MTG For Accounting in Payables

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R12:MasterTroubleshootingGuide(MTG)forAccountingIssuesinOraclePayables(DocID1375017.1)
Modified: 04May2014
ToBottom
Type: TROUBLESHOOTING
InthisDocument
Purpose
TroubleshootingSteps
1.HOWDOESCREATEACCOUNTINGWORK?
1.1OverviewofCreateAccountingProgram
1.2CreatingAccountingEntriesinPayables
1.3SubmittingtheCreateAccountingProgram
1.4CreatingAccountingEntriesfromTransactionWindows
1.5AdjustingAccountingEntries
1.6ViewingAccountingEntries
1.7OracleSubledgerAccountingProgramReport
1.8TheCreateAccountingProgramParameters
2.HOWDOESTHETRANSFERJOURNALENTRIESTOGLWORK?
2.1OverviewofTransferJournalEntriestoGLProgram
2.2TransferJournalEntriestoGLProgram
2.3TransferJournalEntriestoGLReport
2.4PostinginOracleGeneralLedger
3.WHATARETHESTEPSTOCLOSETHEPERIODINPAYABLES?
3.1Invoices
3.2PaymentBatches
3.3FutureDatedPayments
3.4Transactions
3.5Transfer
3.6Closing
3.7Reconciliation
3.8Purchasing
3.9Assets
3.10ReconciletoGL
4.HOWTOPROCESSTHEPAYABLESRECONCILIATION?
4.1ReconcilingPayablesActivity
4.2ReconcilingAccountsPayableTrialBalanceforagivenperiod
4.3ReconcilingPayablesActivitytoGeneralLedger
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5.USINGORACLESUBLEDGERACCOUNTINGPROGRAMREPORTTOCHECKEXCEPTIONS
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5.USINGORACLESUBLEDGERACCOUNTINGPROGRAMREPORTTOCHECKEXCEPTIONS
5.1OverviewoftheSubledgerAccountingProgramReport
5.2UsetheErrorMessagetoResolvetheIssue
6.USINGTHEACCOUNTINGREPORTSTOCHECKEXCEPTIONS
6.1PeriodCloseExceptionsReport
6.2PostedInvoiceRegister
6.3PostedPaymentRegister
6.4UnaccountedTransactionsReport
6.5AccountsPayableTrialBalanceReport
7.RESOLVINGERRORS
7.1ApplytheRecommendedpatches
StronglyRecommendedPatchesforAccounting
Release12.1
Release12.0Recommendedpatches
7.2Searchingin'MyOracleSupport'
7.3DataCorruptionissuesTheUseofGDF
7.4DocumentstoInvestigateandResolveErrors
8.USINGDIAGNOSTICSTOCHECKSETUPANDDATA
a.R12.0.6+:XLASetupDiagnostics
R12.0.6+:SubledgerAccounting(SubledgerAccounting):XLASetupDiagnosticsTestDataCollectionTestNote942252.1
b.R12.0[34]:XLASetupDiagnostics
R12.0.[34]:SubledgerAccounting(SubledgerAccounting):XLASetupDiagnosticsTestNote942262.1
c.R12.0.6+:OraclePayablesInvoiceDataDataCollectionTest(Aplist)
12.0.6/12.1Legacy:OraclePayables(SQLAP):InvoiceDataDataCollectionTestNote732163.1
d.R12.0.[34]:OraclePayablesAccountingHealthCheckSetupTest
R12.0.[34]:OraclePayables(SQLAP):AccountingHealthCheckNote463727.1
e.R12.0.6+:OraclePayablesTrialBalanceDiagnosticsForAnInvoiceActivityTest
R12SubledgerAccounting(XLA):TrialBalanceDiagnosticsForAnInvoiceActivityDiagnosticTestNote829180.1
f.OraclePayablesTrialBalanceDiagnosticsForAnInvoiceDetailsTest
R12.0.[34]:OraclePayables(SQLAP):TrialBalanceDiagnosticsForAnInvoiceNote882682.1
9.SUBLEDGERACCOUNTINGSETUPINPAYABLES
AccountingMethodsBuilder(AMB)Overview
AccountingMethodsBuilderProcess
9.1Definecustomsources
9.2Definejournallinetypes
9.3Definejournalentrydescriptions
9.4Definemappingsets
9.5Defineaccountderivationrules
9.6Definejournallinesdefinitions
9.7Defineapplicationaccountingdefinitions
9.8Definesubledgeraccountingmethod
9.9AssigneachsubledgermethodtoaledgerusingtheAccountingSetupManager.
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10.THEPREDEFINEDSETUPELEMENTSFORORACLESUBLEDGERACCOUNTING
INTERACTIVEDOCUMENTATIONVIEWER:PredefinedElementsforPayablesAccounting
11.StillHaveQuestions?
ModificationHistory
References
APPLIESTO:
OraclePayablesVersion12.0.0andlater
Informationinthisdocumentappliestoanyplatform.
PURPOSE
OraclePayables(AP):CreateAccountingProcess>GenericSetupandTroubleshootingResources>Note
ThisnoteisintendedtowalkyouthroughasetofsequentialstepsthatwillfacilitatetroubleshootingCreateAccountingissuesinReleases12.0through12.1.
**NEW** TheAugust2014RPCpatchesarenowavailable.
Pleaseseethefollowingdocumentformoreinformation:
EBS:R12.1OracleFinancialsRecommendedPatchCollection(RPC),Aug2014(DocID954704.1),
** NEW ** NEW Troubleshooting Assistant
New R12: Troubleshooting Assistant for AP Accounting is now available Doc ID 1573154.2
** New Diagnostic Analyzers :
R12:PayablesTrialBalanceAnalyzerDiagnostictoValidateDataforAPTBissuesDocId1553507.1
Diagnostic to help with period close issues : Doc ID 1489381.1 R12: Period Close Analyzer Diagnostic to Validate Data Before
Period Close
** New Accounting Info Centers Check for useful and interesting updates :
InformationCenter:OraclePayablesAccountingR12(DocID1476284.2)
InformationCenter:UsingOraclePayablesAccounting(DocID1478842.2)
InformationCenter:TroubleshootingOraclePayablesAccounting(DocID1478863.2)
NEW !! To identify upgraded data issues please runDocID1460241.1R12:UpgradeGDFDiagnostictoValidateDataRelatedtoInvoices,
Payments,AccountingandSuppliers
HowtoGettheMostofThisDocument?
1.
ApplytherecommendedpatchesdiscussedinSection#7.1
**New**NewUpdatedfromSep2013:
Sep2013RecommendedPatchesforR12.1
Thesepatcheswillpreventmanyknownissuesinyoursystem.
2.Runcarefullythestepstoclosetheperioddescribedin
Itwillsolvebasicissues.
Section#3
3.Forremainingerrors:
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3.Forremainingerrors:
ReruntheCreateAccountingprocess,reviewtheerrorsandtrytosolveusingtheerrormessage.SeeSection#5.
FindtheerrormessagedetailsthenreviewSection#7.4,trytofindthedocumentrelevanttoyourissueandsubmitit.
UsethediagnosticsinSection#8toinvestigatetheinvoiceorpayment.
4.FordatacorruptionerrorsruntheGDFdiagnosticsdescribedinSection#7.3.
ReviewtheGDFdiagnosticsreportthenruntheGDFscriptsuggestedinthisreport.
Itwillsolvethedatacorruptionissues.
5.Doyouexpecttoseefurtherdetailsinthisdocumentthatwillhelpyoutoquicklysolveerrors?
Kindlyenteryourrecommendationsandcommentsinthe"RatethisDocument"windowopenedfromtherightcorner.
Thankyou!
TROUBLESHOOTINGSTEPS
1. HOW DOES CREATE ACCOUNTING WORK?
1.1 Overview of Create

Accounting Program
TheCreateAccountingprogramprocesseseligibleaccountingeventstocreatesubledgerjournalentries.Tocreatethesubledgerjournale
CreateAccountingprogramappliesapplicationaccountingdefinitionsthatarecreatedintheAccountingMethodsBuilder(AMB).
TheCreateAccountingprogram:
Validatesandcreatessubledgerjournalentries
GeneratestheSubledgerAccountingProgramReport,whichdocumentstheresultsoftheCreateAccountingprogram.
1.2 Creating Accounting

