4. Use of vehicles with provision of armed guard
for movement of cash where specially required.
5. Authorising Branch Postmasters for obtaining/
remitting of cash exceeding the limits, needed with an
escort wherever required.
124. Chapter 21 21.3
Location of the BOs :
It is necessary to provide proper
accommodation for Branch Post office at easily
accessible place in the village. The Panchayat can be
requested to provide accommodation for the Branch
Post office near their office or in a suitable place where
the public congregate for their other needs. The
committee had observed that in some of the circles, the
Panchayats had provided proper accommodation where
the public congregate. Such an arrangement needs to
be worked out on an All India basis to ensure provision
of suitable accommodation by Panchayats. Where
BHARTIYA POST
suitable Panchayat accommodation is not available, it
needs to be ensured that BPM provides suitable
accommodation for the Branch office.
125. Chapter 21 21.4
Infrastructure Facility:
A table, three chairs, a forms rack, a steel Almirah
(full size) with locker, safe for keeping cash, digital
weighing scale, literature pertaining to various products
and services, book of BO Rules, leather cash bag, BO
bags and forms and stationery for proper functioning of
the Post Office need to be provided. Besides the BO
needs to be equipped with all necessary literature on
Mail Services, Banking, Insurance, other financial
services and new service provided in each of the BOs.
126. Chapter 21 21.5
Direct mail:
The Department may consider having a
dedicated cell under BD to develop the area of Direct
Mail. The data base can be utilised for marketing of
various products like RPLI, savings bank, and recurring
deposits internally and for marketing of products of other
companies.
127. Chapter 21 21.5
Mails:
The Department should constantly monitor mail
transmission and ensure delivery of all mail including
speed post as per the norms fixed by the Department.
The GDS committee during their visits observed that
there is considerable delay to the public mail including
Money orders. The committee, therefore, feels that the
mail offices and the Transit Mail Offices (TMOs) should
be properly staffed and monitored and there should be
no transfer of mail and consequent delay. In case of
shortage of staff, the work of the Mail Offices and the
Transit Mail Offices (TMOs) may be efficiently managed
through alternative incentive systems.
128. Chapter 21 21.8
Measures to improve the service level in payment of
Money orders:
1. Computerisation of BOs wherever there is a
minimum level of transactions including MO payments.
2. Generating of SMS to payees when once the
computerised system is in place.
3. Strict monitoring of MOs received for delivery
from the time of receipt in SOs to payment in BOs.
Checking of transit of MOs from date of booking to
payment.
4. Physical verification of MOs paid along with
monitoring customer level of satisfaction.
5. Checking of inward complaints received in PG
Cell of Divisional office.
6. Supply of cell phones to the Branch offices to
enable customers to be in touch and also enable the
SDIs/SPMs and Divisional Superintendents to constantly
monitor any deviation in the service level.
7. The mobile phones may be operated in a closed
group system with Sub Post office, Head office, Sub
18 DECEMBER, 2008
Divisional Inspector, Divisional office, Regional office etc.
8. The public be enabled to get in touch on mobile
phone with Branch Post office in respect of any query
relating to service and all these conversations on mobile
phone may be recorded in an IP address in the central
computer at the divisional level for analysis.
9. To ensure payment of money orders in time
correctly to the payees, all the postal users in the villages
can be purpose cards for all postal transactions. Such
cards can be funded as co-branded cards with other
users like State Government and Banks. This system of
introducing such cards will go a long way in providing
efficient services in the rural areas and also cut down
paper work. This will also reduce the cost of operations
by reducing the checks at the higher levels in the system.
10. Same biometric card which has been proposed
for Money order payment could be utilised for all financial
transactions of the Post offices like Savings Bank,
Recurring Deposits, RPLI, Bills collection and operating
as an ATM card for receiving payments. The delay in the
transmission of Money orders can be overcome by
switching over to the electronic transmission of Money
Orders. This presupposes that all the delivery Sub Post
offices are computerised and the cash arrangement in
the Branch Post office is strengthened adequately.
129. Chapter 21 21.9 3.
Extension of NSC/KVP sales to BOs Savings Bank:
With the improvement in the economy ‘Heads
of Circles should examine the desirability of authorising
issue of certificates in Branch Post office by way of issue
of preliminary receipts and certificate being delivered
next day after receipt from the Sub Post office.
4. Revision of SB withdrawal power of BPM:
Presently, the limit of Rs. 2000/- is in operation
for immediate withdrawal by the BPM from a savings
bank account. Keeping in view the erosion in the value
of money and also the public demand for enhancing the
limit of withdrawal, the independent power for Branch
Postmaster may be enhanced to Rs. 5000/- for
withdrawal.
5. Computerisation of BOs for SB operations:
Computerisation of Branch offices needs to be
taken up on a massive scale to enable better accounting
of transactions and efficient management of Savings
Bank. This coupled with introduction of biometric cards
which can also function as ATM cards will enhance the
public facility in availing Savings Bank transactions.
130. Chapter 21 21.10
RPLI operations:
The computerisation needs to be expedited in
order to make the RPLI operations efficient and cost
effective. The public also will be able to get a better qual-
ity of service when once all the departmental post of-
fices are computerised and networked. In addition to,
the computerisation of departmental offices, there is
need to provide point of sale terminals to Branch Post
offices forthe all transactions of the BOs including RPLI.
BHARTIYA POST 19
This will considerably bring down the cost of operation
in RPLI and also lead to a much higher level of satisfac-
tion for servicing of insurants. There is need to market
RPLI in a much better manner. RPLI scores over similar
Insurance products. It is offered by a trusted Depart-
ment like Department of Posts with a strong presence
in rural areas. The premium is lower and bonus is higher.
However, the variety and flexibility that is offered by other
Insurance companies is lacking. During Public Survey
conducted by the GDS Committee, the Public desired
unit Linked Insurance Policies and Pension Policies to
be introduced by the Department. The Department
should quickly move in the direction of improving the
service quality and offer a greater variety of products
needed by the public.
131. Chapter 21 21.11
Bills collection:
Supply of computer to all the Sub Post offices
and hand held Computers or PCs at Branch Post office
will greatly enhance the present service facilities to the
public in collecting a variety of bills.
132. Chapter 21 21.12
NREGS:
This scheme has to be seriously pursued in all
the circles in a manner that leads to greater transparency
in operation and cost effective implementation. The point
of sale terminal has been implemented by the State Bank
of India for its account holders in remote locations
through the rural Post offices. The Department should
quickly move in the direction of computerisation of the
Branch Post offices wherever there is need for
transactions like NREGS and also integration of all the
transactions of the BOs adopting technology which has
already been implemented. It is not possible to
implement a scheme like NREGS in manual system.
The Department needs to quickly adopt a proper
computerised system for implementing NREGS. The
problems like shortage of forms and stationery and the
funds required for printing of the same, cash
management of Post offices, provision of staff support
at all levels with computerisation of all Branch offices is
vital to the success of NREGS scheme and theses
issues need attention at the highest level in the
Department.
133. Chapter 21 21.15
The Department has been trying to move to a
Central Base data management system with a single
point data entry but has not been able to implement the
system so far. There is an urgent need for the
Department to implement this change process. All Sub
Post offices in the country need to be inter-linked to a
Central Data Base for generation of all the needed reports
to reduce redundancy in so many points in the system.
Implementation of computerisation in all the Branch Post
offices which have minimum work load will produce
dividends to the Department in as much as it will improve
the efficiency and cost effectiveness of the transactions.
DECEMBER, 2008
134. Chapter 21 21.16
Provision of Railway reservation through BOs:
One of the public demands has been that de-
partment should provide the facility of railway reserva-
tion at the Branch Post offices. The Post office supplied
with computers/POS terminals can provide reservation
facility.
135. Chapter 21 21.17
Sale of Recharge coupons of all mobile companies:
Another demand of the public has been that the
BOs undertake recharging of mobile phones of various
service providers. Once a mobile phone is supplied to
Branch Postmaster, arrangements can be had with the
service providers for authorising the BPM to recharge
the mobiles through his cell phone. The BPM can also
facilitate the public to use the mobile phone for making
calls. The Department can also consider having a tie up
with mobile companies to install GSM based coin
operated mobile phones as has been done in some
circles.
136. Chapter 21 21.18
Dissemination of knowledge:
The literature regarding dissemination of
information relating to Health, Aids Control, National
Literacy Programmes, various Government schemes for
generating employment can be displayed free of cost in
the Branch offices.
