Bop applications 2/11

Decorations,
Promotions,
Wristbands

Boat Club

Gazette

Mens
Hockey

Womens hockey

Light Opera

Netball

Theme

Dead Famous

"The Undead
and Co'eds".
Graveyard
meets high
school prom

Alice in
Horrorland

Boppy Horror Picture

Show

Halloween in
Wonderland

Decor

DIY cardboard and

paint to create eerie
mansion/celebrity
graveyard look. Black
walls with haunted
windows; cobweb
bunting and bats
across the ceiling; bar
decorated with
cobwebs; heavily
decorated and
propped corner
(studio) for bop
photographer with
Halloween selection

Several for us to
choose from:
Shocktoberfest
Halloweed Frat
Party USA
Game of bones
(spin on
thrones)
Dr Acula Bop
Apocolash Now
Bop
Dead Famous
The Trampires
and Dracu'lads
Bop
Made in Hellsea
Bop
GTA Vice City
the Bop
Spooky

fake
gravestones,
cobwebs and
coffins, over
the top of an
American
style
homecoming
prom
complete with
banners
splattered
with blood

The Reynolds
will have
different themes
for the different
areas; the dance
floor will be
transformed into
the forest whilst
the back of the
Reynolds will be
decorated as the
tea party. The
floor will be
covered in rabbit
paw prints

Dr Frank-N-Furtur's
mansion, complete with
traditional halloween
decorations of cobwebs,
spiders, carved
pumpkins. We will
create a mad scientists
laboratory using plastic
sheeting around the
pillars on half of the cafe
area, with stewards
dressed as mad
scientists and tables
decorated with nonbreakable lab

halloween tea party

with apple bobbing,
themed characters
from the club (Chesire
Cat, bunny rabbits, the
caterpillar) and a
typically Tim Burton
creepy/quirky Alice in
Wonderland grotto,
imitating scenes down
the rabbit hole. Early
birds will have
background loop of
music and these
entertainment to pass

Bop applications 2/11

of frames; Ghoulish
masks, fake vampire
teeth, bats, black cats
and blood across the
walls in this corner;
Zombie, Vampire and
Werewolf face
painting stall in foyer;
premade music
playlist to include
ghostbusters and
thriller; lollies after
bop

decor
budgeted
for?

Wristbands

>50 very thorough

with links to all
products they want to
buy online
3 single mixers

50

??

leading from the

entrance to the
bar and all
around the
dance floor.
Vultures made
from tissue
paper and
umbrellas will
hang from the
ceiling and giant
playing cards will
be stuck to the
walls. Giant
clocks, potion
bottles and rose
bushes all made
from paper
mache
cardboard boxes
will be placed
around the
Reynolds. At the
back of the stage
(if there isn't a
stage, then just
at one end of
the dancefloor)
a large fireplace
will be stuck to
the wall.
100

equipment, and use the

smoke machine in this
area if health and safety
permits.

the time.

75

100

Bop applications 2/11

Drinks deals

redeemed at the bar

(maybe)
1 shots
Halloween punch sold
behind the bar

Yes
- already
spoken to bar?
Halloween themed
Pre-bop
beer pong
Promos

Concentrate on
filling the
Reynolds and
leaving drinks
deals to the
bars discretion

"Monster
juice, Dr.
Jekyll and Mr.
Cider and
"Ghoul-aid"
multi-buy
deals
Bottle bars
with bar staff
on committee

Black and
orange drinks on
offer
First 20 get a
free drink

bar would serve shots in

test tubes throughout
the night, with themeappropriate drinks
promotions

Halloween-themed
shots and mixers
(green/orange/blue
food dye in vodka
lemonade)

No

Yes

doube vodkalemonade (with

colouring!) for 2.50
blood-red SnakeBite
for 1.80/2
sourz shots for 1.
No

No

Yes
(obviously)

Early bird
tickets

First 20 get a
free drink

start the evening from

7pm, showing the Rocky
Horror Picture Show
sing-a-long version with
an appropriate drinking
game (fulfilling all
licensing laws) with Tom
Badenoch narrating as
the criminologist.

tournament for 1.5

hours before bop, 3
cup quickfire pong
separate from
RBUBPL. Winners
badged as champions

if mixer,
skiffs,
mixer &
security
budgeted
for?