Entries in Payables
YoucancreateaccountingentriesforPayablesaccountingeventsintwoways:
SubmittheCreateAccountingprogram.
Createonlineaccountingentriesforasingletransactionorbatch.
Inbothcases,youcanviewthegeneratedaccountingentriesinthefollowinglocations:
ViewAccountingandViewAccountingEntrieswindows.
SubledgerAccountingProgramReport.Thisreportisautomaticallygeneratedwhenyoucreateaccountingentries.
1.3 Submitting the Create

Accounting Program
UsetheCreateAccountingprogramtocreateaccountingentriesformultipletransactions.Youcanalsousethisprogramtogeneratedeta
ifyoucouldnotsuccessfullycreateaccountingentriesfromthetransactionwindows.
SubmittheCreateAccountingprograminDraftmode,ifyouwanttoviewtheaccountingresultsbeforeyoucreatethefinalaccounting,or
1.4 Creating Accounting

Entries from Transaction
Windows
Fromatransactionwindow,youcancreateaccountingentriesforaselectedinvoice,payment,invoicebatch,orpaymentbatch.Forasin
payment,theaccountingcompletesonline.Forbatches,theaccountingprocessissubmittedasarequest,andyoucanviewitscompleti
Requestswindow.
Tocreateaccountingentriesforaninvoice,payment,orpaymentbatch:
1.Queryandselecttheinvoice,payment,orpaymentbatchintheInvoices,Payments,orPaymentBatcheswindow.Choosethe
button.
2.Theactionswindowforthetransactionopens.ChoosetheCreateAccountingcheckbox.
Chooseoneofthefollowingoptions:
Draft
Final
FinalandPost
3.ChooseOK.
Tocreateaccountingentriesforaninvoicebatch:
1.IntheInvoiceBatcheswindow,querytheinvoicebatch.
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1.IntheInvoiceBatcheswindow,querytheinvoicebatch.
2.ChoosetheCreateAccountingbutton.
1.5 Adjusting Accounting

Entries
1.6 Viewing Accounting
Entries
AccountingentriesareautomaticallygeneratedfortransactionsbasedonyouraccountingsetupinOracleSubledgerAccountingandOrac
Ledger.
YoucanonlyadjustaccountingentriesinPayablesifyourantheCreateAccountingprograminDraftmode.
Toadjustaccountingentries,adjustthetransactiondetailsandreruntheCreateAccountingprogram.
YoucanuseOracleSubledgerAccountingtoviewinformationonaccountingevents,journalentries,andjournalentrylines.
Youcanperformthefollowingsubledgeraccountinginquiries:
Viewinformationaboutanaccountingeventorjournalentryerror.
Viewdetailedinformationaboutthesubledgerjournalentryheadersforanaccountingevent.
Comparesubledgerjournalentryinformationforanytwojournalentries
Viewsubledgerjournalentrylinesformultipledocumentsortransactions
Viewsubledgerjournalentriesinataccountformat
Viewtransactionsforanaccountingeventorjournalentry
Youcanusethefollowingreportstoreviewaccountinginformation:
JournalEntriesreport
AccountAnalysisreport
ThirdPartyBalancesreport
MultiperiodAccountingreports
SubledgerPeriodCloseExceptionsreports
OpenAccountBalancesListing
1.7 Oracle Subledger

Accounting Program Report
TheSubledgerAccountingProgramReportisgeneratedbytheCreateAccountingprogram.Itliststhefollowing:
Successfuleventsandthesubledgerjournalentriescreatedforthoseevents
Errorsforfailedevents
Userscanrunthereportinsummaryordetailmodewhicharedescribedasfollows:
Summarymodeprovidesasummaryofeventsprocessedanddetailedinformationabouttheirerrors.
Detailmodeprovidesdetailsofsubledgerjournalentriesgeneratedfromtheprocessingofcompletedeventsandadetailederrorre
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1.8 The Create Accounting Program Parameters

TheCreateAccountingprogramcreatesandtransfersjournalentries.Ingeneral,theparametersdescribedinthetablebelowdeterminewhichaccountingeventsare
processed.
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Parameter
Ledger
Description
Required.Limitsaccountingeventsselectedforprocessingtothoseofaparticularledger.
SubledgerAccountinglistsledgersthathaveeventsthattheresponsibilitycanaccessduetotransactionbasedsecurity.
IftheprofileoptionSLA:EnableDataAccessSecurityinSubledgersissettoYes,onlythoseledgersthatareincludedinGeneralLedgerAccessSetsas
responsibilityappearinthelistofvalues.
ProcessCategory
EndDate
Mode
ErrorsOnly
Report
TransfertoGeneral
Ledger
PostinGeneral
Ledger
IftheapplicationisavaluationmethodapplicationasdefinedintheAMB,thenbothprimaryandsecondaryledgerswithintheaccesssetsaredisplayed.
Iftheapplicationisnotavaluationmethodapplication,thenonlyprimaryledgersaredisplayed.
Optional.Restrictstheeventsselectedforaccountingtoaparticularprocesscategory.
TheCreateAccountingprogramselectseventswitheventtypesfallingintotheeventclassesassignedtotheprocesscategory.
Onlyprocesscategoriesestablishedbydevelopmentteamsaspartoftheseeddataareincludedinthelistofvalues.
Required.EnddatefortheCreateAccountingprogramprocessesonlythoseeventswitheventdatesonorbeforetheenddate
Required.DetermineswhetherthesubledgerjournalentriesarecreatedinDraftorFinalmode.
IfDraftmodeisselected,thentheTransfertoGL,PostinGeneralLedger,andGeneralLedgerBatchNamefieldsaredisabled.Draftentriescannotbetra
GeneralLedger.
Required.Limitsthecreationofaccountingtothoseeventsforwhichaccountinghaspreviouslyfailed.
IfYesisselected,theCreateAccountingprogramprocessesalleventswithastatusofError.
Required.DetermineswhethertogenerateareportshowingtheresultsoftheSubledgerAccountingprograminsummaryordetailformat.
RequiredifModeissettoFinal.DetermineswhethertotransferthesubledgerjournalentriestoGeneralLedger.
JournalimportisnotlaunchediftheprofileoptionSLA:DisableJournalImportissettoYes.
RequiredifModeissettoFinalorCreateAccountingissettoNo.DetermineswhethertopostsubledgerjournalentriesinGeneralLedger.
Ifthereisaprimaryledgerwithsecondaryledgersattachedtoitandtheapplicationisanonvaluationmethodapplication,thejournalentriesofthesecond
automaticallyposted.Thisisbasedontheapplicationaccountingdefinitionthattheusersetsup.
Iftheapplicationisavaluationmethodapplication,thenthereisadifferenteventforthatsecondaryledgerandtheaccountingisnotcreatedinthesame
ledgers.
GeneralLedgerBatch Optional.UserenteredbatchnamethatappearsonthetransferredGeneralLedgersubledgerjournalentries.TransfertoGLoptionmustbesettoYes.
Name
IncludeUser
Required.Controlswhetherthereportdisplaysuseridentifiers'namesandvalues.
TransactionIdentifiers
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2. HOW DOES THE TRANSFER JOURNAL ENTRIES TO GL WORK?
2.1 Overview of
Transfer Journal
Entries to GL Program
TheTransferJournalEntriestoGLprogramenablesyoutotransferanyeligiblejournalentriestoGeneralLedger,includingthosefrompreviousb
havenotyetbeentransferredtoGeneralLedger.
IfyoualreadycreatedaccountinginFinalModebuthavenottransferredthemovertoGL,andyouruntheCreateAccountingprogramwithTrans
thentheapplicationdoesnotpickupeventsthatarealreadycreatedinthefinalmode.
YouruntheTransferJournalEntriestoGeneralLedgerprogramtodothat.
Afteryoucreateaccountingentries,transferthoseentriestoGeneralLedger.Youcantransferaccountingentriesinthefollowingways:
Ifyoucreateaccountingentriesfromthetransactionwindow,selecttheCreateandPostoption.Thisautomaticallycreatesaccountingen
theentriestoGeneralLedger,andpoststhem.
IfyouruntheCreateAccountingprogram,settheTransfertoGeneralLedgerparametertoYes.Thiscreatestheaccountingentriesandt
theGeneralLedger.IfyouselectedYesfortheoptiontoPosttheentries,theentriesaretransferredandposted.Otherwise,aftertheentr
transferredtoGeneralLedger,youcanreviewandpostthemmanually.
RuntheTransferJournalEntriestoGeneralLedgerprogram.ThisprogramtransfersjournalentriesfromOracleSubledgerAccountingtot
Ledger.
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Youcanthenpostthesejournalentrybatches,headers,andlineswithinGeneralLedgertoupdateyourGeneralLedgeraccountbalances.
IfyoudonotuseGeneralLedger,youcanusethedataintheGL_INTERFACEtocreateandpostjournalentriesinyourgeneralledger.
YoucanviewtheaccountingentriesinPayables.Also,afteryoupostjournalentriesinOracleGeneralLedger,youcandrilldowntotherelated
entriesortransactionsinPayables.
TheTransferJournalEntriestoGLprogramconsistsofasubsetofparametersusedintheCreateAccountingprogramaslistedbelow:
2.2 Transfer Journal

