Department of Technical Education

To
The Principals of all Govt. and Govt. Aided Polytechnics
(Including Autonomous Institutions)

Sir/ madam,
An e- Governance committee has been

constituted in the Higher Education

Department under e-Governance Policy. The present capability and delivery system of
all Heads of the Departments and the Universities on the implementation of eGovernance are going to be assessed by the e-Governance committee members. Hence
in this regard, all Educational Institutions are requested to fill up the data in the given
format immediately and mail the same to dotecc14@gmail.com on or before
10.12.2014.

Chairman
e-Governance Committee

GOVERNMENT OF TAMIL NADU

e-GOVERNANCE COMMITTEE
DATA COLLECTION FORMAT
1. Name, Address of the Organization/Institution, Office Phone/Fax Numbers and E-mail ID
Name

Address

District
Office Phone
Number (prefixed
by STD Code)
Office Fax Number
(prefixed by STD
Code)
E-mail ID
Name of the
Affiliating Body (if
applicable)
2. Website / Address of the Organisation/Institution

3. Nodal Officer for e-Governance with Mobile Number, Direct Phone Number and E-mail ID
Name

Designation
Mobile Number
Office Phone
Number (prefixed
by STD Code)
Office Fax Number
(prefixed by STD
Code)
E-mail ID
4. Hardware, Software and Human Resources for e-Governance
Hardware

Software

Human Resources for e-Governance

Available

5. Classify the Processes / Activities undergoing in the Organisation / Institution

(Example for Educational Institution: examination, admission, valuation, maintenance of placement
data, student attendance, staff attendance, maintenance of staff data etc)
(Example for Administrative Departments: Tapal System, Maintenance of Records, Salaries etc)
List of Processes

6. List down the Processes that are being carried out within the Organisation/Institution or for the
Public (in 3 main categories: Automatic, Semi-Automatic and Manual)
Remarks
Hardware
Software
Portal Used
Processes: (a) Automatic
(what is to be done to
improve)

Processes: (b) Semi-Automatic

Hardware

Software

Portal Used

Remarks
(what is to be done to
Improve)

Processes: (c) Manual

Hardware

Software

Portal Used

Remarks
(what is to be done to
improve)

7. Stakeholders and their Expectations

List of Stakeholders

Expectations of Stakeholder

Electronic Service Delivery

Existing and desired to satisfy
the stakeholder

8. List of Services Rendered currently to Stakeholders

9. List of Services Planned to render to the Stake holders

10. Connectivity Available

Type (NKN/Broadband/ILL/WiFi
etc)

Place

Service Provider

Date

Bandwidth

Signature of the Nodal Officer