DocuB@se

Document Management System

Agenda
1. Brief Introduction to SHUBA Solutions
o Who we are
o What we do
o Customer References
2. Document Management System DocuB@se
o Identifying Needs
o The Wish List
o Solution DocuB@se
o DocuB@se Features
o DocuB@se Technology Used
o DocuB@se Screen shot
o DocuB@se Demo

Introduction
SHUBA Mitra Solusi, PT or "SHUBA
established in 2003, is one of the best
custom IT solutions provider in Indonesia.
With more than 11 years of experience in
various industry mainly in Banking, Oil &
Gas, Insurance, Manufacturing and many
more, designed to optimize business
operations by increasing operational
agility and boost the productivity of a
business.

With a flagship and award winning product

line that has been proven with continuous
improvement in line with the technology
advancement and future demand
Our Mission :
To provide cost effective, innovative and
quality IT solutions and services that
create added value for our clients and
benefits for their stakeholders.
Our Vision :
Being a trusted company for IT solutions
and services in Regional Area.

Line of Business

Oil & Gas

Banking

Manufacturing

Microfinance

IT Consulting Services
Proposed Solutions
Development & System Integrators
Maintenance & Support
IT Professional Outsourcing

Special Projects

Insurance

Introduction Project Experiences

Sales Application Management
Mobile Sales Application
Sales Automation System
Billing System
SMS & Email Notification
Electronic Statement
Document Management System
Inventory Management & Logistic System
Quality Management & Information System
Supplier Portal
Raffle & Point Redemption System

And MORE..

Introduction Customers References

Our customers are reputable organizations of
various sizes:
multinationals, large national
corporations, as well as state-owned enterprises
and government institutions.
The wide range of companies that employ our
services as well as the broad array of industries
they are engaged in, attests to the quality and
versatility of our services.

Introduction Customers References

Introduction Products Ranges

Document Management System

Identifying The Needs

How do you know if you need it?
Do you work with huge numbers of documents?
Is your office becoming cluttered with paper and files?
Do you ever lose or misplace documents?
Would you be more profitable if your people were more efficient?
Do you use too much valuable floor space storing paper?
Do you use paper forms and documents to store information?
Do you value the environment?

The Wish List

Do you wish to be able accessing to your document anywhere?
Do you wish to be able to share your document seamlessly?
Manage and Centralize Digitalized Documents.
Improving and Streamlining Process for Standardized, Better and Improve
Document Management Process.
Simplifying and Improving Documents Searching Process.
Develop an Alert System Based on Documents Expiration Date.
Develop a Comprehensive Document Management Tool that Easy to
Operate.
Improving Documents Manipulation and Report Generation System.
Improving User Restriction and System Administration Console

Introducing

DocuB@se

Document Management System

Introduction to DocuB@se
DocuB@se was designed and
build to help and accelerate
document management process
in an institution.
DocuB@se is an ideal and robust
tool for all kind of organization
that dealt with huge number of
documents especially those in
finance institutions, law firms or
legal institutions, registration
offices and more.

DocuB@se sophisticated yet userfriendly features allows you to

configure your own DocuB@se
accordingly to fit your organizations
needs.
You can share DocuB@se as well as
designate appropriate access to it.
With DocuB@se, you will no longer
missed any date to do extension,
renewal or the expiry date of any
important document.

DocuB@se Features
o Documents Categorization.
o Catalogue advance search.
o Designate Access Privileges for each Category.
o User Matrix for Group, Attribute and Profile for Category/Catalogue.
o Get Alert on Screen and by Email.
o Group Related Documents and Attach Files.
o Direct email forward as an attachement

DocuB@se Strength
Completely Tailorable to fit all your
organization document management needs.
Every document is searchable based on its
text or catalogue, including all information
attached to it.

Interactive. DocuB@se will remind you

before an agreement or license expires
through the screens as well as by
designated email.

Comprehensive, Integrated. DocuB@se

manages all forms and templates, work
products and signed documents archiving in
a single application.

Sharing, Access and Security. You will

have one set of information available
anytime and always current while
maintaining
security.
All
relevant
units/officers can use DocuB@se at once
and store all information in accordance
with their access level.

Digital document uploaded can also be

linked to hard copy filing.
Report can be exported into Microsoft Excel
format to be used with other application.
You can also group related documents.

Flexible. DocuB@se come with multichoices of Licensing models that will suit
both your business needs and investment.

DocuB@se Technology Behind

o Programming Language, ASP.Net C# (MVC),
o Database, MS SQL Server 2008 and above
o Operating System, Windows 2008 and above
o Web and Application Server, IIS 7
o Internet Explorer 6 and above

Screen Shot Home Page

Document Expiry onscreen notification

and via email

Screen Shot - Catalog

Screen Shot - Search

Screen Shot - Reporting

Report exportable
to Excel Format

DocuB@se Online - Demo

DocuB@se Powered by SHUBA Solutions

THANK YOU
+62-21 36857304, 36857305, 70831106
info@shuba.co.id
www.shuba.co.id

PT. SHUBA Mitra Solusi

Komp. Perkantoran Mitra Matraman Blok C-17

Matraman Raya No. 148 Jakarta 13150
DKI Jakarta - Indonesia