GOVERNMENT OF INDIA

DEPARTMENT OF SPACE
SATISH DHAWAN SPACE CENTRE SHAR

DELEGATION OF FINANCIAL POWERS

OFFICE ORDER NO.1220, DATED 14.05.2013

SRIHARIKOTA

ANNEXURE-A to Office Order No.1220, dated 14.05.2013

Sl.
No.

Nature of Item

1.0

PURCHASE OF STORES AND

EQUIPMENT FOR R & D
ACTIVITIES, SUPPORTING
FACILITIES AND
ANCILLARIES

1.1

Where specific provision has

been made in the approved
budget.

Corresponding
rules/orders
of DOS

Para 6.1.7 read with

Schedule V of DOS
Book of Financial
Powers

To whom
Delegated

Extent of
Delegation

CFC-I

Above `200 lakhs

CFC-II

`101 to `200 lakhs

Remarks

a) Purchase
will be effected through Head,
Purchase & Stores subject to normal
purchase procedure.

b) The
SPC

`21 to `100 lakhs

JPC

`5.00 to `20 lakhs

total
value of
the purchase of
stores/equipment should not exceed the
allotment of funds for the financial year for
the section.

c) The purchase should not result in over

stocking.
d)

Procurement of window Air

conditioners
for office use, Refrigerators, water coolers,
special furnishing etc., will have the prior
approval of Director, SDSC SHAR

e) Urgent petty cash purchase can be made

upto `2,000/- for each article or group of
articles on each occasion through imprest
without calling for tenders by Associate
Director, SDSC SHAR and upto `1000/- in
respect of others.

Delegation of Powers

Page 1 of 22

Annexure-A

Sl.
No.

Nature of Item

Corresponding
rules/orders
of DOS

To whom
Delegated

Extent of
Delegation

Remarks
f)

Based on the type of Tender viz., L.T/ P.T/

Single Tender/Proprietary approval of DOS
is required based on the value of P.O.
Proprietary
Single Tender
Limited Tender
Public Tender

`100 lakhs
`200 lakhs
`300 lakhs
`500 lakhs

g) In case of AMCs, and item (d) above all

cases have to be referred to respective
Purchase Committees.
i)

However,
the
items
which
are
purchased through cash should be
routed through the respective unit
stores.

ii) The items should be identified in a

Register in respect of its location.
iii) A monthly statement of cash purchases
should be submitted by the respective
stores
through
their
Deputy
Directors/Controller to Director, SDSC
SHAR.
1.2

Where no specific provision is

made in the approved budget

Para 6.1.7 read with

Schedule V of DOS
Book of Financial
Powers

Associate Director

Upto `4.00 lakhs

Deputy
Director/CGM
Controller

Upto `3.00 lakhs

per item

General manager/
Group Director

`1.00 lakh
per item

1. Purchase will have to be effected through

Head, Purchase & Stores subject to normal
procedure.
2. Funds required for the purchase of the item
should be found from the overall annual
funds allotted to the Entities/Divisions or
covered by a special allotment of funds by
Director, SDSC SHAR.
3. The purchase should not result in overstocking.

Delegation of Powers

Page 2 of 22

Annexure-A

Sl.
No.

Nature of Item

2.0

SUPPLIES

2.1

Purchase/hire/repairs of
fixtures and furniture

Corresponding
rules/orders
of DOS
Para 6.2.3 read with
Schedule V of DOS
Book of Financial
Powers

To whom
Delegated

Associate Director/
Deputy Director/
Controller/CGM
General Manager/
Group Director

Extent of
Delegation

Full powers

Deputy General
Manager/
Group Head

Upto `25,000/- in
each case.

Managers/Heads of
Divisions

Upto `15,000/- in
each case.

Remarks

1. Purchase of furniture and fixtures should

be in accordance with the scales of
entitlement and standardization laid down
for SDSC SHAR.
Approval of the appropriate Need Aspect
Committee would be required for other
items.
2. The laboratory furniture and fixtures
should be considered as item of Stores and
Equipment and dealt with as per Sl.No.1 of
the Delegation of Powers.
3. The normal purchase procedure should be
followed.
4. Procurement of special furniture like
conference table, sofa sets etc., will require
prior approval of Director, SDSC SHAR.

2.2

Hire/Repairs of Office
Equipment

2.3

Purchase of Air Conditioners

for Laboratory and Scientific
purpose only

Delegation of Powers

-do-

Associate Director
Deputy Director/
CGM
Controller/
General Manager/
Group Director/
Head, Purchase &
Stores

Para 6.2.3 read with

Schedule V of DOS
Book of Financial
Powers

Associate Director
Deputy
Director/CGM
Controller /
General Manager

Page 3 of 22

Full powers
subject to
following normal
purchase
procedure and
observance of
procedure
indicated in
remarks column
Full powers

a) Records should be maintained for the

expenditure on repairs for each machine.
Not more than 50% of the cost of the
machine should normally be spent on each
machine during its lifetime.
If the
maintenance expenditure exceeds this
limit, the matter should be investigated
before additional expenditure is committed.
Normal purchase procedure should be
followed. Need Aspect Committee will provide
necessary recommendation for procurement.

Annexure-A

Sl.
No.

Nature of Item

Corresponding
rules/orders
of DOS

To whom
Delegated

Extent of
Delegation

Remarks
Normal Purchase procedure should be
followed on the basis of specifically identified
and approved budget provision otherwise,
need for the air-conditioning should have the
approval of Director, SDSC SHAR.

2.4

Purchase of Uniform and

Liveries

Para 6.2.3 read with

Schedule V of DOS
Book of Financial
Powers

Controller

Full Powers

Head, P & GA

Upto `3.00 lakhs

in each case

1. The scale of entitlement as laid down in

the Book of Financial Powers or as may
be
separately
prescribed
by
the
Department of Space from time to time
should be followed.
2. Normal purchase procedure should be
followed.

2.5

Purchase of Books and Periodicals

a)

Library

b) For Administrative Areas

2.6

Purchase of reprints of
Scientific Papers

Delegation of Powers

-do-

Associate Director/
Deputy Director/
CGM/GD,MSA

Full Powers

Head, Library &

Documentation

`50,000/in each case

Para 6.2.3 read with

Schedule V of DOS
Book of Financial

Controller

Full Powers

Sr. Head, Accts &

IFA
Head, P & GA/
Head, P & S/
Head, Accts & IFA

Upto `25,000/in each case.

Para 6.2.3 read with

Schedule V of DOS
Book of Financial

Associate Director/
Deputy Director/
CGM/GD, MSA

Full Powers

Head, Library &

Documentation

`15,000/in each case

Page 4 of 22

Subject to purchase of books and periodicals

being recommended by Library Committee
and periodicals being further approved by
Director, SDSC SHAR.