No but Security
budgeted for for the
night

Security
budgeted for for
the night

Security
budgeted for
for the night

Security
budgeted for for
the night

first 50 entrants a free

shot served in a test
tube
Security budgeted for
for the night

Tea party and

grotto/photo booth

Security budgeted for

the night

Bop applications 2/11

Budgeting

Tequila Girls
- if so, are
they
named
reynolds
staff?
Pricing

No

No

No

No

No

3 before 10pm with

costume, 4 after
4 before 10pm
without costume, 5
after.
3 for pong players

We can choose
one of:
5 all night
3 before 9, 4
9-10.30, 6 after

5 before 9
6 after

3 with a
costume before
10.30pm, 4
without.
4 for all
afterwards

3 (with
costume)/4(without)
before 9, 4/5
(with/without) after.

Most likely 5 all night

Attendance

350 (80 at least from

BC)
871

430

450+

450

350

1,547 with 5
all night
1,408 with 3, 4,
6

1,027

They may have a

wristband system but
not budgeted for so
unlikely.
?

They sent me
a word
budget doc
which doesnt
open, woops.
At least a
grand at these
prices
-

450 (budget says 250

though?)
770

FB group 2 weeks
before

Posters, FB,
email

Posters at
medic sites

1 weeks before
at medic and

1st years will be

targeted early on in

Posters 2 weeks
before bop.

expected
income

Alcohol for
wristbands
-

Marketing

expected
cost
- expected
income
Media
- Timing?

No
-

1,164

Bop applications 2/11

ICSM Sec to email a
week and day before
Posters around SK,
CX, Marys, teaching
hospitals and Beit
quad for non medics
st
nd
1 and 2 year BC
shout-outs

Posters
made?
Stewards
- 6
named
?

No

Positions
on night
mentione
d?
DJ named?
Plight

12 named, to
complete eactivities
marshalling training a
week before bop

Yes

Yes very thorough

for during and after
bop

No, just that

they will try and
put them in the
right place

Yes David Smith

Yes Dev
Thakker

Biggest ICSM club,

most number of
members this year.
ICU have stopped

Grant reduced a
lot but more
circulation.
10,500 a year

and IC sites
Lecture shout
outs
FB, email
Felix advert to
appeal to IC
4 earlybird
ticket (350
tickets) sold
online. At
10pm these
are void and
no queue
jump possible
No

non medic
campuses.
FB, social secs

lectures by members of
the committee in 2nd
year. Older years will be
targeted using posters in
hospital sites and emails
as usual.

Lecture shout outs a

week before

Yes

No

No

9 named, all
completed
the
marshalling
quiz and
stewarded
bops before
Yes with a
map of the
Reynolds and
a rota very
impressive
Will hire one 50 budgeted
for
New keeper
kits.
Replace
outdated

Yes

11 named (extra due to

the Reynolds being
newly refurbished)

Yes

Yes

Yes

Roughly

Yes simon
federer

Yes Anil Chopra

DJ Styles

Need money to
continue to train
at the new,
closer Uni of

Need money for

Oklahoma, technical
aspects of the show
around 3000, the

No first term bop in 4

years.
Club increasing in size
with the addition of a

Opera spans all years

and the committee are
used to publicising for
their shows

Bop applications 2/11

paying their boat
insurance (2500 per
year). Plan to spend
18,000 on a new
Senior Mens boat.
New social rowing
scheme will mean
more petrol and
equipment costs as
more people rowing.

needed to run
the magazine
but only 7000
coming in
currently. Last 2
Gazette bops
made 1400 and
1200

equipment to
be able to run
3 teams.
Already made
700
investment
into replacing
old kit.
Loss of
sponsors.
balls and a
ball cage,
cones, bibs,
training
equipment,
pitches and to
help pay for
sufficient
coaching.
Little supports
from Sports
Imperial.
Nearly 600
spent every
Wednesday 3
teams play.
Subs have had
to be
increased to
70, they
want to bring
this down.

Westminster
pitch in Chiswick
(rather than
Harlington).
No minibus
drivers to drive
to Harlington.
Grant from ICU
just covers
Wednesday
pitch hire, not
for the training
pitch at 2000
per year.
New goalie kit

venue hire at 400 a day

totalling 2800 and the
costumes at 300.

th

5 team 2 years ago,

which has increased
costs. Limited by funds
th
to expand into a 6
team. Need to money
to buy new kit and
hopefully subsidise
tours and minibuses.
Cannot afford an
indoor court if bad
weather.