A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Part 1- Summary of Proposal

System Title: A Proposed Computerized Loaning System of Sacred Heart Parish
Development Cooperative.
Proponent of the System:
Name: Maureen Joy P. Austero
Address: #18 Judge Jimenez St. Kamuning Quezon City
Mobile no: +639069509909
Email Address: austeromaureenjoy@yahoo.com

Name: Janine O. Taboga

Address: Ph3 Blk29 Lt9 Centella Homes, Rodriguez, Rizal
Mobile no: +639363300655
Email Address: janinetaboga_97@yahoo.com

Description of the System

Web-based Loaning System is a system that helps the borrower to have an easy
way of loaning. It can also help the clients to update their loans, paid and balance easily.
It is also applicable to the employees company too, this system can easy the tons of
works to do of the employees. The web-based Loaning System can help prevent or avoid
the long lines of people wants to loan. This will be a very convenient system to help both
the company and their beloved clients. By the use of this proposed system the company
can have a better and efficient time to serve their customers.
Using this certain system, both the clients and the personnel can maximize their
time and the long line of applicants can be disolved. In this way, this particular company
can help as much people as they can with the support if this proposed system.

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Project Scope and Limitation

Upon enhancing the Computerized Membership System of Sacred Heart
Parish Development Cooperative, there are areas that are included to scope and its
limitation.
Scope:

Borrowers can inquire on how much money they could loan.

Borrowers can update through online process their loans, paid and balance.

Borrowers can update their accounts(see their due dates/ penalties)

Limitation:

Only one account per client can be created.

Only the personnel can access to the loaning organizer of the system.

The clients can only put their information to the system and cannot be deleted.

The clients can only use the system for log in/log out.

Does not include process for online banking membership.

System Costs
For the enhancing of the Computerized Loaning System of Sacred Parish
Development Cooperative one must budget the tangible and intangible costs of the things
needed such as the hardware costs, the person in charge to create the system, software
costs and other materials and equipment needed.
These things can be seen detailed in the cost benefit analysis page attached in this
document and the other things needed to build the said system.
Time Frame
It is a period of time where in our all activity is being process. This is a type of
diagram that will show all the activities that we need to finish starting November up to
March, the end of the semester. The diagram only prioritizes the tasks scoped within the
time limit. It will also show the needed duration of all the activities. This Time frame or
Gantt chart served as our guide to finish our activities in the right time. For we to used
and improved our time management.

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Part 2 Technical Description

Introduction
The 21st generation biggest problem is money. So for the community to survive
some people especially the wealthy ones build an institution to help the citizens and it is
called the Development Co-operative (Co-op), this is to help the unfortunates of the
community by lending them money and letting them pay it by means of monthly or
weekly give. And because of these some people can survive their bills and other
expenses.
Like what has been mentioned, Co-op indeed needed in every barangays and for
the people to loan they must come to Co-op center and face the long lines of people
borrowing money, paying and updating their loans.
The focus of this proposed project is to develop a computerized loaning system
for Sacred Heart Parish Development Co-operative to prevent long lines of people filling
up their forms and to enhance the paying and updating method Co-op center used.
This proposed loaning system can provide an organized way of recoding the
citizens records it saves a lot of time and effort and minimizes paper use. With this
system the time of both the clients and the personnel will be saved. Records and other
files will be organized efficiently.

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Background of the Study

Sacred Heart Parish Development Cooperative (SHPDC) was on August 2, 1967
with the help of Legion of Mary and priest of Sacred Heart Parish Father Fernando de
Pedro, SVD. The 15 incorporators and 10 charter members started with the amount of
Php 560.00.
Vision
A leading and trusted credit Cooperative in Quezon City
Mission
To support the development of each member, the cooperative way.