Entries to GL Program
Ledger
ProcessCategory
EndDate
PostinGeneralLedger
GeneralLedgerBatchName
TheTransfertoJournalEntriestoGLReportisgeneratedbytheTransferJournalEntriestoGLprogramandliststhefollowing:
2.3 Transfer Journal

Entries to GL Report
2.4 Posting in Oracle

General Ledger
TransfertoGLSummary
GeneralErrors
AfteryousubmitJournalImport,youcanpostjournalentriesinOracleGeneralLedger.
YoucanpostjournalentriesinSummaryorDetail.
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3. WHAT ARE THE STEPS TO CLOSE THE PERIOD IN PAYABLES?

YoucloseaPayablesperiodafteryouhavecompletedaccountingfortransactionsfortheperiodandyouhavetransferredtheaccountingentriestogeneralledger.
YoucannotcloseaperiodinPayablesifanyofthefollowingconditionsexist:
Outstandingpaymentbatches.Confirmorcancelallincompletepaymentbatches.
FuturedatedpaymentsforwhichtheMaturityDateiswithintheperiodbutthatstillhaveastatusofIssued.
SubmittheUpdateMaturedFuturePaymentStatusProgram.
Unaccountedtransactions.SubmittheCreateAccountingprogramtoaccountfortransactions,orsubmittheUnaccountedTransactionSweeptomoveany
remaining
unaccountedtransactionsfromoneperiodtoanother.
Accountedtransactionsthathavenotbeentransferredtogeneralledger.Transfer
accountingentriestoGeneralLedger.
TocompletethecloseprocessinPayables:
PeriodCloseStep
3.1 Invoices
3.2 Payment Batches
3.3 Future Dated
Payments
3.4 Transactions
3.5 Transfer
3.6 Closing
3.7 Reconciliation
PeriodCloseStepDescription
Validateallinvoices.
Confirmorcancelallincompletepaymentbatches.
Ifyouusefuturedatedpayments,submittheUpdateMaturedFutureDatedPaymentStatus
Program.
ThiswillupdatethestatusofmaturedfuturedatedpaymentstoNegotiablesoyoucanaccountforthem.
Resolveallunaccountedtransactions.
SubmittheCreateAccountingprogramtoaccountforallunaccountedtransactions.
ReviewtheUnaccountedTransactionsReport.Reviewanyunaccountedtransactionsandcorrectdata
asnecessary.
ThenresubmittheCreateAccountingprogramtoaccountfortransactionsyoucorrected.
Ormoveanyunresolvedaccountingtransactionexceptionstoanotherperiod(optional).
SubmittheUnaccountedTransactionsSweepProgram
TransferinvoicesandpaymentstotheGeneralLedgerandresolveanyproblemsyouseeontheoutput
report.
IntheControlPayablesPeriodswindow,closetheperiodinPayables.
ReconcilePayablesactivityfortheperiod.
Youwillneedthefollowingreports:
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AccountsPayableTrialBalanceReport
PostedInvoiceRegister
PostedPaymentRegister
3.8 Purchasing
3.9 Assets
3.10 Reconcile to GL
IfyouuseOraclePurchasing,accrueuninvoicedreceipts
IfyouuseOracleAssets,runtheMassAdditionsCreateProgramtransfercapitalinvoiceline
distributionsfromOraclePayablestoOracleAssets
Postjournalentriestothegeneralledgerandreconcilethetrialbalancetothe
GeneralLedger.
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4. HOW TO PROCESS THE PAYABLES RECONCILIATION?
4.1 Reconciling Payables

Activity
UsethefollowingreportstoreconcileyourpostedinvoicesandpaymentstoyourAccountsPayableTrialBalancetoensurethatyour
accuratelyreflectsyouraccountspayableliability:
PostedInvoiceRegister
PostedPaymentRegister
AccountsPayableTrialBalance(lastperiodandcurrentperiod)
Note:Beforeyourunyourreports,transferthejournalentriestoGeneralLedgerforalltransactionsintheperiodthatyouarereconcilin
Note:WhenreviewingyourAccountsPayableTrialBalancereport,youmaynoticethattheremainingamountforagiveninvoiceisles
expectorevennegative.
ThismaybecausedbyrecordinginvoicepaymentsinaGLperiodthatprecedestheGLperiodusedtorecordsomeorallofyourinvo
Forexample:Youenteraninvoicewithonedistributionof$200thatusesaGLdateof04JAN2011.Youpaythefullinvoice,
paymentdateis20DEC2010.IfyousubmittheAccountsPayableTrialBalancereportasof31DEC2010,thentheinvoicewi
showanamountremainingof<$200>.
Inthereportsparameter,ifyoudonotenteranasofdate,thenthereportshowsallpaidandunpaidinvoicesfromthestartdate.
PayablesallowsthepaymentdatetoprecedetheinvoiceGLdatetosupportcertainaccountingmethods(e.g.recordingprepaiditems
4.2 Reconciling Accounts

Payable Trial Balance for a
given period
Addthecurrentperiod'spostedinvoices(totalinvoiceamountfromthePostedInvoiceRegister)andsubtractthecurrentperiod'spost
(totalcashplusdiscountstakenfromthePostedPaymentsRegister)fromthepriorperiod'sAccountsPayableTrialBalance.
Thisamountshouldequalthebalanceforthecurrentperiod'sAccountsPayableTrialBalance.
Forexample,youareclosingyouraccountingperiodforAprilandyouhavejustpostedyourfinalinvoiceandpaymentbatchestoyou
system.
ToreconcileyouraccountspayableactivityforApril,makethefollowingcalculation:
MarchAccountsPayableTrialBalance
+AprilPostedInvoiceRegister
AprilPostedPaymentRegister
=AprilAccountsPayableTrialBalance
4.3 Reconciling Payables

Activity to General Ledger
UsetheAccountsPayableTrialBalancereporttoreconcileyouraccountspayableliabilityinyourgeneralledger.
ComparetheAccountsPayableTrialBalancetotheaccountspayablebalanceinyourgeneralledgersystemforagivenperiod.
BecausetheTrialBalancepresentstheoutstandingaccountspayableliabilityinformation,itisonlyvalidforanaccrualledger.
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5. USING ORACLE SUBLEDGER ACCOUNTING PROGRAM REPORT TO CHECK EXCEPTIONS
5.1 Overview of the Subledger Accounting Program Report

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TheSubledgerAccountingProgramReportisgeneratedbytheCreateAccountingprogram.Itliststhefollowing
Successfuleventsandthesubledgerjournalentriescreatedforthoseevents
Errorsforfailedevents
Userscanrunthereportinsummaryordetailmodewhicharedescribedasfollows:
Summarymodeprovidesasummaryofeventsprocessedanddetailedinformationabouttheirerrors.
Detailmodeprovidesdetailsofsubledgerjournalentriesgeneratedfromtheprocessingofcompletedeventsandadetailederrorreport.
5.2 Use the Error Message to Resolve the Issue

