Subject: Project Costing Frequently Asked Questions

Doc ID: Note:117195.1 Type: FAQ

Last Revision
Status:
24-MAY-2005
PUBLISHED
Date:
OracleProjects

ProjectCosting

FrequentlyAskedQuestions

05MAR2005

Contents

1.WhyisthePRC:DistributeLaborCostsprocess(PALDLC)rejecting
reversedimporteditems?
2.WhydoesthePRC:DistributeLaborCost(PALDLC)processnot
recalculateburdenedcostsafteranemployeecostratechange?
3.WhatdoesitmeantoreceiveanORA01400:mandatory(NOTNULL)
columnismissingorNULLduringinserterrormessagewhenIam
runningthePRC:DistributeUsageCosts(PALDUC)process?
4.WhyaremyInventoryitemsnotbeingburdened?
5.WhenIrunthePRC:DistributeLaborCostsprocess(PALDLC)after
addinganeworganization,Iamgettinganerrorthattheprocess
cannotfindaCompiledBurdenMultiplier.Why?

6.WhilerunningthePRC:DistributeLaborprocess(PALDLC),I
receivedtheexceptionofMissingCostRate.Why?
7.WhatdataisincludedforcommitmentsintheProjectStatusInquiry
(PSI)
screen?

8.HowcanIentergallonsofpaintasaUnitofMeasure(UOM)and
thenuseitinmyBillRateSchedule?

9.ThePRC:InterfaceLaborCoststoGeneralLedger(PAGGLT)isnot
creatingthecreditaccount.Why?
10.ThePRC:InterfaceLaborCoststoGeneralLedger(PAGGLT)is
failingwithaSignal11error.Why?
11.HowdoesOracleProjectsdeterminePAorGLDateandPAorGLPeriod
forexpenditures?

Questions&Answers

1.WhyisthePRC:DistributeLaborCostsprocess(PALDLC)rejecting
reversedimporteditems?
Answer

TheemployeeorganizationisnotavalidorganizationinAutoAccounting.

a.Importreversedtransactions.
b.Ensurethesegmentvalidationrulefortheemployee
expenditureorganizationhasbeenproperlysetfor
distributingthereversedtransactions.Todothis,
followthesesteps:
i.LogintotheApplicationwithyourProjects
Responsibility.
ii.NavigatetoSetup>AutoAccounting>Rules.
iii.QueryforyouruserdefinedruleforLaborCosts.
iv.TheSegmentValueiseitheraLookupSetoran
Intermediate
Value.IfyouareusingaLookupSet,verifythatthe
Lookup
Setisappropriateandincludestheemployee?s
expenditure
organization.

2.WhydoesthePRC:DistributeLaborCost(PALDLC)processnot
recalculate
burdenedcostsafteranemployeecostratechange?
Answer

Thisisabugthatwascorrectedwiththefollowingfileversionsand
higher
forRelease11:
PAXCCPEB.pls110.20
PAXTADJB.pls110.29
PAXEIADJ.pld110.1
TheseversionsareavailableinProjectsRelease11patchsetPA.F.and
higher.

3.WhatdoesitmeantoreceiveanORA01400:mandatory(NOT
NULL)columnis

missingorNULLduringinserterrormessagewhenIamrunningthe
PRC:DistributeUsageCosts(PALDUC)process?
Answer

Wheninsertingorupdatingrows,avalueforacolumndefinedasNOT
NULLwas
notspecified.YouwillneedtospecifyavalueforeachNOTNULL
column.

4.WhyaremyInventoryitemsnotbeingburdened?

Answer

YoucannotadjustexpenditureitemswithaTransactionSourceof
Inventory,
InventoryMisc,orWorkInProcesssinceallaccountingforthesecosts
occurs
inOracleManufacturing.

5.WhenIrunPRC:DistributeLaborCostsprocess(PALDLC)afteradding
anew
organization,Iamgettinganerrorthattheprocesscannotfinda
compiledburdenmultiplier.Why?

Answer

a.LogintotheApplicationwithyourProjectsResponsibility.
b.NavigatetoOther>Requests>Run.
c.RunthePRC:AddNewOrganizationCompiledBurdenMultipliers
(PACOANOR)process.
d.ThenrerunthePRC:DistributeLaborCosts(PALDLC)process.
ThePRC:DistributeLaborCosts(PALDLC)processhastoberunafterthe
Burden
Schedulehasbeenrevisedwiththeneworganizationandbeforecharging
transactionstotheneworganization.