Objectives of the System

The proposed system wants to achieve an efficient web-based system for manual
processes of loaning of the Sacred Heart Parish Development Cooperative (SHPDC) to
give a well organize records and reports of its members.
Specific Objectives:
Specifically, this project wants to:
1. Formulate web-based system for the loaning of Sacred Heart Parish Development
Cooperative (SHPDC)
2. Deduct the manual process to evaluate properly the records
3. Lessen the time waiting of the client to make the loaning flow fast.
Significance of the Study
This proposed system contributes essential benefits for the following concerns:
Company: It will contribute a well maintain process of loaning and
acquire high standard quality of services to ease the consumable time of
both the client and the worker.
Clients: It provides new and reliable concept of loaning.
Researchers: It can widen the researchers ability to do such system.
Future Researches: It can help the new generation about making a
proposed system needed in their field of study.

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Analysis of the Current System

Assessment of the Current System

Hardware Set-up
The loaning committee manages the loaning process manually. Each of clients is fixed to
fill up some forms for them to loan with a hand written process using log-book and a
piece of paper.

Under are the hardware/ tools they use:

1. Log-book: For recording the clients name, time of their arrival and
signature.
2. Computers: Use for encoding the clients name, the amount borrowed,
date of payment and the balance amount of the borrower.
Specifications:
System: Microsoft Window XP Professional Version 2002.
3. 1 Printer: Use for printing the clients information.
4. Filing Cabinet: Use for compilation of students information/records and
other data.
5.

Bond Papers, Envelops and Folders: Use for applying down printed
words and for securing the clients files.

Software and application being used

Designated Personnel usually type or encode records/information/reports using
the following:
Microsoft Office:
1. Words for encoding or making reports/information/records.
2. Excel for listing and computing the Borrowers name and balances.

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Data Processing
Files and records of the students are done first before compiling it and encodes it
one-by-one. Processing of data is followed under:
1. Loaning form filled up by the client is the first data that will be given to
the loaning section including some requirements. And the client will be
informed if when the client can get check after a couple of days.
2. The client will go back to the Co-op center for the confirmation of the
check.
3. If the clients check is released, the client will go to the Releasing section
with some requirements,

System Investigation
During interview, current existing system loaning of Sacred Heart Parish
Development Cooperative was pointed by the institutions manager. It is processed
manually for the clients. To further understand the flows see the following next figure.

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Current Loaning System Flowchart

Start

Go to membership
Section

Loaning Form

Fill up Loaning
Form

Membership Form

Fill up
membership form

Submit from to the

New Account Section

Pay the
membership fee

Go to check Releasing
Section

Go to new Account
Section

Yes
Release
Check

Confirm
Release?

No

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End

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Start

Go to cashier

Fill up
payment form

Pay Balance

NO
Fully
Pay?

Go to check
releasing section

Get list of further

balances

YES
Confirm
payment

Receives
payment

Get receipt

End

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Context Data Flow Diagram

Context Diagram

Context diagram shows the current flow of the data. This illustrates the flow of
how the data receives and retrieves. The diagram shows the four (4) sources such as
Borrower, Check Releasing Section, New Account Section and the Cashier. As what the
figure have shown the manual loaning process is the heart of the system, which provides
the form for requesting and approving/denying the Borrowers loan and pass the requests
to the New Account Section while the New Account Section pass the list of approved and
denied request to the Check Releasing Section and the said section gives the check loan.
After these, the Cashier will give an updates of the Borrowers loan, paid and balance.

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Level 0 Diagram

Data being modeled from the above figure of level-0 diagrams are the following.
1. NEW ACCOUNT SECTION provides needed requirements for Borrowers.
2. BORROWERS fill up the forms and pass it to the New Account Section.
3. NEW ACCOUNTS SECTION records the Borrowers information and passes it to
the Check Releasing Section.
4. CHECK RELEASING SECTION gives the check to the Borrower if it is
approved.
5. The CASHIER will get the further balance of the BORROWER.
6. CHECK RELEASING SECTION confirms the payment to the CASHIER.

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Current Entity Relationship Diagram

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Users Requirement Analysis

Problem Definitions:
To further analyze the problem, the personnel stated the problems they
encountered.

The manual process of recording clients information on the log book.

Time consuming on manual process part.

Delayed confirmation of the clients check.

User Requirements:

The company wants to input clients information on a computerized process to

avoid the delayed confirmation of checks.