Reviewthedetailederrordescriptionandtrytoresolve.
Forremainingissuessearchin"MyOracleSupport"withtheerrornumberthenreviewselectedsolutiondocuments.
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6. USING THE ACCOUNTING REPORTS TO CHECK EXCEPTIONS
6.1 Period Close

Exceptions
Report
SubmitthisreporttoreviewacompletelistofexceptionsthatarepreventingyoufromclosingaPayablesaccountingperiod.
Thisreportlists,foreachorganizationwithintheledger,thefollowingexceptions:
OutstandingPaymentBatches
AccountingEntriesnotTransferredtoGeneralLedger
BillsPayableRequiringMaturityEventandAccounting
UnaccountedInvoices
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UnaccountedInvoices
UnaccountedPayments
TosubmitthePeriodCloseExceptionsReport:
1. IntheControlPayablesPeriodswindowifyoutrytocloseaperiodthathasexceptions,theperiodstatuscannotbechanged.
Payablesdisplaysamessagetellingyouthis,andenablestheExceptionsbutton.
2. ChoosetheExceptionsbuttonintheControlPayablesPeriodswindow.
Payablesopensamessagewindow.Fromthewindowyoucanchoosethefollowingbuttons:
Review
Sweep(unaccountedtransactionstothenextperiod)
3. ChoosetheReviewbuttontosubmitthereport.YoucanaccessthereportoutputintheRequestswindow.
UsethePostedInvoiceRegistertoreviewaccountinglinesforinvoicesthathavebeentransferredandpostedtoyourgeneral
ledger.Becauseitpresentsamountsthathave
6.2 Posted
beenchargedtoliabilityaccounts,thisreportisvalidonlyforanaccrualledger.
Invoice Register
ThePostedInvoiceRegisterisprimarilyareconciliationtool.UsethisreportalongwiththePostedPaymentRegisterandthe
AccountsPayableTrialBalanceReporttoreconcilebalancesbetweenPayablesandyourgeneralledger.
Tomaketheiroutputeasiertoread,eachofthesereportscanbegeneratedforasingleliabilityaccount.
Forexample,ifyouareusingAutomaticOffsetsandtheliabilityforyourinvoicesisallocatedacrossmultiplebalancing
segments,
thenyoucanusetheLiabilityAccountparametertolimityourreportstoasinglebalancingorganization.
Youcangeneratethereportinsummaryorindetail.Whengeneratedindetail,thereportdisplaysinvoiceschargedtoliability
accountsandtheaccountinginformation
thathasbeentransferredtothegeneralledger.Alsoincludedisthesupplierandamountinformationforeachinvoicelisted.
Payablesdisplaysthetotalinvoiceamount
intheinvoicecurrency,andthetransferreddistributionamountinboththeinvoicecurrencyandaccountedcurrencyforeasier
reconciliationwithyourgeneralledger.
Note:Theposteddistributionamountonlyincludesdistributionlinesthathavebeentransferredtogeneralledger.
Whengeneratedinsummary,thereportliststotalsforeachliabilityaccountanddoesnotincludeanyinvoicedetail.
Thereportalwayssortsfirstbyliabilityaccount.Ifthereportissubmittedindetail,itthensortsinthefollowingorder:
ThereportsortsusingtheOrderByparameter,eitherJournalEntryBatchorEnteredCurrency.Thedefaultvalueis
EnteredCurrency,andyoucanchangethe
parametervalueonlyifthereportincludesjournalentrybatchnames(theIncludeJournalEntryBatchparameteris
Yes)
Thereportthensortsbysuppliername,invoicenumber,andinvoicedate.
6.3 Posted
Payment
Register
UsethePostedPaymentRegistertoreviewaccountinglinesforpaymentsthathavebeentransferredandpostedtogeneral
ledger.Becauseitpresentsamountsthathave
beenchargedtoliabilityaccounts,thisreportisvalidonlyforanaccrualledger.YoucansubmitthePostedPaymentRegister
foronepaymentjournalentrybatchorall
paymentjournalentrybatches.
ThePostedPaymentRegisterisprimarilyareconciliationtool.UsethisreportalongwiththePostedInvoiceRegisterandthe
AccountsPayableTrialBalanceReportto
reconcilebalancesbetweenPayablesandyourgeneralledger.Tomaketheoutputeasiertoread,eachofthesereportscan
begeneratedforasingleliabilityaccount.
Forexample,ifyouareusingAutomaticOffsetsandtheliabilityforyourinvoicesisallocatedacrossmultiplebalancing
segments,thenyoucanusetheLiabilityAccount
parametertolimityourreportstoasinglebalancingorganization.
Youcangeneratethereportinsummaryorindetail.Whengeneratedindetail,thereportdisplayspaymentsthatrelieve
liabilityaccountsandthathavehadtheiraccountinginformationtransferredtothegeneralledger.Alsoincludedisthesupplier
andamountinformationforeachpaymentlisted.
Payablesdisplaysthepaymentamountintheenteredcurrencyandtheliabilityamountrelievedintheaccountedcurrency.
Indetailmode,thereportalsodisplaysthepaymentdocumentanddisbursementtypeforeachbatchofpayments.Itprovides
areporttotalandsubtotalsforeachpaymentdocumentandbankaccount.
Whengeneratedinsummary,thereportliststotalsforeachliabilityaccountanddoesnotincludeanypaymentdetail.
Thereportalwayssortsfirstbyliabilityaccount.Ifthereportissubmittedindetail,itthensortsinthefollowingorder
ThereportsortsusingtheOrderByparameter,eitherJournalEntryBatchorBankAccount.ThedefaultvalueisBank
Account,andyoucanchangetheparameter
valuetoJournalEntryBatchonlyifthereportincludesjournalentrybatchnames(theIncludeJournalEntryBatch
parameterisYes).
Thereportthensortsbypaymentnumber,paymentdate,andsuppliername.
6.4
Unaccounted
Transactions
Report
UsethisreporttoidentifyandreviewallunaccountedinvoiceandpaymenttransactionsandseethereasonthatPayables
cannotaccountforatransaction.
Payablessortsthereportbytransactiontype(invoiceorpayment),exception,supplier,transactioncurrency,andtransaction
number.
Runthisreportafteryoucreateaccountingentries.Thereportwillthenshowonlytransactionsthathadproblemsthat
preventedaccounting.Youcanthencorrectthe
problemsandresubmittheaccountingprocess.Notethatthisreportdoesnotincludeinvoicesthathavenodistributions.
Prerequisites
(Recommended)Validateinvoicestoreducethenumberofunvalidatedinvoicesonthereport.
(Recommended)Ifyouusebillspayable(futuredatedpayments),submittheUpdateMaturedFuturePaymentStatus
Programtoupdatethestatusofanyfuture
datedpaymentswithamaturitydateonorbeforetoday'sdate.
(Recommended)Createaccountingentries.
Exception.Thereportdisplaysoneormoreofthefollowingexceptionconditionsforinvoicesand/orpayments:
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DistAcctInvalid.Theaccountontheinvoicedistributionisinvalid.
DistVariance.Thesumoftheinvoicedistributionsisnotequaltotheinvoiceamount.
FundsCheck.YouareusingbudgetarycontrolandPayablescannotcheckfundsforaninvoice.
InsufficientFunds.Youareusingbudgetarycontrolandyouhaveinsufficientfundsavailableinyourbudgetforan
invoice.
NoRate.Youhavenotenteredanexchangerateforaforeigncurrencytransaction.
Unaccounted.TheCreateAccountingprocesshasnotbeensubmittedforthetransaction.
OtherHoldNames.Thisinvoicehasaholdappliedtoitthatpreventsaccounting.
YoudefineholdsusingtheInvoiceHoldsandReleaseNameswindow.
Unvalidated.YouhavenotsubmittedInvoiceValidationfortheinvoice.
WithholdingTax.Theinvoicedistributionhasawithholdingtaxgroupassignedtoit.Payablescouldnotwithholdtax
andappliedaWithholdingTaxholdonthisinvoice.
Severalconditionscausethisholdincluding:thewithholdingtaxgroupisinactive,aWithholdingTaxtypetaxcode
withinawithholdingtaxgroupisinactive,
anaccountsegmentassignedtoaWithholdingTaxtypetaxcodeisinvalid,aratehasnotbeendefinedfora
WithholdingTaxtypetaxcode,aperiodhasnotbeendefinedforaWithholdingTaxtypetaxcode,orataxratefora
WithholdingTaxtypetaxcodehasbeendefinedusinganinvaliddaterange.
6.5 Accounts
Payable Trial
Balance Report
UsetheAccountsPayableTrialBalanceReporttoverifythattotalaccountspayableliabilitiesinPayablesequalthoseinthe
generalledger.
Toreconcilethesebalancesyoucancomparethecumulativetotalliabilityprovidedbythisreportwiththetotalliability
providedbyyourgeneralledger.
TheAccountsPayableTrialBalancereportisaPayablesspecificversionoftheOpenAccountBalancesListingreport.
ByrunningthisreportfromPayables,youcanrunthisreportforaspecificoperatingunit.
BacktoTop
TheOpenAccountBalancesListingidentifiesGeneralLedgeraccountswithoutstandingbalancesanddisplaysthesubledger
transactionsthatcontributetothatbalance.
UserscancreatetheirownlayoutandpublishtheirreportsusingOracleXMLPublisher.
FormoredetailsabouttheTrialBalancereportpleasereviewDocID1372288.1R12:MasterTroubleshootingGuideforthe
AccountsPayableTrialBalancereport
RESOLVING ERRORS
7.
7.1Apply the Recommended patches