137. Chapter -23 23.9
1. Department may prescribe a separate citizen’s
charter for the Branch Post offices laying standards for
various transactions done at Branch Post offices.
2. The Citizen’s Charter and service standards
have to be refined further after detailed discussions with
the stake holders viz., staff, officers and members of the
public.
3. The Department should provide transparent
mechanism in payments under various services and
the computerisation of Post offices can bring about
transparency and accountability in rural Post offices.
4. Establishment of call centres with common toll
free telephone numbers to enable the public to elicit
information about all postal products and lodge
complaints on service failures is recommended.
5. The Department may consider instituting
consumer watch dog mechanism at National and circle
levels to monitor adherence to service standards. An
organisation similar to Ombudsman in Banks can be
thought of to take care of the unresolved grievances of
the public, overseeing the implementation of public
expectations and maintenance of service standards.
138. Chapter -24 24.12
1. The Branch Post office should have good
ambiance and provided with appropriate furniture and
accessories to make the BO presentable. The GDS
Committee recommends for supply of the infrastructural
facilities detailed in para 24.3 of the report.
2. The Committee recommends for extension of
BHARTIYA POST
orders for supply of Identity cards to all the GDS in the
country uniformly as one time measure and the Divisional
Heads be delegated powers to issue and supply of
laminated Identity cards with provision of a clip. The
periodicity for renewal of the Identity cards may be
prescribed once in
five years.
3. The Committee recommends to continue the
supply pf umbrellas, gum boots and winter warm clothing
like coat parkas, snow boots, snow goggles, head gear
and water
138. Chapter -24 24.12 1.
The Branch Post office should have good
ambiance and provided with appropriate furniture and
accessories to make the BO presentable. The GDS
Committee recommends for supply of the infrastructural
facilities detailed in para 24.3 of the report.
2. The Committee recommends for extension of
orders for supply of Identity cards to all the GDS in the
country uniformly as one time measure and the Divisional
Heads be delegated powers to issue and supply of
laminated Identity cards with provision of a clip. The
periodicity for renewal of the Identity cards may be
prescribed once in five years.
3. The Committee recommends to continue the
supply pf umbrellas, gum boots and winter warm clothing
like coat parkas, snow boots, snow goggles, head gear
and water proof raincoats besides ensuring supply as
per the periodicity. proof raincoats besides ensuring
supply as per the periodicity.
139. Chapter -24 23.12
Provision of Books:
The provision of the following books to the Post
offices needs to be ensured:-
1. Book of BO rules in regional language
2. Instructions for Mail Deliverers (in regional language
chapter 13 of volume 6 part III.)
3. Literature on promotion of various small savings
schemes
4. Literature on PLI and RPLI along with brochures
and tables for calculation of premium
5. Book of information along with the latest postal tariffs
Revision of Book of BO Rules:
The Committee also recommends that the
Book of BO rules be reviewed thoroughly and revised
keeping in view the changes in operations.
140. Chapter -24 24.12.5
Supply of Stationery:
The instructions provide for supply of ½ kg of
black sealing wax for every half year and good quality
carbon paper by the Postal Stores Depot. These
instructions should be reiterated and enforced. If the
PSD is unable to supply, the divisional heads should be
empowered for procuring locally and arrange their
supply to all the BOs ensuring good quality sealing wax
and carbon paper. In the event of computerisation, the
BOs need to be supplied with quality computer
20 DECEMBER, 2008
 Postmen will now double up as data collectors
Now, postmen will not only deliver letters and some remuneration to them for the extra work.
money orders but also keep a tab on prices of essential Given the diversity of the country, particularly
commodities in villages. in the rural areas, the data has a wide variety which is
Concerned over the manpower shortage in the why the ministry takes time to compile it. The CPI
statistics department that has hit data collection for has a variety of products representative of the state
consumer price index (CPI), the Government has along with the consumption pattern of the state. The
planned to roped in postmen for the job. CPI is drawn from the state level and then aggregated.
Ministry of statistics has been working "A major challenge while compiling CPI is the continuity
towards shifting to just two indices-consumer price of manpower. The government does not have dedicated
index urban (CPI-U) and real (CPI-R) from a multitude personnel to collect data, as they keep changing all
of indices. But the ministry is facing an acute shortage the time," an official said, emphasising the need to
of data collection personnel, particularly in the villages involve postmen.
and this has delayed the move. Presently, the country has a multitude of
Pronab Sen, Secretary, Ministry of statistics indices for industrial workers, rural workers, urban non-
and programme implementation, has come not with manual employees and agricultural workers. Once two
an innovative idea to deal with the shortage and wrote indices -CPI-R and CPI-U- are operationalised, it can
to the secretary, department of posts, to permit the even replace the present measure for inlfation
use of postmen for collection of data in villages. wholesale price index(WPI) as many experts argue
Sources said the department of posts had agreed to that it does not accurately reflect the prices.
allow postmen to collect data. Collection of Statistics Bill, 2007, approved
A statistics ministry official said the by the Cabinet recently and likely to be introduced in
department would run a short-term training programme the coming session of Parliament, also emphasises
for postmen informing them about the shops that they on proper data collection from not only industries and
have to visit and the rates they have to collect for commercial establishments but even individuals and
specific items. There are over 50,000 postmen in the households.
country and the statistics department has offered [Times of India : 25.09.2008]
LIST OF NEWLY ELECTED OFFICE BEARERS OF DELHI CIRCLE ELECTED IN THE CIRCLE
CONFERENCE HELD ON 24.10.2008 AT FOREIGN POST DELHI
Circle President - Com. O.P. Chaudhary P.A. Foreign Post, New Delhi
Kalkaji P.O., N. D.- 110019 - 110002
Circle Vice President - Com. Balwinder Singh, Com. Ranvir Singh, P.A,
PRI (P)., Patel Nager, P.O Hari Nagar Ashram (M)
N.D. -110008 P.O New Delhi- 110064
- Com. Naresh Kumar Circle Treasurer - Com. Suraj Bhan Verma,
Verma, SPM, Subhash P.A., Rohini, Sec-15, P,O,
Nagar P.O N.D.110018 Delhi 110089
- Com. Gita Bhattachari, P.A., Asstt. Circle Treasurer - Com. R. C. Sharma,
N.D GPO, N.Delhi - 01 Treasurer IPHO, ND -
Circle Secretary - Com. Aishvir Singh, SPM, 110002
R.K. Puram, Sec-XII, P.O. Circle Org. Secretaries - Com. Pramod Kumar, P.A,
N.D-110022 Ramesh Nagar P.O New
Asst. Circle Secretaries - Com. Shiv Kumar Vashist, Delhi -110015
APM, Delhi GPO, Delhi - 06 - Com. Sri Ram Yadav, P.A
- Com. Surender Dahiya, Ansari Nagar P.O, New
P.A, Rohini P.O. Delhi - Delhi- 110029
110085 - Com. Mahender Kumar
- Com. Satish Kumar P.A., Sansad Marg, HPO
Mann, P.A. UPSC, P.O, New Delhi- 110001
New Delhi-110069 OUR HEARTIEST CONGRATULATIONS TO
- Com. S.R. Dahiya, P.A., THE NEWLY ELECTED OFFICE BEARERS
BHARTIYA POST 21 DECEMBER, 2008
 Rajasthan's feat in Post office accounts
Rajasthan ranks second after Andhra Pradesh
in opening of post office savings accounts under the
National Rural Empolyment Guarantee Scheme
(NREGS) in the country. The State has opened 3,116,575
such accounts out of a total of 14,709,483 all over the
country. An amount of Rs.2,969 crore has been deposited
in these accounts out of which Rajasthan's share is Rs.
417 crore. By August 31, Rs. 2869 crores had been
disbursed as payment of wages through these accounts.
Talking to journalists here on the occasion of the National
Postal Week, Chief Post Master General (Rajasthan
Circle) S. Gauriar said the target for the State was to
open one crore accounts under NREGS. Though the
process had been simplified to the minimum, still for
each new account at least five entries were to be made
by the respective post office staff, he noted.
The stipulation that a minimum of Rs.50 should
be kept in the post office savings account had been removed
in the case of these accounts, of ficially referred to "NREGA
wage earner's account", Mr. Gauriar said. Similarly such
accounts allow zero balance as well, he noted. The Postal
Department is not charging any commission from the holders
of NREGA accounts though the Union Finance Ministry pays
it a lump sum of Rs.123 for each account.