Store data that can be updated and data back-up to provide and other copies in
terms of lost.

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Design of the Proposed System

Data Designs and Process Specifications

Proposed Loaning System Flowchart

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Start

Go to Online
banking site

Log in Account

Transfer money
to co-op account

Fill up
transferring
money form

Confirm money
transfer

Money
transferred to
co-op Account

Co-op Account
receives Payment
via Transfer of
money

End

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Proposed Context Diagram

Context diagram shows the proposed flow of the data. The illustration defines the
data that will receive and retrieves from a web-based system. The diagram shows the four
(4) sources such as Borrower, Check Releasing Section, New Account Section and the
Cashier. As what have shown in the diagram, a web-based Loaning System is the center
of the figure that provides needed requirements for the Borrowers. The Borrower will
register or logged in to the system and will fill up the form. The New Account Section
will receive the request of the Borrowers and the records of the Approved and Denied
Request. The said section will pass the Approved request lists to Check Releasing Section
and the section will give the check loan to the borrower. And the Cashier is the one who
updates the Borrowers loan, paid and balance.

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Proposed Level 0 Diagram

1. NEW ACCOUNT SECTION will record the list of BORROWER.

2. BORROWER will create account or logged in then the NEW ACCOUNT
SECTION will receive the information and pass it to the CHECK RELEASING
SECTION.
3. CHECK RELEASING SECTION will give the check loan if the request is
approved.

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Proposed Entity Relationship Diagram

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Use Case

Use Case Diagram

In this diagram it shows on how every entity in the system move. As for the
BORROWERs only task is to request for loan here is to use the system for registration
purposes and to check in. After the members registered, they will have to log in first
before using the system. While logged in, the borrower can check the loans, paid and
balance posted by the cashier.
The NEW ACCOUNT SECTION will receive the borrowers request and the said
will organize the list from the denied and approved. The approved list will pass on the
CHECK RELEASING SECTION to be able to give the borrowers request loan check.

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Database and Tables Structure

Since borrowers information are the data needs to be access and stored see
the output database and tables including the New Account Section which has a
relationship between each other:

Tables of Borrower
Data Type

Description

Bwr_Id (PK)

Integer

Borrowers Id

Bwr_LName

Text

Borrowers Last Name

Bwr_FNmae

Text

Borrowers First Name

Bwr_Address

Text

Borrowers Address

Bwr_ContactNo.

Integer

Borrowers Contact Number

Bwr_Occupation

Text

Borrowers Occupation

Tables of New Account Section

Data Type

Description

NAS_Id

Integer

NASs Id

NAS_LName

Text

NASs Last Name

NAS_FName

Text

NASs First Name

Bwr_Id

Integer

Borrowers Id

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

System Menu
System Menu

Balance

Loan

Borrower id

Borrower id

Borrower name

Borrower name

Date borrower

Salary

Due date

Limit of Loan

Loan

Interest

Interest

Loan

Total payment

Paid
Balance

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Designs of Individual Form/Screen

Screenshot 1.0
This is where the borrowers ill log in or sign in if they dont have a account yet.

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Screenshot 1.3
This is now where the borrower will log in if they already are a member.

Fieldname

Data Type

I/O

Remarks

Borrower id

Varchr2

Required

name

Text

Required

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Screenshot 1.2
This is now the menu of the borrowers where they will see their balance and if they want
to make loan.

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Screenshot 1.1
This is now where the borrowers will sign in if they dont have a membership yet.

Fieldname

Data Type

I/O

Remarks

Borrowers ID

Varcahr2

Required

Borrowers name

Text

Required

Addresss

Varchar2

Required

Contact no.

Number

Required

Age

Number

Required

Occupation

Varchar2

Required

Salary

Varchar2

Required

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Screenshot 1.3
This is now where the borrower will see their balance if they have to pay and if they are
already fully paid.