Manyoftheaccountingerrorsbeenresolvedwithhighpatches.
Therecommendedpatchesincludesolutionstotheissuedescribedintheirabstractsandalsopriorsolutionsenteredearliertothepatchfiles.
MakesuretheAccountingrecommendedpatchesalreadyappliedinyoursystem!YoumayalsoreviewNote954704.1EBS:R12.1OracleFinancials
RecommendedPatches
Strongly Recommended Patches for Accounting

Release12.1
**New**New**
ThefollowingSept2013RPCforAP,IBYandZXarereleased:
ApplytheRPCpatchestosolveknownissuesinthefollowingproducts:
Patch17176017:R12.AP.BR12.1:PayablesRecommendedPatch(CoreAP)Collection(APRPC),Sep
2013DocId1397581.1
Patch 17167654:R12.IBY.B R12.1: Payments Recommended Patch

Collection(IBYRPC),Sep2013DocId1481221.1
Patch17176034:R12.AP.BR12.1:PayablesRecommendedPatchCollection(ISP)
(APRPC),Sep2013DocId1397581.1
Patch17176060:R12.AP.BR12.1:PayablesRecommendedPatchCollection
(WF/PCARD)(APRPC),Sep2013DocId1397581.1
Patch17202262:R12.ZX.BR12.1:EBusinessTaxRecommendedPatchCollection
(ZXRPC),Sep2013DocId1481235.1
March2013RPC Recommended Patch Collectionarenowreleased

Patch16213642:R12.AP.B(APCore)DetailsinNote1397581.1
Patch16060007:R12.XLA.B (SLA) DetailsinNote1481222.1
Patch16213660:R12.AP.B(APWF/PCARD)Note1397581.1
Patch16213657:R12.AP.B(APISP)Note1397581.1
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Patch16213660:R12.AP.B(APWF/PCARD)Note1397581.1
Patch16213657:R12.AP.B(APISP)Note1397581.1
Knowledge
Patch16009960:R12.ZX.B(EBTax)Note1481235.1
Patch16234880:R12.OIE.B(InternetExpenses)NewNote1534509.1
Patch16242196:R12.CE.B(CashManegament)Note1367845.1
Patch16052604:R12.IBY.B(IBY)Note1481221.1
FordetailsonRPCforallfinancialproductspleaserefertoFinancialMasterNote954704.1
Applyingthesepatcheswillpreventmanyoftheknowndatacorruptionissue
Release 12.0 Recommended patches
R12.0
Updatefrom30Apr2012AdditionalnewAccountingRecommendedPatches:
Patch12710754:R12.XLA.A
YoumayalsoreviewDocID557869BS:R12.0ORACLEFINANCIALSCRITICALANDRECOMMENDEDPATCHES
Patch
Abstract
Date
Recommended
<Patch12622734>:R12.AP.A
PAYMENTPROCESSVALIDATIONSIMPROVEMENTS
28Nov2011
<Patch13040251>:R12.AP.A
Performanceissueinupgradeaccounting
15Nov2011
<Patch8613357>:R12.AP.A
1OFF:8549479:12.0.6:DATAFIXFORTAXTOLERANCEUPGRADE
18Oct2011
<Patch11071399>:R12.AP.A
RCAUPGRADEDPAYMENTXDLHASINCORRECTAPPLIEDTOCOLUMS
18Oct2011
<Patch9586498>:R12.AP.A
RCA:UPGRADESCRIPTDOESNOTUPDATETHEBATCHESCORRECTLY
18Oct2011
<Patch12344218>:R12.AP.A
Invoicelinesupgrade(APLNUPGB.PLS)takinglongertimetocomplete
18Oct2011
<Patch12990345>:R12.AP.A
Invoicelinesupgrade(APLNUPGB.PLS)takinglongertimetocomplete
18Oct2011
<Patch7535635>:R12.AP.A
SEEDDATACHANGEREQUESTFORAP_SUPPLIERSTABLE
18Oct2011
7.2 Searching in 'My Oracle Support'
Searchin"MyOracleSupport"withtheerrornumberorissuedescription.Refinethesearchtermwithexpressionsuniquetoyourissue.
Webcast
ReviewthefollowingWebcastformoredetailsabouthowtoimproveyoursearchingintheknowledgeBase
SearchinginMyOracleSupportBestpracticesforBestResults
BacktoTop
7.3 Data Corruption issues The Use of GDF

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Around60%ofthedatacorruptionissuesbeenresolvedwithavailableGDFpatches.
StudyaboutGDFwiththedocument:WhatisaGenericDatafixPatch(GDF)andwhatGDFsareavailableforPayables?(DocID874903.1)
HowtouseGDF?
1.ReviewandrunthescriptfromDocID1360390.1R12:DiagnosticScripttoValidateDataRelatedtoInvoiceandPaymentTransactions
ThescriptwillidentifywhenavailableGDF'sareneeded:forAccounting,InvoicesandPaymentsissues.OrforSupplierissues.
2.Youcanrunthisscriptforspecificinvoice,Paymentorsupplierorforalltransactionswithinadaterange.
3.Youmayquicklyregisterthescriptasaconcurrentprogramsothatyoucanscheduleitaspartofyourregularmaintenancetasks.
FormoredetailspleasereviewDocID1361255.1HowtoRegistertheAPDataValidationScriptasaConcurrentProgram.
4.NEW!!ToidentifyupgradeddataissuespleaserunDocID1460241.1R12:UpgradeGDFDiagnostictoValidateDataRelatedtoInvoices,Payments,Accountingand
Suppliers
5.ReviewtheoutputreportsandsubmittheGDF'sscriptsidentifiedbythediagnostics.
ReviewtheGDFspatchesReadMefiles.
6.EveryGDFdelivers2scripts
ap_xxxxxxxxxxxx_sel.sql
TheSelectscriptisusedtofindandreporttheproblemdata.
Thescriptcreateatemporarytablewiththeaffectedtransactionsandcreateareportwhichshowsaffectedtransactions.
ap_xxxxxxxxxxxx_fix.sql
TheFixscriptusedtofixtheproblemdata.
7.ChecktheSelectscriptreporttoidentifyandreviewtheaffectedtransactions.
8.Updateprocess_flaginthetemporarytableto'N'fortransactionsthatshouldnotbeoperatedon.
9.Iftheidentifiedeventshavetobecorrected,thenexecutetheFixscript.
10.Checktheresults.
11.ApplytheRCApatchtopreventissueinfuture.
7.4 Documents to Investigate and Resolve Errors