Mr. Gauriar also announced the end of a three
year old ban on new recruitment in the Rajasthan Postal
Circle. Applications are to be invited for the posts of 330
postal assistants and 46 sorting assistants in the
Rajasthan Mail Service, to be filled up by March next
year. Another 80 vacancies of postal assistants and 16
sorting assistants would be filled from the department's
rural postal workers, he informed. The recruitments were
held up in the past due to a pending court case.
[Hindu : 03-11-08]
Conversion of 2000 Strike Period as
Eligible leave.
Will there be a chance of implementation of
Hon'ble Minister's order?
Government of India
Ministry of Communication & IT
Department of Posts
(SR Section)
Dak Bhawan, Sansad Marg
New Delhi-110016
No.10-12/2007-SR Dated : 27-10-2008
To
All Heads of Circles,
Subject : Strike of Postal employees/GDS w.e.f. 5-12-
2000 TO 18-12-2000 decided under the principle "No
work no pay-its conversion in to leave
Sir,
The Hon'ble Minister of Communications & IT
has decided to treat the period of strike from 05-12-
2000 to 18-12-2000 as E.L. accumulated during the year
2000-2001, which may be worked out and
communicated to Directorate before giving effect in this
order for making budgetary provision. This will be subject
to the officials making specific request in this regard,
which will be examined in the Directorate in terms of
provisions contained in FR-17A and the relevent
guidelines dealing with the subject.
The claim being time barred all provisions
relating to the preaudit of bills will need to the taken care
of. Necessary action may be taken to comply with the
order of the Hon'ble Minister. The Hon'ble Minister has
taken the above decision as a one-time measure and it
is not to be quoted at precedent.

LIST OF NEWLY ELECTED OFFICE BEARERS OF AIPEU GROUP 'C' JAMMU & KASHMIR CIRCLE
ELECTED IN CIRCLE CONFERENCE OF JAMMU & KASHMIR CIRCLE HELD AT MOTI MAHAL HOTEL,
JAMMU FROM 06.10.2008 TO 08.10.2008
President : Com. L. R. Kotwal, SPM, : Com. Com. Brij Lal
Vainaik Bazaar Mehra, SPM, Sidhra
Vice Presidents : Com. Com. M. L. Housing Colony JT
Malkotra, SPM PTC : Com. Sukh Dev Sharma,
Udampur SPM, D Chak
: Com. T.K. Sharma, Treasurer : Com. Surinder Sharma,
SPM, Sainik Colony P.A. J. Cantt.
: Com. Kiran Gupta, O/A Asst. Treasurer: Com. P.P. Saini, Managar
SSPOs Jammu PSD JT
Circle Secretary : Com. Kuldip Raj Sharma, Organising Secretaries : Com. Sudesh Pandita,
Mkt. Executive, Jammu P.A, Migrant NSPC
Asstt. Circle Secretaries : Com. M.L. Langeh, SPM : Com. Gh. Jeelani Malik,
OH Road SPM Safakadal, Srinagar
: Com. P.N. Ganjoo, D/A : Com. Kewal Krishan,
CSD JT SPM, Majalta Upr
: Com. Mahalaxmi, O/A OUR HEARTIEST CONGRATULATIONS TO
SP, Udhampur NEWLY ELECTED OFFICE BEARERS
BHARTIYA POST 22 DECEMBER, 2008
 LETTERS TO DEPARTMENT
Letter No.: P/2-5 Delhi south west Dated - 25.10.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan New Delhi - 110001
l Petition requesting waiving off market
rent of Rs.14378/- arbitrarily imposed - case of Sri
Ajaib Singh, SPM, Green Park P. O. New Delhi
South West Division.
The copy of the petition submitted by the
above said official to the Director General, Department
of Posts seeking waival of market rent arbitrarily
imposed on him by the divisional Superintendent which
is approved in appeal is sent herewith for kind
consideration.
The letter itself is self explanatory and
exhaustive one. The official has been granted
permission to retain the quarters attached to Kidwai
Nagar West Post office up to 19.06.07 after his transfer
vide the SSPOs, South West Division letter dated
29.05.07 and the official has further sought of extension
up to 31.07.07 which was neither approved nor
rejected. The official has vacated the quarters on
01.08.07 as he promised. The necessity for keeping
the Quarters portion beyond 19.06.07 to 31.07.07 was
due to non availability of accommodation at that time
as the official is having the larger family consisting of
five members.
Meanwhile, the SSPOs, New Delhi South
West Division has endorsed the copy of his letter dt.
09.10.07 addressed to circle office seeking waival of
market rent of Rs.14378/- for the entire period which
includes the period approved by him earlier.
But to the dismay, recovery has been started
and the official has represented his cause since then.
The official was allowed to continue in the quarters up
to 19.06.07 and had retained the quarters just a period
of over one month only.
As such, it is unjust, unfair and against to the
principle of natural justice to impose market rent for
the entire period which includes the approved period
for retention by the divisional head. The recovery is
arbitrary and deplorable.
It is therefore requested to kindly consider the
request of the official based on the facts and also on
humanitarian consideration and render justice by set
aside the recovery at the earliest.
Letter No.: P/4-4/Staff Dated - 25.10.2008 addressed
to the Secretary, Department of Posts, Dak Bhawan
New Delhi - 110001
l Re-introduction of Short Duty Scheme -
Revision of hourly rate - reg.
In accordance with the Directorate letter no.
BHARTIYA POST 23
37-40/2007-SPB I dt. 14.08.08, the hourly rate for
payment to SDS fixed as Rs. 16..40 per hour will be
reviewed when the pay scale of PA/SA is revised.
Since the Sixth CPC recommendations have
been implemented and revised the pay scales of the
PA/SA cadres, it is requested to kindly review the same
and refix the hourly rate at the earliest.
Further, the monthly limit of engagement is
restricted to 60 hours which is totally insufficient to
manage the prevailing shortage of staff and it may be
raised up to 150 hours subject to the requirement of
the office.
It is requested to consider both the issues
and cause appropriate orders at the earliest.
Letter No.: P/2-22/Alipore Dated - 25.10.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Replacement of Lift provided at Alipore
HO, West Bengal Circle.
It is brought our notice that the lift provided at
Alipore HO having five floors in the building has been
declared condemned and beyond repairs.
A proposal has also been sent to replace the
lift which to still pending approval. The staffs are put
into lot of in conveniences in the absence of lift. The
replacement required is to be attended immediately
to alleviate the sufferings of the officials working in the
office.
It is requested to cause necessary action and
arrange immediate replacement of lift at the earliest.
Letter No.: P/4-1/Staff Dated - 07.11.2008 addressed
to the Secretary, Department of Posts, Dak Bhawan
New Delhi - 110001
l Revised Recruitment Rules for HSG I &
Extension of Adhoc arrangements in HSG I Cadre
The permission accorded to continue the
adhoc arrangements in HSG I over one year by the
DOPT lapses on 19.11.2008 and this should be
extended forthwith.
Action may also be initiated to finalise the
revised recruitment Rules for HSG I since the
implementation of Sixth CPC is over and the revised
recruitment rules can be submitted to the nodal
ministry for approval. If it is finalized, the problem
pertaining to filling up of HSG I & HSG II posts will be
over once for all and the existing officials working on
adhoc basis will be regularized with retrospective
effect..
It is requested to cause expedite action for
approval of revised recruitment rules besides according
permission to continue the adhoc arrangements in
DECEMBER, 2008
HSG I cadre till the finalization of recruitment rules.
Letter No.: P/2-19/Avadi Camp Dated - 07.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Grant of HRA to the officials working at
Mangadu in Tambaram Division at Par with rate
eligible for Chennai City - reg.
Mangadu is situated in the outskirt of Chennai
city and is with in eight kilometers radius from the
corporation limit of Chennai City.
It is also paradoxical to note that all the
officials working in the offices surrounded to this station
viz. Poonamallee, Porur, Kunrathur, are being paid with
HRA/CCA at par with Chennai City and this office alone
is left out.
The proposal submitted earlier for grant of HRA
at par with Chennai City based on the dependency
certificate obtained from the District Collector has not
been considered yet. The case is still pending.
It is requested to expedite the case and
accord orders at the earliest duly rendering justice to
the aggrieved officials prevailing over decades.