Purchase should be restricted to the

Departmental codes and other books and
periodicals required for the day-to-day
working of the Administrative Divisions. The
purchase of periodicals should further be
approved by Director, SDSC SHAR.
Subject to
Committee

recommendation

of

Library

Annexure-A

Sl.
No.
2.7

2.8

3.0

Nature of Item
Purchase/Hire of Gas Cylinders

Purchase of Common Stock

Items

Corresponding
rules/orders
of DOS
Para 6.2.3 read with
Schedule V of DOS
Book of Financial

-do-

To whom
Delegated

Extent of
Delegation

Remarks

Associate Director/
Controller

Full Powers

1. Purchase/hire
overstocking.

should

not

result

in

Head, P & S

Upto `1.00 lakh

in each case.

2. Normal purchase procedure should be

followed

Associate Director/
Controller

Full Powers

1. Purchase should not result in overstocking.

Head, P & S

Upto `4.00 lakhs

in each case

Associate Director/
Deputy
Director/CGM
Controller

Full Powers

i)

General Manager/
Group Director

Upto `50,000/in each case

Dy. General
Manager/
Group Head

Upto `20,000/in each case

ii) The repairs/fabrication jobs must be got

done only in India. If required to be done
abroad approvals are to be obtained from
Director, SDSC SHAR.

Manager/
Heads of Divisions

Upto `3,000/in each case

(above `3,000/normal purchase
procedure should
be followed)

2. Normal purchase procedure should be

followed.

REPAIRS & MAINTENANCE

Repairs
and
maintenance
charges for equipments and
incurrence of expenditure on
minor fabrication jobs

Para 6.2.7 read with

Schedule V of DOS
Book of Financial
Powers

The work of repairs and maintenance of

equipments may be arranged directly or
through Purchase Section.

iii) Except in cases where the machinery/

equipment has to be repaired by the
original manufacturer or their authorized
agents, all repairs/ fabrication jobs costing
more than `5,000/- must be got done by
following normal purchase procedure. This
again is subject to the following conditions.
a) Before entrusting such jobs to outsiders,
the need should be examined very carefully
by the approving authority personally
taking into account the nature of the job
and available expertise in-house. Proper
justification for giving the job to outsiders
should be recorded in writing by the
approving authority in each case.

Delegation of Powers

Page 5 of 22

Annexure-A

Sl.
No.

Nature of Item

Corresponding
rules/orders
of DOS

To whom
Delegated

Extent of
Delegation

Remarks
b) Sealed quotations should be obtained
atleast from three parties and lowest
suitable offer accepted.
c) Max. economy should
exercising these powers.

be

made

while

d) Engagement
of
services
of
specialists/technicians involving payment
of
airfare
for
their
visit
and/or
reimbursement of actual expenses for
Hostel charges etc., will require approval of
Director, SDSC SHAR.
e) The specimen form given in Appendix-I
should be used for sanctioning repairs/
fabrication.
4.0

SERVICES

4.1

Electricity, Gas and Water

Charges

4.2

Telephone/FAX

i)

Installation of new office and

residential telephones and
intercoms

ii)

Telephone Exchanges/FAX,
Rental & Maintenance
expenditure

4.3

Postage including service

stamps

Delegation of Powers

Para 6.2.3 read with

Schedule V of DOS
Book of Financial
Powers
-do-

-do-

Para 6.2.3 read with

Schedule V of DOS
Book of Financial
Powers

Associate Director/
Controller/
Head, EMD

Full Powers

Subject to verification of actual

consumption.

Associate Director/
Controller

Full powers

Installation of residential Telephone and

provision for STD facilities in both office
and residential telephone are subject to
approval of Director, SDSC SHAR.

Associate Director/
Controller/
Head,
Telecommunication

Full Powers

Head, P & GA

Full Powers

Page 6 of 22

1. Subject to verification
official calls etc.

of

approval

for

2. The hiring/purchase of new Fax/telephone

speech circuit facility will require the
approval of Director, SDSC SHAR.
Subject to availability of budget provision

Annexure-A

Sl.
No.
4.4

Nature of Item
Expenditure on Courier
Services

Corresponding
rules/orders
of DOS
-do-

To whom
Delegated

Extent of
Delegation

Associate Director/
Controller/CGM
Deputy Director

Full Powers

General Manager/
Head, P&S/PGA/
Accounts & IFA

Upto `500/- in
each case.

Controller/
Chairman,
Centre Safety
Committee

Full Powers

Controller
DGM/TOMD
Head, TOMD

Full Powers

Remarks
Maximum economy should be made while
exercising these powers.
-do-

4.5

Expenditure on Fire Fighting

Services

5.0

TRANSPORT & MEDICAL

5.1

Maintenance, upkeep and

repairs of motor vehicles
where specific provision has
been made in the approved
budget.

-do-

-do-

2. Purchase should not result in overstocking.

a) Full powers for

petrol, diesel,
and lubricants
and for registration of motor
vehicles, cranes
etc., and
incidental taxes.
b) For
purchase
of spare parts/
tyres up to `5.00
lakhs in each
case.

Delegation of Powers

Page 7 of 22

1. Subject to purchase being made through

purchase.

1. The purchases should be made through the

Purchase Division and Purchase should not
result in over stocking.
2. For
repairs
and
recondition-ing
of
vehicles by outside agencies in India
quotations
should
be invited
and
lowest suitable offer accepted
except in
cases
where
such
servicing
repairs/reconditioning
have
to
be
necessarily
done
by the
original
manufacturers
or
their
authorized
agents.

Annexure-A

Sl.
No.

Nature of Item

Corresponding
rules/orders
of DOS

To whom
Delegated

Extent of
Delegation
c) For repairs/
reconditioning of
vehicles by
outside agencies
upto `15,000/in each case and
up to a ceiling of
`50,000/- in a
month.

Remarks
3. The total value of purchase of stores
should not exceed the allotment of
funds for the financial year.
4. The prescribed form should be used for
sanctioning repairs/ reconditioning etc.
Sanction form upto `15,000/- will be
approved by Head, TOMD.
5. Cash purchase of spare parts upto `3,000/per item and `5,000/- per indent from
representatives, manufacturers /authorized
dealers only can be made by Head, TOMD.
In case where the value of indent exceeds
`5,000/- but not exceed `15,000/purchase may be arranged by DGM,TOMD
after obtaining minimum 3 quotations and
such cases need not be routed through P &
S.
When the value of indent exceeds
`15,000/- purchase should be arranged
through P & S in the usual manner.
6. A monthly statement of cash purchases
should be submitted by the TOMD Substores
representative
stores
through
Controller to Director, SDSC SHAR.
7. For repair works costing less than
`5,000/- works will be carried out by
DGM, TOMD on single quotation basis, if
the work is required to be carried out on
emergency.
8. For works carried out through authorised
dealers/representatives,
manufacturers
estimates should be collected by DGM,
TOMD and works carried out up to
`15,000/- in each case.