ManyoftheissuesdescribedinServiceRequestshavesolutiondocumentsinthesystem.
Reviewthefollowingdocumentstotryandfindasolutiontoyourissue.
Document
Whentouse
**NEW**NewAccountingInfoCenters:
InformationCenter:OraclePayablesAccountingR12(DocID1476284.2)
InformationCenter:UsingOraclePayablesAccounting(DocID1478842.2)
InformationCenter:TroubleshootingOraclePayablesAccounting(DocID1478863.2)
Forassistanceineveryissuerelated
toAccounting:Accountingerrors,
Periodcloseissues,Transferissue,
TBReport,Performance,
ReconciliationandBudget.
OraclePayables(AP):CreateAccountingInformationCenter(DocID1330739.1)
TroubleshootingCreateAccountingMasterNoteforOraclePayablesRelease12(DocID1313324.1)
CreateAccountingissue
R12TroubleshootingAccountingErrors(DocID1112504.1)
Accountingerrors
HowtotroubleshoottheR12CreateAccountingprocess(DocID551504.1)
CreateAccountingissue
R12TroubleshootingAccountingIssues(DocID732928.1)
Accountingerrors
R12:ConsolidatedNoteforCreateAccountingError:ORA01403,XLA_AP_ACCT_HOOKS_PKG.MAIN
(DocID1311364.1)
Error:ORA01403
R12:ConsolidatedNoteforCreateAccountingError"Thislinecannotbeaccounteduntiltheaccountingevent
fortheapplicationPayablesthatitreferenceshasbeenfullyaccounted."(DocID1312852.1)
Error:"Thislinecannotbe
accounted..."
R12:ConsolidatedNoteForCreateAccountingError95353SubledgerAccountingwasUnabletoDerivean
AccountingCodeCombinationUsingtheAccountDerivationRule(DocID1305187.1)
Error:95353
R12:ConsolidatedNoteforCreateAccountingError95340:TheTotalDebitsAndTheTotalCreditsDoNot
Balance(DocID1309860.1)
Error:95340
R12TroubleshootingPeriodCloseinPayables(DocID437422.1)
IssuewithPeriodCloseprocess
R12:PeriodEndProceduresforOracleFinancialsEBusinessSuite(DocID961285.1)
IssuewithPeriodClose
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TroubleshootingAccountsPayableTrialBalance(OpenAccountAPBalanceListing)
issuesinR12(DocID553484.1)
IssuewithTrialBalancereport
WhatisaGenericDatafixPatch(GDF)andwhatGDFsareavailableforPayables?(DocID874903.1)
Datacorruptionissue
R12:FrequentlyAskedQuestions(FAQ)ontheOraclePayablesGenericDataFixes(GDF's)
Available[VIDEO](DocID1327956.1)
Datacorruptionissue
R12:FAQonTransfertoGLinR12(DocID876190.1)
IssuewithGLTransferprocess
R12UnabletoTransferJournalEntriestoGeneralLedger(DocID459002.1)
IssuewithGLTransferprocess
HowtoUseandTroubleshoottheFinancialTaxRegisterinRelease12EBusinessTax(DocID1073468.1)
IssuewiththeFinancialTaxRegister
R12:PayablesInvoicesSearchHelper(GuidedResolution)(DocID1345557.1)
IssuewithInvoices
IssuewithInvoices
PayablesInvoiceInfoCenter(DocID1321090.1)
R12:MasterTroubleshootingGuideforIssuesinthe(AP)PaymentsWorkbench(DocID1320497.1)
IssuewithPayments
R12:ComprehensiveListingofErrorsandSolutionsforPayablesPaymentReports(DocID1318577.1)
IssuewithPayments
R12PayablesPostedInvoice/PaymentRegisterFAQs(DocID735520.1)
IssuewithpostedInvoices/Payments
EBusinessSuite:OraclePayablesInformationCenter(DocID1196096.1)
IssueinPayables
CreateAccountingAccountingProgramPerformanceIssue(DocID1098185.1)
Performanceissue
CreateAccountingPerformanceIssue(xla_accounting_pkg.unit_processor_batch)(DocID1136906.1)
Performanceissue
R12XLAACCPBCreateAccounting"HashUnique"PerformanceIssue(DocID869323.1)
Performanceissue
EBS:R12.0ORACLEFINANCIALSCRITICALANDRECOMMENDEDPATCHES(DocID557869.1)
RecommendedPatches
BacktoTop
8. USING DIAGNOSTICS TO CHECK SETUP AND DATA
a. R12.0.6+ : XLA Setup Diagnostics

R12.0.6+ : Subledger Accounting (Subledger Accounting): XLA Setup Diagnostics Test Data Collection TestNote942252.1
DiagnosticsDescription
R12.0.6Applypatch
8722364:R12.XLA.A.R12.1.1
8761390:R12.XLA.B.
UsageInstructions
Toexecutethetest,dothe
following:
1.StartOracleEBusinessSuite
2.Connecttoresponsibility
ApplicationDiagnostics
3.SelecttheDiagnosemenuoption
Showtherelevantsetupforanevent 4.ClickbuttonSelectApplication
class
andselectApplication"Subledger
Accounting"
Novalidationwillbedoneonthedata 5.Scrolldowntogroup"Setup
collected,thereforenoerrororwarning Diagnostics"
messageswillbeprovided.
6.Selecttestname"XLASetup
DiagnosticsTest"
EBSApplicableReleases:12.0.6
7.InputParameters(*required)
12.1.x
ResponsibilityId(LOV)*
ApplicationName:Subledger
LedgerId(LOV)*
Accounting
ApplicationId(LOV)*
TestGroup:SetupDiagnostics
EventClass(LOV)
TestName:XLASetupDiagnostics
Test
Important:R12.0.6Applypatch
8722364:R12.XLA.A.R12.1.1
8761390:R12.XLA.B.
Thistestprovidesalltherelevant
setupforaneventclass.
LayoutContains
Installation
LedgerDetails
LegalEntityInformation
SubledgerOptions
SubledgerAccountingMethods
andAAD
SubledgerDetails
AllavailableEntityTypesfor
thisApplication
EntityMappingforallEntities
belongingtothisApplication
EventClasses
PredecessorsfortheEvent
Class
EventTypes
TransactionIdentifiersand
ReportingView
EventClassOptions
JournalLineDefinitions
AssignedtotheAccounting
Definition
JournalLineTypesAssignedto
EachEventClass
JournalLineTypeConditions
AccountDerivationRules
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AssociatedtotheJournalLine
Definitions
AccountDerivationRule
Conditions
b. R12.0[34] : XLA Setup Diagnostics

R12.0.[34] : Subledger Accounting (Subledger Accounting): XLA Setup Diagnostics TestNote942262.1
R12.0.6Applypatch
8722364:R12.XLA.A.R12.1.1
8761390:R12.XLA.B
UsageInstructions
following:
1.LogintoOracleEBusinessSuite
Thistestprovidesalltherelevant
2.Selecttheresponsibility"Oracle
setupforaneventclass.
DiagnosticsTool"(seeNote
358831.1fordetails)
Showtherelevantsetupforanevent 3.Selectapplication"Subledger
class
Accounting"fromthe"Application"
listofvalues
Novalidationwillbedoneonthedata 4.Clickthe"Advanced"tab
collected,thereforenoerrororwarning 5.Scrolldowntogroup"Setup
Diagnostics"
6.Selecttestname"XLASetup
EBSApplicableReleases:12.0,
DiagnosticsTest"
12.0.1,12.0.2,12.0.3,12.0.4
Accounting
LedgerId(LOV)*
TestGroup:SetupDiagnostics
ApplicationId(LOV)*
TestName:XLASetupDiagnostics
EventClass(LOV)
Test
Important:R12.0.6Applypatch
8722364:R12.XLA.A.R12.1.1
8761390:R12.XLA.B
OutputContains
Installation
LedgerDetails
LegalEntityInformation
SubledgerOptions
andAAD
SubledgerDetails
AllavailableEntityTypesfor
thisApplication
EntityMappingforallEntities
belongingtothisApplication
EventClasses
PredecessorsfortheEvent
Class
EventTypes
TransactionIdentifiersand
ReportingView
EventClassOptions
JournalLineDefinitions
AssignedtotheAccounting
Definition
JournalLineTypesAssignedto
EachEventClass
JournalLineTypeConditions
AssociatedtotheJournalLine
Definitions
AccountDerivationRule
Conditions
c. R12.0.6+ : Oracle Payables Invoice Data Data Collection Test (Aplist)