Letter No.: P/21-9/Kovilpatti Dated - 07.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Non allotment of adequate funds to clear
pending ROHSC claims - case of Kovilpatti
Division.
It is brought to our notice that due to paucity
of funds allotment, the ROHSC bills right from 2004 is
still pending undisbursed in Kovilpatti division causing
resentment amidst the officials.
Further, non reimbursement of ROHSC Bills
over four years is causing a serious concern and
deplorable.
Necessary funds may please be allotted to
the division to wipe out the pending bills at the earliest.
Letter No.: P/2-19/Tirunelveli PSD Dated - 07.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Non filling up the HSG II Post of Asst.
Manager Tirunelveli PSD in Tamilnadu Circle.
It is brought to our notice that the HSG II post
of Asst. Manager in the Tirunelveli PSD is being kept
vacant and resultantly causing delay in the
arrangement of supply of forms and stocks.
Despite it was brought to the notice of the
regional administration, no tangible action has taken
so far.
It is requested to cause suitable instructions
to fill up the Post immediately.
Letter No.: P /2-19 / Tamilnadu circle Dated -
07.11.2008 addressed to the Secretary, Department
BHARTIYA POST
of Posts, Dak Bhawan, New Delhi - 110001
l Arbitrary and unwarranted closure of Post
offices unleashed in Chennai city region - reg.
The Postmaster General, Chennai City region
has caused instructions to all the divisional heads to
close or merge more number of Post offices irrespective
of the justifications or not.
Accordingly several busiest post offices in
Vellore and Tambaram Divisions were closed last
month on the weekend days without notice to the public
and no information to the office in charge also. All these
offices were justified for their retention based on the
statistical figures and also as per the financial revenue
of these offices.
It is told that the PMG, Chennai City region,
even on flimsy reasons has resorted action to close
the post offices and assuring the public to convert the
nearby office as a bigger one which is not at all possible
and not on his hands. There are more agitations from
the pubic as well as from the staff unions due to this
unjustified spate of closure of post offices which against
to the spirit of Directorate instructions.
Suitable instructions may please be issued
to the PMG, Chennai City region to avert such arbitrary
closure of Post offices as per his whims & fancy and
ensure peace and calm working atmosphere in the
divisions.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-19/Tamilnadu circle Dated - 07.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Non installation of Generators - case of
Tamilnadu Circle
It is brought to our notice that the 15 KVs / 10
KVs Generators supplied directly from Directorate to
many Post Offices during 2005 in Tamilnadu Circle
have not been installed yet. The Generators are being
kept outside the office idle and some of them become
out of condition.
Some Generators were supplied to the offices
functioning in rented building and there is no space to
keep it inside the office. There are many generators
being kept on public road and without any security
and they are becoming useless.
It is dismayed to note that the Generator
provided at Ambattur has not been repaired since the
company reported that the Generator provided at HPO
is only an assembled one and not belonging to the
company.
It seems that there are serious irregularities
in the supply of Generators to all post offices made
centrally during 2005 & 2006 and its installation. It
24 DECEMBER, 2008
requires immediate probe to unearth any financial
irregularities and also to arrest any such things in future
besides arranging immediate installation of Generators
provided to post offices with out any further delay.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-19/Vellore Dated - 07.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Centralizing the booking of O.A. P. Money
orders & outsourcing - Arbitrary withdrawal of H.V.
M.O. list for MOs above Rs.400/- cases of Chennai
City region - reg.
Previously, the booking of old age pension
Money orders were being distributed to all town sub
offices in order to book the money orders without delay
and dispatching them to concerned stations safely by
preparing the HVMO lists.
The PMG, Chennai City region has suddenly
ordered to withdraw the practice and centralize the
booking at Head Post offices and also instructed not
to prepare HVMO Lists and dispatch them. The orders
of the PMG have not been implemented in most of the
divisions except Vellore due to the various practical
difficulties and in particular it will pave ways for more
frauds in the booking and payment points.
The SSPOs, Vellore has now centralized the
booking of the MOs and entrusted to outsiders. The
outsiders are signing the MOs and authenticated the
money orders with M.O. oblong stamp. The enclosed
copies of the MOs will exhibit the corrections made in
the oblong stamp impressions by the outsiders and
this is against to the Departmental rules & regulations.
If any frauds taken place, the onus of responsibility
will lie on the shoulder of poor innocent Postal officials
who are not at all subscribed anything to this kind of
innovative unwarranted ideas. This causes a serious
concern and it should be arrested forthwith.
It is therefore requested to cause appropriate
orders at once to the Circle administration to withdraw
the procedure at Vellore H O in booking OAP Mos
and restore status quo ante.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-19/Salem HPO Dated - 07.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Providing Lift facilities to Salem HPO -
reg.
Despite making provision to install lift at Salem
HPO in Tamilnadu Circle and also called tenders for
the installation, this has not been provided yet due to
non purchase of lift. This is pending over years.
BHARTIYA POST 25
It is requested to cause necessary orders to
install the lift at the earliest to the HPO.
Letter No.: P/2-8/Dharmsala Dated - 07.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Withholding of Pay fixation benefits - case
of suspended officials after 01.01.2006 - reg.
As per the Rule 7 of CCS (RP) Rules under
note 3 that in case of Government Servant under
suspension, he shall continue to draw subsistence
allowance based on existing scale of Pay and his pay
in the revised scale of Pay will be subject to final order
on the pending disciplinary proceedings.
This provision is applicable to those who were
under suspension prior to 01.01.2006 and are still
under suspension.
Whereas, in many circles, the Pay
Commission benefits have not been extended to those
placed under suspension after 01.01.2006 and were
reinstated subsequently and working in the offices.
The reason of non disposal of final orders of the Rule
14 does not hold any water to those placed under
suspension on or after 01.01.2006. There is a glaring
case prevailing in Dharmshala division in H.P. Circle
and the due fixation has not been extended to the
official.
It is requested to pursue these case and
cause necessary clarificatory orders to all circle heads
and ensure payment of fixation benefits to those officials
placed under suspension on or after 01.01.2006 and
reinstated subsequently.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-19/Tambaram Dated – 07.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi – 110001
l Construction of departmental building at
Chitlapakkam P.O. Chennai 600064 under
Tambaram Division, Tamilnadu Circle.
It is brought to our notice that the Chief PMG
Tamilnadu Circle has submitted a proposal to
Directorate for the construction of departmental building
at Chitlapakkam P.O and or the inclusion of eleventh
five year plan.
It is requested to accord approval and allot
funds for the early construction of the departmental
building which is the dire need for the P.O.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-19/Salem East Dated - 07.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Continuous grant of HRA to the Postal
DECEMBER, 2008
Staff Working at Kannankurichi in Salem East
Division. Tamilnadu Circle.
Ref: - (i) This Union letters of even no. dt.
25.01.07 & 29.12.07.
(ii) Yr. Letter No. 4/45/97 PAP dt. 07.02.07 a / t.
PMG, Coimbatore
Apropos reference, it is learnt that the PMG
Western region has submitted the proposal with fresh
Dependency Certificate on 25.10.07 and the same is
still pending perusal at your end.
The delay over one year is causing concern.
It is requested to pursue the same without any further
delay and accord orders.
Letter No.: P/2-9/Jammu Dated - 10.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Non payment of OTA for the duty
performed for booking of Examination parcel of
National open school at Gandhinagar in Jammu
Division.
The OTA bills related to the work performed
by the counter PA for booking of Examination parcel
after the working hours at Gandhinagar GPO on OTA
basis since 2004 have not been paid so far due to
paucity of fund allotment.
The OTA Bills for the year 2004, 2005, 2006
& 2007 are still unpaid to the officials working in this
office which causes a serious concern.
The repeated requests of the officials and the
union yielded with futile results and no reply has so
far been given about the nonpayment of the OTA bills.
This is deplorable.
Suitable instructions may please be issued
to sanction the bills without any further delay.
Letter No.: P / 2 - 16 / Orissa Dated - 10.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Financial Assistance/Natural Calamity
Advance to the Flood Victims of Orissa Circle.
The flood in Orissa has recently played a devastating
role affecting to most of districts of the State. Postal
employees have also become serious victims in the
natural calamity. Many staffs are reported to be
homeless and some have lost their belongings.