Delegation of Powers

Page 8 of 22

Annexure-A

Sl.
No.
5.2

Nature of Item
Expenditure on purchase of
medical Stores/supplies and
on repairs/purchase/hire of
medical equipments.

Corresponding
rules/orders
of DOS
Para 6.2.3 read with
Schedule V of DOS
Book of Financial
Powers.

To whom
Delegated

Extent of
Delegation

Controller

Full powers

Group Head,
Medical/CMO

Upto `5.00 lakhs

in each case

Head, Medical

Upto 2.00 lakhs

in each case

Remarks
1. The purchase should be made through
Purchase Division.
2. For
equipment,
provision
for the
purchase of the specific item should exist
in the approved budget.
3. Purchase of
medicines should have the
recommendation
of
Drugs
Committee.
4. The purchase should not result
stocking.

6.0

PRINTING & STATIONERY

6.1

Printing & Binding of

Scientific Papers and Reports

Para 6.2.3 read with

Schedule V of DOS
Book of Financial
Powers.

Associate Director
Deputy Director,
GD,MSA

Full Powers

Head, Library &

Documentation

`25,000/in each case.

Library Committee
recommendations.

Printing & Binding of nonscientific papers, reports and

publicity materials.

6.3

Printing of routine office

forms, registers and
expenditure on binding

Delegation of Powers

Para 6.2.3 read with

Schedule V of DOS
Book of Financial
Powers.
-do-

Deputy Director/
GD,MSA

Full Powers

Controller

Full powers

Head, P & S
Head, P & GA
Head, Accounts &
IFA

Upto `25,000/- in
each case.

Page 9 of 22

make

necessary

Subject to scales and standards of printing

and distribution being approved by Library
Committee.
Normal purchase
followed.

6.2

will

in over-

Normal purchase
followed.

procedure

procedure

should

be

should

be

Annexure-A

Sl.
No.
6.4

6.5

Nature of Item
Purchase of Stationery items

Printing of folders and

technical reports for
respective Units

7.0

FREIGHT/CUSTOMS DUTY/
DEMURRAGE CHARGES ETC.

7.1

Freight, Customs Duty and

Clearance charges.

Delegation of Powers

Corresponding
rules/orders
of DOS
Para 6.2.3 read with
Schedule V of DOS
Book of Financial
Powers.

-do-

Para 6.2.3 read with

Schedule V of DOS
Book of Financial
Powers.

To whom
Delegated

Extent of
Delegation

Associate Director/
Controller

Full Powers

Head, P & S

Upto `2.00 lakh in

each case.

Associate Director

Full Powers

Deputy
Director/CGM
General Manager/
Group Director

`5,000/- in each
case not exceeding
`20,000/- per
annum

Dy. General
Manager/ Group
Head

`2,000/- in each
case not exceeding
`15,000/- per
annum

Controller

Full Powers

Head, P & S

Upto `50,000 in
each case.

Sr. Purchase &

Stores Officer

Upto `15,000/- in
each case.

Purchase & Stores

Officer

Upto `5,000/-

Page 10 of 22

Remarks
Subject to purchase not resulting in overstocking.
Necessity of purchase and
transfer of funds to Purchase Division
will
require the approval of the Head of
the Division concerned for purchase
of
non-stock items of stationery.
Expenditure in excess of `5,000/- per item
is to be through normal purchase procedure.
The upper limit applies to the respective
entities.

1. No advance payment should be made for

freight and clearance charges to the
clearing agents.
2. Payment
of
customs duty
"under
protest should have the approval
of
Director, SDSC SHAR and such
cases
should be routed through IFA/ SDSC SHAR
3. Air-lifting of consignments in cases where
airlifting was not "ab-initio provided in
the purchase order should be approved by
the following authorities.

Annexure-A

Sl.
No.

Nature of Item

Corresponding
rules/orders
of DOS

To whom
Delegated

Extent of
Delegation

Remarks
a. Associate Director upto `50,000/- in each
case.
b. CGM/Deputy
Director/Controller
`20,000/- in each case.

upto

c. General Manager upto `15,000/- in each

case.
d. Dy. General Manager/Manager/ Heads of
Facilities/Heads of Division upto `3,000/in each case.
4. A quarterly statement of freight, Air freight
and clearance charges will be put up by
Head, P & S to Director, SDSC SHAR
through IFA, SDSC SHAR.
a)

b)

c)

d)

Loading and Unloading coolie

related to LR/RR/PWB/AWB/
BL

Shifting charges of materials

including furniture/computer
stationery/equipment etc.

Para 6.2.3 read with

Schedule V of DOS
Book of Financial
Powers

-do-

Coolie charges for physical

verification of consumables
kept in stock

-do-

Coolie charges for cutting the

uniform cloth for issue

-do-

Delegation of Powers

Sr. Purchase &

Stores Officer

Upto `1,000/- in
each case

Purchase & Stores

Officer

Upto `500/- in
each case.

Sr. Purchase &

Stores Officer

Upto `2,000/- in
each case.

Purchase & Stores

Officer

Upto `500/- in
each case.

Sr. Purchase &

Stores Officer

Upto `1,000/- in
each case.

Purchase & Stores

Officer

Upto `500/- in
each case.

Sr. Purchase &

Stores Officer

Upto `1,000/- in
each case.

Purchase & Stores

Officer

Upto `500/- in
each case

Page 11 of 22

1. These powers shall be exercised by

Purchase & Stores Officers subject to
observance of various economy instructions
and other relevant orders issued by
Director/Government from time to time.
2. A monthly statement of such expenditure
should be submitted by Purchase & Stores
Officers to Deputy Directors/Head, P & S
for their scrutiny.

Annexure-A

Sl.
No.
7.2

Nature of Item
Demurrage, Warfage and
Warehousing Charges

Corresponding
rules/orders
of DOS
Para 6.2.3 read with
Schedule V of DOS
Book of Financial
Powers

To whom
Delegated

Extent of
Delegation

Controller

Full Powers

Head, P & S

Upto `5,000/- in
each case.

Remarks
1. The demurrage/wharfage and warehousing
charges should not be on account of
negligence of staff, clearing agents and
suppliers.
2. A quarterly statement of wharfage,
demurrage and warehousing charges will
be put up by Head, Purchase & Stores to
Director, SDSC SHAR through IFA, SDSC
SHAR.