6.WhilerunningthePRC:DistributeLaborprocess(PALDLC),Ireceived
the
exceptionofMissingCostRate.Why?
Answer

EachemployeemusthaveanEmployeeCostRateandaCompensationRule
setupin
Projects.Todothis:

a.LogintotheApplicationusingyourProjectsResponsibility.
b.NavigatetoSetup>Costing>Labor>EmployeeCostRates.
c.EnterEmployeeCostRatesforemployees.
d.Saveyourwork.
e.RerunthePRC:DistributeLaborCosts(PALDLC)process.

7.WhatdataisincludedforcommitmentsintheProjectStatusInquiry
(PSI)screen?

Answer

ThecommitmentamountontheProjectStatusInquiry(PAXURVPS)screenis
definedintheProjectStatusInquirycolumns.
a.LogintotheApplicationusingyourProjectsResponsibility.
b.NavigatetoSetup>ProjectStatusInquirycolumns.
ThedefinitionhereshowswhichcolumnsinPA_PROJECT_ACCUM_COMMITMENTS
are
accessedtodisplayprojectcommitmentinformationintheProjectStatus
Inquiry(PAXURVPS)screen.

8.HowcanIentergallonsofpaintasaUnitofMeasure(UOM)andthen
use
itinmyBillRateSchedule?
Answer

a.LogintotheApplicationusingyourAccountsReceivable
Responsibility.
b.NavigatetoSetup>System>UOM>Class.
c.SetupaclassforthisUOM,forexampleVolume.
d.NavigatetoSetup>System>UOM>UOM.
e.SetupaUOMofGallons.
f.SwitchtoyourProjectsResponsibility.
g.NavigatetoSetup>Expenditures>Units.
h.SetuptheUnitofGallons.
i.AlsoentertheExpenditureTypeasaUsageandaddtheCostRate
for

thisExpenditureType.
j.Saveyourwork.

9.ThePRC:InterfaceLaborCoststoGeneralLedger(PAGGLT)isnot
creating
thecreditaccount.Why?
Answer

AfterinterfacingcoststotheGeneralLedger(GL),youtrytorunthe
Journal
Importprocess(GLLEZL)withinGL.However,theListofValuesforthe
Group
IDdisplaysnovaluesforthesourceProjects.
VerifytheImplementationOptionshavebeensettointerfacecoststo
GL.To
dothis:
a.LogintotheApplicationusingyourProjectsResponsibility.
b.NavigatetoSetup>System>ImplementationOptions.
c.Settheoptionsthatcontrolwhetheryouwanttointerfacethe
costs
andrevenuetoGLasfollows:

InterfaceLaborCoststoGL:Y
InterfaceUsageCoststoGL:Y
InterfaceRevenuetoGL:Y
IftheseoptionsaresettoNorareblank,thenthePRC:Interface
Coststo
GeneralLedger(Labor,Revenue,orUsage)processeswillmarktherows
as
Accepted,butwillnotcreaterowsintheGLinterfacetable.The
GROUP_ID
willthereforenotdisplayanyvalueswhenyoutrytoruntheJournal
Import
processinGeneralLedger.
NOTE:YoushouldruntheInterfacetoGLprograms,evenwhenthese
optionsare
settoN,sothattherowsaremarkedasAccepted.

10.ThePRC:InterfaceLaborCoststoGL(PAGGLT)isfailingwitha
Signal11
error.Why?
Answer

Youneedtoensurealltheparametersthatyouareusingin
AutoAccounting(AA)
arevalidparametersforusebytherulesandfunctions.Todothis:
a.LogintotheApplicationusingyourProjectsResponsibility.
b.NavigatetoOther>Request>Run.
c.SelecttheIMP:AutoAccountingFunctions(PAXAAFTP)process.
d.Choosethefunctioninquestion,suchastheLaborCostClearing
Accountfunction,togetalistofthevalidparametersforthe
function.
e.Ifyouleavethefunctionparameterblankwhenrunningthis
reportit
willlistallthevalidparametersforeachfunctionthatis
usedin
ProjectAccounting.