Under such disaster, no action has so far been
taken to assist the flood victims of our department
either by granting Financial Assistance or granting due
advances to them. The required action to seek financial
assistance from other states from welfare fund etc. to
assist the victims has not so far been initiated by the
Circle administration.
It is requested to cause immediate action on
this human and sensitive issue for extension of all
BHARTIYA POST
possible help/assistance by providing financial
assistance and due advances to those officials at
distress.
Immediate action is highly solicited.
Letter No.: p / 4 - 1 / Staff Dated - 10.11.2008 addressed
to the Secretary, Department of Posts, Dak Bhawan,
New Delhi - 110001
l Provision of Computers to the Supervisors
in Operative offices.
Despite the online working on computers is
implemented in many Pos, particularly in SB, the
computers have not been supplied to the Supervisors
to cheek the entries then & there.
They have to go to some other computer and
cheek the entries later on. This has defeated the very
purpose of effective supervision and led to many
irregularities. It is the dire need to provide computers
to all supervisors separately so that they can have
effective supervision and it is most pertinent that such
computers provided should have the provision of
scanning the specimen signature of the depositors.
It is therefore requested to cause suitable
instructions to all the regional heads to ensure supply
of computers to the supervisors forth with.
Letter No.: P / 4 - 1 / Staff Dated - 10.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 11001
l Awarding Punishments by Quoting rules/
authority outside the Departmental manuals - reg.
Of late, in number of disciplinary cases, the
Disciplinary authorities are quoting the rules outside
the departmental manual and punishing on merely
presumption and without citing the violation of
departmental rules provided in the manuals. This is
against to the statutory provisions and bad before law.
Suitable instructions may please by issued
to all disciplinary authorities to adhere the procedure
and act only as per the departmental manuals while
awarding any punishment to the officials.
Letter No.: P / 4 - 5 /Operations Dated - 10.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Issue of Duplicate RPLI Pass Book -
Verification of credits - reg.
At present, when a RPLI policy holder lost
his RPLI pass book and seeks duplicate pass book,
the sub offices are being addressed to furnish the credit
details and certificates. In many cases, the certificates
are to be furnished over twenty to thirty years.
It is rather not feasible to maintain all these
records at sub offices for such a long period or find out
at later period. These information should be available
at HOs as computerized records so that the credits
26 DECEMBER, 2008
may be verified when such action warrants.
It is therefore requested to cause orders to
verify these entries with the schedules of HPO
accounts branch besides maintaining a separate RPLI
computerized records of credit in respect of each sub
offices and keep it as a permanent record.
A reply about the action taken is highly
solicited.
Letter No.: P/2-13/Maharastra Dated - 10.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Non Payment of due arrears to pensioners
- case of Maharastra Circle
Despite crystal clear communication vide yr
letter No. 4-6/08/Pen. dt. 23.10.08 that the first
installment of arrears of pension as per the orders on
acceptance of 6th CPC recommendations with in a
week from the issue of notifications to all pre 2006
pensioners/family pensioners, more than 95% of the
pensioners are yet to get their dues in Maharashtra
Circle. The reason for such delay is stated due to non
supply of calculation sheets etc to the HPOs by the
Circle head.
The delay has caused a serious concern and
the Staff side RJCM has decided to sit on indefinite
hunger fast before Circle office form 20.11.08 in case
if the arrears are not paid before that.
It is requested to cause appropriate
instructions and ensure immediate payment of arrears
and restore peace and amity.
A line in reply about the action taken is highly
appreciated.
Letter No.: P/4-4/Computer Advance Dated -
22.10.2008 addressed to the Secretary, Department
of Posts, Dak Bhawan, New Delhi - 110001
l Allotment of More budgetary allotment
for Computer Advance - reg.
It is brought to our notice that the amount
allotted under the head to all Circles is totally
inadequate and not more than eight to ten officials
could avail the advance in each circle.
After the total computerization of the P.O. audits
functioning, the officials who desire to purchase
computers for their own should be encouraged which
will motivate them further in the computer operations.
There is a resentment prevailing amidst the officials due
to poor allotment of funds under this head last year.
It is therefore requested to expedite action to
allot more funds under this head and enable the
officials to avail the advance for purchase of personal
computers.
Letter No.: P/2-18/Ajmer Dated - 08.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
BHARTIYA POST 27
l Classification of B2 City (now 'Y' class) -
case of Ajmer City - reg.
The MOF vide its letter No. 2 (17)/2008-E II
(B) dt. 01.10.08 communicated to Secretary, Staff Side
JCM that the protection of retaining higher classification
of B2 class city which is equated to Y class city under
the revised classification would continue to be
applicable to Ajmer. The copy of the said letter is
enclosed herewith for your reference.
It is requested to cause appropriate orders
on the basis of the MOF letter at the earliest and
ensure drawal of 20% HRA to the staff working at Ajmer.
Letter No.: P/4-1/Staff Dated - 14.11.2008 addressed
to the Secretary, Department of Posts, Dak Bhawan,
New Delhi - 110001
l Posting of FTP official in project Arrow
Post offices - reg.
It is rather dismayed to note that the
Directorate has caused instructions vide its letter No.
13-42/2008-Trg dt. 01.10.08 to post as many as FTP
staff on the project Arrow Post offices phase I & II.
The discrimination between the regular and
FTP in the LSG Supervisory cadre is causing a concern
& deplorable. This will demotivate the senior officials
and also bad before law. If these orders are
implemented, several officials both FTP and norm
based LSG officials are likely to be shifted abruptly
without allowing them to continue in their present posts
till completion of their tenure.
This will certainly create a demarcating line
among the FTP official & and regular LSG officials
and result in demoralization of the particular LSG cadre.
The posting of officials to project Arrow post office
should be on actual performance of individual official
and not on the basis of FTP or regular LSG etc.
It is requested to cause withdrawal of the said
instructions and post eligible, entitiled officials for such
post offices of importance.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-8/H P Circle Dated - 15.11.2008
addressed to the Secretary (P), Department of Posts
Dak Bhawan, New Delhi - 110001
l Unhelpful and anti worker activities of the
SPOs, Dharmshala - request to rein in.
The copy of the resolution adopted in the Circle
Conference of Himachal Pradesh held on 11, 12.10.08
on this issue which is more exhaustive is enclosed
herewith for your immediate intervention.
The congenial atmosphere prevailed in the
division has been totally spoiled due to the autocrat
and admanant postures of the divisional
superintendent. The Circle President has been
proceeded under Rule 14 for flimsy reasons and his
DECEMBER, 2008
son who is also working as PA has also been proceeded
under Rule 14. All these are excessive and vindictive
attitude and also an act of vendetta against the
divisional Secretary/Circle President who questioned
the misuse of authorities and purely based on frivolous
and concocted reasons.
The instructions issued by the Chief PMG have
not been honored and he is running amuck as an
unbridled horse style. If an open enquiry is constituted,
it will roll out many hidden skeletons about his misuse
of powers and his threatening posture. The staff are
very much agitated and they are working under panic.
It is therefore requested to intervene and cause
suitable instructions to the Chief PMG to rein in the
SPOs or transfer him out of the division and post to a
non sensitive post.
Immediate action is highly solicited.
Letter No.: P/2-17/Jalandhar Dated - 14.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l High handed attitude of the SSPOs,
Jalandhar causing strike action by all unions from
12.11.08
There was a burglary taken place at Jalandhar
HPO in the midnights of 05.11.08/06.11.08 and a sum
of Rs.40/- lakhs were looted my miscreants and
excaped the scene. A case was lodged in the police.
After the introduction of Gold sales at
Jalandhar City H.O. one chest was spared exclusively
to keep the coil coins since 24.10.08 and remaining
items were kept in the remaining two cash chests.
After keeping both the cash chests fully, additional
cash was being kept in an ordinary safe which was
also lying in the treasury cage. After breaking the
treasury door, the burglars looted the amount. Police
investigation is going on.
It is most pertinent to mention that the police
authorities instead of searching the real culprits have
harassing the women employees working in the HPO
and causing tortures, Adding fuel to fire, the SSPos,
Jalandhar division has suspended all the three
treasurers who are in no way responsible for the
burglary. This has caused a serious tension in the
entire division and led to serious agitation.
It is requested to intervene immediately to
reinstate all the officials forthwith besides rein in the SSPOs
who is misusing his powers in harassing the officials.
Immediate action is requested to put off the
flames in the division.