12.0.6/12.1 Legacy: Oracle Payables (SQLAP): Invoice Data Data Collection TestNote732163.1
Thisdiagnostictestwilldisplayallof
thedataforallofthetablesusedto
processaninvoiceinPayables.
UsageInstructions
following:
ThistestisapplicableforallPayables 1.StartOracleEBusinessSuite
invoiceandpaymentissues.
2.Connecttoresponsibility
Novalidationwillbedoneonthedata 3.SelecttheDiagnosemenuoption
collected,thereforenoerrororwarning 4.ClickbuttonSelectApplication
andselectApplication"Oracle
Payables"
5.Scrolldowntogroup"Invoice"
12.1.x
6.Selecttestname"InvoiceData"
ApplicationName:OraclePayables 7.InputParameters(*required)
TestGroup:Invoice
TestName:InvoiceData
SearchCriteria(LOV)
SupplierName(LOV)
InvoiceId(LOV)*
IncludeGLTables(YesorNo)
(LOV)
IncludeRelatedData(YesorNo)
(LOV)
MaxRowsDisplayed
LayoutContains
LedgerDefinition
SecondaryLedgers
Setup
Summary
TrialBalance
Invoice
Payment
Tax
Accounting
11.5AXAccounting(ifexists)
11.5APAccounting(ifexists)
GeneralLedger
11.5MRC(ifexists)
Supplier
Purchasing
Encumbrance
Prepayment
PaymentDocumentandBank
CashManagement
TreasuryConfirmation
Currency
ArgentinaLocalizations(if
applicable)
d. R12.0.[34] : Oracle Payables Accounting Health Check Setup Test

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d. R12.0.[34] : Oracle Payables Accounting Health Check Setup Test

R12.0.[34] : Oracle Payables (SQLAP): Accounting Health CheckNote463727.1
UsageInstructions
Applypatch8513126togetthelatest Toexecutethetest,dothe
versionofthisdiagnostictest.
following:
Thisdiagnostictestwilldisplayallthe 1.LogintoOracleEBusinessSuite
corruptedaccountingdatain
accountingandtransactiontables.
358831.1fordetails)
ThistestisapplicableforallPayables 3.Selectapplication"Oracle
accountingissues.
Payables"fromthe"Application"list
ofvalues
Errorandwarningmessages,followed 4.Clickthe"Advanced"tab
bysuggestedactions,identify
5.Scrolldowntogroup"Accounting"
possibleproblemareas.
6.Selecttestname"Accounting
HealthCheck"
EBSApplicableReleases:12.0,
12.0.1,12.0.2,12.0.3,12.0.4
ResponsibilityID
ApplicationName:OraclePayables OperatingUnitID
TestGroup:Accounting
DataUpdatedOnOrAfter(dd
TestName:AccountingHealthCheck mmyyyy)
Important:Applypatch8513126to
DisplayProblemDetails
getthelatestversionofthis
MaxRowsReturned
diagnostictest.
LayoutContains
AccountingEventData
InvoiceDistributionData
PaymentAccountingEvent
Data
PaymentHistoryEventData
EventisAccountedand
Posted_Flag
isnotequaltoY
OutofSyncPostedFlags
(Invoices)
OutofSyncPostedFlags
(Payments)
UnaccountedInvoicesin
ClosedPeriod
UnaccountedPaymentsin
ClosedPeriod
UnaccountedHistory
transactionsinClosedPeriod
UnaccountedEventsinClosed
Period
TransactionsMissing
AccountingEvents
TransactionsMissing
AccountingEventsbutHeaders
exist
AccountingforPaymentswith
multipleinvoicesOutofSync
AccountingDates
OutofBalanceHeaders
LargeRoundingLines
LargeWriteoffLines
InvalidCCIDs
PrepaymentswithInvalid
AmountsRemaining
Inconsistencieswithina
paymenttransaction
Type16Orphans
e. R12.0.6+ : Oracle Payables Trial Balance Diagnostics For An Invoice Activity Test
R12 Subledger Accounting (XLA): Trial Balance Diagnostics For An Invoice Activity Diagnostic TestNote829180.1
Description
Thistestwillcollectanddisplay
transactionalandaccountingdatafor
agiveninvoiceanditspayments.It
willalsoattempttodiagnosethedata
andprovideinformationoncorrective
actionsifthereisanyissuefound.
UsageInstructions
following:
1.StartOracleEBusinessSuite
2.Ifusingrelease12.0.6orabove
a.Connecttoresponsibility
Usethistestwhenaninvoiceappears b.SelecttheDiagnosemenu
intheTrialBalanceanditsnot
option
expected.Orifaninvoicedoesnot
c.ClickbuttonSelectApplication
appearintheTrialBalanceandits
andselectApplication"Subledger
expectedtobelisted.
Accounting"
Errorandwarningmessages,followed 3.Ifusingreleases12.012.0.4
a.SelecttheresponsibilityOracle
DiagnosticsTool
b.SelectapplicationSubledger
Accounting
12.1.x
c.ClicktheAdvancedtab
Accounting
4.Scrolldowntogroup"TrialBalance
TestGroup:TrialBalance
Diagnostics"
Diagnostics
5.Selecttestname"TrialBalance
TestName:TrialBalanceDiagnostics DiagnosticsForAnInvoice"
ForAnInvoice
Note:R12.0.xPatch
ResponsibilityID(LOV)*
8517685:R12.XLA.A
OperatingUnit(LOV)*
R12.1.xPatch
LedgerId(LOV)*
8310456:R12.XLA.B
InvoiceID(LOV)*
TrialBalanceDefinitionCode
(LOV)*
LayoutContains
APTransactionTableDetails
R11i(Upgraded)Accounting
TableDetails
R12AccountingTableDetails
IdentifyproblemsinR11i
(Upgraded)Data
IdentifyproblemsinR12Data
f. Oracle Payables Trial Balance Diagnostics For An Invoice Details Test

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R12.0.[34] : Oracle Payables (SQLAP): Trial Balance Diagnostics For An Invoice Note882682.1
Description
Usethistestwhenaninvoiceappears
intheTrialBalanceanditsnot
expected.
Orifaninvoicedoesnotappearinthe
TrialBalanceanditsexpectedtobe
listed.
UsageInstructions
following:
LayoutContains
1.LogintoOracleEBusinessSuite
358831.1fordetails)
Thistestwillcollectanddisplay
3.Selectapplication"Oracle
transactionalandaccountingdatafor Payables"fromthe"Application"list
agiveninvoiceanditspayments.It
ofvalues
willalsoattempttodiagnosethedata 4.Clickthe"Advanced"tab
andprovideinformationoncorrective 5.Scrolldowntogroup"Accounting"
actionsifthereisanyissuefound.
6.Selecttestname"TrialBalance
DiagnosticsForAnInvoice"
Errorandwarningmessages,followed
ThistestisavailableinOracle
Diagnostics2.5whichintroducesa
newsecuritymodelfortestexecution.
SeeNote409141.1formoredetails.
APTransactionTableDetails
R11i(Upgraded)Accounting
TableDetails
R12AccountingTableDetails
IdentifyproblemsinR11i
(Upgraded)Data
IdentifyproblemsinR12Data
InputParameters(*required)
ResponsibilityID(LOV)*
OperatingUnit(LOV)*
LedgerId(LOV)*
InvoiceID(LOV)*
TrialBalanceDefinitionCode
(LOV)*
BacktoTop
9. SUBLEDGER ACCOUNTING SETUP IN PAYABLES