Forexample,ifyouweretochoosetheLaborCostClearingAccount
function,
andrunthereport,thiswouldshowyouthattherearesevenparameters
(copied
below)thatarevalidtousewiththisAutoAccountingfunction.You
mayonly
useoneoftheseseveninrulesthatwillbeassignedtothisfunction.
Ifyou
wereusingaparameterthatisnotincludedonthelistbelow,youwould
receivetheSignal11errormessage.
ProjectOrganization
ProjectOrganizationID
TaskOrganization

TaskOrganizationID
ExpenditureOrganization
ExpenditureOrganizationID
ExpenditureItemID
Whenyoucreatearule,thereisnovalidationoftheparametersthat
youenter.
Thisisbecausethereisnowaytoknowwhichfunctionaparticularuser
intendstoassigntotherule.Therefore,thelistofvalueswill
always
displayallparameters,whetherornottheyarevalidforaparticular
function.
YoumustconsulttheoutputoftheIMP:AutoAccountingFunctionsreport
when
designingAutoAccountingrulesforaparticularfunctiontoinsurethat
you
onlyuseparametersvalidforthatfunction.

11.HowdoesOracleProjectsdeterminePAorGLDateandPAorGLPeriod
forexpenditures?
Answer

PertheOracleProjectsUserGuideRelease11i(pages157&158):PA
and
GLDatesaredeterminedaccordingtothefollowingcriteria:
Timecards,Usages,ExpenseReports,andMiscellaneousTransactions:
OracleProjectsderivesthePADatewhenyoudistributecosts.APA
dateis
determinedforeachcostdistributionlinecreatedforanexpenditure
item.
ThePADateissettotheenddateoftheearliestPAPeriodthatison
or
aftertheexpenditureitemdateandhasastatusofOpenorFuture.
TheGLDateissettotheenddateoftheearliestGLPeriodthatison
or
afterthePAdateofthecostdistributionlineandhasastatusofOpen
or
FutureaccordingtotheperiodstatusinOracleGeneralLedger.
SupplierInvoiceItems:
OracleProjectsderivesthePAdateforeachsupplierinvoicecost
distribution
linewhenyouinterfacethesupplierinvoicefromOraclePayables.Each
projectrelatedinvoicedistributionlineinOraclePayablesbecomesa
cost
distributionlineassociatedwithanexpenditureiteminOracle
Projects.
ThePADateissettotheenddateoftheearliestPAPeriodthatison
or
aftertheexpenditureitemdateandhasastatusofOpenorFuture.
OracleProjectscopiestheGLdateforeachsupplierinvoicecost
distribution
linefromtheGLdatethatyouenteredfortheinvoicedistributionline
in
OraclePayables,whenyouinterfacesuplierinvoicesfromOracle
Payables.
ThisdatemaynotbetheenddateofaGLPeriod.
RevenueandInvoices:
Whengeneratingdraftrevenueordraftinvoices,OracleProjectsderives
thePA

dateforeachrevenueandinvoice.Allitemsassociatedwiththedraft
revenue
andthedraftinvoiceusethePAdateoftherevenueorinvoice.
OracleProjectsdeterminesthePAdateforeachdraftrevenueanddraft
invoicesasfollows:
1.Looksforthelastexpenditureitemoreventcompletiondateonor
before
theinvoice/revenuegenerationaccruethroughdate.
2.DetermineswhichPAPeriodincludesthelastexpenditureitemor
event
completiondate.
3.IfthatPAPeriodhasastatusofOpenorFuture.thePAdateisset
tothe
endofthatPAPeriod.Otherwise,OracleProjectssetsthePAdateto
theend
ofthenextOpenorFuturePAPeriod.
TheGLDateissettotheenddateoftheearliestGLPeriodthatison
or
afterthePAdateofthecostdistributionlineandhasastatusofOpen
or
FutureaccordingtotheperiodstatusinOracleGeneralLedger.
NOTE:WiththeintroductionofEnhancedPeriodProcessingin
11i.PJ_PF.I,
userscanoptionallyuseadifferentsetofcriteriafordeterminingPA
andGL
dates(basicallytobethetransactiondateandnotthelastdateofthe
period).

References

OracleProjectsUser'sGuideRelease11i,pages157and158
OracleProjectsUser'sGuideRelease11,pages479,103,1529,and
1695.
Note 1054730.6ProjectsProcessErrorsw/Signal11A_AA_INVLD_SQL_PARAM
/PA_AA_NO_RULE_PARAM
Note 109818.1PAGLInterfaceProcesses:TroubleshootingGuide