H2z ur-d ffitard fulrfua

gd :fi6f,6 Htfgn{jtraft r o srg g-dT-2')

ffla

d6
H'? fud.ar

)iS ( H.O.D

ri:e':q':a': fu: Ufur'ftF

IbO e: 2
ff I t)/,.
^dfltrdA.-+.
,".,.291t-\\/\ol
r^'r3 fu*es ara *oa
ud fud'ds 1 ffi Uoea $fua F's fg'o
F:td i

u3d

ftR

?i:

H ? Fdq Fd F*$s/u'd' LiilE Fefld tid1_drcf

uaso $
a E6rd ; A.ns '-fi LIL{3 iB tiTd 1 a"i l-Ll a1 ?
FrsF r 8-$e1 d.d<'e1 ftis ffi fr'1 it
gF-3

fud Elris' h{ftTd'd1 d

Ue-a-afr

ao irfr dkr

frrEr A

NN

\sl{

ris? ard- bloF d

rrr#:izmtseo-2,
ri.H.Ur.dr.fu .rrla116r

flio d*e ri:

,tfifr4'd160e'2 l'r+1s-)fl\

,3\.xil?

-r.'*+ e'9+<'to

;rseo

g"

ti-{&:itra],

tt

+s f

fofoDl d rysa. b{3 *ile1 dr=rtr ftis afu?ir

* * - O6"' qfa'}'re''

Lt.'iT.rn.m D6' LrFa?r6- . - ,l.tl.Ln.r+.,il6. .rfar6' d

P ?tu*
d'srG{6 e fu F.A? 3 rr{tsD{r a? Fl

t*rut,lfnao.

d;;*n-".
ta fEE

.:A---'.Hqca</n^a(")-2,

ri.F.ur.dr.16.rfbfir6

...

\.;

E- +:Fo vei
c;5:tt;IillLl
.- .Lk

t"*,1

.. lo

be

tt, l\_

d6ko,d drer ihe

.elev r r.@ipqhaw.b..n

Gc.t.d l; tha 8r:n.h

.once.ned,

rr.

RecrpBorfl.8dmi

1r-^ R.Ekid

or

+it

:bst6d lor

'

,r*
..'ir* .i*i,.i"o whichb.en6 :i.ihbl

lc--v

d&I

'T\

d-!+9
0t4

-tp,{au-'

Cr-

iltr'

)tz
consolidaled prin(ed indi!

20.

21.
22.

Reskte,lo, wirchint rhe protG$

or
21,

recordin8

l-ist

Record

E.

of lile5 rrdnileiied iore.ord

revjcwi.Ebrer

Recoid reqi;iiilio' st,p

To be deskoyd afrer the

..qu i.irioned tjte.hai beea
reurned ro the iecgrd

26. Weeklyarrearrratemenr

'27. c*e sbeetj of oss

pcndinrdh

posar tor over a monrh.

28. NudericrlabnEd or{*ej Dend

in8 dispoE I fo. iover . nlonri.
29. . Conrolidared
.ase3 pending

;i,fra.icat

absrra<r

dtiposrt for @er

l
ot

honrh in the vqiious brancherot

rhe dep{lmanL

30. ca

Book

3r.

Monrhly progre$ reporr on recod

3a

Reninderdiary

33. Re8i.lar for ke;pingi waici on

34.

codhunic.don3re.eivedtrod

MPr/MtAs.

Reginer of vidlian Sabha A!!u

i

35, Ch*k-lisB to, peiodiclt

36. InipFcrion rcpirG.

reporis.
One ye.r3lter the dare ot

follor{in8l
(1)

{a} Paperi rel.iin

i5r

pape4.rehrinsrJa ch.o",;rpo_uo rt1; o-no,

rilr, *,, .
.9r !1i9.

rhd c.biner oi r clbller

dtdrl,rle:,,9-+f;l

!horild be

a consclou3 erron ro preJerye a|I snch pepe

iig rhose
rerrecfinE. pornt5
refledinE.
reilectini,.pointi.;Dt:
point5 6r.
bf. vrew.
tle\e., ln rhe,qre.,ot
rhe.qre,.ot. inreGdeparthencj
.
<omhirees- howFvlr
<omhines,
how-evr, It
Ir isis impo(a{.ria'. ompiere rer ol
papeq be repr. Onty by rhe deparhent! nainly.concernedI
usualll (he oie i,iovidinxtetrciaiiii:

r'

-.j

j) Pape;
PaDed rel.rins
rel.tinr td
,i ,r'.
the t';i"-".'.;r".
imDle eniari6^
{6)

:l:iilg.i":I',:x1",

'

rh:rcF or nnri.v
poticy,
, charse
^r
"r
u.tiotu ^i
1o erecurive adencie(

"i.insft

rz)

Pape,r reldt'n8 t.i a well J<nown public or inreFn!rioni'evenr

or .rqse celebre, or to olher e/eDG which give rise to inlerej(
o..on(roveBy orthe harional plan.