8.0

OTHER CONTINGENT
EXPENDITURE

8.1

Rent, Rates & Taxes

8.2

Legal Charges

8.3

Hiring of Vehicles for Casual

Departmental use

Delegation of Powers

--

--

Rule 6.2 of DOS

Book of Financial
Powers

Controller

Full Powers

Head, P & GA

Upto `25,000/- in
each case.

Subject to rent, rates and taxes being in

accordance with the lease agreement
approved by the competent authority.
Or as per statutory in respect of Property Tax
and other Taxes payable to Revenue
authorities.

Controller

Upto `10,000/- in
each case

Subject to the conditions stipulated in

Annexure to Schedule-I of DOS Book of
Financial Powers.

Associate Director/

Full Powers

DGM/TOMD

`5,000/- in
each case

The hiring of a conveyance for departmental

use should be done only in urgent cases,
when the departmental vehicles are not
available.

Deputy Director

Full Powers

Controller

Full Powers

Page 12 of 22

The hiring of a conveyance for departmental

use should be done only in urgent cases and
the hiring of conveyance when the Head,
TOMD certifies that the Departmental
vehicles are not available.
Annexure-A

Sl.
No.

Nature of Item

Corresponding
rules/orders
of DOS

To whom
Delegated

Extent of
Delegation

Remarks
Head, TOMD will put up a monthly statement
to Director, SDSC SHAR showing the
particulars of expenditure incurred on
conveyance hire for departmental use.
Contracts will be entered into by Head,
TOMD for hiring of taxies.

8.4

Expenditure on staff paid

from contingencies

--

Associate Director/
Deputy Director/
CGM
Controller/GH,CMG

Full Powers

The employment of staff paid from

contingency shall be subject to the general
instructions which DOS/ Director, SDSC
SHAR may issue from time to time.

8.5

Other items of contingent

expenditure

--

Associate Director

`50,000/-

CGM/
Deputy Director/
Controller

`20,000/- in each
case

IFA, SDSC SHAR shall be consulted

regarding whether a particular item falls
under
the
category
of
Contingent
Expenditure.

General Manager/
Group Director/
DGM/Group Head

Upto `5,000/- in
case of item for
non-recurring
nature.

Manager/
Heads of Divisions

Upto `2,000/- at a
time in case of
item for nonrecurring nature.

DGM, TOMD
Head, TOMD

Upto `2,000/- at a
time in case of
item for nonrecurring nature.

Delegation of Powers

Page 13 of 22

Annexure-A

Sl.
No.
8 A.
i)

Nature of Item

Corresponding
rules/orders
of DOS

To whom
Delegated

Extent of
Delegation

Remarks

MISCELLANEOUS
EXPENDITURE
Expenditure on items of
miscellaneous nature

Rule 6.2 &

Schedule-II of Book
of Financial Powers

Associate Director

CGM/
Deputy Director/
Controller

i)

Recurring items
`10,000/- per
year

a) Expenditure of unusual nature should

invariably be referred to Director, SDSC
SHAR.

ii) Non-recurring
items `20,000/on each
occasion.

b) Expenditure should not involve a departure

from prescribed rules and instructions.

i)

a)

Recurring Items
`2,000/- per
year

ii) Non-recurring
items `5,000/on each occasion
General Manager/
Group Director/
Dy. General
Manager/ Group
Head

Delegation of Powers

Page 14 of 22

i)

Expenditure on items like training,

seminars, conferences etc., will come under
the category of misc. expenditure and will
require the approval of Director, SDSC
SHAR.

`1,000/- on
each occasion of
non-recurring
nature.

b) Expenditure of unusual nature should

invariably be referred to Director, SDSC
SHAR.

The above powers

are subject to
remarks column

c) Expenditure should not involve a departure

from prescribed rules and instructions.

Annexure-A

Sl.
No.
9.0

Nature of Item

10.1

To whom
Delegated

Extent of
Delegation

Remarks

CONCLUSION OF
AGREEMENT RELATING TO
CONSULTANCY SERVICES
Any contract for consultancy
services with consultants
within India

10.

Corresponding
rules/orders
of DOS

Rule 9.2 (a) read

with Annexure-V of
Book of Financial
Powers

Associate Director

Upto `5.00 lakhs

in each case.

CGM/
Deputy Director/
Controller

Upto `2.00 lakh in

each case for
contracts involving
consultancy fees.

Associate Director

Upto `5.00 lakhs

CGM/
Deputy Director/
Controller

Upto `50,000/-

General Manager/
Group Director

Upto `25,000/-

Subject to the conditions laid down in the

DOS Book of Financial Powers and after
obtaining the advice of IFA. Guidelines to be
followed as given in Appendix-II.

DECLARATION OF STORES
AND VEHICLES AS SURPLUS,
OBSOLETE OR
UNSERVICEABLE
In respect of Stores

Delegation of Powers

Rule 11.2 read with

Annexure-V of DOS
Book of Financial
Powers

Page 15 of 22

a. The stores which are surplus obsolete or

unserviceable will be disposed off only after
a report to the effect is obtained from the
Committee constituted for this purpose by
Director, SDSC SHAR.
b. It should be ascertained that the items
proposed to be disposed off cannot be used
in other Centres/Units.
c. If the circumstances in which the stores
have
become
surplus,
obsolete
or
unserviceable disclose any serious error of
judgment of in the procurement of stores
and device remedial measures to prevent
recurrence of such cases.
d. Declaration of stores as surplus, obsolete
and unserviceable will also be subject to
such conditions as laid down in GFRs and
by Govt. from time to time.
Annexure-A

Sl.
No.
10.2

Nature of Item
In respect of Condemnation of
Vehicles

Corresponding
rules/orders
of DOS
Rule 11.2 read with
Schedule V of DOS
Book of Financial
Powers

To whom
Delegated
Associate Director/
Controller

Extent of
Delegation
Upto `4.00 lakhs

Remarks
1. It should be ensured that the vehicle
cannot be repaired and put to use after
incurring
reasonable
expenditure
on
repairs and replacement of worn out parts.
2. It should be ensured that it is not
worthwhile to maintain such a vehicle as
the running expenses are very high and it
is comparatively unremunerative to operate
such a vehicle any more.
3. It should be certified that the vehicle has
completed the normal span of utility under
optimum maintenance conditions and
costs.
4. The report of the Committee constituted for
the purpose by Director, SDSC SHAR will
have to be obtained before the vehicle is
declared as unserviceable

11.0

WRITE OFF OF
IRRECOVERABLE LOSSES OF

11.1

Irrecoverable losses of stores

or of public money not due to
theft, fraud or negligence

Rule 10.2 and

Schedule IV & V of
DOS Book of
Financial Powers

Associate Director

Upto `50,000/-

Deputy Director/
CGM
Controller

Upto `25,000/-

General Manager/
Group Director

Upto `10,000/-

1. The loss should not disclose any defect in

rules or procedure.
2. The loss should not be due to serious
negligence of any person such as to call for
disciplinary action.
3. Procedure regarding disposal should not
involve departure from prescribed rules
and instructions issued from time to time.
4. A quarterly return for the sanctions issued
should be submitted to Director, SDSC
SHAR.