Letter No.: P/2-16/Keonjhar Dated - 19.11.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Maintenance of Staff Quarter buildings of
Mandua Postal Colony, Keonjhargarh - reg.
BHARTIYA POST
Mandua Postal colony is having 16 Quarters
in the four strayed building which were built during
1983. During last 25 years, proper civil maintenance
work has been carried out and major works left
remaining unattended. As a result both the flats (Type
I & Type II) have now turned to dilapidated condition
and demolishing state.
The following works need to be attended on
war footing in rest of the Quarters to save the
inhabitants and also the buildings.
1. Rain water profusely leaking into the rooms through
chapped cemented plaster of the wall & RCC roof. The
occupants are facing a lot of difficulties during rain.
2. The walls of the building from top to bottom
remaining damp which damaged the wooden fittings
like doors & windows and electrical wirings.
3. The RCC graded column of the main structure
of the building has been damaged,. Thereby the
strength of the building becoming weak day by day.
4. The cemented water tank on the top of the roof
has been damaged which may be collapsed at any time.
5. The sanitary fittings, water supply pipes have
been rusted and damaged. In some quarters water
supply has been totally ceased which needs
immediate restoration.
6. The lavatory portion of each quarter has
become dilapidated.
7. The sewerage system and drainage system
have been damaged causing inhygienic atmospheres
inside the campus.
8. The common latrine tank, its soak pit &
swerage also have been damaged & same are lying
open through which rain water rushing inside.
9. Separate latrine tanks needs to be
constructed for each flat for easy discharge of
excrements.
10. The electrical maintenance has not been done
since its installation except minor repairing in stair
case portion. The fittings in almost all quarters has
been damaged. The electrical wirings are lying in
unsafe position.
11. The wooden doors & windows in all quarters
either broken or damaged which needs immediate
replacement.
12. The boundary wall of the colony campus has
become short height due to increase of ground level
around it after construction of outside public roads.
The animals, cattles and miscreants easily
trespassing inside the campus jumping over the
existing walls
It is urged upon to bestow immediate attention
to this major issues and cause repairs work on war footing.
A line in reply about the action taken is highly
appreciated
28 DECEMBER, 2008
 Consolidated Statement of Income & Expenditure w.e.f. 01-04-2008 to 30-09-2008
(Subject to Audit)
Balances on 31-03-2008 = 4795122.45 Office Assistant = 49723
Receipts Record Clerk = 40752
Apr-08 = 548049.00 Peon = 35402
May-08 = 182741.00 Sweeper = 1600 = 127477.00
Jun-08 = 59014.00 8. TA/DA to Office bearers
Jul-08 = 54744.00 General Secretary = 77540
Aug-08 = 41318.00 Deputy General Secy. = 19117
Sep-08 = 96853.00 Office bearers = 19699 = 116356.00
Total = 982719.00 + = 982719.00 9. C.W.C. (Delhi) Expenses = 244547.30
Interest of SB Accounts (as per pass books) 10.Bhartiya Post = 139885.00
= 20189.63 11.Printing Charges = 2100.00
GrossTotal = 5798031.08 12.Office maintenance = 37724.00
Less Expenditure 13. Conveyance charges
Apr-08 = 436519.30 General Secretary = 20550
May-08 = 194657.00 Deputy General Secy = 3343
Jun-08 = 205329.00 Treasurer = 10500
Jul-08 = 187022.50 Asst. Treasurer = 9000
Aug-08 = 155215.50 Staff = 2636 = 46029.00
Sep-08 = 263521.00 14. Telephone Bills = 14532.00
Total = 1442264.30 = - 1442264.30 15. Mobile Phone Bills
Total = 4355766.78 General Secretary = 16877
Balances on 30-09-2008 Deputy General Secy. = 1815
Details of Balances as on 30-09-2008SB A/C Syndicate Office Staff = 1638 = 20330.00
Bank = 471513.83 16. Electricity & Water Charges = 14256.00
FD A/C Syndicate Bank = 3800000.00 17. Postage Charges = 49668.00
Ticket Purchase = 46000.00 18. Office requirements = 15011.00
Cash in Hand = 21358.95 19. Stationaries = 5874.50
Cheque in Transit = 16894.00 20. Sumptuary = 12340.50
Total 4355766.78 21. Photostat = 26432.00
Rupees Forty Three Lakh Fifty Five Thousand 22. News Papers = 1936.00
Seven Sixty Six & Paisa Seventy Eight Only 23. M. R. Claims
Sd/ Sd/ General Secretary = 10288
Treasurer General Secretary Deputy General Secy. = 349 = 10637.00
Headwise detail of Income 24 Court Expenses = 28825.00
w.e.f. 01.04.2008 to 30.09.2008 25 Gifts = 2128.00
(Subject to Audit) 26 Agitational Expenses = 1840.00
Quota to CHQ = 868278 27 Computer Expenses = 1130.00
Quota to NFPE = 11139 28 Ticket concellation Charges = 1985.00
B.Post = 73393 29 Tarapada Bhawan Maintenance = 17099.00
Donations = 10600 30 Loan to NFPE = 60000.00
Refund of Security of Hutch Phone = 4345 31 DD/Bank Charges = 249.00
Publication Sale = 9964 32 Social Security Contributions to Staff = 4500.00
Advt.Charges Recd. = 5000 33 Fax Charges = 400.00
Total Receipts = 982719 34 Financial Asst to Sumitra
Rs. Nine Lakh Eighty Two Thousand Seven Hundred Nineteen Only Goswami for Foreign Tour = 5000.00
Headwise details of Expenditure 35 Financial Asst to Com. K. Ragavendran
w.e.f. 01-04-2008 to 30-09-2008 S/G NFPE for Foreign Tour = 5000.00
(Subject to Audit) 35 Cost of Laptop, software, Maintenance, &
1 Loss of Pay to General Secretary = 156038.00 Broadband Connection = 50701.00
2 HQ Allowance to G.S = 15000.00 36 Cost of one H.P. Printer (Computer) = 9500.00
3 Pay Commission arrears to G.S. = 47216.00 37 Cost of Reference Books = 695.00
4 Loss of Pay to Deputy G.S. = 99192.00 38 Audit fee paid to Auditor = 22472.00
5. H.Q. Allowance to Deputy G.S = 15000.00 Total = 1442264.30
6. Pay Commission arrears to Deputy G.S= 13159.00 Rupees Fourteen Lakh Forty Two Thousand Two
7. Pay & Allowance to Staff Hundred Sixty Four Only.
BHARTIYA POST 29 DECEMBER, 2008
(Contd. from page 33)
to kindly consult the Staff Unions in your Circle and
offer your valuable suggestions on this proposal.
2. There is also a demand about improving the
quality of chappals/umbrellas or simply make cash
payment in lieu of chappals and umbrellas. I request
your to kindly offer your valuable suggestions on this
proposal as well.
3. Further, I request you to kindly send your
views to this office latest by 22 October, 2008
(DG(P) No.2-4/2006-UPE dated 3-10-2008)
l Revision of Special Allowance and Cash
Handling Allowance-Recommendations of the
Sixth Central Pay Commission.
Consequent upon the decision taken by the
Government on the recommendations made by the
AN IMPORTANT COURT JUDGEMENT
ON MEDICAL REIMBURSEMENT
Medical treatment in emergent situation is of
paramount importance is right to life is guaranteed
under Article 21 of the Constitution. In that view, a
Government servant who contributes towards medical
by paying a monthly installment has a right to get
reimbursement of medical claim even if he takes
treatment in a recognized hospital irrespective of the
recognition of that hospital for any particular
treatment.
Facts: This OA contains lot of philosophical views
which may educate the Government to change its attitude
in regard to the reimbursement of medical claim by
Government servants. But what is important there is,
whether the claim of the Applicant in asking for
reimbursement of the medical bill charged by a recognized
Sri Ganga Ram Hospital for performing an operation of
Gastroenterology on his son is to be admitted or refused?
The son of the Applicant who had swelling in
his genitals and suffering from chronic hernia was
admitted in Sri Ganga Ram Hospital on 23-6-2006. He
was kept in observation and was operated on 7-7-2006.
The Applicant submitted the medical bill for
reimbursement which was refused on the ground that
Sri Ganga Ram Hospital is approved for Renal
Procedure and Gastroenterology procedure and hence
the bill for treatment given by that hospital cannot be
reimbursed. Hence this OA is filed impugning the orders,
dated 29-8-2007 and 1-9-2007 of Government of N.C.T.
by which his reimbursement claim was referred.