Fieldname

Data Type

I/O

Remarks

Borrowers ID

Varchar2

Computer Generated

Borrowers name

Text

Computer Generated

Date borrowed

Date

Computer Generated

Due date

Date

Computer Generated

Loan

Varchar2

Computer Generated

Interest

Varchar2

Computer Generated

Total payment

Number

Computer Generated

Paid

Number

Computer Generated

Balance

Number

Computer Generated

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Screenshot 1.4
This is now where the borrower will input if they want to make a loan.

Fieldname

Data Type

I/O

Remarks

Borrowers ID

Varchr2

Computer Generated

Borrowers name

Text

Computer Generated

Salary

Number

Computer Generated

Limit of loan

Varchar2

Computer Generated

Interest

Vrchar2

Computer Generated

Loan

Vrchar2

Required

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Screenshot 2.0
Here is now where the new account section personnel will log in.

Fieldname

Data Type

I/O

Remarks

Name

Text

Required

Employee id

Varchar2

Required

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Screenshot 2.1
This is now where the new account section personnel will update the new members of
their loaning system.

Fieldname

Data Type

I/O

Remarks

Borrowers ID

Varchar2

Computer Generated

Borrowers name

Text

Computer Generated

Date borrowed

Date

Computer Generated

Due date

Date

Computer Generated

Loan

Varchar2

Computer Generated

Interest

Varchar2

Computer Generated

Total payment

Number

Computer Generated

Paid

Number

Computer Generated

Balance

Number

Computer Generated

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Screenshot 3.0
This is now where the check release section personnel will log in.

Fieldname

Data Type

I/O

Remarks

Name

Text

Required

Employee id

Varchar2

Required

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Screenshot 3.1
This is now where the check releasing section personnel will see if the member is new
comer of if they were old.

Fieldname

Data Type

I/O

Remarks

Borrowers ID

Varchar2

Computer Generated

Borrowers name

Text

Computer Generated

Date borrowed

Date

Computer Generated

Due date

Date

Computer Generated

Loan

Varchar2

Computer Generated

Interest

Varchar2

Computer Generated

Total payment

Number

Computer Generated

Paid

Number

Computer Generated

Balance

Number

Computer Generated

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Screenshot 4.0
This is now where the cashier will log in.

Fieldname

Data Type

I/O

Remarks

Name

Text

Required

Employee id

Varchar2

Required

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Screenshot 4.1
This is now where the cashier can update the list of the borrowers if they were paid, or if
they still have a balance.

Fieldname

Data Type

I/O

Remarks

Borrowers ID

Varchar2

Computer Generated

Borrowers name

Text

Computer Generated

Date borrowed

Date

Computer Generated

Due date

Date

Computer Generated

Loan

Varchar2

Computer Generated

Interest

Varchar2

Computer Generated

Total payment

Number

Computer Generated

Paid

Number

Computer Generated

Balance

Number

Computer Generated

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Report Design/Layout

On this report you will be the summary of the borrowers info like the borrowers id,
borrowers name, loan, date borrowed, due date, and if they were fully paid.

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A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Appendix A
Project Schedule of Activities ( Gantt Chart )
Activities

Duration

Start

End

Date

Date

November

December

January

1 2 3 4 1 2 3 4 1 2 3 4 1
Title proposal

3 days

11/21/13 11/23/13

3 Title

2 days

11/25/13 11/26/13

HIPO

1 day

11/28/13 11/28/13

Context Level

2 days

11/29/13 11/30/13

DFD Diagram

2 days

12/1/13

12/2/13

System

1 day

12/3/13

12/3/13

Cause & Effect

2 days

12/7/13

12/9/13

Gantt Chart

2 days

12/10/13 12/12/13

System

18 days

12/16/13

1/4/14

23 days

1/6/14

1/31/14

First Defense

5 days

2/3/14

2/7/14

Completion of

19 days

2/8/14

3/1/14

5 days

3/17/14

3/21/14

February

Proposal

Diagram

Flowchart

Interface
Blueprint
System
Interface

Documentation
Final Defense

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March

1 2 3 4

A Proposed Computerized Loaning System of Sacred Heart Parish Development Cooperative

Appendix B
Project Cost and Benefits Analysis (CBA)

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