Delegation of Powers

Page 16 of 22

Annexure-A

Sl.
No.
11.2

Nature of Item
Losses other than those
falling under 11.1 above.

11.3

Losses of Revenue or
irrecoverable loans and
advances

11.4

Deficiency and depreciation in

the value of stores included in
the stock and other accounts.

12.0
a)

Corresponding
rules/orders
of DOS
Rule 10.2 read with
Schedule IV & V of
DOS Book of
Financial Powers

-do-

To whom
Delegated

Extent of
Delegation

Associate Director

Upto `10,000/-

Deputy Director/
Controller

Upto `5,000/-

Associate Director/
Controller

Upto `10,000

Associate Director

Upto `20,000/-

Controller

Upto `10,000/-

Associate Director/
Deputy
Director/CGM/
Controller

Full Powers

Remarks
5. The value of stores will be the book value
and replacement value in other cases.

EXPENDITURE ON WORKS
Maintenance and Repairs

Rule 6.1.8 read with

Schedule V of DOS
Book of Financial
Powers

GH, CMG

Delegation of Powers

Page 17 of 22

The powers shall be exercised in accordance

with the principles and subject to the
conditions laid down in the DOS Book of
Financial Powers.

Upto `1.00 lakh in

each case, in respect
of expenditure
debitable to revenue

Annexure-A

Sl.
No.
b)

Nature of Item
Minor Works

Corresponding
rules/orders
of DOS
-do-

To whom
Delegated

Extent of
Delegation

Associate Director

Upto `5.00 lakhs in

each case

Deputy Director/
CGM
Controller

Upto `2.00 lakhs in

each case

General Managers/ Upto `1.00 lakh in

Group Director
each case not
exceeding `5.00
lakhs per annum
GH, CMG

c)

Petty & Misc. Nature of works

and Service contracts

Rule 6.1.8 read with

Schedule V of DOS
Book of Financial
Powers

Upto `1.00 lakh in

each case provided
work is included in
the approved budget
in respect of
expenditure
debitable to
revenue.

Associate Director

Full Powers

Deputy Director/
Controller/
Group Director

Upto `50,000/-

General Manager/
Group Head

`25,000/- in each
case but not
exceeding `2.00
lakhs per annum

Remarks
The powers shall be exercised in accordance
with the principles and subject to the
conditions laid down in the DOS Book of
Financial Powers
Normal procedure followed by EMD should be
followed.
As far as possible no nomination should be
awarded.
In cases where nomination is
necessary proper justification should be
recorded in writing by the concerned Unit
Head.

Normal procedure shall be followed by the

contracting agency taking into consideration
all legal aspects.
As far as possible
nominations are to be avoided. In case where
nominations are necessary, beyond `5,000/in each case, proper justification shall be
recorded in writing by the concerned agency
and clearance from Head, Accounts & IFA
shall be obtained.
The upper limit of `2.00 lakhs per annum
applies to the respective entities.

Delegation of Powers

Page 18 of 22

Annexure-A

Sl.
No.
d)

Nature of Item
Award of Cable laying work
without calling of Tenders

13.0

ESTABLISHMENT MATTERS
LEAVE

13.1

Casual Leave
(including Special Casual
Leave of 2 days)

Corresponding
rules/orders
of DOS
-do-

--

To whom
Delegated

Extent of
Delegation

GM,RIS
Head, Telecom

`5,000/- in each
case but not
exceeding
`25,000/- per
annum.

All Officers upto the

Grade SC
nominated for this
purpose by the
Heads of Divisions

Full powers in
respect of staff
under their
administrative
control.

13.2

Special Casual Leave

(as per CCS Leave Rules for
JCM matters, Sports etc.)

--

Associate Director
Controller/
Head of Divisions

Full Powers

13.3

Earned Leave, Half Pay Leave,

Commuted Leave, Leave Not
Due, Extraordinary Leave,
Maternity Leave, Hospital
Leave excluding Special
Disability Leave, Study Leave
and Terminal Leave

--

a) Associate
Director/
Deputy
Director/CGM
Controller/
General
Manager/
Group
Director/
Group Heads/
Dy. General
Managers/
Managers/
Heads of
Divisions

Full powers in
respect of Officers
and Staff in their
Unit/Division/
Section.

Delegation of Powers

Page 19 of 22

Remarks

Powers regarding grant of Casual Leave

should be exercised in accordance with
normal rules on the subject.
Casual leave under the delegation includes 2
days of Special Casual Leave available to all
employees.

The powers to sanction leave should

exercised subject to the following:

be

a) The leave application in the prescribed form

should be submitted through proper
channel to the sanctioning authority who
will decide whether the leave applied for
can be granted or not. If the leave is to be
granted, he will forward the application to
PGA Division with his approval for further
check regarding eligibility of the leave as
per the leave account maintained.

Annexure-A

Sl.
No.

Nature of Item

Corresponding
rules/orders
of DOS

To whom
Delegated

Extent of
Delegation

b) An Officer in the
Grade of SD and
above
nominated by
Dy. Director/
Controller/
General
Managers/
Group Director/
Group
Heads/Dy.
General
Manager/ Heads
of Divisions

Remarks
The PGA Division will check up the
entitlement of the leave and also the
availability of leave as per the leave account
of the employee as per the rules and formal
orders conveying the sanction of leave will
be issued under intimation to the
Sanctioning Authority, Accounts Division
and to the employee concerned.
b) Study leave will be processed by a Separate
Committee.

13.4

Quarantine Leave

--

Associate Director/
Controller/
Head, P &GA

Full Powers

Quarantine Leave can be granted on the

certificate of Medical or Public Health Officer
when a person is precluded from attending
office in consequence of an infectious disease
in the family or household subject to extant
rules in this regard.

13.5

Terminal Leave

--

The authority
competent to accept
the resignation of
the employee

Full Powers

Subject to extant rules in this regard.

Delegation of Powers

Page 20 of 22

Annexure-A

Sl.
No.