The above was considered by Tribunal. OM
issued by Central Government Health Scheme, dated
23-1-2001 is adopted by Government of NCT of Delhi.
By OM, dated 6-10-2003, Sri Ganga Ram Hospital has
been approved by Renal Procedure and
Gastroenterology procedure, etc. In modification of the
letter, dated 6-10-2003, a notification was issued on 7-
BHARTIYA POST
Sixth Pay Commission and in supersession of this
Department's O.M. No. 4/4/97-Estt. (Pay II) dated
22.4.98 and OM. No. 4/5/97-Estt. (Pay II) dated 5.5.98
on the subject of Special Allowance and Cash Handling
Allowance respectively, the President is pleased to
double the existing rates of these Allowances. The
rates of these allowances will be increased by 25%
every time the Dearness Allowance payable on revised
pay scales goes up by 50%.
2. These orders shall be effective from 1st
September, 2008.
3. Insofar as persons serving in the Indian Audit
& Accounts Department are concerned, these orders
issue after consultation with the Computroller & Auditor
General of India.
(DoP & T OM No. 4/6/2008-Estt. (Pay-II) dated 1.10.08)
2-2006, under Delhi Government Employees' Health
Scheme. It is accepted that scheme, dated 6-10-2003
is in vogue. Apart from above, certain hospitals were
recognized for general treatment for diagnosis purpose.
The Tribunal on the basis of the above facts
held that even in non-emergent situation if the amount
charged in the bill is not exceeded as prescribed by
Government as per AIIMS rates, there should be no
quarrel to reimburse that amount. In the present case,
the patient suffering from severe pain if underwent
medical attention urgently from a nearby recognized
hospital, his claim for reimbursement cannot be denied.
There appears no Government circular from the Ministry
of Health or Government of NCT, whether a hospital will
be recognized only for hernia operation. Any ailment
pertaining to a part of the body which forms part of
gastroenterology shall be reimbursable and for which
treatment taken in Sri Ganga Ram Hospital shall have
to be treated as approved.
Irrespective of non-recognized and non
approved hospitals, if treatment is taken in emergent
situation, it is reimbursable as held in Suman Rakheja
v. State of Haryana and another [2004(13)SCC 563]. In
that view, the rejection of reimbursement bill by a model
employer is not expected. As the employee is also
contributing for medical expenses monthly the rejection
of reimbursement bill is irregular.
In the result, the OA is allowed and the
impugned orders are set aside. A direction was given to
the Respondents to reimburse the claim to the Applicant
at AIIMS rate within a period of 2 months from the date of
receipt of this order.
[Sohanbir Singh v. Government of NCT, Delhi and
others, 8/2008, Principal Bench, Date of judgment 19-
12-2007.]
Courtesy:- Swamysnews
30 DECEMBER, 2008
 LETTERS FROM DEPARTMENT TO CHQ
u Alleged irregular action of SSPOs, Puri of CO. it is proposed by the SSPOs, Puri to engage
Division-reg. hired conveyance to continue mail transaction in that
I am directed to refer to your letter No. P/2- route till a fresh tender is finalized.
16/Puri dated 09.05.2007 on the above mentioned 5. Shri HK Rath, who is reported to have been
subject. selected as DO(PLI) by showing favouritism by the
2. The matter has been examined in SSPOs, Puri is not DO(PLI) nor was he selected as
consultation with the Circle Office. As reported, Shri DO(PLI) in the year 2007 when the allegation was
H.K. Rath, PA and Shri P.C. Patra, PA were made. He was permitted by the PLI Section of the
transferred out of Puri HO being treated as subsidiary Circle Office to procure PLI business as he had applied
offenders in Puri HO KVP fraud case. But it was not for the same. At present Shri Rath is working as PA at
considered necessary to transfer the other two Khurda HO.
subsidiary offenders namely Shri NC Mishra and 6. The allegation made at SI.NO.4 of the letter
Shri Nilakanth Mishra. If the transfer of Shri NC is not correct. No computer with internet facilities
Mishra is considered, then he will have to be posted were provided to the SDI(P), Balugaon. In fact one
against a norm based LSG SO or APM in other HOs. computer supplied to the Naval Base Chilka SO was
The posts of SPM or APM are more sensitive than kept by the IPOs, Balugaon in his office for official
the post of PRI (P), Puri, the post in which Shri work, However, with the introduction of CAPIO module
Mishra is now working. As the official is facing a software, the system has been shifted to Tangi Sub
Rule-14 inquiry, it was felt unwise to post him in a Post Office.
sensitive post. (DG(P) No.16-48/2007-SR dated 29-10-2008)
3. ShriNilakanth Mishra who is a BCR official u Non holding of Circle Cultural Meet 2008-
now working as PA BCR. Puri HO is also facing a case of Orissa Circle.
Rule 14 enquiry arising out of the aforesaid fraud case I am directed to refer to your letter NO.P/2-
as a subsidiary offender and hence it was not 16/Orissa Circle dated 14.10.2008 on the subject cited
considered for his shifting as he has not completed above and to inform you that allocation of funds to all
his tenure. He has been trained/selected to operate the Circles for Welfare & Sports Activities in the
as Supervisor for IMO. Department is under process in consultation with the
4. The issue of irregular plying of contractual Integrated Finance and funds will be allotted shortly.
MMS in Jatni Gania line is under active consideration (No. 4-2/2008-WL & Sports dated 27-10-2008)
LIST OF NEWLY ELECTED OFFICE BEARERS OF AIPEU GROUP 'C', H. P. CIRCLE ELECTED IN THE
9th BIENNIAL CIRCLE CONFERENCE HELD AT UNA ON 11.10.08 AND 12.10.08
Circle President : Com. B. S. Dhimon : Com. Ravinder Kumar
Accountant, D/Sala H.O. Sharma, Accountant O/o
Vice Presidents : Com. K. D. Kaushal, SPO's Una
SPM, Mehra Treasurer : Com. M. S. Jaswal,
: Com. M. R. Bhardwaj, Accountant, Una H.O.
SPM, Kandrour Asstt. Treasurer : Com. Navneet Sharma,
: Com. Pritipal Singh, P.A., Mandi H.O.
SPM, Bhambla Circle Org. Secretaries : Com. R. R. Sharma,
: Com. P. L. Varma, P.A., SPM, Bilaspur Kty:
Shimla - 4 : Com. R. K. Bhatia, P.A.,
Circle Secretary : Com. H. S. Guleria, Solan H. O.
SPM, Dulehar : Com. Mohinder Ram,
Asstt. Circle Secretaries : Com. Baljit Singh, P.A, P.A., Kangra H.O
Thore : Com. Akshay Kumar,
: Com. Jagat Ram, P.A., P.A., D/sala H.O
Summer Hill P.o, OUR HEARTIEST CONGRATULATIONS TO
: Com. Dev Raj, SPM, THE NEWLY ELECTED OFFICE BEARERS
REC, Hamirpur
BHARTIYA POST 31 DECEMBER, 2008
 GOVERNMENT ORDERS
OFFICE MEMORANDUM
l Admissibility for reimbursement for travel
within the city.
The undersigned is directed to refer para 3 of
Annexure to this Dept. OM of even no dated 23/9/
2008 regarding Travelling Allowance Rules-
Implementation of the Sixth Central Pay Commission.
2. It is clarified that the present provision of
Government of India order 7 below of SR-46
reimbursement of Taxi/Auto Charges from Residence
to Railway station/Airport, etc., and back headquarter
station as well as for the Railway station/Airport etc.,
to the place of stay and back at the station of tour will
continue to be applicable in addition to reimbursement
of taxi/travel charges within the city(refer para 3 of
Annexure to this Deptt. OM of even no dated 23.9.2008.
3. In so far as the persons serving in the Indian
Audit & Accounts Department are concerned, these
orders issue in consultation with the Comptroller &
Auditor General of India.
(MOF OM.No.19030/3/2008-E.IV dated : 14-10-208)
OFFICE MEMORANDUM
l Revision of income criteria to exclude
socially advanced persons/sections (Creamy
Layer) from the purview of reservation for Other
Backward Classes (OBCs).