YoucanoptionallydefineyourownaccountingrulesinSubledgerAccountingtocreateaccountingthatmeetsyourbusinessrequirements.
InSubledgerAccounting,youusetheAccountingMethodsBuilder(AMB)todefinethewaysubledgertransactionsareaccounted.Todothis,youcreateandmodify
subledgerjournallinesetupsandapplicationaccountingdefinitions.
Thesedefinitionsdefinethejournalentriesthatenableanorganizationtomeetspecificfiscal,regulatory,andanalyticalrequirements.
Thesedefinitionsarethengroupedintosubledgeraccountingmethodsandassignedcollectivelytoaledger.
Accounting Methods Builder (AMB) Overview

TheAMBenablesyoutocreateandmodifysubledgerjournallinesetupsandapplicationaccountingdefinitions.Thesedefinitionsdefinethejournalentriesthatenablean
organizationtomeetspecificfiscal,regulatory,andanalyticalrequirements.
Thesedefinitionsarethengroupedintosubledgeraccountingmethodsandassignedcollectivelytoaledger.
ByusingtheAMB,youcandefinethewaysubledgertransactionsareaccounted.
ThedifferentelementsofasubledgerjournalandtheirrelationshipstotheAMBaredisplayedinthediagrambelowandexplainedinthesubsequenttext.
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Accounting Methods Builder Process

TheComponentsforBuildingAccountingDefinitionsfigurebelowshowsthecomponentsintheAccountingMethodsBuilderprocessforbuildingaccountingdefinitionsand
isdescribedinthesucceedingtext.
9.1 Define custom sources
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9.2 Define journal line types
9.3 Define journal entry descriptions
9.4 Define mapping sets
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9.5 Define account derivation rules
9.6 Define journal lines definitions
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9.7 Define application accounting definitions
9.8 Define subledger accounting method
9.9 Assign each subledger method to a ledger using the Accounting Setup Manager.
Formoredetailssee:UsingAccountingSetupManagerintheOracleFinancialsImplementationGuide.
BacktoTop
10. THE PREDEFINED SETUP ELEMENTS FOR ORACLE SUBLEDGER ACCOUNTING

OraclePayablesprovidespredefineddataforOracleSubledgerAccountingthatyoucanusetointegratethetwoapplications.
WhenyouruntheCreateAccountingprogram,theprogramusesthepredefineddatatodeterminehowtocreatetheaccounting.
PayablespredefinessetupforSubledgerAccountingsothattheCreateAccountingprogramacceptsthedefaultaccountinginformationfromAutoAccountingwithout
change.
SubledgerAccountingtransfersthefinalaccountingtoOracleGeneralLedger.
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SubledgerAccountingtransfersthefinalaccountingtoOracleGeneralLedger.
Knowledge
Youcanoptionallydefineyourownsubledgeraccountingrulestooverwritethedefaultaccountsfromtheaccountingevents.
Note:YoumustuseanOraclePayablesresponsibilitytoquerypredefineddatathatisassociatedwiththeOraclePayablesapplication.
FormoredetailsaboutthePredefinedElementsforPayablesAccounting,reviewtheOraclePayablesReferenceGuide,Release12.1,PartNumberE1279604below:
ThefollowingsectionsdescribethedatathatPayablespredefinesinSubledgerAccounting:
Applications
EventEntities
EventClassesandEventTypes
ProcessCategories
AccountingEventClassOptions
Sources,SourceAssignments,andAccountingAttributeAssignments
JournalLineTypes
JournalLinesDefinitions
ApplicationAccountingDefinitions
INTERACTIVEDOCUMENTATIONVIEWER:PredefinedElementsforPayablesAccounting
Usethescrollbarontheright(inthewindowbelow)tomoveupanddownthepage:
BacktoTop
11. Still Have Questions?
TodiscussthisinformationfurtherwithOracleexpertsandindustrypeers,weencourageyoutoreview,joinorstartadiscussionintheMyOracleSupportPayables
Community.
Modification History
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Modification History
Knowledge
14Dec2011AddedlatestAPRecommendedPatchesfor12.0and12.1
29Dec2011AddedMinimumsetofpatchesthatcoverallthecriticalfixesafterRPCreleaseinNov10
03Jan2012UpdatedtheRecommendedpatchesfor12.1
06Feb2012UpdatetheAPRPC(RecommendedPatchCollection)
30Aug2012UpdatedwithAug2012newRPCs
30Nov2012UpdatedwithnewUpgradeddataGDFDiagnostics
05May2014Removedoldpatches+Updates
R12:PayablesTrialBalanceHelperDiagnostictoValidateDataforAPTBissuesDocId1553507.1
Related
Products
OracleEBusinessSuite>FinancialManagement>ProcuretoPay>OraclePayables>AccountingIssuesinAP
Keywords
ACCOUNTING ACCOUNTSPAYABLETRIALBALANCE BUDGET BUDGETARYCONTROL CREATEACCOUNTING ENCUMBRANCE GLTRANSFER IMPORT JOURNAL
ENTRIES JOURNALIMPORT PAYMENT PERFORMANCE PERIODSTATUS POSTEDINVOICEREGISTER POSTEDPAYMENTREGISTER R12 RECONCILIATION
SECONDARYLEDGER TAXREGISTER TRIALBALANCE
Errors
AP_IBY_PMT_MISMATCH FRM40654 ORA1403 ORA1422 ORA937 XLA_AP_ACCT_HOOKS_PKG.MAIN
Translations
English Source
Korean
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12/8/2014

1. HOW DOES CREATE ACCOUNTING WORK?

1.1 Overview of Create

1.2 Creating Accounting

1.3 Submitting the Create

1.4 Creating Accounting

1.5 Adjusting Accounting

1.7 Oracle Subledger

1.8 The Create Accounting Program Parameters

2. HOW DOES THE TRANSFER JOURNAL ENTRIES TO GL WORK?

2.2 Transfer Journal

2.3 Transfer Journal

2.4 Posting in Oracle

3. WHAT ARE THE STEPS TO CLOSE THE PERIOD IN PAYABLES?

4. HOW TO PROCESS THE PAYABLES RECONCILIATION?

4.1 Reconciling Payables

4.2 Reconciling Accounts

4.3 Reconciling Payables

5. USING ORACLE SUBLEDGER ACCOUNTING PROGRAM REPORT TO CHECK EXCEPTIONS

5.1 Overview of the Subledger Accounting Program Report

5.2 Use the Error Message to Resolve the Issue

6. USING THE ACCOUNTING REPORTS TO CHECK EXCEPTIONS

6.1 Period Close

7.1Apply the Recommended patches

Strongly Recommended Patches for Accounting

Patch 17167654:R12.IBY.B R12.1: Payments Recommended Patch

March2013RPC Recommended Patch Collectionarenowreleased

Release 12.0 Recommended patches

7.2 Searching in 'My Oracle Support'

7.3 Data Corruption issues The Use of GDF

7.4 Documents to Investigate and Resolve Errors

8. USING DIAGNOSTICS TO CHECK SETUP AND DATA

a. R12.0.6+ : XLA Setup Diagnostics

b. R12.0[34] : XLA Setup Diagnostics

c. R12.0.6+ : Oracle Payables Invoice Data Data Collection Test (Aplist)

d. R12.0.[34] : Oracle Payables Accounting Health Check Setup Test

d. R12.0.[34] : Oracle Payables Accounting Health Check Setup Test

f. Oracle Payables Trial Balance Diagnostics For An Invoice Details Test

9. SUBLEDGER ACCOUNTING SETUP IN PAYABLES

Accounting Methods Builder (AMB) Overview

Accounting Methods Builder Process

9.1 Define custom sources

9.2 Define journal line types

9.3 Define journal entry descriptions

9.4 Define mapping sets

9.5 Define account derivation rules

9.6 Define journal lines definitions

9.7 Define application accounting definitions

9.8 Define subledger accounting method

10. THE PREDEFINED SETUP ELEMENTS FOR ORACLE SUBLEDGER ACCOUNTING

11. Still Have Questions?

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