Nature of Item

14.0

TRAVEL WITHIN INDIA

14.1

All kinds of Travel

Corresponding
rules/orders
of DOS

To whom
Delegated

Extent of
Delegation

Associate Director

* Full Powers

Deputy Director/
Controller/
General Manager/
Group Director/
Dy. General
Manager/
Group Head/
Manager/
Heads of Divisions

Full powers in
respect of
Officers and
Staff for whom
they have been
declared as
Controlling
Officers.
* The delegation
towards air travel
is issued
separately

14.2

Remarks

1.

The power to approve tour programme

includes the power to grant tour TA
advance as per rules.

2.

In respect of Officers declared as their own

controller Officers.
A copy of their proposed tour programme
indicating the purpose of the journey
should be sent to the next higher authority
as far in advance as possible and they
shall ascertain before finalizing the tour
programme whether they are likely to be
required in the Headquarters.

3.

The grant of travelling allowance (or actual

travelling hotel and carriage expenses
instead of travelling allowance) to persons
not in Government Service for attending
meetings, conferences or for any other
official purposes will require the approval
of Director, SDSC SHAR.

Reimbursement of
cancellation charges of
unused rail tickets/ bus
tickets.

Delegation of Powers

Page 21 of 22

Annexure-A

Sl.
No.

Nature of Item
a) Solely due to official reasons

14.3

Corresponding
rules/orders
of DOS
--

To whom
Delegated
Associate Director

Full Powers

Deputy Director/
CGM
Controller
Group Director/
General Managers/
Dy. General
Managers/
Group Heads/
Managers/
Heads of Divisions

Full powers in
respect of Officers
and Staff under
their control.

Cancellation charges of Air

Tickets and Tatkal Rail
Tickets

Delegation of Powers

Extent of
Delegation

Remarks
Their own claims will be approved by the next
higher authority. `

Shall be approved by Director

Page 22 of 22

Annexure-A

ANNEXURE-B to Office Order No. 1220, dated 14.05.2013

DELEGATION OF POWERS TO THE OFFICERS OF CMG, SDSC SHAR
RELATED TO CIVIL, ELECTRICAL, AIR CONDITIONING MAINTENANCE AND MINOR WORKS
Sl.No.
1.0

2.0

Nature of Power
Accord of Technical Sanction
to detailed Estimates

Authorising excess over

estimates

To Whom Delegated
Group Head, CMG

a) Full powers in respect of maintenance works.

b) Minor Works upto `10.00 lakhs

Head

Upto `5.00 lakhs in respect of both maintenance and minor works

Dy.Head

Upto `2.00 lakhs in respect of both maintenance and minor works

Engineer-SE

Upto `50,000/- in respect of both maintenance and minor works.

Group Head, CMG

a) Excess upto 10% on all maintenance and minor works, above

original sanction.

Head/
Deputy Head

Excess upto 10% over and above upto which the officer is empowered to
accord technical sanction to detailed estimates.

NOTE

3.0

Acceptance of Lowest Tender

Extent of Powers Delegated

a) All cases in respect of minor and maintenance works involving

tender excess exceeding 10% are to be referred to the Tender
Committee.

GH, CMG

Full powers in respect of all works upto `5.00 lakhs

Head

Upto `2.00 lakhs in respect of Elect. works

Dy.Head

Upto `1.OO lakh in respect of maintenance works only.

Engineer-SE

Upto `20,000/- in respect of maintenance works only.

Note: All works costing beyond `5.00 lakhs irrespective of
Tender Premium shall be approved by Tender Committee

Delegation of Powers

Page 1 of 4

Annexure-B

Sl.No.
4.0

Nature of Power
Acceptance of Single Tender

To Whom Delegated
GH, CMG
Head

Extent of Powers Delegated

Upto `2.00 lakhs.
Tender committee

Cases exceeding `2.00 lakhs require approval of

Upto `1,00,000/-

5.0

Award of Work by Negotiation

with Lowest Tenderer

GH, CMG
Head
Dy. Head

As per Sl.No.3

6.0

Award of work without call of

Tenders
(on Nomination)

GH, CMG

Upto `50,000/- for both Maintenance and Minor works

Head

Upto `25,000/- for both Maintenance and Minor works

Dy.Head

Upto `10,000/- for both Maintenance and Minor works

Note: Monthly list of nomination works may be submitted to
Controller/Director through IFA

7.0

Accord of Sanction to Extra

Items/Substituted items and
additional quantities

GH, CMG

Upto an over all limit of 25% of the Work Order value subject to the
condition that the total value
Shall not exceed 10% of the Financial Sanction/Admn.approval.

Head

Upto an over all limit of 10% of the Work Order value.

Dy.Head

Upto an over all limit of 10% of Work Order value subject to a ceiling of
`10,000/- for all works.
Note: All cases exceeding 10% of F.S/Admn. approval to be
referred to the Tender committee.

8.0

Abnormally high/low rates of

additional quantities against
variations being more than
25% as compared to the
estimate rates

Delegation of Powers

GH, CMG

Upto 10% of the Work Order value beyond which cases to be referred to
Tender Committee.
Note: However, EICs are allowed to award such quantities upto 25% of the
quantities stipulated in the agreement in respect of works below
plinth level and 5% quantities in respect of above plinth level

Page 2 of 4

Annexure-B

Sl.No.

Nature of Power

9.0

Execution of agreements of
works

10.0

Passing of Bills, Final Bills

and Running Account Bills

To Whom Delegated

Extent of Powers Delegated

GH, CMG
Head

Full Powers
Full Powers

Engineer-SD & Above

They may exercise full powers in respect of contracts for which they are
declared as Engineer-in-Charge of the work.

GH, CMG
Head

Full Powers
Full Powers

Engineer-SE & Above

Full Powers

Engineer-SD

Provided he has been declared as Engineer-in-Charge of the work and in

case measurements are recorded by another Engineer/Technical
Assistant/Sr. Technician

11.0

Grant of Extension of Time

for completion of work

GH, CMG
Head
Dy.Head

Full Powers
Full Powers as per Sl.No.1
Full Powers as per Sl.No.1

12.0

Powers to levy compensation

from contractors in case of
delay in completion of work

GH, CMG

Full Powers

Head

For works upto `1.00 lakh of Work Order value.

According
Administrative
approval
in
respect
of
Maintenance & minor works
relating to common facilities/
other divisions of SDSC
SHAR.

GH, CMG

a) All Maintenance & Minor works upto `1.00 lakh shall be approved by
GH, CMG.

13.0

b) For Maintenance works Beyond `1.00 lakh approval of Controller,

SDSC SHAR is needed.
c) In case of Minor works exceeding `1.00 lakh approval of Director,
SDSC SHAR is needed.