The undersigned is directed to invite attention
to this Department's O.M. No. 36012/22/93-Estt.(SCT)
dated 8th September, 1993 which inter alia provided
that sons and daughters of persons having gross annual
income of Rs. 1 lakh or above for a period of three
consecutive years would fall within the creamy layer
and would not be entitled to get the benefit of reservation
available to the Other Backward Classes. The limit of
income for determining the creamy layer status was
raised to Rs. 2.5 lakh vide this Department's OM of
even number dated 9.3.2004. It has now been decided
to raise the income limit from Rs. 2.5 lakh to Rs. 4.5
lakh per annum for determining the creamy layer
amongst the OBCs. Accordingly the following entry is
hereby substituted for the existing entry against
Category VI in the Schedule to the above referred O.M.
Category : VI
Description of Category : Income/Wealth Test
To whom the rule of exclusion will apply :-
Son(s) and daughter(s) of
(a) Persons having gross annual income of Rs.
4.5 lakh or above or : possessing wealth above the
exemption limit as prescribed in the Wealth Tax Act
for period of three consecutive years.
(b) Persons in Categories I, II, III and V A who are
not disentitled to the benefit of reservation but have
BHARTIYA POST
income from other sources of wealth which will bring
them within the income/wealth criteria mentioned in
(a) above.
Explanation :
Income from salaries or agricultural land shall
not be clubbed.
2. The provisions of this Office Memorandum
take effect from the 3rd October, 2008.
3. All the Ministries/Departments are requested
to bring the contents of this Office Memorandum to
the notice of all concerned.
(DoP & T OM No.36033/3/2004-Estt. (Res.) dated :
14-10-2008)
OFFICE MEMORANDUM
l Cancer Treatment of under CGHS/CS (MA)
Rules, 1944.
The process empanelment of private hospitals
and diagnostic centres in Delhi, on the basis of
quotations received during 2004 has been completed.
The list of empanelled hospitals, however, does not
include a single hospital for treatment of cancer
patients. Earlier there were four hospitals. Viz. Rajiv
Gandhi Cancer & Research Institute, Dharmshila
Cancer Hospital & Research Centre, Batra Hospital &
Medical Research Centre and Indraprastha Apollo
Hospital. The situation in other CGHS cities is almost
the same.
2. As the list of empanelled hospitals under
CGHS, Delhi, did not have any hospital providing
treatment for cancer patients, it was decided as on
ad-hoc measure, the permit CGHS beneficiaries to
get themselves at these four hospitals subject to the
condition that they would have to initially pay for the
treatment and claim reimbursement later. The
reimbursement will be limited to the rates notified in
2001. The ad-hoc arrangement is currently valid upto
31st December, 2008.
3. The undersigned is directed to invite reference
to the Office memorandum, No. S. 11011/31/2007-
CGHS-D.II dated the 5th May, 2008, vide which the
decision of the Ministry of Health & Family Welfare
was conveyed for permitting beneficiaries under CGHS/
CS(MA) Rules, 1944, to get themselves at any of the
under mentioned 25 (twenty five) National Cancer
Centres recognized by the Ministry of Health & Family
Welfare under the National Cancer Control
Programmes that are funded by the Government of
India, subject to the condition that the reimbursement
will be as per the rates fixed in regional cancer centres
under Central Government or actual, whichever is less.
(1) Kamla Nehru Memorial Hospital, Allahabad,
Uttar Pradesh (NGO);
32 DECEMBER, 2008
(2) Chittaranjan National Cancer Institute, Kolkata,
West Bengal (State Govt. Institute);
(3) Kidwai Memorial Institute of Oncology,
Bangalore, Karnataka (State Govt. Institute);
(4) Regional Cancer Institute (WIA), Adyar, Chennai,
Tamil Nadu (NGO)
(5) Acharya Harihar Regional Cancer Centre for
Cancer Research & Treatment, Cuttack, Orissa
(State Govt. Institute);
(6) Regional Cancer Centre, Thiruvananthapuram
(State Govt. Institute);
(7) Gujarat Cancer Research Institute, Ahmedabad,
Gujarat (NGO);
(8) MNJ Institute of Oncology, Hyderabad, Andhra
Pradesh (State Govt Institute);
(9) Pondicherry Regional Cancer Society, JIPMER,
Pondicherry (Central Govt. Institute);
(10) Dr. B.B. Cancer Institute, Guwahati, Assam
(State Govt. Institute);
(11) Regional Cancer Control Society, Shimla,
Himachal Pradesh (State Govt. Institute);
(12) Cancer Hospital and Research Centre, Gwalior,
Madhya Pradesh (NGO);
(13) Indian Rotary Cencer Institute (AIIMS), New Delhi
(Central Government Institute);
(14) RST Hospital & Research Centre, Nagpur,
Maharashtra (NGO);
(15) Pt. JNM Medical College, Raipur, Chhattisgarh
(State Govt. Institute);
(16) Tata Memorial Hospital, Mumbai, Maharashtra
(NGO);
(17) Indira Gandhi Institute of Medical Sciences,
Patna, Bihar (State Govt. Institute);
(18) Acharya Tulsi Regional Centre Trust and
Research Institute (RCC), Bikaner, Rajasthan
(State Govt. Institute);
(19) Regional Cancer Centre, Pt. B.D. Sharma Post
Graduate Institute of Medical Sciences, Rohtak,
Haryana (State Govt. Institute);
(20) Post Graduate Institute of Medical Education &
Research (PGIMER), Chandigarh (Central
Government Institute);
(21) Sher-I-Kashmir Institute of Medical Sciences,
Soura, Srinagar (State Govt. Institute);
(22) Regional Institute of Medical Sciences, Manipur,
Imphal (State Govt. Institute);
(23) Civil Hospital, Aizawal, Mizoram (State Govt.
Institute);
(24) Sanjay Gandhi Post Graduate institute of
Medical Sciences, Lucknow (State Govt.
Institute) ; and
(25) Government Arignar Anna Memorial Cancer Hospital,
Kancheepuram, Tamil Nadu (State Govt. Institute).
4. The Ministry of Health & Family Welfare has
BHARTIYA POST 33
been receiving representations about non-availability
of adequate hospitals providing treatment to
beneficiaries under CGHS/CS(MA) Rules, 1944, who
are cancer patients, as the list of hospitals where the
treatment can be taken is limited to around thirty
hospitals in the country. After careful examination of
the representations received, it has been decided with
the approval of the competent authority that CGHS/
CS (MA) Rules, 1944, beneficiaries, who are cancer
patients (both old and new) may be permitted to take
treatment in any multi-speciality general purpose
hospital that provides treatment in any multi-speciality
general purpose hospital that provides treatment to
cancer patients, subject to the condition that
reimbursement will be limited to actual expenditure or
the rates notified in 2001, whichever is lower.
5. As the private hospitals are not on the list of
CGHS empanelled hospitals, these hospitals will not
extend credit facilities to pensioners and hence the
beneficiaries under CGHS will have to claim
reimbursement, at the rates notified in 2001 or
actuals whichever is lower, after getting themselves
treated at the hospitals. Similarly, serving employees
and their family members, who are beneficiaries under
CGHS/CS(MA) Rules, 1944, may be reimbursed as
per the rates notified in 2001 or actuals whichever is
lower.
6. In so far treatment taken in Regional Cancer
Centres is concerned, the position will remain the same
in so far as reimbursement is concerned, as has been
mentioned in para 3 of this Office Memorandum.
7. These orders will be in force until further orders.
8. This issues with the concurrence of Integrated
Finance Division in the Ministry of Health & Family Welfare,
vide Dy. No. 5034/IFD/08 dated the 14th August, 2008.
(Ministry of Health & Family Welfare OM No.1-13/
Hospital Cell/R&H/CGHS(Pt.A) dated : 2-9-2008)
l Uniform for Postmen and Group 'D'
As you are aware, India Post introduced Blue
Uniform for the Postmen and Group 'D' in the year
2004 during the celebrations of 150 years of the Post
Office in India. Representations from the staff general
as well as some of the Staff Unions, in particular, have
been received in the last four years about their
unhappiness over this decision. Some sections of our
staff have demanded that India Post should revert to
the Khaki uniform with improved fabric which would
meet the requirements of creating a positive brand
image of the Department in the eyes of the public and
also make our officials comfortable while wearing the
new uniform. Secretary (P) has desired that this issue
needs broad consultations with the Heads of Circles
as well all the Staff Unions. Accordingly, I request you
(Contd. on page 30)
DECEMBER, 2008