(8)

Paperi containini-dned
to rrend' or dvetopmemj
'eterence
in politicl, 5oclrL economicof
orher fieldr,pa.ricuhfty if lney
conlain unpubliihed irarj'icai o' linancial dara coverinS a tont

l
)

i
i

:il
I

pcJ -vz{- fi
-_i

\11

--T-APPENDIX - 5

[Refered'to in Rr

2.{B)

Destt.llcfian of Record
l

Ceherul
.c. desrrucoo- of reccrds
[;nl]r.di1g corr.cjFo.Jr.r.:Lj .o n,,..ad
iltt
s an JccoLrnf
rccoLrnf is goJcr.lcd
gorcr.lcd oy
by tne
rhe follo\,{jng
rollowjng fll es dnrl
dnd sucn oUtp.
otllcr
t05r0rlry r\llc( COnsisrent !here\\.:-h Jc nny b,, pre5Critr.t by

lovernlnentwith the concurrencd ollhe Aciountant-Cenar.l-

Records connected wiih exienditure vr'}ich is within tbe perjod

oflimitation fired by la\r.
i
Records confccted lvjth eipejlditlLre on projects, schentes,
or

wor'ks not conpleted, alihoUgh beyond the beriod

The tbllolving should be p

ified

st

oflihifiri.tr

d for not lesri than the periodt

ihem:

P..iud ufpresrrvnrroll

rq':!g]]]!erdc!9-rs!ti-,1
Subriou.hrt relrrilg

Prolid.d lhir whcre lin:al

clcck is cr(ercised b,y

le{ceediDsl s0.

dcp!.rlrcnlal rudurities
by A, 6,'r ofRcc sullvou'rncrr rhoutd nor bi:
d,esrfoycd urru aLrdh for
th. Rleyanr teriod his
beerr conductcd .ir

.r

!:!-ilrll!q,ls", c,r,narei dl rn oil,ce

vcllng allowrnce urits .|rirt
se,r,ce L,"or

orcwunmimEfiffi

:rvice toc,l or corrnmort cr-,rp$,vrc

been

oved/disnriss'rd.

fd!.cnahrd
i

5 years iroln ih. .late

oi

(ll s yenrs if ro c.s. is nrnding

iI

iil

3 ycars

rBl

$e lisr
sa$

(ilv)

l.id

cnequas

q!:

iu

in5t
d rc

lnent

6se ot

ol

fanIly

{:iil3!!!9

.etueil

$eAdirl^ccountronce.
25 of Lhrcc yeals afte. thc dca$

u.ts records nr PlblicWorksOmce

.N;tc1,-The periods of

:iris prescribed sepantelY

'Note 2. -BeftJle

, th. pciods ol tcnrPonry nNl

ey

pay
ofilciatitrg sewice ltecordcd
I or ttrc 6ove..nren!emll

serwicc.boots or service roilt I.s $e drse flav

c,oncridd sholid Ite te.ificd bv llr!r h.ad ofrhe

ile
ee

tlice fr'om thc p3y bills :

':!ndcf prorer arteslation h
,ibe). h rcgarded to tet1rpor

dle f.ct olisucli redlrcatiotr thould be rtcofded

e sewic6 bboks or service rollt (ns tbe cate nrav

rh".,ld^:\9
t:1":11!iY. 9Y:
ind 3 20 dfrlre Punj.lt
e Ar ir ofnce b decide la
rhr teuparrry or ofidi!LNg

in tho clse of oficiating

$e t.m])orrry post rns su
c) Wlicfe J mLni'nunr

rcyed has been Prel

sionxl or District OfUc
h rccorded in their c,w

: pedod cou.ti;rg iro

J

ln regard to hnd Pr

Leirses For

spec'llc

rtiations with the owlle

fes! of lcssot and lesse

iparlment concerned

the owneis or tbeir successors.

{ompetent to saDctloa the

own a d subordirrrte oificca
rhbir
ds
nrclibn df such othea
of s,rch rccord ns properly
a
iist
ss
but
;' be considered use
Ceneml should be
byiAccountant
tahi to fhe accounls Lldited
beibf dle
destniolion
their
in
irded to hin1 for bis
eparlmenl
Headbf
is ordered bYt
errll, in each ofRce, criall
taiuedP
J.desiroyed from linr

el Heads of thc

De

1n

/904?, Dottd l'",{ug{st, l98l

/9047, Dx[d'J'^ Augusl, 193].