14.0

Publishing
NIT
(Notice
Inviting
Tenders)
in
newspapers for Minor and
Maintenance works handled
by CMG including for other
Divisions

Delegation of Powers

GH, CMG

Tenders for maintenance/minor works of EMD and works of other

Divisions handled by EMD costing `5.00 lakhs and above shall be
published through DAVP.

Page 3 of 4

Annexure-B

Sl.No.

Nature of Power

To Whom Delegated

Extent of Powers Delegated

15.0

Release of Security Deposit

GH, CMG
Head
Dy.Head

Full Powers
As per Sl.No.1
As per Sl.No.1

16.0

Sanction of petty works

without resorting to issue of
specific Work Order

GH, CMG
Head

Upto `5,000/Upto `1,000/Note: There shall be no pre-audit for Work Orders of value of
10,000/- and below. However, all the Work Orders irrespective
of the value shall be routed through Accounts Division for
verifying funds availability and also for making necessary notings
in the Commitment Register, after Work Orders are issued.

17.0

Approval
of
Tender
Committee
(Not
covered
under previous Delegation of
Powers)

GH, CMG

a) Value of works beyond `5.00 lakhs irrespective of Tender Premium.

b) Value of all works where Tender Premium is more than 10% over
current SOR.

18.0

Hiring of Shamianas, Chairs,

Carpets etc., related to
Launch
or
VVIP
visit
arrangements

GH, CMG

Full powers with prior approval of requirement by Controller/Director

19.0

Payment of Advertisement
Chargesfor Tender Notices

GH, CMG

Upto 50,000/- per advertisement at DAVP rates only

Delegation of Powers

Page 4 of 4

Annexure-B

ANNEXURE-C to Office Order No.1220, dated 14.05.2013

TECHNICAL/EXECUTIVE POWERS DELEGATED TO THE OFFICERS OF
ENVIRONMENT, FOREST & HORTICULTURE DIVISON (EF&HD), SDSC SHAR
Sl.No.

Nature of Power

To Whom Delegated

Extent of Powers Delegated

1.0

Supplies

Head, EF & HD

Upto `10,000/- in each case subject to a maximum of

`1.00 lakh per annum. towards the procurement of seeds,
plants, manure and fertilizer shall be made only from the
reputed Parties/Nurseries directly by following the normal
procedure.

2.0

Accord of Technical Sanction to detailed estimate

Head, EF & HD

Full powers

3.0

Acceptance of Lowest Tender

Head, EF & HD

Upto `1.00 lakh estimate value with less than 10% Tender
Premium. Cases beyond 1.00 lakh and cases where
Tender Premium is more than 10% shall be approved by
Tender Committee

4.0

Acceptance of Single Tender

Head, EF & HD

Upto `50,000/- with prior approval of Tender Committee

5.0

Award of work by negotiation with Lowest Tenderer

Head, EF & HD

Upto `50,000/-

6.0

Award of work by acceptance of tender other than lowest

Head, EF & HD

Upto `25,000/- with prior approval of Tender Committee

7.0

Execution of Agreements for works

Head, EF & HD

Full powers

Scientist-SE

Full Powers in respect of contracts for which they are

declared as Engineer-in-Charge by Head, C & LD

Head, EF & HD

Full Powers

Scientist-SE

Full powers provided he has been declared as Engineer-inCharge

Head, EF & HD

Full Powers

8.0

9.0

Passing of Bills, Final Bills and RA Bills

Grant of Extension of Time for completion of work

Delegation of Powers

Page 1 of 2

Annexure-C

Sl.No.

Nature of Power

To Whom Delegated

Extent of Powers Delegated

10.0

Authorizing excess over estimate

Head, EF & HD

Excess upto 10%. The excess over sanction should not

result in exceeding the total value of `50,000/-

11.0

Accord of sanction for extra items

Head, EF & HD

Upto `10,000/- subject to overall limit of 10% of the work

order value.

12.0

Power to levy compensation for delay in completion of work

Head, EF & HD

Full Powers

Scientist-SE

Upto `10,000/- with the prior approval of Head, C & LD

12.0
Note:

Issue of Work Orders

Cases not covered above and all works costing above `1.00 lakh and any work with Tender Premium more than 10% need the approval of Tender
Committee

Delegation of Powers

Page 2 of 2

Annexure-C

ANNEXURE-D to Office Order No.1220, dated 14.05.2013

DELEGATION OF POWERS TO DEPUTY MANAGER, BALASORE ROCKET LAUNCHING STATION
Sl. No.

Nature of Item

1.0

LEAVE

1.1

Casual Leave

Extent of Delegation

Full powers for all Officers and Staff

under his administrative control

All kinds of leave (except Terminal, Full powers for all Officers and Staff
Special Disability and Study Leave) except
in
case
where
officiating
arrangements are required to be made in
SC grade and above.
2.0

The sanction of leave of all types is subject to certification of

the availability of leave based on the yearly statement of leave
eligibility furnished by SDSC SHAR administration. The leave
orders pertaining to Earned Leave shall be issued by Balasore
Administration under copy to SDSC SHAR Administration.

Travel within India

(except Air Travel)
i)

Approval of tour and payment

of claims thereof

ii) Leave Travel Concession

3.0

Remarks

Full powers as delegated by DOS, in

respect of Officers and Staff under his
administrative control for whom he is
declared as Controlling Officer subject to
remarks column.

a) Powers to approve travel includes power to approve tour.

Full powers as delegated by DOS in

respect of all Officers and Staff under his
administrative control.

The application for LTC shall be processed locally in Balasore

and orders issued as per the eligibility, based on the eligibility
provided by SDSC SHAR administration at the beginning of
the year. However, the settlement of LTC bills shall be after it
is administratively scrutinized by SDSC SHAR administration.

`50,000/- per item subject to remarks

column.

1. Purchase will be effected through Head, Purchase &

Stores, SDSC SHAR subject to normal purchase
procedure.

b) Reimbursement of taxi fare, boarding and lodging charges

for Officers/Staff on tour will be governed by relevant rules
and orders issued by Department of Space from time to
time.

Purchase & Stores

a) Purchase
of
Equipment
where
provision is made
approved budget.

Delegation of Powers

Stores/
specific
in the

2. The total value of the purchase of stores/equipment

should not exceed the allotment of funds for the financial
year.
Page 1 of 3

Annexure-D

Sl. No.

4.0

Nature of Item

Extent of Delegation

b) Emergency cash Purchase

Emergency cash purchase may be made

for items costing not more than `500/- at
a time subject to remarks (2) against item
(a) above.

c) Purchase
of
Stores
not
specifically provided in the
approved budget.

Purchase is to be made upto `500/- per

item but not exceeding `1,000/- per
month.

Remarks

Maintenance & Services

a) Repairs and maintenance of
equipment and machinery.

Upto `2,000/- per each item at a time

subject to remarks column.

The work of repairs and maintenance of equipment may be

arranged directly or through Purchase Division of SDSC
SHAR.

b) For fabrication work

maintenance and also repairs
to buildings, roads, public
health & electrical
installations etc.

Upto `1,000/- for each item at a time

subject to remarks column.

The repairs/fabrication jobs must be got done only in India.

Except in cases where the machinery/equipment has to be
repaired by manufacturers or their authorized agents, all
repairs/fabrication jobs costing more than `1,000/- must be
got done by following normal purchase procedure.
Engagement of service of specialists/technicians involving
payment of airfare for their visit and/or reimbursement of
actual expenses for hotel charges etc., require prior approval
of Director, SDSC SHAR.
The specimen form given in
Appendix-I should be used for sanctioning repairs/fabrication.

c) Electrical/Water Charges

Full Powers

d) Repairs to furniture & fittings

`500/- per month subject to a maximum

of `10,000/- per annum

e) Horticulture/House keeping
wild grass cutting and
removal of other shrubs.

Full powers upto `12,000/- per annum

Delegation of Powers

Page 2 of 3

Shall be carried out by contract once in three months and the

expenditure should not exceed `3,000/- per quarter. This is
subject to availability of funds and following the prescribed
procedure.

Annexure-D

Sl. No.

Nature of Item
f) Minor Works

5.0

6.0

Extent of Delegation
`2,000/- at a time subject to remarks
column.

Remarks
Minor works, which involves construction/additions, shall be
carried out through EMD, SDSC SHAR only. Works like Civil
& Electrical maintenance of premises shall be carried out by
Dy. Manager. He can carry out works at a time for the
amount not exceeding `2,000/- and in such case he should
following relevant procedure laid down by DOS.

Incidental expenditure of
contingent nature of the type
mentioned below:
a) Washing charges
1. Washing charges
2. Car parking charges
3. Cycle repairs
4. Cartage, coolly and luggage
charges.

Upto `500/- at a time for each item of

recurring nature.

b) Postage including service

postage

Full Powers

c) Telephone/trunk calls/telex
charges

Full powers for acceptance of P & T bills

as per the regulation.

The acceptance of local call charges for residential telephones

will be as per the extant rules of DOS.

d) Rent, Rates & Taxes

Upto `10,000/- in each case.

Subject to rent, rates and taxes being in accordance with the

lease agreement approved by the competent authority.

a) Payment for maintenance and

repairs of vehicles

Upto `15,000/- per annum for vehicles

subject to remarks column.

Major repairs like overhauling of engine must be got done

through Head, TOMD, SDSC SHAR. Any individual repairs
costing more than `1,500/- will be treated as major repairs.

b) Fuel charges for Motor

Vehicles

Full powers for purchase of petrol, diesel,

lubricants and payment of registration
charges, taxes etc.

c) Freight and clearing charges

Upto `1,000/- in each case subject to

availability of funds except air freight.

Delegation of Powers

Page 3 of 3

No advance payment should be made for freight and clearing

charges unless otherwise specifically authorized by
contract/agreement.

Annexure-D

ANNEXURE-E to Office Order No.1220, dated 14.05.2013

INDENT APPROVAL POWERS

Sl.No.
1.0

Nature of Power
Indent Approval
(Para 2.3 of DOS Purchase Procedure)

Delegation of Powers

To Whom Delegated

Extent of Powers Delegated

Associate Director

Upto `100.00 lakhs

Deputy Director/
CGM/Controller

Upto `50.00 lakhs

Group Director/
General Manager

Upto `20.00 lakhs

Group Head/
Dy. General Manager

Upto `10.00 lakhs

Head/
Manager of Division

Upto `4.00 lakhs

Dy. Manager/
Dy. Head

Upto `2.00 lakh

Page 1 of 1

Annexure-E

APPENDIX-I
(Referred to in Sl.No.3 and 5.1 of the Annexure-A to the Office Order No. 1220, dated 14.05.2013

SATISH DHAWAN SPACE CENTRE SHAR

SANCTION FORM
(Fabrication/Repairs)
1.

Description of the equipment/Machine

to be repaired

2.

Nature of repairs/fabrication work

3.

Estimated cost of repairs/fabrication

4.

Is the repair considered economic?

5.

Is the equipment/machine covered by

a Guarantee?

6.

If the reply to 5 above is YES, does the

repair fall within the period and
provisions of the Guarantee?

7.

Will arrangement to execute the work

be made by the Head of Division/Unit/
Project?

8.

Have quotations been invited by the

Heads of Divisions/Groups/Units/
Projects?

9.

If the reply to 8 is NO reasons for not

inviting quotations.

(Signature)
Note: Please delete the alternative which is not applicable.
ORDERS OF THE SANCTIONING AUTHORITY

APPENDIX-II
(Referred to in Sl.No.9 of the Annexure-A to Order No. 1220, dated 14.05.2013

Guidelines to be followed in exercising the powers for entering into consultancy

contracts
1.

Before entering into any consultancy contract, the need should be

examined very carefully taking into account the nature of job and the
available expertise in-house.

2.

Even where consultancy is considered necessary, it should first be

considered whether it cannot be entrusted to another exiting
Government Agency for example, BARC.

3.

If it is necessary to enter into consultancy outside Government, the

possibility of using public sector units like Engineers India Limited,
should be considered.

4.

If it is decided to entrust the consultancy work to a private consultant,

the number and types of companies which have the necessary
expertise should be gone into very carefully.

5.

Wherever possible, the consultants should be selected on the basis of

either open or limited tender.

6.

Though hard and fast rules cannot be laid down, a working rule
should be followed that consultancy fees payable should be
approximately 3 to 4% in total of the cost of the work for which
consultancy work is being assigned.

7.

There are many types of consultancy contracts especially with regard

to payment. The various terms of payment include (i) a fixed cost
(ii) percentage of the value of work with or without ceiling and (iii) cost
of time with or without ceiling.
Our reference for the various
arrangements should be as in the order indicated above.

8.

Where consultancy is based on cost of time basis care should be taken

to verify in detail the basis for the man-hour rates.

9.

Cases of consultancy contracts where foreign exchange payments are

involved should be referred to the Department for obtaining necessary
approvals, irrespective of the value of the contract.

10.

Where the need for consultancy is anticipated at a very outset,

approval for entering into consultancy agreements should be obtained
along with the project approval.